5 Results for Office Specialist Jobs in Youngstown, OH

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Office Manager

Gibsonia, PA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client is looking for an Office Manager to support two family-owned businesses operating under one roof in Gibsonia, PA. This is a newly created role offering the opportunity to build processes, take ownership of administrative operations, and serve as a key support partner across both a growing law practice and roofing company. The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable balancing competing priorities in a fast-paced environment. The Office Manager will provide administrative, operational, and customer support for two closely connected family-owned businesses. Initially, approximately 70% of the role will support the law firm and 30% will support the roofing business, with responsibilities expected to become more evenly distributed over time. This position requires someone who can work independently, manage multiple priorities, maintain accurate records, and ensure day-to-day office operations run smoothly. Location: Gibsonia, PASchedule: Full-time, Monday-Friday, 8:00 AM to 4:00/4:30 PMWork Arrangement: Fully onsiteEmployment Type: Contract-to-hireCompensation: $28-$30/hourStart Date: ASAPDress Code: Business casual (nice jeans acceptable) Free parking available Occasional local travel and attendance at trade shows may be required, including occasional weekend events Valid driver's license and insurability required Responsibilities:Law Firm Support (approximately 70%)<ul><li>Process, organize, and calendar incoming legal mail and documents</li><li>Manage and maintain CRM and practice management systems</li><li>Create templates and assist with data organization and system maintenance</li><li>Prepare, process, and maintain legal and administrative documents</li><li>Manage invoicing and payment-related administrative tasks</li><li>Monitor company email inboxes and ensure communications are routed and followed up on appropriately</li><li>Coordinate administrative workflows and maintain accurate records</li><li>Assist with marketing initiatives and social media content management</li></ul>Roofing Company Support (approximately 30%)<ul><li>Answer and direct incoming calls</li><li>Maintain and update customer information within the CRM system</li><li>Monitor and respond to online reviews and customer feedback</li><li>Coordinate with external marketing partners regarding advertising and promotional efforts</li><li>Provide general administrative support to office operations</li><li>Represent the company at occasional trade shows and community events</li></ul>
2026-10-01T00:00:00Z

Office Manager

Pittsburgh, PA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Office Manager to oversee daily administrative operations and help create an organized, efficient workplace. This position supports the office through front-desk coordination, supply management, and financial administrative tasks while ensuring employees and visitors receive attentive, helpful assistance. The ideal candidate is highly organized, attentive to detail, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities: • Direct day-to-day office activities to keep operations running smoothly and efficiently. • Welcome visitors, answer incoming calls, and serve as the first point of contact for the office. • Monitor inventory levels, purchase office materials, and ensure essential supplies are always available. • Coordinate with vendors and service providers to support office needs and maintain a functional work environment. • Process invoices and assist with accounts payable activities in an accurate and timely manner. • Maintain organized administrative records, files, and office documentation for easy access and compliance. • Support leadership with scheduling, correspondence, and general administrative coordination as needed.
2026-09-30T00:00:00Z

Operations Specialist

Akron, OH
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Operations Specialist to support a manufacturing organization in Akron, Ohio through a Contract assignment. This position focuses on coordinating day-to-day operational activities, organizing schedules and meetings, and helping maintain compliance-related documentation and processes. The ideal candidate brings strong administrative judgment, solid communication skills, and confidence using Microsoft Word and Excel in a fast-paced environment. Responsibilities: • Coordinate schedules, meetings, and recurring calendar commitments to keep operational priorities on track. • Prepare meeting materials, develop organized agendas, and distribute documentation to participants in advance of department discussions. • Support daily operational workflows by tracking tasks, following up on action items, and helping teams stay aligned on deadlines. • Assist with compliance-related activities by maintaining accurate records and ensuring required documentation is completed on time. • Monitor and organize materials associated with operational projects, including hybrid work-related coordination when needed. • Partner with internal stakeholders to arrange department meetings and communicate updates, changes, and next steps clearly. • Use Microsoft Word and Excel to create reports, maintain logs, and support administrative and project coordination needs. • Help manage multiple priorities across operational and project-based assignments while maintaining accuracy and responsiveness.
2026-09-16T00:00:00Z

Legal Operations Administrative Assistant

Solon, OH
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a highly organized and proactive Legal Operations Administrative Assistant to support the legal function of Real Estate Software organization on an approximately 4-month contract assignment. This position will provide project-based administrative support focused on helping the team address several critical backlogs and time-sensitive initiatives.This is an excellent opportunity for a resourceful, detail-oriented professional who is comfortable working in a fast-paced corporate environment and interacting with stakeholders at all levels of an organization. Key Responsibilities<ul><li>Support a backlog of corporate registration filings, including gathering, organizing, verifying, and tracking required information.</li><li>Assist with information gathering and documentation for an AI repository project.</li><li>Proactively reach out to internal stakeholders to obtain missing information, confirm details, and keep projects moving forward.</li><li>Track outstanding requests and follow up consistently to ensure deadlines and project requirements are met.</li><li>Maintain accurate records, spreadsheets, project documentation, and status updates.</li><li>Organize and manage information using Excel and SharePoint.</li><li>Work independently to identify the appropriate contacts and resources needed to resolve outstanding items.</li><li>Provide additional administrative and operational support to the legal team as needed.</li></ul> Assignment Details<ul><li>Contract Length: Approximately 4 months</li><li>Primary Focus: Project backlog support, corporate registration filings, information gathering, and legal operations administration</li><li>Environment: Fast-paced corporate setting requiring a high degree of independence, accuracy, initiative, and follow-through</li></ul>
2026-09-25T00:00:00Z

Executive Assistant

Hudson, OH
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support daily administrative operations. This Long-term Contract position offers consistent hours in a business-casual environment that values attention to detail and is ideal for someone who can keep schedules on track, manage travel logistics, and provide reliable executive support. The person in this role will help create structure for leadership priorities while handling a wide range of coordination tasks with accuracy and discretion. Responsibilities: • Manage executive calendars, prioritize appointments, and keep schedules aligned with business needs. • Arrange domestic and/or business travel, including itineraries, bookings, and related logistics. • Coordinate meetings by preparing schedules, confirming attendees, and organizing key details in advance. • Provide day-to-day administrative support through document handling, correspondence, and general office coordination. • Track deadlines, follow up on action items, and help ensure leadership commitments are completed on time. • Maintain discretion and confidentiality while supporting executive-level activities and communications.
2026-10-01T00:00:00Z

5 results for Office Specialist in Youngstown, OH