6 results for Administrative Coordinator in Youngstown, OH

Logistics Coordinator

Coraopolis, PA
onsite
Contract / Temporary to Hire
22 - 22 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team in Coraopolis, Pennsylvania. In this Contract to permanent position, you will play a key role in ensuring the seamless movement of freight and maintaining exceptional service standards for both internal and external stakeholders. If you thrive in a fast-paced environment and have a passion for logistics, we encourage you to apply. Responsibilities: • Manage the closing of bills of lading and ensure all necessary shipping documents are printed and prepared. • Provide loading documentation to the warehouse team for efficient operations. • Oversee export clearance processes and send pre-advises or J2J updates as required. • Communicate effectively with the customer service team to address any discrepancies in freight documents or cargo receipt. • Maintain timely updates of shipment milestones and notify customers of any exceptions or status changes. • Support daily import/export operations by meeting customer-specific requirements. • Ensure all files contain complete and properly sequenced documentation for accurate recordkeeping. • Process payable and receivable documents accurately and within established deadlines. • Trace shipments through transit points and provide status updates to the customer service team. • Uphold high standards of data accuracy and integrity by processing shipments meticulously.
2026-03-19T00:00:00Z

Administrative Assistant

Sewickley, PA
remote
Contract / Temporary to Hire
23 - 25 USD / Hourly
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience. Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization
2026-03-13T00:00:00Z

Work Order Coordinator

Youngstown, OH
onsite
Contract / Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a dedicated Work Order Coordinator to join our team in Austintown NT, Ohio. This is a Contract to permanent position with responsibilities focused on supporting the Service Division through efficient scheduling and coordination. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive mindset. Responsibilities: • Coordinate and schedule service activities for skilled trades, custodial staff, and grounds teams to ensure timely maintenance and repairs of buildings, equipment, and structures. • Manage and track work orders using multiple software systems to maintain accurate records. • Utilize Microsoft Office tools, including Excel, Word, and Outlook, to document service calls and communicate effectively. • Provide exceptional customer service by assisting clients with their inquiries and resolving issues promptly. • Adapt to a dynamic work environment while maintaining high performance standards. • Accurately type and document service calls, ensuring all relevant details are captured. • Monitor schedules and adjust assignments as needed to optimize efficiency. • Collaborate with team members to prioritize tasks and meet deadlines. • Support dispatching activities to ensure smooth workflow operations. • Maintain detailed and organized documentation to streamline reporting and follow-ups.
2026-03-19T00:00:00Z

Work Order Coordinator

Youngstown, OH
onsite
Contract / Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a proactive and detail-oriented Work Order Coordinator to join our team in Austintown NT, Ohio. In this role, you will play a critical part in ensuring the smooth scheduling and coordination of service activities, including skilled trades, custodial, and grounds maintenance teams. This is a Contract position, offering the opportunity to transition into a long-term role based on performance. Responsibilities: • Coordinate and schedule service activities for skilled trades, custodial staff, and grounds maintenance workers to ensure efficient operations. • Manage and track work orders using multiple software systems to maintain accurate records and timely updates. • Utilize Microsoft Office tools, including Outlook, Excel, and Word, to document and communicate service-related tasks. • Handle incoming service calls and type detailed documentation for each request in the appropriate systems. • Collaborate with team members in a fast-paced environment to meet deadlines and maintain high-quality service. • Prioritize tasks effectively to manage competing demands and ensure optimal workflow. • Provide exceptional customer service by addressing inquiries and resolving issues promptly. • Support the service division by identifying areas for improvement and implementing solutions. • Adapt quickly to new processes and technologies to maintain high performance standards.
2026-03-20T00:00:00Z

Work Order Coordinator

Youngstown, OH
onsite
Contract / Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for an organized and motivated Work Order Coordinator to join our team in Austintown NT, Ohio. In this role, you will play a crucial part in managing service operations by coordinating work orders, scheduling tasks, and ensuring smooth communication between teams and customers. This is a Contract to permanent position that offers an excellent opportunity for growth within the construction and contractor industry. Responsibilities: • Oversee and manage work orders to ensure timely scheduling and completion of tasks. • Coordinate and schedule skilled trades, custodial, and grounds workers for maintenance and repair activities. • Document service calls and update records using multiple software systems. • Utilize Microsoft Office tools, including Outlook, Excel, and Word, to maintain accurate records and efficient workflows. • Collaborate with team members to address customer needs and resolve service issues promptly. • Monitor progress and communicate updates to ensure alignment with project timelines. • Maintain a high level of performance in a fast-paced work environment. • Adapt quickly to changing priorities and demonstrate a proactive, go-getter attitude. • Support the Service Division with administrative tasks and organizational duties.
2026-03-20T00:00:00Z

Preventative Maintenance Coordinator

Youngstown, OH
onsite
Contract / Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Preventative Maintenance Coordinator to join our team in Austintown Township, Ohio. In this role, you will be responsible for organizing and managing preventative maintenance schedules to ensure seamless service delivery and customer satisfaction. This is an onsite contract position offering an excellent opportunity to grow within the construction industry. Responsibilities: • Organize and manage preventative maintenance schedules to meet customer service package requirements. • Coordinate with service technicians to ensure timely completion of maintenance tasks. • Communicate effectively with customers to schedule appointments and address inquiries. • Maintain accurate records of maintenance activities, including scheduled and completed tasks. • Review maintenance requests for compliance with service agreements and schedules. • Support customer satisfaction by proactively managing schedules and following up on services. • Utilize scheduling systems and office software to streamline operations. • Collaborate with internal teams to ensure alignment on maintenance priorities. • Perform administrative tasks related to scheduling and maintenance coordination.
2026-03-19T00:00:00Z