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733 results for Administrative Assistant in Yardi
- Chicago, IL
- onsite
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
- 2026-11-12T21:24:09Z
- Valhalla, NY
- onsite
- Permanent / Full Time
- 100000.00 - 130000.00 USD / Yearly
- We are looking for an experienced Assistant Controller to join a mission-driven organization in Valhalla, New York. This onsite role supports core accounting operations, financial reporting, compliance activities, and audit readiness while partnering with leadership on budgeting and process improvement. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to balance detailed financial work with cross-functional support.<br><br>Responsibilities:<br>• Oversee participation in monthly, quarterly, and annual closing activities to help ensure accurate and timely financial reporting.<br>• Prepare and review reconciliations, journal entries, and account analysis for cash, investments, and other balance sheet accounts.<br>• Administer fixed asset accounting by tracking additions, disposals, and depreciation schedules.<br>• Contribute to payroll processing, benefits coordination, and related administrative support tied to finance and human resources.<br>• Assist with budget development, external audit preparation, and supporting documentation for financial statements.<br>• Complete required tax and regulatory filings, including nonprofit informational returns, charitable registrations, sales tax submissions, and excise tax reporting.<br>• Monitor grant-related and donor-restricted financial activity, including reconciliations and reporting to support fund accountability.<br>• Provide guidance to accounting team members, review work for accuracy, and offer backup support across accounts payable and accounts receivable functions.<br>• Support endowment and annual care accounting, respond to customer inquiries, strengthen internal controls, and prepare special financial analyses as needed.
- 2026-10-23T15:28:42Z
- Davenport, IA
- onsite
- Temporary to Hire
- - USD / Hourly
- <p><strong>Be the Hub That Keeps Everything Moving.</strong></p><p><br></p><p>Some people thrive when every day looks the same.</p><p><br></p><p>Others enjoy being the person everyone relies on to keep customers informed, orders moving, and internal teams connected.</p><p><br></p><p>If you're organized, proactive, and enjoy working with people, this could be the opportunity you've been looking for.</p><p><br></p><p>We're partnering with a well-established manufacturing organization seeking an <strong>Inside Sales Assistant </strong>to support customer relationships, order coordination, reporting, and sales operations. This role serves as a key connection point between customers, Inside Sales, Production, Shipping, and other departments.</p><p><br></p><p>This is more than an administrative role. It's an opportunity to become part of a highly collaborative team that values initiative, communication, and continuous learning.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Support customer order processing and documentation</li><li>Respond to customer inquiries regarding order status, inventory, and delivery timelines</li><li>Maintain customer data, reporting, and sales records</li><li>Generate reports related to sales activity, inventory, and revenue</li><li>Assist with customer tours, events, and departmental coordination</li><li>Support claims tracking and issue resolution</li><li>Provide backup support for Inside Sales functions</li><li>Collaborate across multiple departments to ensure exceptional customer service</li></ul><p><br></p><p><strong>Why This Opportunity Stands Out</strong></p><ul><li>Collaborative team culture</li><li>Strong employee tenure and stability</li><li>Exposure to multiple areas of the business</li><li>Opportunity to develop into broader sales support or Inside Sales responsibilities</li><li>Competitive compensation plus bonus opportunity</li><li>Excellent benefits package</li></ul><p><br></p><p><strong>Why Employees Succeed Here</strong></p><p>This is a highly collaborative team that values communication, teamwork, and initiative. The company offers stability, a strong culture, and opportunities to learn and grow over time.</p><p><br></p><p>Apply today if you're looking for a career opportunity where you can make an impact, build relationships, and grow professionally. </p><p><br></p><p>Want to discuss your short- and long-term goals and see if this aligns? Connect with our team by calling us at (563) 359-7535!</p>
- 2026-11-10T17:33:41Z
- Pittsburgh, PA
- onsite
- Permanent / Full Time
- 75000.00 - 90000.00 USD / Yearly
