1,779 Results for Office Coordinator Jobs in Yardi

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Office Manager

New York, NY
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are seeking an organized and detail-oriented Administrative Coordinator to provide scheduling, travel coordination, and administrative support to a team. This is a part-time contract opportunity with the potential to transition into a permanent, permanent position based on business needs and performance. The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities while maintaining clear communication with internal teams and external customers. Responsibilities: <ul><li>Coordinate team travel, including booking and managing flights, trains, and hotels, adjusting plans as needed, and tracking expenses. </li><li>Manage four calendars, schedule customer meetings, prevent conflicts, and coordinate with customers and Deployment Strategists. </li><li>Manage customer visit logistics, including access, visitor requests, credentials, equipment, and certification</li></ul>
2026-10-27T19:33:45Z

Office Manager

Des Moines, IA
onsite
Permanent / Full Time
62400.00 - 72800.00 USD / Yearly
Office ManagerAbout the OpportunityWe're seeking a hands-on Office Manager to lead daily operations, support a high-performing team, and ensure exceptional customer service. This role is ideal for someone who enjoys balancing people leadership, operational oversight, and administrative responsibilities while helping a business run efficiently.The successful candidate will be a proactive leader who can confidently manage multiple priorities, support staff development, maintain operational excellence, and deliver a positive experience for both employees and customers.This role offers the opportunity to learn from an experienced leader and step into a key position with long-term growth potential.Key ResponsibilitiesOffice Operations<ul><li>Oversee the day-to-day operations of a busy office environment.</li><li>Ensure the office remains organized, professional, and running efficiently.</li><li>Coordinate office supplies, equipment, and facility needs.</li><li>Identify process improvements and help implement operational efficiencies.</li><li>Monitor administrative workflows to ensure accuracy and timely completion.</li></ul>Team Leadership<ul><li>Lead, support, and develop a team of approximately 10 employees.</li><li>Create and maintain staff schedules to ensure appropriate coverage.</li><li>Provide training, coaching, and ongoing support to team members.</li><li>Communicate expectations clearly and foster accountability.</li><li>Promote a positive, collaborative, and customer-focused culture.</li><li>Step in to assist with operational responsibilities as business needs require.</li></ul>Customer Service & Communication<ul><li>Serve as a point of contact for customers and clients.</li><li>Answer questions, provide information, and guide individuals through company processes.</li><li>Handle sensitive situations with professionalism, compassion, and confidence.</li><li>Resolve issues and escalate concerns when appropriate.</li><li>Deliver a high level of customer service while balancing business objectives.</li></ul>Administrative & Reporting Responsibilities<ul><li>Oversee operational reporting and recordkeeping.</li><li>Ensure required documentation is accurate, complete, and submitted on schedule.</li><li>Review activities for accuracy and compliance with company procedures.</li><li>Monitor operational metrics and communicate updates to leadership.</li><li>Support financial tracking and administrative processes.</li></ul>
2026-10-30T21:43:44Z

Billing Analyst/Office Manager

Trevose, PA
onsite
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
We are seeking a detail-oriented and highly organized Billing & Administrative Coordinator to join our growing construction/service team in the Trevose, PA area. This role is ideal for a professional who thrives in a fast-paced environment and has experience supporting billing operations, order processing, contract compliance, and administrative coordination.The ideal candidate will play a key role in ensuring customer purchase orders align with contract terms, invoices are accurate and timely, and all supporting documentation is maintained with precision. This position requires strong communication skills, a high level of accuracy, and the ability to collaborate effectively with both internal stakeholders and customers.Key Responsibilities<ul><li>Partner with the Senior Manager and Regional CFO to ensure customer purchase orders align with signed contract terms</li><li>Maintain complete and organized documentation for all orders, including approvals, customer-specific instructions, and special requirements</li><li>Compile all supporting documentation needed to secure customer approval for invoices</li><li>Prepare and issue accurate invoices based on processed orders, ensuring customer information, pricing, discounts, and applicable taxes are correctly applied</li><li>Submit and upload invoices into customer billing platforms, including systems such as Ariba, and maintain current billing records</li><li>Review and cross-check invoice details against purchase orders and contract terms to identify and resolve discrepancies</li><li>Ensure invoices comply with applicable tax requirements and internal company billing policies</li><li>Communicate with customers regarding special billing requests, including split invoicing, advance payments, and other account-specific needs</li><li>Provide administrative support related to billing, documentation, and order processing activities</li><li>Assist with problem resolution involving billing, order entry, shipping documentation, and customer requirements</li></ul>
2026-10-17T16:14:44Z

