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1187 results for Accounting Assistant in Yardi
- Oakland, CA
- remote
- Temporary / Contract
- 30.00 - 40.00 USD / Hourly
- Job Description This role is to support billing operations and help ensure accurate and timely invoicing, and is ideal for an organized detail oriented with strong communication and customer service skills who can work effectively in a fast-paced environment. Key Responsibilities Process bills accurately and in a timely manner Prepare journal entries related to billing adjustments Communicate with customers regarding billing adjustments and account questions Maintain accurate billing records and documentation Review billing information for completeness and accuracy Assist with resolving billing discrepancies and supporting related follow-up Provide general administrative support to the accounting or finance team as needed
- 2026-11-12T21:08:45Z
- Warren, NJ
- onsite
- Temporary / Contract
- 33.25 - 38.50 USD / Hourly
- <p>We are looking for a Reconciliation Specialist to support financial accuracy and control activities in Somerset County, New Jersey. This Long-term Contract position will serve as a key resource for maintaining reliable cash, receivable, and ledger balances while helping strengthen reconciliation practices across billing and collections operations. The role works closely with finance and operational partners to address complex variances, improve reporting quality, and promote consistent control execution.</p><p><br></p><p>Responsibilities:</p><p>• Direct reconciliation work across multiple account categories on a daily, monthly, and as-needed basis to maintain accurate financial records.</p><p>• Examine cash postings, account activity, supporting schedules, and aging details to confirm completeness and resolve exceptions promptly.</p><p>• Investigate difficult breaks and unreconciled items, determine underlying causes, and coordinate corrective action with cross-functional teams.</p><p>• Monitor control performance and reconciliation trends, raising material financial risks or unresolved issues to leadership when appropriate.</p><p>• Maintain and refine reconciliation procedures, documentation standards, and governance practices to support consistent execution.</p><p>• Partner with Finance, Treasury, Accounting, and Service Operations teams to address variances that affect cash integrity and financial reporting.</p><p>• Support audit and regulatory readiness by preparing documentation, responding to review requests, and assisting with remediation of identified issues.</p><p>• Provide day-to-day guidance to offshore reconciliation support teams, review quality of output, and address recurring errors through feedback and training.</p><p>• Identify opportunities to streamline reconciliation workflows, enhance control effectiveness, and support automation or process standardization initiatives.</p>
- 2026-10-30T17:33:45Z
- Sag Harbor, NY
- onsite
- Temporary / Contract
- 38.00 - 42.00 USD / Hourly
- <p>We are looking for an experienced Full Charge Bookkeeper to support a prestigious construction company on the East End of Long Island, NY. This Long-term Contract position is ideal for someone who can take ownership of day-to-day accounting operations, provide reliable financial support to a close-knit office, and serve as a key resource between leadership and accounting staff. The role requires strong hands-on knowledge of Sage 300, Procore, payables, receivables, and weekly in-house payroll in a job-cost-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full accounting cycle, including daily bookkeeping activities, account reconciliations, and maintenance of accurate financial records.</p><p>• Oversee accounts payable workflows, review transactions for accuracy, and guide staff on matters such as credit memos, vendor issues, and sales tax handling.</p><p>• Process accounts receivable activities, including customer invoicing, payment tracking, and coordination of billing information within Sage 300.</p><p>• Administer weekly in-house payroll for a large employee population, ensuring labor is assigned to the correct jobs and cost codes.</p><p>• Support job-cost accounting by tracking labor allocation and maintaining financial data tied to specific construction projects.</p><p>• Work closely with project managers and office leadership to provide financial reports and answer accounting-related questions.</p><p>• Help align financial information between Sage 300 and Procore so project-level reporting is more visible and useful to operational teams.</p><p>• Serve as an intermediate accounting resource within the department, helping strengthen workflows between the controller and support staff.</p>
- 2026-11-12T22:04:23Z
- Baton Rouge, LA
- onsite
- Temporary to Hire
- 23.00 - 25.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to support a health pharm/biotech organization in Baton Rouge, Louisiana. This contract opportunity with potential for a permanent role is well suited for someone who brings strong attention to detail, sound judgment, and a consistent approach to processing high-volume payables activity. The person in this role will help maintain accurate financial records, ensure timely vendor payments, and contribute to smooth day-to-day accounting operations.<br><br>Responsibilities:<br>• Process vendor invoices accurately and in a timely manner while verifying supporting documentation and payment details.<br>• Assign correct general ledger or account codes to invoices to support accurate financial reporting and cost tracking.<br>• Review and enter payable transactions into the accounting system with close attention to completeness and compliance.<br>• Prepare and coordinate ACH payments and check runs according to established schedules and approval procedures.<br>• Reconcile invoices, payment records, and vendor statements to identify and resolve discrepancies promptly.<br>• Communicate with internal teams and external vendors to answer payment-related questions and address outstanding issues.<br>• Maintain organized accounts payable files and documentation to support audits, reporting needs, and internal controls.