- <p>Our client is currently seeking a Paralegal/Assistant to support attorneys within a legal practice in Pittsburgh. This position combines paralegal responsibilities with administrative coordination, requiring someone who can manage entity records, filing obligations, and time-sensitive documentation with precision. The ideal candidate brings prior law firm experience, strong organizational judgment, and a detail-oriented approach to communication, document handling, and client support.</p><p><br></p><p>Responsibilities:</p><p>• Manage the preparation and submission of formation, qualification, and maintenance filings for corporations, limited liability companies, and partnerships across Pennsylvania and other jurisdictions.</p><p>• Maintain accurate corporate records by organizing minute books, updating stock ledgers, and preparing ownership-related documentation.</p><p>• Monitor filing schedules and critical dates, ensuring legal and transactional materials are completed and delivered within required deadlines.</p><p>• Draft and process entity-related forms, stock certificates, financing statements, and other supporting documents used in corporate matters.</p><p>• Obtain certified records, good standing certificates, and comparable state-issued documents needed for transactions and ongoing compliance.</p><p>• Conduct public records research, including lien, UCC, and secretary of state searches, to support attorneys on corporate transactions and due diligence matters.</p><p>• Assist with transaction closing logistics by assembling binders, coordinating final document sets, and distributing materials to relevant parties.</p><p>• Review, format, edit, and proofread legal and business documents while also supporting attorney time entry, billing review, meeting coordination, client intake, filing, mailing, and expense-related administrative tasks.</p>
- 2026-10-13T14:08:46Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 75000.00 - 90000.00 USD / Yearly
- <p>Robert Half Legal is partnering with a large, national law firm that's hiring a <strong>Litigation Legal Assistant</strong> with at least 5+ years of experience to support employment litigation and healthcare attorneys. This position is paying between <strong>$75-90K</strong>, plus an annual bonus, full benefits including medical, dental, vision, generous PTO, 401k (plus match), LT/ST Disability, Life Insurance, and more. In addition, this position will be operating on a <strong>hybrid WFH schedule</strong> of 3 days per week in-office, 2 days per week from home. </p><p> </p><p><strong><u>Litigation Legal Assistant Responsibilities:</u></strong></p><ul><li>Coordinate attorney calendars, schedule meetings and depositions, track court dates and filing deadlines, and manage travel and related logistics.</li><li>Draft, format, proofread, and revise a wide range of legal and business documents using source materials such as templates, handwritten notes, and dictated content.</li><li>Maintain well-organized case records by opening new files, updating matter documentation, and ensuring materials are easy to access and complete.</li><li>Review billing information for completeness and accuracy and assist with monthly invoice support documentation.</li><li>Assemble exhibits, organize witness materials, and prepare supporting files for hearings, depositions, and other case events.</li><li>Arrange logistics for court reporters, video conferences, depositions, and internal or external meetings.</li><li>Create spreadsheets and presentation materials in Microsoft Excel and PowerPoint and support electronic discovery tasks using Relativity.</li><li>Process expense-related documentation, including reimbursements, expense reports, and check requests.</li><li>Handle incoming mail, support time entry updates, and assist with day-to-day administrative needs for the legal team.</li></ul><p><br></p><p><strong>How to Apply:</strong></p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p><p><br></p>
- 2026-10-12T14:03:57Z
- New York, NY
- onsite
- Temporary / Contract
- 20.00 - 20.00 USD / Hourly
- We are looking for an Office Services Associate (Repro) to support daily back-office operations for a client site. This is a Contract position focused on document production, mail handling, and related office services in a fast-paced, detail-focused environment. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests with accuracy and discretion.<br><br>Responsibilities:<br>• Maintain accurate service records and confirm all required job details are complete before starting assignments.<br>• Handle day-to-day reprographics, document intake, scanning, copying, and mailroom activities in line with established service standards.<br>• Sequence and prioritize incoming work to ensure deadlines are met for receipt, production, and delivery.<br>• Communicate proactively with clients and leadership regarding turnaround times, workload changes, or issues affecting completion.<br>• Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary.<br>• Check completed work for quality, accuracy, and presentation, including reviewing output produced by team members when needed.<br>• Replenish paper, toner, and other production materials while using supplies carefully and efficiently.<br>• Follow client-site and company policies, including confidentiality, safety, and workplace expectations.
