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62 results for Administrative Assistant in Yonkers, NY

Executive Assistant

Southport, CT
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Executive Assistant to provide business and personal assistance to the President of a family office and investment arm in Fairfield Connecticut. This permanent opportunity is suited for someone who stays organized in a fast-paced environment, works confidently with minimal direction, and manages competing priorities with discretion. The role blends running all administration for a family office, executive scheduling, travel planning, meeting coordination, presentation development, and broad administrative support to help keep daily operations running smoothly. Responsibilities:• Manage a complex executive and personal calendar, prioritizing appointments and adjusting schedules as business needs evolve.• Coordinate travel arrangements, including itineraries, logistics, and related scheduling details.• Plan and organize meetings to ensure smooth execution and strong preparation.• Provide day-to-day administrative support, including correspondence handling, document organization, and follow-up on key items.• Act as a personal assistant and manage all daily, weekly and monthly family matters and scheduling.• Serve as a dependable point of coordination for internal and external stakeholders interacting with the President. This opportunity is a great role for someone who is looking for diversity, growth oriented, stability, and a supportive culture. Key qualities they look for are discretion, self starter, organized, proactive, strong work ethic, and self-structured. Brand new beautiful office right on the water, flexibility to a work hybrid work model, fantastic benefits and bonus opportunity. To be considered, please apply today or send your resume to Kelsey.Ryan@roberthalf(.com)
2026-07-02T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Growing Real Estate firm in Midtown New York is currently seeking an Executive Assistant. The role combines executive support, coordination, and project follow-through to help maintain smooth daily operations. Responsibilities:• Coordinate schedules by organizing meetings, resolving calendar conflicts, and adjusting priorities as business needs change.• Manage calls, appointments, and ongoing correspondence while ensuring timely follow-up on outstanding matters.• Keep business records, files, and important documentation accurate, accessible, and well organized.• Arrange travel plans and provide support for occasional business-related errands or logistical needs.• Track active initiatives, monitor deadlines, and help ensure action items are completed on schedule.• Contribute to special projects and recommend practical improvements to administrative processes and workflow efficiency.
2026-07-09T00:00:00Z

Office Assistant

Central Islip, NY
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you.
2026-06-25T00:00:00Z

Senior Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Lead and supervise a team of Executive Assistants Executive Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, agendas, and follow-up correspondence. Handle high-volume email management, including prioritization and delegation. Administrative Duties: Maintain and organize files and records, ensuring easy access to essential documentation. Process expense reports, invoices, and purchase orders accurately and on time. Monitor and manage special projects as assigned. Communication and Collaboration: Act as a liaison between executives and internal/external stakeholders. Facilitate communication and collaboration across departments and teams. Draft and proofread correspondence, presentations, and reports. Operational Efficiency: Anticipate executive needs and proactively address them. Prioritize and manage multiple projects with tight deadlines. Align work deliverables with broader strategic objectives.
2026-06-29T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-07-10T00:00:00Z

Legal Assistant

Garden City, NY
onsite
Temporary / Contract
30 - 38 USD / Hourly
Robert Half Legal is seeking an experienced Legal Secretary with a background in Commercial Litigation to support a respected law firm in Garden City, New York. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced litigation environment and can immediately contribute to a busy practice group. Legal Secretary – Commercial Litigation 📍 Garden City, NY 💲 $30–$38/hour (depending on experience) 📅 Short-Term Contract (2+ Months) | Potential Temp-to-Hire Opportunity 🏢 100% Onsite | Full-Time | 40 Hours per Week Key Responsibilities<ul><li>Provide administrative and legal secretarial support to attorneys within the Commercial Litigation department.</li><li>Draft, revise, proofread, and format legal documents, pleadings, motions, briefs, correspondence, and other litigation materials.</li><li>Assist with the preparation, assembly, and filing of briefs and court submissions.</li><li>Perform electronic filings in New York state and federal courts.</li><li>Prepare and update Tables of Authorities (TOA) and Tables of Contents (TOC).</li><li>Maintain attorney calendars, track critical deadlines, and coordinate meetings, court appearances, and related scheduling.</li><li>Transcribe and process attorney dictation and Dictaphone recordings.</li><li>Answer and direct incoming phone calls in a professional manner.</li><li>Manage incoming and outgoing mail, courier services, and legal correspondence.</li><li>Organize and maintain both physical and electronic case files.</li><li>Support document management and litigation projects as needed.</li><li>Communicate professionally with attorneys, clients, courts, and outside parties.</li></ul>
2026-07-09T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-07-10T00:00:00Z