- 2026-11-02T19:53:43Z
- Edmonds, WA
- onsite
- Temporary / Contract
- 28.50 - 33.00 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to support a busy arts and entertainment organization in Edmonds, Washington. This Long-term Contract opportunity is ideal for someone who enjoys keeping financial operations organized while working closely with both onsite staff and an external accounting partner. The role is part-time, requires a consistent onsite presence three days per week, and offers the chance to contribute to a collaborative team during an important period of departmental restructuring.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full accounts payable cycle/office manager including receiving invoices, reviewing documentation, assigning proper account codes, and preparing items for timely processing.</p><p>• Coordinate with the external accounting firm to ensure payable records, supporting documents, and financial information are accurate and complete.</p><p>• Sort, organize, and maintain accounting paperwork and digital files so records are easy to access and audit-ready.</p><p>• Track outstanding items, follow up with internal stakeholders or vendors, and use checklists to keep transactions moving efficiently.</p><p>• Assist with account reconciliations and help resolve discrepancies related to invoices, payments, or coding.</p><p>• Provide administrative support to finance operations, including handling logistics, maintaining organized records, and assisting with routine bookkeeping activities.</p><p>• Support onboarding-related administrative tasks and contribute to finance team coordination as staffing responsibilities evolve.</p><p>• Help prepare materials and financial support documents needed for board-related activities and nonprofit reporting requirements.</p>
- 2026-11-13T17:58:45Z
- West Sacramento, CA
- onsite
- Permanent / Full Time
- 62400.00 - 75000.00 USD / Yearly
- <p>Amanda Warren is looking for a Certified Payroll Specialist to support subcontractor payroll compliance for construction projects in West Sacramento, California. This role focuses on reviewing certified payroll obligations, maintaining accurate compliance records, and coordinating with subcontractors and internal teams to keep documentation complete and current. The ideal candidate brings strong payroll knowledge, careful attention to detail, and the ability to manage multiple deadlines in a regulated environment.</p><p><br></p><p>Responsibilities:</p><p>• Evaluate newly executed subcontract agreements to determine prevailing wage, certified payroll, insurance, and related compliance obligations.</p><p>• Track subcontractor adherence to applicable state and federal payroll standards throughout the life of each project.</p><p>• Examine certified payroll submissions from subcontractors and lower-tier partners, confirming completeness, accuracy, and compliance with project requirements.</p><p>• Audit and reconcile payroll and compliance data received from subcontractors, addressing inconsistencies before records are finalized.</p><p>• Communicate with subcontractor contacts to obtain missing forms, signatures, and supporting documents in a timely manner.</p><p>• Maintain organized databases and documentation systems that reflect each project's compliance status, insurance records, and subcontract requirements.</p><p>• Partner with accounting teams to verify compliance milestones that may affect payment processing and release schedules.</p><p>• Respond to internal and external questions related to payroll compliance, resolving issues efficiently to support project continuity.</p><p>• Contribute to process improvement efforts by refining compliance workflows and maintaining current standard operating procedures.</p><p>• Perform additional administrative or project-related duties as assigned to support departmental objectives.</p>
- 2026-10-23T13:33:44Z
- Bingham Farms, MI
- onsite
- Temporary to Hire
- 22.16 - 25.66 USD / Hourly
- We are looking for an Accounts Payable Specialist to join a fully onsite team in Michigan. This contract-to-permanent opportunity is ideal for someone who brings solid experience managing end-to-end payables in a deadline-driven setting and takes pride in accuracy, organization, and follow-through. The position focuses on invoice review, vendor support, payment execution, and close coordination with internal partners to keep financial operations running smoothly.<br><br>Responsibilities:<br>• Manage the complete accounts payable cycle, from receiving invoices and assigning codes to preparing payments and maintaining accurate records.<br>• Process a steady volume of invoices each week while verifying supporting details and ensuring timely entry into the accounting system.<br>• Match purchase orders, invoices, and receiving documentation to confirm that transactions are accurate before payment is released.<br>• Investigate billing differences, respond to vendor questions, and work with internal departments to resolve pricing or documentation issues.<br>• Administer payment activity through methods such as ACH and check runs in alignment with established timelines and procedures.<br>• Maintain vendor files, support new vendor setup, and keep account information current and well documented.<br>• Reconcile vendor statements, review open items, and follow up on outstanding balances to prevent aging issues.<br>• Assist with month-end accounts payable tasks, including accrual support, reconciliations, and preparation of organized backup documentation.<br>• Partner with purchasing, receiving, and accounting teams to improve efficiency and ensure a consistent flow of information across the payables process.