- 2026-10-30T15:38:45Z
- Wilmington, DE
- onsite
- Permanent / Full Time
- 70000.00 - 85000.00 USD / Yearly
- <p>Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. </p><p><br></p><p>If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.</p><p>• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.</p><p>• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.</p><p>• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.</p><p>• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.</p><p>• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.</p><p>• Assist with overflow work and special projects, applying problem-solving skills and adaptability.</p><p>• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.</p><p>• Format and edit documents for consistency and adherence to firm standards.</p>
- 2026-11-11T14:58:17Z
- Auburn, ME
- remote
- Temporary / Contract
- 22.80 - 26.40 USD / Hourly
- We are looking for a Small Market Sales Assistant to provide administrative and coordination support for a high-performing sales team. This long-term contract position is ideal for someone who enjoys keeping processes organized, communicating with multiple stakeholders, and managing deadlines in a fast-paced environment. The role supports sales leadership and representatives through reporting, correspondence, document preparation, and workflow tracking using common business applications.<br><br>Responsibilities:<br>• Coordinate sales submission activities and keep deliverables moving on schedule by working closely with sales representatives, leadership, clients, and referral partners.<br>• Prepare, format, and distribute correspondence and sales-related documents using Outlook, word processing tools, and spreadsheet applications.<br>• Maintain accurate activity records in CRM and related business systems to support visibility into sales progress and follow-up actions.<br>• Request, gather, and organize reports and supporting materials needed for submissions, client communication, and internal review.<br>• Provide day-to-day administrative assistance to sales leaders and top-performing representatives based on team priorities and business needs.<br>• Track deadlines across multiple requests and help ensure all required materials are completed and submitted in a timely manner.<br>• Support document handling tasks such as scanning, photocopying, and assembling files for review, distribution, or recordkeeping.
- 2026-10-12T19:08:43Z
- Orting, WA
- onsite
- Permanent / Full Time
- 100000.00 - 120000.00 USD / Yearly
- We are looking for an experienced Assistant Controller to lead core accounting operations and provide strong financial oversight for our site in Orting, Washington. This position plays a key role in maintaining accurate records, supporting business planning, and delivering meaningful financial analysis to leadership. The ideal candidate brings a hands-on approach to manufacturing finance, strengthens internal controls, and helps guide a high-performing accounting team in a fully on-site environment.<br><br>Responsibilities:<br>• Lead day-to-day accounting operations across general ledger, cost accounting, accounts receivable, and accounts payable to ensure timely and accurate financial activity.<br>• Ensure financial transactions and reporting practices align with applicable accounting standards, internal controls, and regulatory compliance requirements, including Sarbanes-Oxley expectations.<br>• Prepare monthly financial statements, supporting schedules, and performance analysis that provide leadership with clear insight into business results and trends.<br>• Oversee inventory reporting by monitoring balances, evaluating reserves, supporting variance analysis, and coordinating the annual physical inventory process.<br>• Partner with business and finance leadership to develop forecasts, annual budgets, long-range plans, and recurring outlook updates.<br>• Present financial results and key findings to senior leaders, highlighting risks, opportunities, and recommendations for operational improvement.<br>• Supervise and develop accounting staff by setting priorities, reviewing work for accuracy, and fostering accountability and focused growth.<br>• Collaborate with information technology and cross-functional teams to maintain effective financial systems and support business operations.<br>• Support internal and external audit activities by organizing documentation, responding to requests, and helping ensure audit readiness across accounting processes.<br>• Work on-site with manufacturing and office teams to strengthen expense control, improve reporting processes, and protect company assets while managing financial risk.
- 2026-11-10T19:53:47Z
- Lancaster, PA
- onsite
- Temporary / Contract
- 17.00 - 21.00 USD / Hourly
- <p>A growing organization is seeking a detail-oriented <strong>Accounting Assistant</strong> to support daily financial operations. This position plays a vital role in maintaining accurate records, processing transactions, and ensuring timely handling of financial documentation. The ideal candidate is organized, dependable, and comfortable managing multiple priorities in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process and distribute incoming and outgoing financial correspondence and documentation.</li><li>Prepare and issue refund payments while maintaining appropriate records and supporting documentation.</li><li>Perform remote deposit functions and ensure timely and accurate posting of funds.</li><li>Track, record, and monitor payment activity to support transaction accuracy and accountability.</li><li>Assist with direct deposit enrollment requests, including verification of required information.</li><li>Complete payment-related tasks within established deadlines while adhering to internal controls and compliance guidelines.</li><li>Support accounts payable and accounts receivable processes, including invoice review, coding, and payment tracking.</li><li>Assist with account reconciliations and other activities that help ensure the accuracy of financial records and banking transactions.</li><li>Maintain organized financial files and documentation in accordance with company policies.</li><li>Collaborate with internal departments to research and resolve payment and transaction discrepancies.</li></ul>
