Administrative Assistant / Front Desk Job Description <br> Our team is seeking an Administrative Assistant / Front Desk detail oriented who will create a positive first impression and support essential office operations. This role is responsible for managing incoming packages and distributing them, greeting and assisting guests with the sign-in process, answering and directing incoming calls, and delivering exceptional customer service. Additional duties may be assigned as needed to support the office and leadership team. Key Responsibilities: Manage and distribute incoming packages and mail throughout the office. Greet guests in a courteous, detail oriented manner and assist with the sign-in sheet. Answer and route incoming telephone calls promptly and accurately. Serve as the first point of contact for visitors, maintaining a welcoming and organized front desk environment. Maintain office records, documentation, and other administrative files as requested. Support various administrative tasks as assigned by supervisor or outlined in the extended job description. Required Skills & Software: Proficiency in Microsoft Outlook, Excel, and Word. Excellent communication and interpersonal skills. Strong organizational abilities and attention to detail. Ability to prioritize and manage multiple responsibilities in a fast-paced environment.
We are looking for a highly organized and proactive Senior Administrative Assistant to join our team in Mayfield, Ohio. In this long-term contract position, you will provide advanced administrative support to individuals, teams, or departments, ensuring efficient operations and the successful completion of daily tasks. This role requires strong multitasking abilities, attention to detail, and the ability to collaborate effectively with others.<br><br>Responsibilities:<br>• Manage and maintain calendars, including scheduling meetings, reserving locations, and coordinating necessary materials and logistics.<br>• Arrange travel plans, assist with travel tools and reimbursements, and handle corporate credit card issues.<br>• Process business-related reimbursements and department orders through designated systems.<br>• Organize and oversee department events and activities, including budget monitoring and invoice processing.<br>• Coordinate cleaning, maintenance needs, and supply management for office spaces.<br>• Create, maintain, and distribute reports, spreadsheets, and presentations as needed.<br>• Assist other administrative team members, providing guidance and monitoring workloads to ensure smooth operations.<br>• Oversee department equipment usage, tracking schedules, and ensuring proper maintenance.<br>• Support onboarding processes for new hires and contractors, including ordering IDs, computers, and accessories.<br>• Collaborate with internal teams to manage databases, department websites, and special projects.
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Pittsburgh, Pennsylvania. In this role, you will provide high-level administrative support to ensure the smooth operation of HR and Learning & Development functions. This long-term contract position requires exceptional organizational skills, attention to detail, and the ability to manage confidential employee data effectively.<br><br>Responsibilities:<br>• Ensure employee data is accurately maintained and updated within HR systems.<br>• Facilitate orientation sessions for new employees and assist with onboarding processes.<br>• Manage training records by uploading rosters, scheduling sessions, auditing completions, and supporting compliance efforts.<br>• Conduct regular audits of employee records to verify data accuracy.<br>• Develop and improve administrative processes and procedures for the department.<br>• Coordinate complex calendars and proactively schedule meetings with internal and external stakeholders.<br>• Prepare thorough and well-organized documents, including reports, agendas, presentations, and correspondence.<br>• Collaborate with teams and vendors to exchange necessary information and ensure smooth workflows.<br>• Organize events such as team meetings, conferences, and employee recognition programs, including managing budgets and logistics.<br>• Act as custodian for corporate documents and records, ensuring their proper handling and storage.
