We are looking for a dedicated and detail-oriented Receptionist to join our team in Quincy, Massachusetts. This is a Contract to permanent position, offering an excellent opportunity for growth and long-term placement for the right candidate. The role involves providing outstanding front desk support in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and check patients in and out with professionalism and efficiency.<br>• Process credit card transactions securely and accurately.<br>• Enter and update patient information in the system, ensuring data accuracy.<br>• Operate a multi-line phone system to answer and direct inbound calls.<br>• Respond to inquiries and provide assistance to patients and visitors.<br>• Maintain a clean and organized reception area.<br>• Collaborate with team members to ensure seamless workflow and patient satisfaction.<br>• Monitor appointment schedules and assist with scheduling changes as needed.
We are looking for a personable and customer-focused Front Desk Receptionist to join our team in Brighton, Massachusetts. This is a contract position requiring an individual with excellent communication skills and the ability to provide outstanding service to both customers and internal teams. If you thrive in a fast-paced environment and enjoy creating positive experiences for others, we encourage you to apply.<br><br>Responsibilities:<br>• Greet customers warmly upon arrival to ensure they feel welcome and valued.<br>• Answer inbound calls and service inquiries with efficiency and attention to detail.<br>• Manage a busy switchboard, ensuring seamless communication between customers and internal teams.<br>• Provide assistance to customers, ensuring their experience is smooth and satisfactory.<br>• Stay current on required training to maintain high standards of service.<br>• Coordinate administrative tasks and support operational needs as required.<br>• Communicate effectively in writing and verbally to address customer and team inquiries.<br>• Utilize Microsoft Office Suite to complete documentation and organizational tasks efficiently.<br>• Maintain a clean and organized front desk area to create a neat and detail-oriented appearance.
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
We are looking for a meticulous and friendly Receptionist to join our team in Newton, Massachusetts. As the first point of contact for visitors and callers, you will play a key role in creating a welcoming environment and ensuring smooth communication within the organization. This is a Contract position ideal for someone with excellent organizational and communication skills.<br><br>Responsibilities:<br>• Greet visitors warmly and direct them to the appropriate personnel or department.<br>• Manage a multi-line phone system, answering and transferring calls efficiently.<br>• Handle inbound calls, providing accurate information or redirecting inquiries as needed.<br>• Maintain a well-organized reception area, ensuring it is tidy and presentable.<br>• Assist with basic administrative tasks, such as scheduling appointments and managing correspondence.<br>• Provide support for the switchboard, ensuring seamless operation of phone lines.<br>• Collaborate with team members to address any reception or communication challenges.<br>• Uphold a meticulous demeanor while interacting with clients, staff, and guests.<br>• Monitor and distribute incoming mail or packages to appropriate recipients.<br>• Maintain records of visitor logs and other reception-related documentation.
<p>Our client is looking for a receptionist for a 1-day coverage. The receptionist will be responsible for greeting and directing visitors, answering and directing calls, buzzing in visitors, registering visitors, creating badges, letting internal employees aware of visitors and more! Our client is looking for someone professional with great communication skills as you will be the front face of their corporate office!</p><p><br></p><p>Where: Marlborough</p><p>When: ASAP</p><p>Pay: $18-$19 (based on experience)</p><p>Duration: Thursday, October 2nd (1 day coverage)</p><p>Hours: 8:00AM-5:00PM</p><p><br></p><p>If interested, please apply today!</p>
<p>We are looking for a detail-oriented Legal Secretary / Receptionist to join a dynamic law firm in the Greater Quincy area. This position supports attorneys specializing in Workers' Compensation and Insurance Defense law, providing administrative and clerical assistance to ensure smooth daily operations. The role is fully on-site and offers an engaging opportunity to contribute to a fast-paced legal environment. This is a full time position holding 40 hours per week. </p><p><br></p><p>Responsibilities:</p><p>• Manage attorney calendars, including scheduling appointments, hearings, and meetings.</p><p>• Prepare, edit, and transcribe legal documents and correspondence using dictation tools.</p><p>• Handle reception duties, including greeting visitors and managing phone calls professionally.</p><p>• Organize and maintain case files, ensuring all documentation is accurate and up-to-date.</p><p>• Assist in coordinating Workers' Compensation case-related tasks and deadlines.</p><p>• Conduct routine administrative tasks, such as filing, scanning, and handling mail.</p><p>• Maintain confidentiality while managing sensitive legal information.</p><p>• Communicate effectively with clients, attorneys, and insurance representatives as needed.</p><p>• Support the team in preparing for hearings and case reviews.</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will support daily operations through efficient administrative and clerical work, ensuring the smooth functioning of office tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Greet visitors and manage receptionist duties, creating a welcoming and organized atmosphere.