- 2026-10-16T17:24:04Z
- Middletown, NY
- onsite
- Permanent / Full Time
- 67000.00 - 80000.00 USD / Yearly
- We are looking for an Accounts Payable Specialist to join a manufacturing organization in Middletown, New York. This position is ideal for someone who thrives in a high-volume invoice environment, brings strong matching and reconciliation skills, and takes pride in maintaining accuracy across the payment process. The role offers the opportunity to work closely with purchasing and receiving teams while supporting daily accounting operations with a dependable, detail-focused approach.<br><br>Responsibilities:<br>• Review and enter a steady daily volume of vendor invoices while ensuring timely and accurate processing.<br>• Match invoices against purchase orders and receiving records to confirm quantities, pricing, and supporting documentation before payment.<br>• Set up, update, and maintain vendor profiles so account details remain current and well organized.<br>• Create and monitor purchase orders as needed to support invoice handling and internal coordination.<br>• Investigate billing issues, resolve discrepancies, and follow through with the appropriate parties to clear exceptions efficiently.<br>• Partner with purchasing and receiving staff to verify invoice details and maintain alignment across departments.<br>• Move invoices through internal approval channels and prepare them for payment in accordance with established procedures.<br>• Organize accounts payable files and supporting records to promote audit readiness and easy document retrieval.<br>• Provide additional administrative and accounting support as business needs require.
- 2026-10-28T15:38:44Z
- Houston, TX
- onsite
- Permanent / Full Time
- 75000.00 - 85000.00 USD / Yearly
- We are looking for an experienced Full Charge Bookkeeper to support day-to-day accounting operations for a multi-entity environment. This role is ideal for an organized individual who is confident managing the full accounting cycle, preparing financial reports, and handling tax-related filings with accuracy. The position requires strong QuickBooks expertise and the ability to communicate effectively while supporting client-facing bookkeeping activities.<br><br>Responsibilities:<br>• Manage complete bookkeeping functions across multiple entities, ensuring accurate and timely recording of financial activity.<br>• Prepare financial statements and maintain the general ledger to support reliable month-end and ongoing reporting.<br>• Oversee accounts payable and accounts receivable processes, including invoice handling, payment tracking, and collection follow-up.<br>• Reconcile bank accounts along with balance sheet liability accounts and subsidiary ledgers for receivables and payables.<br>• Process and review federal and state payroll tax reporting to maintain compliance with filing requirements.<br>• Prepare and submit various information returns, including 1099 reporting, with close attention to deadlines and documentation.<br>• Complete sales and use tax filings as well as property and rendition-related tax reporting, as applicable.<br>• Use QuickBooks Desktop and QuickBooks Online to maintain accurate accounting records and support bookkeeping needs.<br>• Create supporting schedules and workpapers in Microsoft Excel and use standard office tools to communicate and present information clearly.
- 2026-10-15T15:28:45Z
- Dallas, TX
- onsite
- Temporary to Hire
- 23.75 - 25.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to join a growing organization in Dallas, Texas in a contract capacity with the potential for a permanent role. This position is ideal for someone who thrives in a high-volume environment, brings strong attention to detail, and can keep invoice workflows moving accurately and on schedule. The role will support daily accounts payable operations, vendor reconciliations, month-end activities, and related financial documentation while partnering with internal teams to maintain timely payments.<br><br>Responsibilities:<br>• Handle a large weekly volume of PO and non-PO invoices, ensuring timely and accurate entry within daily processing expectations.<br>• Examine incoming invoices for completeness, supporting documentation, and proper authorization before submitting them for payment.<br>• Route invoices and payment requests to the appropriate parties for coding, approval, and follow-up as needed.<br>• Investigate vendor statement differences, resolve billing issues, and correct discrepancies to keep account balances accurate.<br>• Track outstanding payables and help maintain current payment status across assigned vendor accounts.<br>• Contribute to month-end close by preparing accounts payable information and supporting related reconciliations.<br>• Respond to audit-related requests by gathering records, clarifying invoice activity, and assisting with documentation needs.<br>• Maintain vendor and organizational records within accounting systems to support accurate transaction processing.<br>• Support invoice imaging and document workflow activities using scanning and ticketing tools such as OpenText or ServiceNow when applicable.
