We are looking for a Receptionist to support daily front-desk operations for an interior design business in Markham, Ontario. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The successful candidate will serve as a key point of contact for visitors, clients, and internal staff while helping the office run smoothly each day.<br><br>Responsibilities:<br>• Welcome clients, guests, and vendors in a courteous manner and direct them to the appropriate contact or meeting area.<br>• Manage a busy multi-line phone system, respond to general inquiries, and relay messages accurately and promptly.<br>• Coordinate appointment bookings and maintain calendars to support smooth scheduling across the office.<br>• Prepare, sort, and update digital and physical records to ensure information is easy to access and well organized.<br>• Handle email communications with clear, courteous, and timely responses to internal and external contacts.<br>• Enter and maintain data accurately in office systems, spreadsheets, and related documents.<br>• Provide day-to-day administrative support using Microsoft Word, Excel, and Outlook to assist with office operations.<br>• Monitor reception coverage and communicate any scheduling or break-related requirements to help maintain uninterrupted front-desk service.

• Previous experience in a receptionist, front-desk, or customer-facing administrative role.<br>• Demonstrated ability to operate a multi-line telephone system in a fast-paced office setting.<br>• Strong customer service and interpersonal skills with a detail-oriented and approachable manner.<br>• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.<br>• Accurate data entry skills and strong attention to detail when handling records and correspondence.<br>• Ability to manage appointments, prioritize tasks, and stay organized throughout the workday.<br>• Excellent written and verbal communication skills for interacting with clients, visitors, and team members.

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