9 Results for Administrative Assistant Jobs in Youngstown, OH

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Executive Assistant

Hudson, OH
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support daily administrative operations. This Long-term Contract position offers consistent hours in a business-casual environment that values attention to detail and is ideal for someone who can keep schedules on track, manage travel logistics, and provide reliable executive support. The person in this role will help create structure for leadership priorities while handling a wide range of coordination tasks with accuracy and discretion. Responsibilities: • Manage executive calendars, prioritize appointments, and keep schedules aligned with business needs. • Arrange domestic and/or business travel, including itineraries, bookings, and related logistics. • Coordinate meetings by preparing schedules, confirming attendees, and organizing key details in advance. • Provide day-to-day administrative support through document handling, correspondence, and general office coordination. • Track deadlines, follow up on action items, and help ensure leadership commitments are completed on time. • Maintain discretion and confidentiality while supporting executive-level activities and communications.
2026-10-01T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide reliable administrative and front-desk support for a Contract position in Pennsylvania. This role is well suited for someone who enjoys helping an office stay organized, creating a positive first impression for visitors, and managing day-to-day clerical work with accuracy. The ideal candidate will contribute to smooth daily operations by coordinating communications, maintaining records, and assisting with routine office tasks. Responsibilities: • Greet visitors, answer inbound calls, and serve as the first point of contact for general front-desk needs. • Scan, file, and organize documents so office records remain accurate, current, and easy to retrieve. • Complete administrative support tasks such as data entry, copying, sorting mail or correspondence, and preparing routine paperwork. • Help keep daily office activities on track by providing consistent clerical assistance across the team. • Maintain orderly common office areas and support a welcoming environment for staff and guests. • Monitor incoming information and route messages or documents to the appropriate contacts in a timely manner.
2026-10-06T00:00:00Z

Legal Operations Administrative Assistant

Solon, OH
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a highly organized and proactive Legal Operations Administrative Assistant to support the legal function of Real Estate Software organization on an approximately 4-month contract assignment. This position will provide project-based administrative support focused on helping the team address several critical backlogs and time-sensitive initiatives.This is an excellent opportunity for a resourceful, detail-oriented professional who is comfortable working in a fast-paced corporate environment and interacting with stakeholders at all levels of an organization. Key Responsibilities<ul><li>Support a backlog of corporate registration filings, including gathering, organizing, verifying, and tracking required information.</li><li>Assist with information gathering and documentation for an AI repository project.</li><li>Proactively reach out to internal stakeholders to obtain missing information, confirm details, and keep projects moving forward.</li><li>Track outstanding requests and follow up consistently to ensure deadlines and project requirements are met.</li><li>Maintain accurate records, spreadsheets, project documentation, and status updates.</li><li>Organize and manage information using Excel and SharePoint.</li><li>Work independently to identify the appropriate contacts and resources needed to resolve outstanding items.</li><li>Provide additional administrative and operational support to the legal team as needed.</li></ul> Assignment Details<ul><li>Contract Length: Approximately 4 months</li><li>Primary Focus: Project backlog support, corporate registration filings, information gathering, and legal operations administration</li><li>Environment: Fast-paced corporate setting requiring a high degree of independence, accuracy, initiative, and follow-through</li></ul>
2026-09-25T00:00:00Z

Office Manager

West Middlesex, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Office Manager to help maintain an organized, efficient workplace for a manufacturing team in West Middlesex, Pennsylvania. This part-time, onsite opportunity is a contract position with the potential to become permanent, offering 15 flexible hours per week across Tuesday, Wednesday, and Thursday. The ideal candidate is comfortable working independently, communicates well with others, and takes pride in keeping daily office operations running smoothly. This role is well suited to someone who enjoys hands-on administrative support and is eager to contribute wherever needed. Responsibilities:• Manage incoming mail and ensure documents and deliveries are distributed promptly to the appropriate recipients.• Keep the office ready for daily activity by maintaining an orderly workspace and addressing routine operational needs.• Track inventory of workplace materials and place orders to replenish supplies before shortages affect productivity.• Oversee shared office essentials, including beverage and breakroom items, to support a well-stocked environment.• Work with building management to address routine facility upkeep and basic cleanliness concerns.• Organize, review, and maintain employee records to support accuracy and compliance in personnel files.• Assist with onboarding setup by preparing onboarding materials, handling I-9 documentation, and coordinating welcome items.• Share internal notices and office communications to help employees stay informed of important updates.• Provide administrative support for leadership meetings, including room readiness and other logistical arrangements.
2026-10-06T00:00:00Z

Office Manager

Gibsonia, PA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client is looking for an Office Manager to support two family-owned businesses operating under one roof in Gibsonia, PA. This is a newly created role offering the opportunity to build processes, take ownership of administrative operations, and serve as a key support partner across both a growing law practice and roofing company. The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable balancing competing priorities in a fast-paced environment. The Office Manager will provide administrative, operational, and customer support for two closely connected family-owned businesses. Initially, approximately 70% of the role will support the law firm and 30% will support the roofing business, with responsibilities expected to become more evenly distributed over time. This position requires someone who can work independently, manage multiple priorities, maintain accurate records, and ensure day-to-day office operations run smoothly. Location: Gibsonia, PASchedule: Full-time, Monday-Friday, 8:00 AM to 4:00/4:30 PMWork Arrangement: Fully onsiteEmployment Type: Contract-to-hireCompensation: $28-$30/hourStart Date: ASAPDress Code: Business casual (nice jeans acceptable) Free parking available Occasional local travel and attendance at trade shows may be required, including occasional weekend events Valid driver's license and insurability required Responsibilities:Law Firm Support (approximately 70%)<ul><li>Process, organize, and calendar incoming legal mail and documents</li><li>Manage and maintain CRM and practice management systems</li><li>Create templates and assist with data organization and system maintenance</li><li>Prepare, process, and maintain legal and administrative documents</li><li>Manage invoicing and payment-related administrative tasks</li><li>Monitor company email inboxes and ensure communications are routed and followed up on appropriately</li><li>Coordinate administrative workflows and maintain accurate records</li><li>Assist with marketing initiatives and social media content management</li></ul>Roofing Company Support (approximately 30%)<ul><li>Answer and direct incoming calls</li><li>Maintain and update customer information within the CRM system</li><li>Monitor and respond to online reviews and customer feedback</li><li>Coordinate with external marketing partners regarding advertising and promotional efforts</li><li>Provide general administrative support to office operations</li><li>Represent the company at occasional trade shows and community events</li></ul>
2026-10-01T00:00:00Z