- 2026-11-05T16:13:44Z
- Atlanta, GA
- remote
- Temporary / Contract
- - USD / Hourly
- <p>Job Title: Conversation Designer (Contract)</p><p><strong>Locations (Hybrid):</strong> Atlanta, GA | Nashville, TN <em>(Must reside near and be able to work 1 day/week in-office in either Atlanta or Nashville)</em></p><p><strong>Duration:</strong> 4–6 Week Project (Potential for extension based on project scope and needs)</p><p><strong>Weekly Hours:</strong> 30 Hours / Week to start</p><p><strong>Employment Type:</strong> Contract / Freelance</p><p><br></p><p>About the Role</p><p>We are seeking a talented, detail-oriented <strong>Conversation Designer</strong> to join our team for a 4 to 6-week project sprint with potential for extension. In this role, you will be responsible for crafting natural, engaging, and efficient conversational flows for AI-driven assistants, chatbots, and interactive voice/text experiences.</p><p><br></p><p>Working closely with product managers, UX designers, and AI engineers, you will bridge human language with technical systems—turning complex user intents into clear, helpful, and brand-aligned dialogue flows.</p><p><br></p><p>Key Responsibilities</p><ul><li><strong>Conversational Flow & Dialogue Design:</strong> Craft end-to-end conversation flows, turn-by-turn dialogues, user journeys, and fallback scenarios for AI chatbots, virtual assistants, or interactive voice systems.</li><li><strong>Intent Mapping & System Logic:</strong> Collaborate with engineering teams to define user intents, entities, sample utterances, prompt logic, and repair strategies to handle ambiguous or out-of-scope inputs gracefully.</li><li><strong>Persona & Voice Guidelines:</strong> Develop and maintain consistent voice, tone, and personality guidelines across all conversational touchpoints to reflect brand identity.</li><li><strong>Prototyping & Testing:</strong> Build sample scripts, interactive prototypes, and wireframes to simulate conversation flows and conduct user testing/review sessions.</li><li><strong>Optimization & Analysis:</strong> Review conversation logs, analytics, and drop-off points during project sprints to rapidly iterate and improve response accuracy and resolution rates.</li></ul><p><br></p>
- 2026-11-02T19:04:17Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 25.00 - 30.00 USD / Hourly
- <p>AI/Start-up Environment</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily office and facilities operations</li><li>Respond to employee facility requests and work orders</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, conference room setups, and event support</li><li>Monitor and replenish office, kitchen, and facilities supplies</li><li>Conduct routine office walkthroughs to ensure a clean and functional workplace</li><li>Support safety, security, and workplace standards</li></ul>
- 2026-11-06T08:39:08Z
- Pittsburgh, PA
- onsite
- Permanent / Full Time
- 65000.00 - 70000.00 USD / Yearly
- We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting.<br><br>Responsibilities:<br>• Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing.<br>• Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements.<br>• Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments.<br>• Enter attorney time accurately and support the timely organization of billing-related records.<br>• Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner.<br>• Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed.<br>• Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling.<br>• Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
- 2026-11-11T14:58:17Z
- Princeton, NJ
- onsite
- Permanent / Full Time
- 200000.00 - 225000.00 USD / Yearly
- <p>Benefits: M/D/V, PTO, 401K with company match. </p><p><br></p><p>Growing Biotech located in central NJ seeks Assistant Controller to join team. The Assistant Controller will be responsible for taking ownership of various work streams within the controllership organization and contributing to the development and implementation of best practices within the accounting and reporting processes. The ideal candidate will have a strong working knowledge of U.S. GAAP, SEC regulations, external reporting processes and internal controls.</p><p> </p><p>For immediate consideration please email resume to Joseph Imbesi</p>
- 2026-10-27T16:38:45Z
- Santa Barbara, CA
- onsite
- Temporary to Hire
- 22.50 - 24.00 USD / Hourly
- We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment.<br><br>Responsibilities:<br>• Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts.<br>• Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues.<br>• Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate.<br>• Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections.<br>• Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed.<br>• Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines.<br>• Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail.<br>• Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems.<br>• Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
- 2026-10-21T15:58:44Z
- New York, NY
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- We are looking for an Accounting Assistant to support a non-profit organization in New York, New York on a part-time Contract assignment. This opportunity is expected to run for 1-2 months with potential for continuation and will involve approximately 8-10 hours per week. The person in this role will help maintain accurate payables activity, assist with vendor-related administrative tasks, and contribute to smooth day-to-day accounting operations.<br><br>Responsibilities:<br>• Process and assign the correct accounting codes to a weekly volume of vendor invoices with accuracy and timeliness.<br>• Monitor the accounts payable inbox, respond to routine vendor questions, and route issues to the appropriate contact when needed.<br>• Create and maintain vendor records in the organization's accounting system, ensuring information is complete and current.<br>• Support daily accounts payable activities by organizing documentation and keeping payment-related records up to date.<br>• Assist with basic accounts receivable and bank reconciliation tasks as needed to support the broader accounting function.
