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6 results for Administrative Assistant in York, ME
- Salem, NH
- onsite
- Permanent / Full Time
- 44000 - 45000 USD / Yearly
- We are looking for an Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys keeping workstreams organized, communicating effectively with staff and customers, and ensuring administrative tasks are completed accurately and on time. The position offers the opportunity to contribute across scheduling, documentation, office coordination, and financial support activities while handling sensitive information with discretion.<br><br>Responsibilities:<br>• Coordinate schedules for managers and team members, arranging meetings, appointments, and related logistics to keep daily operations running smoothly.<br>• Create, update, and organize business records, reports, and correspondence while maintaining accurate filing systems in both digital and paper formats.<br>• Perform routine office support tasks such as data entry, document scanning, filing, and record tracking with a strong focus on accuracy and timeliness.<br>• Monitor office supply levels, help arrange equipment needs, and support the overall readiness of the workplace for employees and visitors.<br>• Serve as a reliable point of contact for incoming calls and general inquiries, delivering courteous service to internal teams and external customers.<br>• Review and process administrative documents, including invoices and expense submissions, and provide support for payables and receivables activities when needed.<br>• Assist with employee-related administrative tasks such as onboarding documentation and the upkeep of personnel records in accordance with company standards.<br>• Help plan and organize internal meetings, team events, and occasional travel arrangements, ensuring details are communicated and completed effectively.<br>• Handle confidential business and employee information responsibly while supporting additional administrative assignments and special projects as priorities evolve.
- 2026-11-10T00:00:00Z
- Manchester, NH
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>About the Opportunity</p><p>A small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.</p><p>This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-05T00:00:00Z
- Salem, MA
- onsite
- Temporary / Contract
- 19.7885 - 22.913 USD / Hourly
- We are looking for an Administrative Assistant to support a legal office on a contract basis. This role combines administrative coordination with legal billing and filing activities, making it ideal for someone who is highly organized, service-minded, and comfortable managing time-sensitive tasks. The position will work closely with attorneys, associates, and clients to help maintain accurate records, support weekly billing operations, and keep office documentation moving efficiently.<br><br>Responsibilities:<br>• Manage weekly invoicing activities for the firm and maintain accurate billing records within the designated software platform.<br>• Prepare and submit electronic court filings while helping ensure documents are processed correctly and on schedule.<br>• Coordinate document storage and retrieval through Dropbox to keep shared files organized and accessible.<br>• Partner with attorneys and associates to address billing requests, updates, and follow-up items in a timely manner.<br>• Contact clients regarding retainer balances and provide attentive service when discussing account status and payment-related questions.<br>• Enter, review, and update billing and matter information in Bill4Time with a strong focus on accuracy and completeness.<br>• Provide administrative office support such as handling inbound calls, data entry, and general front-office assistance as needed.
- 2026-11-12T00:00:00Z
- Beverly, MA
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p>Our client, a boutique law firm in Beverly, MA, is seeking a <strong>Paralegal</strong> to support a growing legal practice. This role offers the chance to contribute to matters involving <strong>estate planning, probate and estate administration, elder law, business planning, and real estate.</strong> It is well suited for someone who is organized, detail-focused, and eager to strengthen their legal skills in a collaborative office environment.</p><p><br></p><p><strong>Location: </strong>Beverly, MA</p><p><strong>Salary:</strong> $60,000 - $80,000 (depending on experience)</p><p><strong>Schedule: </strong>In Office M-F</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with the preparation, drafting, and review of legal documents, including wills, trusts, and estate planning documents.</li><li>Support probate proceedings and estate and trust administration.</li><li>Prepare and organize court filings, correspondence, and other legal documentation.</li><li>Communicate professionally with clients, courts, financial institutions, and other relevant parties</li><li>Maintain client files, track deadlines, and ensure documents are accurate and organized.</li><li>Assist with gathering financial information, asset documentation, and other materials necessary for estate administration.</li><li>Provide administrative and legal support to the attorney throughout the lifecycle of client matters.</li><li>Handle confidential client information with professionalism and discretion.</li></ul>
- 2026-10-23T00:00:00Z
- Salem, MA
- onsite
- Permanent / Full Time
- 60000 - 75000 USD / Yearly
- <p>Robert Half is partnering with a Law firm searching for a Paralegal to support a legal practice serving clients in family and civil litigation matters in the greater Peabody area. This role offers the opportunity to work closely with attorneys throughout the life cycle of active cases, from initial filings through trial preparation. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple deadlines in a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Efiling in Massachusetts and managing legal billing</p><p>• Prepare, revise, and file legal documents, correspondence, pleadings, and discovery materials in accordance with court requirements.</p><p>• Coordinate trial and hearing preparation by assembling exhibits, summarizing records, and helping manage witness and document logistics.</p><p>• Maintain case information within legal management systems and ensure documents, notes, and updates are entered accurately.</p><p>• Assist with family and general civil litigation matters by conducting factual research and compiling materials for attorney review.</p><p>• Monitor billing-related tasks by reviewing time entries, organizing supporting documentation, and helping keep client files current.</p><p>• Communicate with clients, courts, and outside parties clearly and effectively to support scheduling and case activity.</p>
- 2026-11-13T00:00:00Z
- Wakefield, MA
- onsite
- Permanent / Full Time
- 70000 - 95000 USD / Yearly
- <p>Robert Half is hiring on behalf of a Wakefield Trust & Estates firm looking for an experienced Paralegal to support a busy estate planning and probate practice in Massachusetts. This fully on-site role is well suited for an organized individual who can balance legal support duties with operational coordination across the office. The position plays a key part in keeping probate and trust administration matters organized, maintaining efficient daily workflow, and ensuring the team has the structure and resources needed to deliver excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily activity across probate and trust administration matters to keep files moving, priorities clear, and deadlines on schedule.</p><p>• Track court filings, task lists, follow-up items, and caseload status, while helping distribute assignments based on team capacity and business needs.</p><p>• Partner with attorneys and staff to resolve workflow challenges, strengthen office processes, and support consistent matter progression.</p><p>• Create and refine procedural documents, training guides, and practical checklists that improve accuracy, organization, and team efficiency.</p><p>• Provide day-to-day guidance to legal and administrative team members, including assistance with onboarding, scheduling, and timekeeping administration.</p><p>• Manage general office operations such as vendor coordination, supply oversight, service agreements, insurance administration, and related operational needs.</p><p>• Assist firm leadership with administrative and personnel-related matters that support an organized and well-run office environment.</p><p>• Contribute hands-on support for probate, trust administration, estate planning, and other legal or administrative work as needed.</p><p>• Handle sensitive client, employee, and firm information with discretion and sound judgment at all times.</p>
- 2026-10-30T00:00:00Z