Office Manager

Fort Smith, AR
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an Office Manager to support the day-to-day administrative and financial activities of a construction company in Fort Smith, Arkansas. This Long-term Contract position is ideal for someone who can keep office operations organized, maintain accurate records, and provide dependable support to branch leadership. The role combines front-office coordination, accounting assistance, and project documentation management in a fast-paced environment. Compensation: $60.000-70,000 Salary DOE Responsibilities:• Oversee daily office activity by handling phone communication, written correspondence, filing, and general administrative coordination.• Process invoices, accounts payable transactions, purchase orders, and customer billing with a high level of accuracy.• Prepare payment-related construction documents, including applications for payment, lien waivers, and supporting records using Sage Intacct.• Support weekly payroll administration by reviewing time entries, organizing payroll information, and maintaining related documentation.• Maintain personnel files and assist with onboarding tasks, compliance paperwork, and safety training coordination.• Organize job documentation such as work orders, permits, change requests, project files, and closeout materials.• Assist with bid preparation by gathering submission documents, coordinating bid bond requirements, and supporting customer prequalification packages.• Monitor receivables and follow up on overdue customer payments to help maintain healthy cash flow.• Coordinate office supply purchasing, vendor communication, and vehicle maintenance recordkeeping for company assets.
2026-10-29T18:08:43Z

Office Manager

San Rafael, CA
onsite
Temporary / Contract
25.00 - 278.00 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations and help create a welcoming, detail-focused environment for clients and staff. This Long-term Contract position plays a key role in coordinating administrative activities, assisting advisors with day-to-day needs, and ensuring the office runs smoothly. The ideal candidate brings strong judgment, close attention to detail, and the ability to manage multiple priorities while maintaining a responsive presence. Responsibilities: • Welcome clients and visitors, provide front-desk support, and help create a positive in-office experience. • Coordinate internal and client-facing schedules, arrange meetings, and prepare conference spaces before and after use. • Oversee incoming mail, packages, and routine deliveries while keeping shared office areas organized and presentable. • Maintain inventory for office and kitchen supplies, place orders as needed, and ensure supply storage areas remain neat and fully stocked. • Support advisor requests by arranging client gifts, preparing printed materials such as reports and invoices, and handling general administrative tasks. • Assist with employee engagement activities, including team lunches, celebrations, and other office recognition efforts. • Work with building or facilities contacts to address workspace needs and help maintain an orderly, functional office environment. • Provide basic technology troubleshooting and support office systems and document organization as needed. • Contribute to special projects, marketing functions, and occasional after-hours events when business needs require additional support.
2026-11-06T01:13:38Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a legal organization. This Long-term Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and can manage a wide range of administrative tasks with accuracy. The role will serve as a key point of contact for incoming communications while helping maintain efficient workflows and reliable administrative support across the office. Responsibilities: • Manage front-office administrative activities and provide dependable day-to-day support to the team. • Respond to incoming phone calls clearly, direct inquiries appropriately, and relay messages with accuracy. • Perform data entry tasks and maintain organized, up-to-date records and documentation. • Welcome visitors and handle reception-related duties to ensure a detail-oriented office experience. • Coordinate general office tasks such as filing, document handling, and routine administrative follow-up. • Support staff with scheduling, correspondence, and other clerical needs as required.
2026-11-06T14:08:48Z

Office Manager/Bookkeeper

St. Paul, MN
remote
Temporary / Contract
27.00 - 31.30 USD / Hourly
Robert Half is partnering with a company to bring an Office Manager/Bookkeeper onto their team. This position will report to the business manager and responsible for the day-to-day operations of the office: billing, cash application, purchasing, shipment follow up, and other tasks as needed. This contract position is estimated to be a 4-6 month opportunity located in St. Paul, Minnesota. Responsibilities:- Accounts Receivable: apply cash receipt, process daily invoices/credit, help with collection of past due balance- Accounts Payable: invoice matching & filing, vendor invoices and disbursement filing- Reaching out to Carriers on logistics of shipments- Create purchase orders & track/order office supplies- Preparing monthly journal entries- Investigating and correcting account discrepancies- Making sure that accounts contained in the general ledger are correct- Additional ad-hoc projects as necessary *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-10-22T14:04:26Z