<p><strong>Office Administrator (HVAC/Plumbing/Construction)</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking an experienced and self-driven Office Administrator to oversee day-to-day administrative operations in a fast-paced HVAC, plumbing, or construction office. This is a standalone position; the successful candidate will serve as the primary administrative resource and must demonstrate the ability to work independently, prioritize tasks, and maintain a high level of professionalism.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all administrative functions within the office, including scheduling, correspondence, document control, and file maintenance</li><li>Process invoices, billing, and assist with payroll duties; accuracy and attention to detail are essential</li><li>Provide exceptional customer service to clients, vendors, and internal staff in person, via phone, and by email</li><li>Prepare estimates, proposals, and other documents relevant to HVAC/plumbing/construction projects</li><li>Track project timelines, maintain logs, and coordinate with field staff for job status updates</li><li>Maintain records related to compliance, certifications, and insurance</li><li>Efficiently utilize Microsoft Excel for reports, project tracking, and administrative support tasks</li><li>Identify opportunities to improve office processes and implement best practices to support business objectives</li></ul>
We are looking for a detail-oriented Legal Assistant to support our legal team in Akron, Ohio. This role involves providing essential administrative and litigation assistance to ensure smooth workflows and effective case management. The ideal candidate will demonstrate strong organizational skills and a proactive approach to supporting attorneys in various legal tasks.<br><br>Responsibilities:<br>• Prepare and manage court filings, including handling e-filing processes accurately and efficiently.<br>• Assist with scheduling and maintaining attorneys' calendars to ensure timely coordination of meetings, deadlines, and court appearances.<br>• Provide litigation support by organizing case documents, drafting correspondence, and managing discovery materials.<br>• Coordinate with insurance companies and other parties involved in personal injury cases.<br>• Maintain a comprehensive and organized filing system to ensure quick access to legal records and documentation.<br>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progress.<br>• Monitor case deadlines and ensure compliance with all legal requirements.<br>• Offer administrative support by preparing reports, memos, and other legal materials as needed.<br>• Collaborate with attorneys to streamline case management and optimize workflow efficiency.
We are looking for a meticulous and proactive Grant Assistant to join our team in Youngstown, Ohio. This role is essential in ensuring effective grant management, fiscal accuracy, and compliance across various funding sources. As a Contract-to-permanent position, this opportunity offers the chance to contribute to a meaningful mission within the nonprofit sector while developing long-term career potential.<br><br>Responsibilities:<br>• Collaborate with team managers to oversee grant accounts and monitor associated activities.<br>• Review spending patterns and reconcile discrepancies, ensuring proper allocation of funds.<br>• Maintain thorough records to track progress toward monthly and quarterly goals, supporting the team in meeting deadlines.<br>• Generate detailed fiscal reports and communicate findings to the Fiscal Director, addressing any irregularities or areas for improvement.<br>• Assist in ensuring compliance with grant guidelines and deadlines to promote accuracy and accountability.<br>• Identify and resolve potential challenges in grant administration independently, taking ownership of follow-through.<br>• Contribute to process enhancements and solutions in collaboration with managers and directors.<br>• Support documentation and reporting requirements for diverse funding sources, including federal, state, local, and private grants.<br>• Provide consistent, confidential, and reliable assistance with grant communications and reporting.
We are looking for a meticulous and organized Loan Servicing Assistant to join our team in Canfield, Ohio. In this role, you will play a vital part in supporting loan operations by ensuring accurate data entry, reviewing documentation, and assisting with administrative tasks. This is a long-term contract position that offers a consistent schedule and the opportunity to grow within the banking industry.<br><br>Responsibilities:<br>• Accurately input loan information into company systems while maintaining high attention to detail.<br>• Review loan documents to verify completeness and compliance with company policies.<br>• Provide administrative support to the loan servicing team, including filing and record maintenance.<br>• Communicate effectively with internal departments to ensure smooth loan processing.<br>• Uphold confidentiality standards and adhere to industry regulations.<br>• Assist in resolving discrepancies in loan documentation or system entries.<br>• Ensure timely and efficient handling of loan servicing tasks.<br>• Support team members with additional duties as required to maintain workflow efficiency.
<p>We are looking for a meticulous and organized Administrative Coordinator to join our team in Canton, Ohio. In this role, you will play a vital part in ensuring accuracy in testing documentation. This is a long-term contract position within the manufacturing industry, offering an opportunity to contribute to quality assurance and operational excellence.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Conduct comprehensive reviews of heat and product testing results to verify precision and completeness.</p><p>• Analyze customer requirements and comments to ensure all specifications are met.</p><p>• Utilize various internal systems and databases to manage certifications and testing data, including Cert System, Sample Tracking, Heat Source, and other related applications.</p><p>• Cross-check and link testing results across multiple categories, such as chemistry, hardness, tensile strength, and ultrasonic testing.</p><p>• Record and document approved deviations using standardized statements and comments.</p><p>• Confirm external test results are properly accredited and referenced in certifications.</p><p>• Distribute certifications to OnBase and ensure accurate recordkeeping.</p><p>• Respond to recertification requests in alignment with established standards and customer requirements.</p><p>• Maintain a clean and safe work environment while adhering to safety protocols.</p>