- 2026-11-03T16:33:43Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 33.50 - 42.50 USD / Hourly
- <p>Join Robert Half’s Full-Time Engagement Professionals team as a Full Charge Bookkeeper! Enjoy full-time stability, comprehensive benefits, and work-life balance while tackling diverse, challenging projects that strengthen your expertise and support long-term career growth.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p><strong>Bookkeeper responsibilities in this role: </strong></p><ul><li>Manage Accounts Payable and Receivable</li><li>Verify, allocate, and post transactions</li><li>Maintain and balance general ledger</li><li>Bank and Credit Card reconciliation</li><li>Manage month end and quarter end closing</li><li>Process payroll</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information</li><li>Other projects as requested</li></ul>
- 2026-11-03T01:04:37Z
- Danville, CA
- onsite
- Permanent / Full Time
- 35.50 - 42.50 USD / Hourly
- <p>Join Robert Half’s Full-Time Engagement Professionals team as a Full Charge Bookkeeper! Enjoy full-time stability, comprehensive benefits, and work-life balance while tackling diverse, challenging projects that strengthen your expertise and support long-term career growth.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p><strong>Bookkeeper responsibilities in this role: </strong></p><ul><li>Manage Accounts Payable and Receivable</li><li>Verify, allocate, and post transactions</li><li>Maintain and balance general ledger</li><li>Bank and Credit Card reconciliation</li><li>Manage month end and quarter end closing</li><li>Process payroll</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information</li><li>Other projects as requested</li></ul>
- 2026-11-03T00:58:43Z
- Eagle, ID
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an Accounts Receivable Specialist to join our team on a contract basis. This position focuses on billing accuracy, account follow-up, and maintaining strong customer relationships while supporting day-to-day receivables operations. The ideal candidate will bring a detail-oriented approach, strong communication skills, and the ability to keep financial records accurate, current, and well organized.<br><br>Responsibilities:<br>• Prepare and distribute customer invoices and account statements within required timeframes, ensuring supporting documentation is complete and accurate.<br>• Review aging reports regularly, follow up on past-due balances, and carry out commercial collection activities with careful attention to detail.<br>• Communicate with customers regarding account questions, payment status, and billing discrepancies to support timely resolution.<br>• Reconcile customer accounts, investigate variances, and correct issues to maintain accurate receivable balances.<br>• Compile accounts receivable reports and provide routine updates to management on outstanding balances and collection progress.<br>• Maintain organized records of billing activity, customer correspondence, cash activity, and account adjustments in the accounting system.<br>• Support cash applications and credit card payment processing to ensure receipts are posted correctly and promptly.<br>• Partner with internal teams to improve receivables workflows, assist with customer account setup, and provide backup support for related accounting tasks such as deposits, tax-exempt documentation, and credit checks.