Office and Tax Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
We are looking for a dependable Administrative Assistant to help keep our tax and accounting office running smoothly in Parsippany, New Jersey. This position is ideal for someone who enjoys staying organized, communicating with clients, and managing detailed administrative work in an organized environment. The role plays an important part in supporting daily operations, especially during high-volume tax periods, while helping maintain accurate records and a positive client experience. Responsibilities: • Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow. • Prepare, organize, and assemble tax return documents for review, processing, and final delivery. • Digitize, file, and maintain client records by scanning and uploading documents into office systems. • Handle incoming and outgoing correspondence, including mail distribution and document routing. • Record client payments, support billing activities, and assist with invoice tracking as needed. • Contact clients to obtain outstanding paperwork, signatures, or other required information. • Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines. • Safeguard sensitive financial and personal information with a high level of confidentiality. • Provide broad administrative support during peak tax season, including filing, organizing, and office coordination.
2026-06-26T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-07-07T00:00:00Z

Executive Administrative Assistant Advanced (>6 years)

New York, NY
onsite
Temporary / Contract
37 - 37 USD / Hourly
Hello!I came across your profile today in our Robert Half database and wanted to see if you are currently open to new opportunities. We work with several Fortune 500 and enterprise clients nationwide.Currently, I am staffing for:<ul><li>Position: Executive Administrative Assistant – Advanced (Contract)</li><li>Location: New York, NY (270 Park Ave)</li><li>Required: Bilingual Spanish (mandatory), experience with Concur and 6+ years of executive support</li><li>Pay Rate: Up to $37/hour (based on experience)</li></ul>Job Description:This role supports senior-level executives and investment bankers in a fast-paced environment. The position focuses on managing complex schedules, coordinating high-level meetings and travel, and ensuring day-to-day executive operations run smoothly. You will play a key role in maintaining organization, communication, and efficiency across the team.Roles and Responsibilities:<ul><li>Manage complex and detailed executive calendars</li><li>Screen calls and prioritize communications appropriately</li><li>Coordinate internal and external meetings and logistics</li><li>Arrange domestic and international travel (Concur)</li><li>Organize events, including catering and transportation</li><li>Process invoices and expense reports (T&E)</li><li>Support onboarding/offboarding (equipment, system access)</li><li>Draft high-quality communications across all levels</li><li>Maintain organizational documents (org charts, executive bios)</li><li>Assist with spreadsheets, presentations, and meeting materials</li></ul>
2026-07-06T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-07-02T00:00:00Z

General Office Clerk

Plainview, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a highly organized General Office Clerk to support a non-profit organization. This Long-term Contract position focuses on document handling, digital file processing, and accurate record tracking to help maintain efficient office operations. The ideal candidate is comfortable working with scanned records, managing spreadsheets, and keeping information organized in a fast-paced administrative setting. Responsibilities:• Retrieve and organize employee records to support day-to-day administrative needs.• Scan, copy, and digitally file documents with a strong focus on accuracy and completeness.• Maintain detailed tracking logs in Microsoft Excel to monitor document status and file activity.• Review records for consistency and ensure materials are properly labeled and stored.• Assist with general clerical duties such as data entry, document preparation, and correspondence support.• Use Microsoft Outlook, Word, and other office tools to help coordinate routine administrative tasks.• Support file management processes by keeping physical and electronic records orderly and accessible.
2026-07-08T00:00:00Z

General Office Clerk

Little Ferry, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative and warehouse-related operations in Little Ferry, New Jersey. This is a Contract position within the aerospace industry, ideal for someone who can keep records accurate, documents organized, and office workflows running smoothly. The role combines clerical support with hands-on document handling and data processing in a fast-paced environment. Responsibilities: • Process incoming paperwork by scanning, indexing, and filing documents so records remain complete and easy to retrieve • Enter operational and administrative information into internal systems with a high level of accuracy and attention to detail • Maintain organized physical and digital files to support efficient back-office and warehouse documentation needs • Assist with routine office tasks such as sorting records, preparing documents, and updating administrative logs • Support warehouse-related clerical activities by handling documentation tied to inventory, shipments, or internal records • Review scanned images and entered data for completeness, correcting inconsistencies when needed • Coordinate with team members to ensure documents are properly routed, stored, and accessible for business use
2026-07-09T00:00:00Z