Administrative Assistant

Bakersfield, CA
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Bakersfield, California. This position is ideal for someone who enjoys keeping work organized, communicating professionally, and handling a variety of administrative tasks. The person in this role will help ensure smooth front-office coordination through strong scheduling, data management, and phone support skills. Responsibilities:• Manage day-to-day administrative activities to keep the office running efficiently and in an organized manner.• Respond to incoming calls professionally, direct inquiries appropriately, and provide timely assistance to callers and visitors.• Maintain accurate records by entering, updating, and organizing information in office systems and files.• Coordinate calendars, appointments, and meeting schedules to support team priorities and deadlines.• Perform front-desk and receptionist-related duties, including greeting guests and assisting with general office needs.• Prepare, review, and distribute routine administrative documents, correspondence, and reports as needed.• Support office staff with clerical tasks such as filing, document tracking, and general administrative follow-up.
2026-11-03T17:48:43Z

Administrative Support Specialist

Salem, NH
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Support Specialist to provide essential office support for a sales team in Salem, New Hampshire. This Long-term Contract position is ideal for someone who enjoys keeping daily operations organized, communicating professionally with callers and visitors, and handling administrative tasks with accuracy. The role offers the opportunity to contribute to a well-run office environment through strong coordination, data management, and front-desk support. Responsibilities:• Manage a variety of day-to-day administrative activities to support smooth office operations and team productivity.• Respond to inbound phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.• Welcome visitors and provide front-desk assistance while maintaining a courteous and organized reception area.• Enter, update, and maintain records with a high level of accuracy across office systems and documents.• Prepare, organize, and distribute administrative materials, correspondence, and routine office documentation.• Coordinate general office support tasks such as filing, scheduling, and tracking information needed by internal staff.• Monitor administrative workflows and help ensure requests and routine tasks are completed efficiently and on time.
2026-11-02T18:33:42Z

Office Manager

Zeeland, MI
onsite
Temporary / Contract
22.16 - 25.66 USD / Hourly
We are looking for an organized and experienced Office Manager to provide executive-level administrative and operational support in Zeeland, Michigan. This Long-term Contract position is ideal for someone who can balance day-to-day office coordination with high-priority assignments involving communications, scheduling, and project follow-through. The person in this role will work closely with leadership to keep initiatives moving, maintain well-structured information systems, and support both business-related activities and select executive needs with professionalism and discretion. Responsibilities: • Prepare, revise, and refine written materials for leadership, including presentations, reports, updates, and other business communications. • Coordinate assignments from senior leadership by tracking deadlines, organizing documentation, and ensuring next steps are completed across multiple active projects. • Maintain orderly digital records within shared platforms and support document routing, approvals, and file accessibility across office systems. • Assist with evaluating and implementing administrative tools and platforms that improve organization, workflow efficiency, and information management. • Liaise with external service providers such as technology, legal, and finance contacts while helping manage onboarding paperwork, renewals, and related records. • Arrange meetings and executive sessions by handling calendars, logistics, materials, food orders, and follow-up actions needed for smooth execution. • Support office operations through mail handling, general coordination tasks, errands, and updates to internal procedures when needed. • Manage sensitive business and personal information with sound judgment, a high level of confidentiality, and consistent professionalism. • Coordinate travel planning and related arrangements for executive needs, including itinerary organization and scheduling support.
2026-11-03T14:08:43Z

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
A private educational organization in Honolulu is seeking a reliable Office Assistant to support daily administrative operations. This is a great opportunity for someone who enjoys providing excellent customer service and keeping an office running efficiently. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Greet students, parents, and visitors</li><li>Perform data entry and maintain accurate records</li><li>Schedule appointments and coordinate meetings</li><li>Assist with filing, scanning, and document management</li><li>Process incoming and outgoing mail</li><li>Provide general administrative support to office staff</li></ul>
2026-11-02T19:48:45Z