- 2026-11-06T16:34:05Z
- Greenwood Village, CO
- onsite
- Permanent / Full Time
- 70000.00 - 85000.00 USD / Yearly
- <p>Partnering with a great organization in Denver, CO seeking a Payroll Accountant. This is a great opportunity with hybrid work flexibility, 401k with up to 3% company match, 2+ weeks PTO, paid sick time off, paid holidays, a dog friendly office, and competitive health/vision/dental coverage. </p><p><br></p><p>Responsibilities include: </p><p>• Execute end-to-end payroll processing for multi-state U.S. operations and support international payroll activities through in-country providers and employer-of-record partners.</p><p>• Review timekeeping records, audit payroll inputs, investigate discrepancies, and resolve exceptions to ensure each payroll cycle is completed accurately and on schedule.</p><p>• Administer payroll-related deductions and withholdings, including taxes, garnishments, child support orders, levies, voluntary deductions, and final pay obligations.</p><p>• Prepare payroll-related journal entries and reconcile payroll accounts in coordination with Accounting and Finance across multiple business entities and currencies.</p><p>• Maintain complete payroll files and supporting documentation while assisting with audits, control testing, year-end reporting, and other statutory filing requirements.</p><p>• Serve as a trusted point of contact for employee and manager payroll inquiries, providing timely and confidential support.</p><p>• Track payroll compliance requirements across applicable jurisdictions and help implement improvements that strengthen consistency, efficiency, and standardization.</p><p>• Contribute to payroll system and process enhancements that improve accuracy, reporting, and operational effectiveness across the broader payroll function.</p>
- 2026-11-06T15:53:42Z
- Kent, WA
- onsite
- Temporary / Contract
- 28.00 - 32.00 USD / Hourly
- <p>Robert Half is seeking a skilled AP Specialist to support our client’s accounts payable operations. This contract role is ideal for professionals looking to grow in a fast-paced finance environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Process vendor invoices and ensure timely payments.</li><li>Reconcile accounts and resolve discrepancies.</li><li>Maintain accurate financial records and documentation.</li><li>Collaborate with internal departments to ensure compliance.</li></ul><p><br></p>
- 2026-10-30T23:23:43Z
- Tacoma, WA
- onsite
- Temporary / Contract
- 28.00 - 32.00 USD / Hourly
- <p>Robert Half is seeking a skilled AP Specialist to support our client’s accounts payable operations. This contract role is ideal for professionals looking to grow in a fast-paced finance environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Process vendor invoices and ensure timely payments.</li><li>Reconcile accounts and resolve discrepancies.</li><li>Maintain accurate financial records and documentation.</li><li>Collaborate with internal departments to ensure compliance.</li></ul>
- 2026-10-30T23:28:45Z
- Winfield, KS
- onsite
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- We are looking for an experienced Sr. Accounts Payable Specialist to support high-volume payment operations for a long-term contract opportunity in Winfield, Kansas. This position is ideal for an accounting specialist who can manage invoice processing, payment scheduling, and vendor-related transactions with accuracy and consistency. The role will contribute to efficient financial workflows by handling accounts payable activities, reviewing supporting documentation, and maintaining organized records across the payment cycle.<br><br>Responsibilities:<br>• Process vendor invoices accurately and assign correct general ledger or account codes before submission for payment.<br>• Review purchase orders, receipts, and invoices to confirm alignment through three-way matching and resolve discrepancies as needed.<br>• Prepare and execute payment activities, including ACH transactions and scheduled check runs, in accordance with company timelines.<br>• Maintain accounts payable records in bill.com and related systems to ensure complete and up-to-date transaction documentation.<br>• Communicate with internal teams and external vendors to address invoice questions, payment status inquiries, and coding issues.<br>• Use Microsoft Excel to organize payment data, reconcile details, and support reporting with formulas and spreadsheet analysis.<br>• Monitor invoice workflows to ensure timely approvals and help prevent delays in payment processing.
- 2026-11-06T21:23:44Z
- Hillsboro, OR
- onsite
- Permanent / Full Time
- 52000.00 - 62400.00 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for a detail-oriented AR Specialist to support invoicing and accounts receivable activities in Hillsboro, Oregon. This position plays a key role in maintaining accurate billing records, processing customer payments, and helping ensure timely collection of project-related revenue. The ideal candidate brings strong AR knowledge, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounts receivable activity, including customer invoicing, payment posting, credit processing, and project-related billing support.</p><p>• Examine invoice drafts and supporting documentation to confirm accuracy, completeness, and alignment with company guidelines before release.</p><p>• Apply appropriate tax treatment based on jurisdiction and the nature of services performed to ensure compliant billing.</p><p>• Monitor outstanding unbilled work through regular reporting and coordinate with sales personnel to track project billing readiness.</p><p>• Process approved customer credits and maintain proper documentation for adjustments made to accounts.</p><p>• Post cash receipts, reconcile payment activity, and support follow-up actions needed to resolve account discrepancies.</p><p>• Maintain customer account records, support credit card payment processing, and provide receipts or related documentation to customers.</p><p>• Partner with internal teams by answering billing questions, sharing guidance on billing-related concerns, and assisting with job closeout activities as needed.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013497247</p>
- 2026-11-03T23:34:07Z
- North Attleboro, MA
- onsite
- Temporary / Contract
- 22.80 - 26.40 USD / Hourly
- We are looking for an Accounts Receivable Specialist to support billing and collections activities for a construction and contractor-focused business in North Attleboro, Massachusetts. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and confident managing customer accounts in a fast-paced environment. The person in this role will help maintain accurate receivables, post incoming payments, and work directly with customers to address billing questions and overdue balances.<br><br>Responsibilities:<br>• Oversee a steady monthly portfolio of customer receivable accounts and keep records current and accurate.<br>• Issue customer invoices promptly and monitor open balances to support timely payment collection.<br>• Apply incoming cash receipts and remittances to the appropriate accounts with a high level of accuracy.<br>• Investigate billing issues and reconcile account differences by coordinating with internal teams and customers.<br>• Follow up with commercial clients regarding past-due invoices and maintain consistent collection efforts.<br>• Use Excel to track receivables activity, review aging details, and prepare account-related updates.<br>• Assist with additional accounts receivable assignments and special projects as business needs arise.