Office Manager

Bedford Heights, OH
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Office Manager to join our team in Bedford Heights, Ohio on a Contract basis. This role combines hands-on bookkeeping with day-to-day office coordination, making it ideal for someone who is comfortable managing financial processes while keeping administrative operations running smoothly. The successful candidate will support accurate recordkeeping, provide dependable customer and office support, and help maintain organized business documentation across multiple systems. Responsibilities: • Oversee daily bookkeeping activities by entering financial transactions, updating records, and maintaining accuracy across accounting and business systems. • Manage incoming and outgoing payments, including invoice processing, receivables tracking, and timely follow-up on account activity. • Perform regular reconciliations for bank accounts and credit card statements, investigating variances and resolving discrepancies promptly. • Prepare deposits and organize financial backup documentation to support reporting and audit readiness. • Assist with compiling financial summaries, sales-related reporting, and year-end tax documents such as 1099 information. • Work with internal leadership and external accounting partners to support month-end close activities and profit-and-loss reporting. • Maintain orderly company files, customer records, and administrative documents in both physical and digital formats. • Provide front office assistance by supporting reception needs, coordinating schedules, preparing meetings, and responding to general administrative requests. • Create and update business documents such as correspondence, proposals, contracts, and reports while helping manage office supplies and operational needs. • Contribute to compliance and marketing support by maintaining current documentation and assisting with materials using tools such as Adobe Acrobat, Photoshop, Dropbox, and Google Workspace.
2026-10-01T00:00:00Z

Office Manager

Pittsburgh, PA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Office Manager to oversee daily administrative operations and help create an organized, efficient workplace. This position supports the office through front-desk coordination, supply management, and financial administrative tasks while ensuring employees and visitors receive attentive, helpful assistance. The ideal candidate is highly organized, attentive to detail, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities: • Direct day-to-day office activities to keep operations running smoothly and efficiently. • Welcome visitors, answer incoming calls, and serve as the first point of contact for the office. • Monitor inventory levels, purchase office materials, and ensure essential supplies are always available. • Coordinate with vendors and service providers to support office needs and maintain a functional work environment. • Process invoices and assist with accounts payable activities in an accurate and timely manner. • Maintain organized administrative records, files, and office documentation for easy access and compliance. • Support leadership with scheduling, correspondence, and general administrative coordination as needed.
2026-09-30T00:00:00Z

Receptionist

Warren Nt, OH
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
Job Title: Administrative Assistant / ReceptionistLocation: Warren, OHJob Type: Full-Time, Contract-to-HirePay Rate: $15-$17/hourSchedule: Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax season We are looking for an experienced and dependable Receptionist to support daily front-office operations in Warren, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, phone inquiries, and office support activities, helping maintain smooth day-to-day workflow. Responsibilities:• Welcome visitors warmly, register their arrival, and help direct them to the appropriate staff members or appointments.• Open the office at the start of the day and secure the workspace at closing to ensure an orderly and efficient environment.• Handle incoming and outgoing fax communications and keep document flow organized for timely processing.• Scan records and other paperwork accurately to support bookkeeping and administrative needs.• Enter payment, check, and invoice details into internal records with a high degree of accuracy.• Sort, distribute, and prepare mail, including taking outbound items for delivery and making bank deposits as needed.• Coordinate calendars by arranging appointments and following up with clients to confirm scheduled meetings.• Prepare payroll checks and assist with routine clerical tasks that support the broader team.• Pick up office or inventory-related orders when needed to help maintain daily operations.
2026-10-06T00:00:00Z

Paralegal

Akron, OH
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for a highly organized Paralegal to join an in-office legal team on a contract basis. This role supports two attorneys and offers a mix of litigation-related work and broader legal administrative responsibilities in a collaborative office environment. The ideal candidate brings strong organizational skills, confidence handling court documentation, and the ability to keep multiple matters moving efficiently. Responsibilities: • Support two attorneys with day-to-day case coordination, document preparation, and legal administrative tasks. • Prepare, review, and submit court documents through electronic filing systems while ensuring accuracy and timeliness. • Assist with litigation matters by organizing case files, tracking deadlines, and helping manage discovery materials. • Maintain attorney calendars, monitor important court dates, and coordinate scheduling related to active matters. • Draft, format, and revise legal correspondence, pleadings, and other case-related documents as needed. • Provide administrative support such as transcription or dictation assistance when required. • Communicate with courts, clients, and other legal contacts in a clear and responsive manner. • Help keep physical and electronic files organized so attorneys can access case information efficiently.
2026-10-06T00:00:00Z

9 results for Administrative Assistant in Youngstown, OH