Accounting & Financial Operations<ul><li>Monitor and manage the Accounting Department email inbox.</li><li>Process emails from carriers using the dispatching system (3PL) and Triumph Pay to invoice customers.</li><li>Support customer e-billing by preparing invoices and ensuring all required supporting documentation is included.</li><li>Oversee the syncing of the dispatching system into QuickBooks and investigate and resolve any errors or discrepancies.</li><li>Investigate and resolve accounting discrepancies between carrier bills and the dispatching system.</li><li>Capture and process payments accurately and promptly in QuickBooks.</li><li>Process credit card payments and apply direct deposits correctly.</li><li>Collect daily mail, deposit all cheques, and apply payments in QuickBooks.</li><li>Prepare weekly Accounts Payable payments via EFT two weeks in advance.</li><li>Prepare QuickPay payments on time to ensure applicable discounts are received.</li><li>Follow up on all outstanding carrier bills at month-end to support month-end close and preparation of monthly financials.</li><li>Perform AR collections and provide weekly AR reporting.</li><li>Provide regular updates on AR and AP status and support the CFO with financial reporting as required.</li></ul>Administration & Compliance<ul><li>Maintain organized and accurate accounting files and records.</li><li>Perform general office accounting and administrative duties as needed.</li><li>Assist the Controller and management with additional tasks as assigned.</li><li>Handle all financial and company information with the highest level of confidentiality and professionalism.</li></ul>

Experience & Education<ul><li>Minimum 3 years of experience in a bookkeeping or similar accounting role.</li><li>Post-secondary education required; Accounting diploma preferred.</li><li>Experience in the transportation or logistics industry is an asset.</li></ul>Technical Skills<ul><li>Advanced proficiency in QuickBooks, including transaction entry, reconciliations, and reporting.</li><li>Strong working knowledge of MS Office, particularly Excel and Word.</li><li>Ability and willingness to learn new systems,</li></ul>Core Competencies<ul><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail with a high level of accuracy.</li><li>Well-developed organizational, planning, and time-management skills.</li><li>Strong data processing and reconciliation skills.</li><li>Ability to manage sensitive financial information with discretion.</li></ul>Preferred Qualifications<ul><li>Experience in the transport or logistics industry.</li><li>Familiarity with e-billing processes and supporting documentation requirements.</li></ul>

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Markham, ON
remote
Temporary
30.00 - 35.00 CAD / Hourly
Accounting & Financial Operations<ul><li>Monitor and manage the Accounting Department email inbox.</li><li>Process emails from carriers using the dispatching system (3PL) and Triumph Pay to invoice customers.</li><li>Support customer e-billing by preparing invoices and ensuring all required supporting documentation is included.</li><li>Oversee the syncing of the dispatching system into QuickBooks and investigate and resolve any errors or discrepancies.</li><li>Investigate and resolve accounting discrepancies between carrier bills and the dispatching system.</li><li>Capture and process payments accurately and promptly in QuickBooks.</li><li>Process credit card payments and apply direct deposits correctly.</li><li>Collect daily mail, deposit all cheques, and apply payments in QuickBooks.</li><li>Prepare weekly Accounts Payable payments via EFT two weeks in advance.</li><li>Prepare QuickPay payments on time to ensure applicable discounts are received.</li><li>Follow up on all outstanding carrier bills at month-end to support month-end close and preparation of monthly financials.</li><li>Perform AR collections and provide weekly AR reporting.</li><li>Provide regular updates on AR and AP status and support the CFO with financial reporting as required.</li></ul>Administration & Compliance<ul><li>Maintain organized and accurate accounting files and records.</li><li>Perform general office accounting and administrative duties as needed.</li><li>Assist the Controller and management with additional tasks as assigned.</li><li>Handle all financial and company information with the highest level of confidentiality and professionalism.</li></ul>
2025-12-19T16:28:52Z