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5 results for Entry Level Administrative Assistant in Youngstown, OH

Administrative Assistant

Coraopolis, PA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an experienced Administrative Associate 4 to provide senior-level administrative support for a busy office in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who excels at coordinating office operations, managing sensitive information, and supporting executive-level priorities with accuracy and professionalism. The role requires strong judgment, clear communication, and the ability to handle multiple administrative needs while maintaining an organized and efficient work environment. Responsibilities: • Oversee day-to-day office administrative activities, including supply coordination, document organization, records tracking, and basic bookkeeping support. • Examine invoices, reports, correspondence, financial materials, and other business documents for accuracy, completeness, and approval routing. • Manage the review and processing of corporate records, formal documentation, and internal reports to support operational compliance and organization. • Evaluate incoming memos, submissions, and reports, determine priority, and direct materials to the appropriate stakeholders in a timely manner. • Develop meeting agendas and coordinate logistics for committee sessions, leadership meetings, board discussions, and related events. • Arrange business travel, schedule appointments, and organize meeting details to ensure smooth executive and team coordination. • Conduct administrative research and respond to information requests by gathering, organizing, and presenting relevant details clearly. • Support office workflow by maintaining confidentiality, monitoring deadlines, and helping improve administrative efficiency across daily operations.
2026-08-21T00:00:00Z

Administrative Assistant

Coraopolis, PA
onsite
Temporary / Contract
20 - 21 USD / Hourly
OVERNIGHT ADMINISTRATIVE ASSISTANT: 12am - 8:30am Friday - Tuesday 40 scheduled hours We are looking for a detail-oriented Linehaul Support Administrator 2 to provide high-level administrative and operational support for transportation activities in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who excels at organizing documentation, reviewing invoices, and maintaining accurate reporting across multiple systems. The role partners with internal teams to monitor linehaul activity, support compliance efforts, and help resolve day-to-day operational issues with efficiency and professionalism. Responsibilities:• Maintain transportation records, reports, and supporting documents to ensure information is complete, current, and easy to retrieve.• Review invoices and related data for accuracy, identify discrepancies, and coordinate follow-up actions to support timely resolution.• Track operational activity through monitoring tools and web-based applications, escalating concerns when trends or exceptions are identified.• Prepare recurring reports using Excel, Power BI, and other Microsoft technologies to support monthly analysis and decision-making.• Coordinate administrative processes such as renewals, status updates, and communication with internal stakeholders and external agencies when needed.• Support compliance-related activities by verifying documentation, following established methods, and helping maintain audit readiness.• Assist transportation services teams with issue resolution, scheduling support, and workflow coordination across Outlook, Teams, and other office platforms.• Analyze operational data to identify gaps, improve reporting accuracy, and strengthen day-to-day linehaul support processes.
2026-08-21T00:00:00Z

Sales Administrative Assistant

Warren, OH
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Sales Administrative Assistant to support a busy manufacturing team in Warren, Ohio. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, keeps work organized, and takes pride in helping a department stay on track. The person in this role will contribute to daily sales support activities, maintain accurate records, and work closely with colleagues to keep priorities moving forward. Responsibilities: • Coordinate administrative activities for the sales function and help maintain smooth day-to-day department operations. • Prepare, update, and organize spreadsheets, reports, and other business documents with a strong focus on accuracy. • Enter and maintain sales-related information in internal systems to support timely order processing and follow-up. • Assist the team with post-sales support tasks and general coordination needs tied to customer and order activity. • Manage several assignments at once, adjusting priorities as business demands change throughout the day. • Work collaboratively with team members to track deadlines, share updates, and keep projects progressing on schedule. • Provide additional departmental assistance as needed, stepping in to resolve routine support needs and administrative gaps.
2026-08-21T00:00:00Z

Executive Assistant

Youngstown, OH
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Location: Boardman, OHCompensation: DOEExpected Hours: 30–40 hours per week Position OverviewSeeking a highly organized, professional, and proactive Executive Assistant to support the CEO. This role is critical to ensuring the smooth operation of executive-level functions, with a particular focus on the telecommunications and asset recovery industries. The ideal candidate will have strong administrative and communication skills, the ability to manage confidential information with discretion, and the agility to thrive in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and scheduling.</li><li>Monitor and stay informed on trends, developments, and challenges within the telecommunications industry to support executive decision-making.</li><li>Draft, edit, and manage correspondence, reports, presentations, and other communications on behalf of the CEO.</li><li>Handle sensitive and confidential information with a high degree of professionalism and discretion.</li><li>Support activities related to asset recovery and maintain organized records, documentation, and files.</li><li>Manage multiple priorities, deadlines, and projects while ensuring efficiency and accuracy.</li><li>Anticipate issues, identify solutions, and take initiative to resolve challenges independently.</li><li>Maintain financial and administrative records, including accounts payable, accounts receivable, and related accounting support tasks.</li><li>Conduct online research and quickly learn new tools, systems, databases, and websites as needed.</li><li>Serve as a professional point of contact for internal and external stakeholders, both by phone and in person.</li><li>Represent the CEO and the company with professionalism, sound judgment, and a positive attitude at all times.</li></ul>
2026-08-21T00:00:00Z

Corporate Paralegal Assistant

Imperial, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Our client a established corporation in the Pittsburgh area is seeking Paralegal / Corporate Legal Assistant to support executive leadership and oversee a wide range of corporate legal and compliance functions. This is a highly visible role reporting directly to senior executives and interacting regularly with division leadership across multiple states. If you're organized, professional, and enjoy balancing legal work with corporate operations, this is an outstanding opportunity to build a long-term career.
2026-08-03T00:00:00Z