<br>• Handle document scanning tasks to organize and maintain digital records.<br>• Answer incoming calls promptly, providing accurate information or redirecting calls to the appropriate departments.<br>• Perform general clerical tasks such as filing, data entry, and managing office supplies.<br>• Assist with scheduling meetings and coordinating appointments.<br>• Maintain accurate and organized records to support team operations.<br>• Collaborate with team members to address administrative needs and resolve issues.<br>• Ensure compliance with office policies and procedures while supporting day-to-day functions.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Acton, Massachusetts. In this long-term contract position, you will play a key role in supporting executive-level staff while managing office operations and reception duties. This on-site role offers the opportunity to work in a dynamic environment with flexible hours between Monday and Friday.<br><br>Responsibilities:<br>• Provide executive support to C-suite staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.<br>• Oversee office management tasks such as organizing lunches, reserving conference rooms, and ensuring smooth daily operations.<br>• Perform receptionist duties, including answering inbound calls, greeting visitors, and managing correspondence.<br>• Assist with administrative tasks such as creating presentations, compiling spreadsheets, and handling data entry.<br>• Maintain organizational systems to track tasks, follow up on pending items, and ensure deadlines are met.<br>• Take initiative to identify and address potential issues or needs before they arise.<br>• Communicate priorities effectively and work independently to manage multiple tasks.<br>• Support the team by maintaining an organized and welcoming office environment.<br>• Collaborate with various departments to ensure seamless communication and workflow.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
<p><strong>Job Posting: Administrative Assistant</strong></p><p><strong>Location:</strong> Turners Falls, MA</p><p><strong>Job Type:</strong> Full-time, Contract-to-Hire</p><p><strong>About the Role</strong></p><p>Our client in Turners Falls, MA, is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to join their team. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys supporting various administrative and office functions. If you are adaptable, resourceful, and enjoy collaborating with a team, we’d love to hear from you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support such as scheduling meetings, answering phone calls, managing correspondence, and maintaining records.</li><li>Assist with data entry, file management, and document processing to ensure accuracy and organization.</li><li>Coordinate and communicate with internal and external stakeholders to ensure smooth operations.</li><li>Prepare reports, presentations, and other materials as needed.</li><li>Ensure office supplies are stocked and assist with inventory management.</li><li>Perform other duties as assigned to support the team’s success.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience in an administrative or office support role is highly desired.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and familiarity with office equipment.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>High level of attention to detail and ability to maintain confidentiality.</li><li>A team-oriented approach and a willingness to assist with varied tasks.</li></ul><p><strong>Why You Should Apply:</strong></p><ul><li>Be a part of a collaborative and supportive work environment.</li><li>Opportunity to grow your administrative skill set in a professional setting.</li><li>Gain valuable experience with potential for long-term placement.</li></ul><p><br></p>
General office services, cleaning and filling office pantries, sorting and delivering mail/packages, assisting with copy and reprographics jobs, assisting with room set ups (moving tables and chairs), must be able to lift 50 lbs. o Answer and transfer calls on a multi-line phone system. o Accept deliveries, sort mail, and maintain phone lists. o Handle additional projects as assigned. Handle sensitive and/or confidential documents and information. o Communicate with manager and client on job or deadline issues. o Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment. o Previous receptionist, switchboard or administrative assistant experience preferred. o Excellent verbal and written communication skills. • Day to Day Duties: • Will assist only with mail, no copy (repro) or facilities • Must be very independent; they are by themselves at this office • Must be able to speak to first level clients (facilities, drivers) • Ask questions if something is not understood. • Log packages • Pitney Bowes machine experience is helpful • Must have a car, some public transportation is available, but it is very intermittent and not reliable