- 2026-11-11T20:33:43Z
- Denver, CO
- onsite
- Permanent / Full Time
- 85000.00 - 90000.00 USD / Yearly
- <p>Legal Assistant</p><p><br></p><p>Our client, leading premier regional law firm is seeking a 3 plus years' litigation legal secretary for their Denver office. The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 60 wpm required. This position will support partners and associates in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 3 years' experience. Employment law experience would be preferred for this position. Colorado State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration.</p>
- 2026-11-03T05:04:26Z
- Milwaukee, WI
- onsite
- Permanent / Full Time
- 60000.00 - 80000.00 USD / Yearly
- <p>Robert Half is partnering with a highly respected, full-service national law firm in <strong>Milwaukee, Wisconsin</strong> who is seeking to hire multiple <strong>Legal Assistants</strong> to join its growing team. This is an excellent opportunity to work with a collaborative group of attorneys while enjoying a strong culture, competitive compensation, and outstanding benefits. The ideal candidate will have experience in any of the following areas: <strong>litigation, corporate/business law, estate planning, or real estate</strong>.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide comprehensive administrative support to attorneys, including document preparation, formatting, proofreading, and correspondence management</li><li>Coordinate attorney calendars, meetings, depositions, appointments, and deadlines</li><li>Prepare, organize, and maintain electronic and physical case files</li><li>Assist with court filings and document management</li><li>Manage client communications with professionalism, discretion, and responsiveness</li><li>Support billing processes, time entry, expense tracking, and invoice review</li><li>Work closely with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service</li><li>Ensure compliance with firm policies, confidentiality requirements, and legal procedures</li><li>Monitor deadlines and assist with workload prioritization across multiple matters</li></ul><p><strong><u>Compensation & Benefits</u></strong></p><ul><li><u>Base salary</u>: <strong>$60,000 - $80,000</strong></li><li>Annual discretionary bonus</li><li><u>Flexible hybrid work schedule</u>:<strong> </strong>1-day per week work-from-home, after initial training period</li><li><u>Benefits:</u> Medical, dental, and vision insurance, Life insurance, long- and short‑term disability coverage, 401(k) with profit sharing, Flexible Spending Accounts and Health Savings Accounts, Critical illness, accident, and hospital confinement coverage, generous PTO and wellness programming, including wellness reimbursement, plus more!</li></ul><p><br></p><p><strong><u>How to Apply:</u></strong></p><p>For immediate consideration, please email your resume directly to Justin Rambert - VP, Recruiting Manager - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
- 2026-10-15T19:03:40Z
- Canyon County, CA
- remote
- Temporary / Contract
- 25.00 - 25.00 USD / Hourly
- <p>We are looking for a welcoming and organized individual to support front-desk operations for our client in Canyon Country as a Medical Receptionist. This contract Medical Receptionist position focuses on creating a positive experience for patients while managing registration, insurance intake, and routine administrative support. The person in this role will work closely with medical assistants, clinicians, and nursing staff to help keep daily patient flow efficient and accurate. Apply to become a Medical Receptionist today!</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients upon arrival, guide them through check-in, and ensure each visit begins with a courteous and friendly experience.</p><p>• Collect and update patient demographic details, insurance information, and registration records with a high level of accuracy.</p><p>• Place appointment reminder calls and help confirm schedules to support attendance and clinic efficiency.</p><p>• Scan, index, and organize patient-related documents so records remain complete and easy to retrieve.</p><p>• Perform day-to-day front office tasks such as handling clerical paperwork, managing intake materials, and supporting reception coverage.</p><p>• Coordinate with clinical team members, including medical assistants, nurses, and providers, to keep patient visits moving smoothly.</p><p>• Verify coverage details and assist with insurance-related documentation as part of the registration process.</p><p>• Use computer-based systems and electronic medical record tools to enter, review, and maintain patient information.</p>
- 2026-11-06T22:58:44Z
- Anaheim, CA
- remote
- Temporary / Contract
- 27.00 - 28.00 USD / Hourly