Accounting Assistant - Part Time

Somerville, NJ
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a dependable Accounting Assistant to support part-time financial operations for the Hillsborough, New Jersey office. This Long-term Contract position is ideal for someone who works carefully, stays organized, and can manage recurring accounting tasks on a consistent weekly schedule. The role will focus on timesheet coordination, accounts payable and receivable activities, and general bookkeeping support using QuickBooks and Excel. This opportunity is Part-Time and Fully Onsite (About 10 hours/week) Accounting Assistant Responsibilities:• Review, collect, and organize weekly timesheets, ensuring submissions are complete and approved on time.• Support accounts receivable processes by tracking incoming payments and following up on outstanding balances as needed.• Assist with accounts payable activities, including entering invoices, verifying coding, and preparing items for payment processing.• Maintain accurate financial records in QuickBooks and update spreadsheets in Excel to support day-to-day accounting tasks.• Perform basic bank reconciliation support to help confirm transactions and identify discrepancies.• Coordinate work within a set part-time schedule, including Monday morning coverage for timesheet processing and additional hours on Tuesday.• Help keep accounting documentation orderly and accessible for routine review and reporting.
2026-07-13T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys across multiple legal disciplines. This position is well suited to someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven setting. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to work confidently with both legal documents and client-facing matters. Responsibilities: • Coordinate complex calendars for several attorneys, arrange meetings, and oversee travel, event, and conference scheduling logistics. • Prepare, revise, proofread, and format a variety of legal materials, including agreements, pleadings, and other case or transaction-related documents. • Organize and maintain digital and physical case files using document management platforms to ensure records remain accurate and accessible. • Assist with legal research tasks and compile correspondence, filings, and supporting documentation for attorney review. • Handle administrative processes related to new matters, client intake, expense submissions, and daily practice support activities. • Enter attorney time accurately and provide cross-coverage for colleagues when additional team support is needed. • Foster strong working relationships with clients, attorneys, and internal staff through responsive and courteous communication. • Safeguard confidential information and contribute to an efficient, collaborative team environment while managing multiple priorities effectively.
2026-06-24T00:00:00Z

Administrative Operations Associate

New York, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Operations Associate to support vehicle-related administrative processes and deliver a dependable experience for customers and internal partners in New York, New York. In this role, you will coordinate documentation tied to ownership, registration, insurance, and financing while helping maintain organized, compliant operations. This position is ideal for someone who thrives in a detail-focused environment, communicates clearly, and can manage multiple priorities with consistency and care. Responsibilities: • Oversee vehicle paperwork from initial submission through completion, ensuring documents related to titling, registration, insurance, and financing are processed accurately and on time. • Partner with internal teams, external offices, and lending contacts to resolve documentation issues and keep transactions moving efficiently. • Review files for completeness, maintain organized records, and help ensure all activity aligns with applicable legal and regulatory standards. • Research state and partner requirements to interpret documentation rules and apply them correctly to each transaction. • Respond to customer and stakeholder questions with professionalism, providing clear updates and support throughout the process. • Track multiple cases at once, prioritize urgent items, and follow through on deadlines without compromising quality. • Contribute to operational improvements by identifying process gaps and recommending practical ways to increase accuracy and efficiency.
2026-06-23T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations. This Long-term Contract position will oversee front-office activities, help maintain a well-stocked and efficient workplace, and provide support for routine accounting-related tasks. The ideal candidate brings strong coordination skills, a service-oriented approach, and the ability to keep office functions running smoothly. Responsibilities: • Coordinate day-to-day office operations to ensure an efficient and detail-oriented work environment • Manage purchasing activities for office materials and track supply levels to prevent shortages • Maintain organized administrative processes and support general office needs across the team • Handle front-desk coverage, greet visitors, and assist with incoming calls and routine inquiries • Support accounts payable activities by organizing invoices, preparing documentation, and assisting with payment workflows • Monitor office inventory and work with vendors to keep essential resources available • Help maintain orderly records, schedules, and correspondence related to office administration
2026-07-09T00:00:00Z

Office Manager

Paramus, NJ
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a non-profit organization near Paramus, New Jersey. This contract position with permanent potential is ideal for someone who enjoys creating structure, keeping schedules on track, and ensuring the workplace has the resources needed to operate smoothly. The right candidate will bring strong coordination skills, sound judgment, and a proactive approach to office support. Responsibilities:• Oversee day-to-day office activities to help maintain an efficient and well-organized work environment.• Coordinate calendars, meetings, and scheduling priorities to support leadership and internal teams.• Monitor inventory levels for workplace materials and arrange timely purchasing of needed office supplies.• Maintain organized administrative records and ensure routine office processes are handled accurately.• Serve as a central point of contact for general office needs, responding promptly to staff requests and operational issues.• Support administrative workflows by tracking tasks, following up on outstanding items, and helping keep deadlines on schedule.
2026-07-13T00:00:00Z