We are looking for a meticulous Administrative Assistant to join our team on a contract basis in Malden, Massachusetts. This role is pivotal in ensuring the smooth functioning of daily office operations and providing exceptional support to team members and clients.<br><br>Responsibilities:<br>• Handle incoming phone calls with care and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Organize and manage administrative files and office documentation.<br>• Greet visitors and clients, ensuring a welcoming and organized environment.<br>• Assist in scheduling meetings and maintaining calendars for team members.<br>• Support various office activities, including preparing correspondence and reports.<br>• Coordinate with internal teams to ensure efficient workflow and communication.<br>• Monitor office supplies and place orders as needed to maintain inventory.<br>• Manage routine receptionist duties, including handling mail and deliveries.<br>• Uphold confidentiality and ensure sensitive information is securely managed.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Milton, Massachusetts. This role involves a variety of administrative tasks, including managing departmental communications, maintaining records, and providing support to faculty and staff. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Serve as the primary point of contact for front desk reception duties, ensuring a welcoming and organized environment.<br>• Provide administrative support to department faculty, including scheduling and coordination of meetings.<br>• Maintain accurate records through data entry and generate reports as needed.<br>• Facilitate departmental communications to ensure smooth information flow across various teams.<br>• Collaborate with other administrative offices to address operational needs and resolve issues.<br>• Approve departmental purchase orders and track receipts for goods and services.<br>• Perform clerical tasks such as filing, document preparation, and correspondence management.<br>• Contribute to the organization and execution of special projects or ad hoc assignments.<br>• Ensure compliance with organizational policies and procedures in all administrative activities.<br>• Assist with monitoring budgets and expenses, providing updates as necessary.
We are looking for a Bilingual Spanish Property Administrative Assistant to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.<br>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.<br>• Review income documentation, request additional supporting materials, and verify information as needed.<br>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.<br>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.<br>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.<br>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.<br>• File, track, and maintain documentation to support compliance and operational requirements.<br>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.<br>• Process work orders and provide assistance to residents and team members as required.
We are looking for a Workplace Experience Ambassador to join our team in Boston, Massachusetts. In this role, you will ensure that building spaces are effectively set up and maintained to create a positive experience for all visitors and employees. This position requires exceptional customer service skills and the ability to collaborate with various teams to oversee front-of-house services, event logistics, and facilities management. This is a long-term contract position with opportunities to make a meaningful impact.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal employees and external visitors, ensuring all interactions are handled professionally.<br>• Oversee front-of-house operations, including managing inquiries and directing them to the appropriate departments.<br>• Coordinate and execute the physical setup of events and meeting spaces, including arranging furniture, signage, and necessary equipment.<br>• Maintain accurate records of room bookings, event schedules, and calendars to ensure seamless operations.<br>• Provide support for facilities team services, contributing to a well-maintained and organized work environment.<br>• Act as a liaison between teams, promoting collaboration and representing the facilities team with confidence.<br>• Monitor and address any issues related to building spaces, ensuring a clean and functional environment.<br>• Assist with catering and hospitality services to enhance the experience of events and meetings.
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will provide crucial support by managing daily administrative tasks, maintaining organizational systems, and ensuring smooth operations. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are highly valued.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks based on daily and weekly priorities.<br>• Utilize organizational systems, such as Allvue, to pull reports and manage data effectively.<br>• Ensure accurate and timely data entry to support overall business operations.<br>• Communicate professionally via email, coordinating with team members and external stakeholders.<br>• Manage multiple tasks simultaneously while maintaining high levels of accuracy and dependability.<br>• Assist in maintaining and updating CRM systems to ensure data integrity.<br>• Organize and prioritize workloads to meet deadlines and business needs.<br>• Provide dependable support to enhance team efficiency and workflow.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Tewksbury, Massachusetts. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a position requiring availability Monday through Friday during standard business hours.<br><br>Responsibilities:<br>• Manage and maintain accurate records and files, ensuring all documentation is up-to-date and organized.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Assist in day-to-day administrative tasks, including scheduling, correspondence, and office coordination.<br>• Provide support for various office functions, ensuring efficiency and productivity.<br>• Handle incoming and outgoing communications, including emails and phone calls.<br>• Collaborate with team members to ensure deadlines and deliverables are met.<br>• Utilize computer systems and software for completing administrative assignments efficiently.<br>• Monitor office supplies and coordinate replenishment as needed.<br>• Ensure confidentiality and privacy of all office-related information.