- 2026-11-12T14:43:44Z
- Kansas City, KS
- onsite
- Temporary / Contract
- 23.00 - 25.00 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Contract position based in Kansas City, Kansas. This role focuses on maintaining accurate invoice processing, ensuring timely vendor payments, and helping keep financial records organized and current. The ideal candidate brings hands-on experience in accounts payable activities and is comfortable working with detailed coding, payment processing, and accounting systems such as Sage 300. Previous experience in warehouse or manufacturing environments strongly preferred. </p><p><br></p><p>Responsibilities:</p><p>• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the system.</p><p>• Assign correct general ledger and expense codes to invoices to support accurate financial reporting.</p><p>• Process vendor payments through ACH transactions and scheduled check runs in accordance with payment deadlines.</p><p>• Maintain organized accounts payable records and documentation to support audits and internal controls.</p><p>• Communicate with vendors and internal departments to resolve invoice discrepancies, payment questions, and outstanding issues.</p><p>• Enter and update accounts payable data in Sage 300 while ensuring consistency and accuracy across records.</p>
- 2026-11-04T16:18:40Z
- Clay Center, KS
- onsite
- Permanent / Full Time
- 60000.00 - 65000.00 USD / Yearly
- We are looking for an Accounts Payable Specialist to join a manufacturing organization in Clay Center, Kansas. In this role, you will support day-to-day payables operations by ensuring invoices, expenses, and vendor records are handled with accuracy and care. This position is ideal for someone who is detail-oriented, organized, and comfortable working across departments to keep payment processes running smoothly.<br><br>Responsibilities:<br>• Manage the full invoice cycle by reviewing submissions, assigning the correct accounting codes, and entering transactions within required deadlines.<br>• Compare invoices against purchase orders and receiving records, then investigate and resolve any pricing, quantity, or documentation variances.<br>• Keep supplier files current by updating payment terms, tax details, and related records to maintain accurate vendor information.<br>• Coordinate scheduled payment processing activities and prepare recurring reconciliations and reports to support the accounts payable function.<br>• Serve as a point of contact for vendors and internal staff, addressing questions and helping resolve outstanding billing or payment concerns.<br>• Review and process employee expense reimbursements and additional payment requests in alignment with company guidelines.<br>• Contribute to departmental priorities by assisting with ad hoc assignments and process-related projects as needed.
- 2026-10-22T22:28:47Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 95000.00 - 115000.00 USD / Yearly
- <p><em>The salary range for this hybrid position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Position Detail</u></strong></p><ul><li>Review/Prepare tax returns for Partnerships (1065), and S and C-corps (1120), Individuals (1040) and others, as assigned.</li><li>Handle routine client tax questions, research tax issues, and work with clients to collect necessary information for tax return completion and compliance.</li><li>Assist in tax field exams and any tax notice resolutions.</li><li>Recognize and inform senior management of opportunities to increase level and types of services to clients.</li><li>Assist with training and developing staff and interns.</li></ul><p><br></p>
- 2026-11-12T17:13:48Z
- Brooklyn, NY
- onsite
- Temporary / Contract
- 26.60 - 30.80 USD / Hourly
- We are looking for an Accounts Payable Specialist to support a nonprofit organization in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone in finance who can manage payment processing accurately and provide dependable support for payroll-related timekeeping tasks. The role offers the chance to contribute to day-to-day financial operations in a mission-driven environment while maintaining organized and timely workflows.<br><br>Responsibilities:<br>• Process vendor invoices from receipt through payment, ensuring accuracy, proper documentation, and timely completion.<br>• Assign correct general ledger or account codes to invoices before submitting them for approval and payment.<br>• Prepare and execute payment activity through ACH transactions and check runs in accordance with established schedules.<br>• Review invoice details carefully to identify discrepancies, resolve issues, and maintain accurate accounts payable records.<br>• Support payroll administration by collecting, verifying, and submitting employee timesheets within required deadlines.<br>• Examine timesheet entries for completeness and follow up on missing or inconsistent information as needed.<br>• Maintain organized financial files and records to support reporting, audits, and ongoing accounting operations.