Office Manager

New York, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an entry-level Office Manager to create a welcoming and attentive experience for everyone who visits our office. This role serves as a central point of contact for guests, supports daily workplace coordination, and helps keep meetings and office activities running smoothly. The ideal candidate is service-oriented and eager to build a career in office administration while supporting benefits-related functions. Responsibilities: • Welcome visitors and clients with a courteous, attentive approach and ensure a positive front-office experience. • Coordinate meeting logistics by preparing conference spaces, organizing materials, and assisting with scheduling needs. • Maintain an orderly and efficient office environment by supporting day-to-day administrative and workplace operations. • Respond to general inquiries from employees and guests, providing timely assistance or directing requests to the appropriate contact. • Support benefits administration activities, including basic coordination related to employee benefit programs and documentation. • Assist with processes connected to COBRA, leave of absence tracking, and other benefits-related administrative tasks as needed. • Help manage office coverage during standard onsite hours and ensure the reception area remains presentable throughout the day. • Contribute to a high level of customer service by handling interactions with care, discretion, and attention to detail.
2026-06-25T00:00:00Z

Office Manager

Larchmont, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a Contract position based in New York. This role is ideal for someone who can keep the office running smoothly, maintain clear communication across teams, and provide dependable front-office coordination. The successful candidate will help create an efficient workplace by managing essential office functions and handling routine operational needs effectively. Responsibilities: • Oversee day-to-day office activities to ensure an orderly, efficient, and detail-oriented work environment • Manage incoming phone calls, route inquiries appropriately, and provide courteous assistance to visitors and staff • Receive, sort, and distribute mail and deliveries in a timely manner • Coordinate office supplies, vendor needs, and general administrative support to maintain uninterrupted operations • Keep shared spaces organized and support scheduling or logistical needs for meetings and office activities • Maintain records, correspondence, and routine documentation with accuracy and confidentiality
2026-07-13T00:00:00Z

Office Manager

New York, NY
onsite
Temporary to Hire
26.6 - 28 USD / Hourly
We are looking for an organized and resourceful Part time Office Manager to support daily operations in our office. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming workplace, keeping administrative processes running smoothly, and providing hands-on support across office services, employee experience, and technology coordination. The role calls for someone who can balance front-of-house responsibilities with operational oversight while adapting to evolving business needs. Responsibilities:• Welcome guests and employees, manage front desk activity, and ensure the office presents a welcoming and well-maintained environment each day.• Oversee day-to-day workplace operations, including inventory of supplies, incoming and outgoing mail, kitchen stocking, and coordination with external service providers.• Provide onsite technical assistance by setting up equipment, connecting devices to office networks, troubleshooting hardware issues, and preparing computers for employee use.• Partner with building management and maintenance contacts to address repairs, office access, safety matters, and general facility needs.• Support onboarding logistics by coordinating workspace readiness, submitting technology-related requests, and preparing materials for new hires.• Organize meetings and internal events by arranging rooms, coordinating food service, and helping manage onsite team gatherings.• Handle administrative tasks such as calendar support, travel arrangements, expense submission, and preparation of business documents.• Contribute to a positive employee experience by assisting with desk setup, welcome materials, and office initiatives that promote an engaging workplace.• Maintain accurate tracking of office equipment and liaise with remote IT support resources when additional technical escalation is needed.
2026-07-13T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a dependable Office Manager to support daily workplace operations and help create a welcoming environment in an office setting. This Contract position is ideal for someone who enjoys balancing hospitality, organization, and hands-on office support while ensuring the space remains efficient and inviting. The right candidate will take ownership of day-to-day administrative needs, anticipate what the office requires, and respond quickly to shifting priorities with a positive attitude. Responsibilities: • Oversee the day-to-day flow of the office to ensure employees and guests experience a well-organized, detail-focused workplace. • Arrange and manage onsite meal service, including coordinating lunch orders, preparing serving areas, and handling cleanup afterward. • Prepare morning hospitality offerings such as coffee service and weekly breakfast setup to keep shared spaces ready for the team. • Monitor inventory levels for office, kitchen, and snack supplies, and replenish materials as needed to maintain a fully stocked environment. • Accept incoming deliveries and mail, sort items promptly, and distribute packages to the appropriate recipients. • Serve as the first point of contact for visitors by providing a friendly reception experience and maintaining a hospitable office atmosphere. • Support internal gatherings and onsite events by assisting with logistics, room readiness, food coordination, and post-event reset. • Address routine workplace issues as they arise, taking initiative to resolve operational needs quickly and effectively.
2026-07-09T00:00:00Z