Bookkeeper/Office Administrator

Mahwah, NJ
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-10-26T12:34:09Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for an experienced Workflow Coordinator to support daily front-of-house operations in a detail-oriented office setting. This is a Long-term Contract position that combines reception coverage with meeting and office support in a client-facing environment where service quality and attention to detail matter. The person in this role will help create a welcoming experience for visitors and employees while partnering closely with office leadership and adapting to evolving day-to-day needs. Responsibilities: • Welcome visitors and employees at the front desk, answer a multi-line phone system, and ensure a welcoming first impression at all times. • Prepare conference rooms for meetings by arranging materials, checking room readiness, and coordinating setup details before guests arrive. • Support meeting logistics by organizing supplies, placing refreshments or catered items, and confirming spaces are presentation-ready. • Assist with document handling tasks such as scanning, printing, and related copy support using common office equipment. • Monitor shared office areas and help maintain a high-service workplace experience without performing facilities or furniture-moving duties. • Work closely with the Office Administrator to learn local procedures, strengthen service delivery, and provide dependable day-to-day support. • Adjust to occasional early-morning meeting or deposition setup needs with advance notice, while maintaining regular Monday through Friday coverage. • Contribute to a flexible support model as office needs develop, including receiving remote direction and training from management when needed.
2026-11-03T15:33:47Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Office AssistantBrief Job DescriptionWe are seeking an Office Assistant to support daily administrative operations and help maintain an organized, efficient office environment.Responsibilities<ul><li>Answer phones, greet visitors, and route communications</li><li>Manage filing, data entry, and office correspondence</li><li>Order office supplies and maintain inventory</li><li>Schedule meetings and assist with calendars</li><li>Support document preparation and record maintenance</li><li>Provide general administrative support to staff as needed</li></ul>
2026-11-06T21:48:44Z

Office Assistant

San Mateo, CA
remote
Temporary / Contract
23.00 - 28.00 USD / Hourly
Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly. Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul>
2026-11-02T23:04:19Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will be professional, proactive and comfortable handling a variety of clerical and customer-facing tasks. The Office Responsibilities:<ul><li>Answer and direct phone calls and greet visitors</li><li>Manage calendars, schedules and meeting coordination</li><li>Maintain filing systems and office records</li><li>Order and stock office supplies</li><li>Assist with data entry, document preparation and correspondence</li><li>Support mail distribution, scanning and copying</li><li>Help coordinate office events and team activities</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-10-26T17:54:06Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T15:13:42Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T23:28:41Z

Office Assistant

Milan, IL
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
Looking for a role where you can be the person who keeps everything running smoothly? We're partnering with a well-established local organization seeking a detail-oriented Front Office Assistant to support daily office operations. This position is ideal for someone who enjoys variety in their day, takes pride in accurate work, and thrives in a smaller team environment where reliability and initiative are valued. ScheduleMonday: 9:00a-6:00pTuesday-Thursday: 10:00a-6:30pFriday: 9:00a-5:00p What You'll Do<ul><li>Greet visitors and assist walk-in customers</li><li>Answer and route incoming phone calls</li><li>Process customer orders and make order updates as needed</li><li>Support operations by preparing paperwork and reconciling documentation</li><li>Coordinate with internal departments</li><li>Post customer payments</li><li>Maintain accurate records and data entry</li><li>Support office leadership with administrative projects and reports</li></ul>Why This Opportunity?<ul><li>Stable, established organization</li><li>Small team environment where your contributions make an impact</li><li>Variety of responsibilities across administration and customer service</li></ul>If you enjoy staying organized, supporting a team, and being the go-to person who helps keep an office operating efficiently, we'd love to connect with you.
2026-11-04T14:18:39Z

Office Manager

Long Beach, CA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an organized and resourceful Operations Manager to support daily operations for a Non-Profit based in Long Beach, California. This role combines office administration, front-desk coordination, vendor oversight, and financial support in a fast-paced environment. The ideal candidate will help keep workplace processes efficient, ensure supplies and services are well managed, and contribute to event coordination and onboarding activities. Responsibilities:• Oversee day-to-day administrative operations to keep the office running smoothly and efficiently.• Coordinate purchasing activities for office materials and monitor inventory levels to prevent shortages.• Serve as a primary front-desk point of contact by greeting visitors, answering inquiries, and directing communications appropriately.• Process accounts payable tasks, including reviewing invoices, coordinating approvals, and supporting timely payments.• Build and maintain productive relationships with external vendors, service providers, and office partners.• Support commercial property-related administrative needs by helping coordinate facility matters and service requests.• Assist with nonprofit and fund accounting support activities in alignment with organizational procedures.• Organize community-facing and internal events by managing logistics, schedules, and vendor coordination.• Facilitate onboarding activities for new hires, including preparing materials and coordinating office readiness.
2026-11-04T21:23:46Z