- <p>Marketing Promotions & Partnerships Coordinator</p><p>We are seeking a self-starting, relationship-oriented professional to support a dynamic Marketing Promotions and Partnerships team. This individual will work closely with senior team members to manage promotional programs, coordinate strategic partnerships, and support initiatives that align with broader business objectives.</p><p><br></p><p>The role will serve as a liaison between internal departments and external promotional partners, helping to identify opportunities, execute campaigns, and ensure projects are delivered successfully. The ideal candidate is highly organized, resourceful, creative, detail-oriented, and comfortable managing multiple projects simultaneously in a fast-paced environment with limited supervision.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage and coordinate tactical project components in support of assigned programs and initiatives.</li><li>Provide ongoing support for media and promotional partners, including promotional agreements, ticket orders, proposals, broadcast documentation, scheduling, and related deliverables.</li><li>Develop campaign recap presentations for internal stakeholders and external business partners.</li><li>Conduct post-campaign analysis and evaluate performance metrics, including media value, reach, impressions, and return on investment (ROI).</li><li>Oversee the entry, tracking, and maintenance of assigned projects within internal systems and project management tools.</li><li>Identify potential new strategic partnerships and promotional opportunities across media and non-media channels, providing thoughtful recommendations to leadership.</li><li>Collaborate with senior managers to identify operational efficiencies, improve processes, and establish best practices.</li><li>Coordinate cross-functional activities and maintain clear communication with internal teams and external partners.</li><li>Adapt to evolving departmental priorities and provide additional project support as business needs change.</li></ul><p><br></p><p>The Ideal Candidate</p><ul><li><strong>Proactive and self-motivated:</strong> Takes initiative, drives meetings with purposeful agendas, anticipates needs, and consistently looks ahead.</li><li><strong>Strategic thinker:</strong> Understands the big picture while maintaining the ability to execute on the details. Recognizes trends, identifies opportunities, and translates insights into actionable recommendations.</li><li><strong>Creative problem-solver:</strong> Thinks outside the box and develops practical, solution-oriented approaches to keep projects moving forward.</li><li><strong>Collaborative team player:</strong> Brings a positive attitude, builds strong working relationships, and creates an environment where others enjoy collaborating.</li><li><strong>Highly organized:</strong> Understands the importance of preparation, planning, and attention to detail in delivering successful projects.</li><li><strong>Strong follow-through:</strong> Takes ownership of deliverables, communicates proactively, and consistently follows through on commitments.</li><li><strong>Adaptable and flexible:</strong> Thrives in a changing environment and can quickly adjust to new priorities, teams, processes, and business needs.</li></ul>
- 2026-11-09T16:08:45Z
- Irondale, AL
- onsite
- Temporary / Contract
- 20.00 - 24.00 USD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Assistant to support daily people operations for a contract opportunity based in Alabama. This role is well suited for someone who enjoys balancing administrative coordination with employee support, while handling sensitive information with professionalism and discretion. The position will partner closely with HR leadership to keep onboarding, reporting, documentation, and engagement activities running smoothly in a busy office environment.<br><br>Responsibilities:<br>• Manage the full pre-employment and onboarding coordination process, including preparing employment documents, tracking screenings, and helping new employees transition into the organization.<br>• Compile recurring HR reports and provide administrative support to supervisors with timekeeping records and workforce-related data requests.<br>• Organize, update, and maintain personnel documentation, including digital filing, record retention, and scanning of employee materials.<br>• Help plan and coordinate employee appreciation efforts, team gatherings, lunches, and other workplace events that support a positive culture.<br>• Draft internal notices, visual materials, and staff announcements to communicate HR updates and company information clearly.<br>• Assist with invoice review, billing support, and a range of routine administrative tasks tied to human resources operations.<br>• Build working knowledge of internal policies and procedures in order to provide dependable backup support for payroll-related activities when needed.<br>• Work independently on assigned priorities while staying aligned with the HR Manager through regular check-ins and status updates.