Office Manager

Fairfield, NJ
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an organized Office Manager to oversee administrative operations and support the day-to-day needs of our clients office in Fairfield, New Jersey. This position blends office coordination, financial record support, payroll assistance, and executive scheduling to help keep business activities running smoothly. The ideal candidate brings a practical approach, strong attention to detail, and the ability to manage multiple priorities with professionalism. Responsibilities:• Oversee daily administrative activities to maintain an efficient, well-organized office environment across departments.• Coordinate purchasing of office materials, monitor inventory levels, and work with service providers to support ongoing operational needs.• Manage core administrative tasks such as document organization, written communications, schedule coordination, and general office support.• Assist with routine financial activities by preparing invoices, tracking expenses, and supporting accounts payable and receivable processes.• Help maintain accurate accounting documentation, contribute to bank reconciliation preparation, and organize records for review by the external accountant.• Support payroll administration by gathering timekeeping information, submitting updates, and assisting with adjustments when needed.• Maintain employee files and prepare onboarding paperwork to support hiring and personnel administration.• Enter and update information in internal records accurately, then compile reports that highlight administrative and financial activity.• Provide administrative support to leadership through calendar coordination, meeting planning, and assistance with special assignments.
2026-06-16T00:00:00Z

Legal Receptionist

New York, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and service-oriented team member to support client intake and front office operations for a legal organization in New York, New York. This role is well suited to someone who can communicate with empathy, stay organized under pressure, and create a welcoming experience for callers and visitors alike. The ideal candidate brings strong administrative judgment, careful documentation skills, and a proactive approach to day-to-day office support. Responsibilities: • Manage high-volume initial phone inquiries by guiding conversations through a consistent intake process and capturing complete, accurate information. • Document call details thoroughly and route information to the appropriate team members so follow-up can happen efficiently. • Deliver a warm, welcoming reception experience by greeting visitors promptly and maintaining an organized front desk presence. • Support daily office operations by processing incoming and outgoing mail, preparing copies, and assisting with general administrative needs. • Use sound judgment to balance compassion with efficiency, helping callers feel heard while keeping response times under control. • Step in to provide backup assistance for office support duties when coverage is needed. • Maintain a courteous demeanor in all interactions and contribute positive energy to the workplace. • Assist with benefits-related administrative functions, including coordination support for leave, COBRA, and other compensation and benefits processes when required.
2026-06-25T00:00:00Z

Executive Assistant, Commercial Banking

New Canaan, CT
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Executive Assistant & Corporate Governance CoordinatorCommercial Banking / Financial ServicesA growing financial institution is seeking a highly polished Executive Assistant & Corporate Governance Coordinator to provide strategic administrative support to executive leadership while overseeing board governance activities. This position serves as a key liaison among senior executives, directors, regulators, and external stakeholders, ensuring effective communication, organization, and execution of critical corporate initiatives.Primary ResponsibilitiesExecutive Leadership Support<ul><li>Coordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership, ensuring alignment with organizational objectives and key business initiatives.</li><li>Prepare executive briefings, reports, presentations, and correspondence while monitoring incoming communications and escalating matters as appropriate.</li><li>Facilitate interactions between executive leadership and internal stakeholders by organizing agendas, meeting materials, and follow-up activities.</li><li>Anticipate scheduling conflicts, shifting priorities, and emerging issues to ensure leaders remain focused on strategic business matters.</li><li>Support special projects and enterprise-wide initiatives requiring executive oversight and cross-functional coordination.</li></ul>Board & Committee Operations<ul><li>Oversee the administration of board and committee meetings, including annual planning, meeting logistics, director communications, and distribution of confidential materials.</li><li>Assemble board packages and supporting documentation by partnering with business leaders to gather, review, and organize meeting content.</li><li>Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information.</li><li>Capture meeting discussions, decisions, resolutions, and action items while monitoring progress on outstanding deliverables.</li><li>Manage board portal administration and ensure timely, secure access to governance materials.</li></ul>Governance & Corporate Secretary Administration<ul><li>Support corporate governance activities by maintaining records, policies, resolutions, and other official documentation.</li><li>Assist with regulatory and public-company governance requirements, including director questionnaires, annual disclosures, proxy-related materials, and governance reporting.</li><li>Coordinate director onboarding activities and serve as a point of contact for board-related requests and inquiries.</li><li>Monitor governance deadlines and assist in maintaining compliance with applicable corporate, regulatory, and industry requirements.</li><li>Partner closely with legal, compliance, finance, and executive leadership teams to support governance best practices.</li></ul>
2026-06-16T00:00:00Z

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