<p>Robert Half's client in Medway MA is looking for an Administrative Assistant to help support their office!</p><p><br></p><p>Responsibilities:</p><p>- Answering phones</p><p>- Assisting resident inquiries/questions</p><p>- Processing paperwork</p><p>- Order requests</p><p>- Scheduling appointments</p><p>- Receiving/sending out mailings</p><p>- Ability to work independently</p><p><br></p><p>**Property management is a plus!</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~1 month</p><p>Hours: M-F | 8am-4pm or 9am-5pm</p><p>Pay Rate: $19-$22</p><p><br></p><p>If interested, APPLY now!</p>
<p><strong><u>Administrative Assistant</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>Robert Half has partnered with a great organization in their search of an Administrative Assistant to support their admissions department. This is an 'in-office' position, fully onsite 5 days per week with an 830a-430p schedule so local candidates are preferred. Ideal candidates will have a few years of administrative experience, preferably within a school or similar environment setting.</p><p><br></p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Welcome and assist visitors</p><p>• Ensuring the office environment is clean and organized for a positive atmosphere</p><p>• Handling phone calls and emails promptly and professionally</p><p>• Supporting event coordination</p><p>• Keep the office schedule up-to-date</p><p>• Working with the Business Office on payment and contract issues</p><p>• Managing office supply orders and inventory of promotional items</p><p><br></p><p>Our client has a very robust benefits package of all employees and has a salary range of $50-60k depending on experience.</p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email you resume to <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential.</p>
Robert Half's client in Wellesley MA is seeking a Volunteer Engagement Specialist!<br><br>Responsibilities:<br>- Phone/Email correspondence<br>- Support volunteers<br>- Customer service<br>- Event support (registrations, contribute ideas, etc.)<br>- Scheduling meetings<br>- Other administrative duties<br><br>*Zoom experience is a plus!<br><br>Start date: Asap!<br>Duration: Through end of year<br>Hours: M-F | 8:30am-4:30pm<br>Work type: Hybrid <br><br>**If interested, apply now!
<p><strong>Job Posting: Office Assistant</strong></p><p><strong>Location: Vernon, CT</strong></p><p><br></p><p>Are you an organized and detail-oriented professional looking to contribute to a fast-paced and dynamic work environment? Our client in Vernon, CT is seeking a motivated <strong>Office Assistant</strong> to support their daily operations. This is a fantastic opportunity to join a collaborative team and build your administrative skills with a company that values efficiency, accuracy, and teamwork.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including scheduling appointments, organizing files, and maintaining office supplies.</li><li>Answer and direct phone calls, handle correspondence, and greet visitors professionally and courteously.</li><li>Assist with data entry and maintain accurate records in company systems.</li><li>Support various departments with reporting, documentation, and other clerical tasks as assigned.</li><li>Help manage calendars, coordinate meetings, and prepare agendas, meeting notes, and presentation materials.</li><li>Assist with general office maintenance and ensure workflow runs smoothly.</li></ul><p><br></p>
<p><strong>About the Company:</strong></p><p>Our client is a well-established organization in the real estate/property management industry, known for its commitment to excellence and fostering a supportive, collaborative workplace culture. <strong>Yardi</strong> experience is required</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>As an Administrative Assistant, you will play a critical role in supporting day-to-day operations. Your key responsibilities will include:</p><ul><li>Utilizing <strong>Yardi</strong> to manage property information, tenant records, and financial data.</li><li>Assisting with <strong>data entry</strong>, report generation, and maintaining accurate databases.</li><li>Coordinating and scheduling meetings, managing calendars, and handling communication.</li><li>Supporting property management teams with lease administration and compliance tracking.</li><li>Organizing and maintaining files, both digital and physical.</li><li>Responding to client inquiries and assisting with administrative projects as needed.</li><li>Providing general office support to ensure smooth business operations.</li></ul><p><strong>Requirements:</strong></p><p>To succeed in this role, candidates should have:</p><ul><li><strong>Proven experience</strong> in an administrative support role, preferably in a property management or real estate setting.</li><li>Proficiency with <strong>Yardi software</strong> is a <strong>must</strong>.</li><li>Strong computer skills, including Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational skills and <strong>high attention to detail</strong>.</li><li>Strong communication and interpersonal abilities.</li><li>A customer-service mindset with the ability to manage multiple priorities effectively.</li></ul>