- 2026-11-10T20:58:44Z
- Lawrence, KS
- onsite
- Permanent / Full Time
- 70000.00 - 80000.00 USD / Yearly
- <p>We are looking for a Payroll Specialist to oversee accurate and timely payroll operations for a multi-entity, multi-state workforce in Lawrence, Kansas. This role partners closely with HR, Finance, and site leadership to maintain payroll records, support compliance obligations, and ensure employees are paid correctly each cycle. The ideal candidate brings strong payroll systems experience, a detail-focused approach, and the ability to manage reporting, tax administration, and deduction activity in a fast-paced environment. This is a newly created role with a GROWING company and a phenomenal team! Reach out and apply today! </p><p><br></p><p>Responsibilities:</p><p>• Administer end-to-end payroll processing across multiple entities and states, including regular payroll runs, imported hours, special earnings, deductions, incentive payments, and off-cycle checks.</p><p>• Review timekeeping records each pay period, coordinate with supervisors on missed punches or approval issues, and resolve exceptions before payroll is finalized.</p><p>• Maintain paid time off and leave accrual structures in the payroll system and verify that employee balances remain accurate and up to date.</p><p>• Oversee the payroll schedule by communicating key deadlines, cutoffs, and submission requirements to managers and operating locations.</p><p>• Manage payroll system configuration such as earnings codes, deduction settings, job classifications, and entity-level setup while contributing to process enhancements.</p><p>• Support payroll onboarding for newly acquired businesses by organizing employee data conversion, tax setup, deduction mapping, and parallel payroll validation.</p><p>• Handle payroll tax administration by establishing state and local accounts, monitoring rates, reconciling filings, and responding to agency inquiries or notices.</p><p>• Process garnishments, child support withholdings, and tax levies in accordance with applicable laws, while coordinating required communication with employees and agencies.</p><p>• Prepare payroll-related reports for Finance and HR, including journal entry support, labor allocation details, accrual documentation, year-end reporting, compliance filings, and audit requests.</p><p>• Reconcile benefit deductions and carrier invoices, assist with open enrollment updates, and process retirement plan contribution remittances accurately and on time.</p>
- 2026-10-23T20:13:44Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 70000.00 - 75000.00 USD / Yearly
- <p>We are looking for a Payroll Specialist to manage accurate and timely payroll operations for a mid-sized workforce in California. This role is ideal for someone who is organized and confident handling end-to-end payroll activities in a fast-paced environment. The successful candidate will help maintain compliance, resolve payroll issues, and support employees with care.</p><p><br></p><p>Responsibilities:</p><ul><li>Process bi-weekly payroll, including payroll adjustments, deductions, direct deposits, PTO approvals, W-4 updates, meal break waivers, and manual checks.</li><li>Prepare and submit union benefit payments and maintain accurate payroll records.</li><li>Review, organize, and validate labor reports and payroll documentation to ensure timely and accurate payroll processing.</li><li>Administer wage garnishments and employee payroll-related communications with government agencies.</li><li>Develop, implement, and maintain payroll audit procedures to ensure data accuracy and compliance.</li><li>Generate payroll reports for Accounting, department leaders, and external stakeholders.</li><li>Analyze, investigate, and resolve payroll discrepancies and employee payroll inquiries.</li><li>Identify and implement process improvements to enhance payroll efficiency and accuracy.</li><li>Maintain confidentiality while handling sensitive employee and payroll information.</li><li>Collaborate with cross-functional teams and field locations to support payroll operations and business objectives.</li><li>Support company policies, compliance requirements, and training initiatives.</li><li>Assist with special projects and additional responsibilities as assigned by management.</li><li>Represent the company professionally and support organizational and marketing initiatives.</li><li>Work independently and collaboratively in a fast-paced, changing environment while maintaining strong attendance and reliability.</li></ul><p><br></p>
- 2026-11-03T17:04:11Z