- 2026-11-12T17:13:48Z
- Burlington, MA
- onsite
- Permanent / Full Time
- 50000.00 - 60000.00 USD / Yearly
- We are looking for a motivated Sales Assistant to support daily sales activity and help create a positive customer experience in Burlington, Massachusetts. This role focuses on responding to inquiries, identifying sales opportunities, and assisting the team with outreach and follow-up efforts. The ideal candidate is comfortable communicating with customers, organized in managing multiple priorities, and eager to contribute to revenue growth.<br><br>Responsibilities:<br>• Respond to incoming customer inquiries promptly and provide accurate product or service information.<br>• Conduct outbound outreach to prospective clients to generate interest and uncover new business opportunities.<br>• Support the sales team by preparing quotes, tracking leads, and maintaining up-to-date records in sales systems.<br>• Assist with follow-up communication to move prospects through the sales process and strengthen customer relationships.<br>• Coordinate with internal teams to ensure timely resolution of customer questions and order-related issues.<br>• Monitor sales activity and help organize reporting on pipeline progress and customer interactions.<br>• Contribute to day-to-day sales operations by scheduling meetings, preparing materials, and handling administrative support tasks.
- 2026-10-21T12:43:44Z
- Chesapeake, VA
- onsite
- Temporary / Contract
- 17.10 - 19.80 USD / Hourly
- <p>We are looking for a detail-oriented Human Resources (HR) Assistant to support personnel record management for a two day Contract position in Chesapeake, Virginia. This role focuses on organizing employee documentation, digitizing paper records, and helping maintain accurate file tracking. The ideal candidate brings strong administrative accuracy, comfort with document handling, and the ability to manage sensitive information with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Scan, organize, and upload personnel documents to maintain complete and accessible employee records.</p><p>• Track the status and location of employee files to help ensure documentation is current and properly stored.</p><p>• Review files for completeness and identify missing or unclear paperwork for follow-up.</p><p>• Maintain orderly filing systems for both physical and electronic HR records.</p><p>• Support time-related recordkeeping tasks by updating and monitoring tracking information as needed.</p><p>• Handle confidential employee information carefully while following established record management procedures.</p>
- 2026-11-11T19:28:44Z
- New York, NY
- onsite
- Temporary / Contract
- 25.65 - 29.70 USD / Hourly
- We are looking for a Marketing Assistant to support a busy healthcare organization in New York, New York through a Contract assignment. This role is ideal for someone who enjoys coordinating campaigns, managing promotional efforts, and contributing to both digital and in-person marketing initiatives. The position offers the opportunity to work across a variety of outreach activities that help strengthen audience engagement and brand visibility.<br><br>Responsibilities:<br>• Assist with the planning, execution, and follow-up of email marketing initiatives to improve audience communication and campaign performance.<br>• Coordinate logistics and on-site support for events, helping ensure promotional activities run smoothly and reflect brand standards.<br>• Contribute to day-to-day marketing operations by organizing materials, tracking timelines, and supporting campaign deliverables.<br>• Help develop and carry out direct marketing efforts designed to increase awareness and reach target audiences effectively.<br>• Support social media activity by preparing content, scheduling posts, and monitoring engagement across relevant platforms.<br>• Collaborate with internal stakeholders to maintain consistency in messaging across multiple marketing channels.<br>• Track campaign outcomes and prepare basic reports to help evaluate the success of marketing activities.<br>• Assist with the creation and distribution of promotional content that aligns with organizational goals in the healthcare sector.
- 2026-10-19T15:13:45Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 110000.00 - 160000.00 USD / Yearly
- <p>We are looking for an attorney to join an established boutique defense firm in Irvine, California. This position offers the opportunity to manage a meaningful caseload focused on medical malpractice matters while working closely with an experienced legal team. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a docket of medical malpractice and administrative defense matters at various stages of litigation with a high degree of independence. Newly barred attorneys will be trained!</p><p>• Prepare pleadings, motions, briefs, and other legal documents to support case strategy and client representation.</p><p>• Conduct legal research and develop persuasive written arguments for contested issues, hearings, and motion practice.</p><p>• Appear at court hearings, argue motions, and represent clients effectively in related proceedings.</p><p>• Take and defend depositions, coordinate discovery efforts, and maintain momentum on case progression.</p><p>• Handle matters involving board and licensing defense for healthcare providers, including administrative hearings when needed.</p><p>• Track billable work consistently and maintain timely, high-quality work product in accordance with firm expectations.</p><p>• Use the firm’s legal technology tools, including case management and time-entry systems, to organize files, monitor deadlines, and support efficient case handling.</p>
- 2026-11-06T19:53:45Z