Administrative Assistant

Salt Lake City, UT
remote
Temporary / Contract
24.00 - 24.00 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a growing organization in Salt Lake City. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and takes pride in keeping processes organized and running smoothly. <ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors and provide professional front-office support</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and record management tasks</li><li>Coordinate office supplies, inventory, and vendor orders</li><li>Assist with onboarding paperwork and employee documentation</li></ul>
2026-10-30T17:33:45Z

Office Assistant

Beverly Hills, CA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We're working with a Beverly Hills based fashion company who are looking for an office assistant to support their team during an upcoming project. You'll assist in the mailroom, help to set up events, restock supplies and help with filing and scanning. This is an on-site role mon-fri 8am-5pm
2026-11-06T23:04:08Z

Office Assistant

Asheville, NC
onsite
Temporary / Contract
15.20 - 15.70 USD / Hourly
We are looking for a dependable Office Assistant to support daily test center operations in Asheville, North Carolina. This Long-term Contract opportunity is ideal for someone who is comfortable in a structured, customer-facing environment and can balance administrative support with close attention to security procedures. The role involves assisting candidates throughout the testing process, maintaining an organized and detail-focused setting, and responding quickly to issues as they arise. Candidates who are flexible, detail-oriented, and confident working in a fast-paced setting will be well suited for this position. Responsibilities: • Welcome test takers upon arrival, confirm their identity, and guide them through the check-in process. • Carry out required security procedures, including the use of screening tools, to protect the integrity of the testing environment. • Monitor candidates during exams through routine walkthroughs and observation to ensure compliance with testing rules. • Provide basic support for testing equipment and help address minor technical issues experienced by candidates. • Respond promptly to candidate concerns, document incidents clearly, and escalate matters when needed. • Maintain secure handling of exam materials and uphold testing center standards at all times. • Create a fair, calm, and consistent experience for each candidate from arrival through completion of the exam. • Record irregular activity or policy exceptions accurately and report concerns that fall outside established guidelines. • Complete fingerprint scanning and digital recordkeeping when required for candidate identification. • Assist with general office and site tasks during slower testing periods, including clerical support and preparation of materials or equipment.
2026-10-18T09:53:42Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-10-23T22:13:45Z

Office Manager

Urbandale, IA
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
Are you someone who thrives in a people-focused, collaborative environment and enjoys being the go-to person who keeps everything running smoothly? We are seeking an organized, detail-oriented professional to join a growing team as an Office Manager / Payroll & Benefits Coordinator.This position offers the opportunity to play a key role in supporting employees, coordinating payroll and benefits activities, and ensuring day-to-day office operations run efficiently. If you're looking for a position with variety, visibility, and long-term growth potential, we'd love to connect.What You'll Do<ul><li>Process payroll accurately and on time</li><li>Assist employees with payroll, benefits, and general HR-related questions</li><li>Coordinate benefit enrollments, changes, and employee communications</li><li>Maintain employee files and confidential records</li><li>Support new hire onboarding and employee paperwork</li><li>Manage office operations, supplies, and vendor relationships</li><li>Coordinate company events, meetings, and employee engagement activities</li><li>Serve as a resource for employees and leadership across the organization</li><li>Identify opportunities to improve administrative processes and efficiencies</li><li>Provide general administrative support to leadership and various departments</li></ul> Why This Opportunity Stands Out<ul><li>Collaborative and supportive team environment</li><li>Opportunity to work closely with leadership and make an impact</li><li>Variety in responsibilities with exposure across multiple business functions</li><li>Growing organization with opportunities for advancement</li><li>Positive, employee-focused culture</li><li>Competitive compensation and benefits package</li></ul>Join a Team Where Your Contributions MatterThis is more than a payroll and office support role. It's an opportunity to become a key member of a collaborative organization that values teamwork, professional growth, and employee engagement. If you enjoy building relationships, creating organization, and supporting people, we encourage you to apply.
2026-10-23T20:43:44Z

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1779 results for Office Coordinator in Yardi