We are looking for an organized and personable Receptionist to join our team on a long-term contract basis in Newton Centre, Massachusetts. In this role, you will be the first point of contact for visitors and callers, assisting with administrative tasks and ensuring smooth daily operations. The ideal candidate will have strong communication skills and a commitment to excellent customer service.<br><br>Responsibilities:<br>• Greet visitors warmly and manage front desk operations to ensure a welcoming environment.<br>• Answer and direct calls using a multi-line phone system, providing accurate information to callers.<br>• Schedule and organize appointments, maintaining an efficient calendar.<br>• Handle email correspondence professionally, responding promptly to inquiries.<br>• Perform data entry tasks and maintain accurate records.<br>• Utilize Microsoft Word, Excel, and Outlook for various administrative duties.<br>• Organize and manage physical and digital files for easy access and retrieval.<br>• Provide exceptional customer service by addressing visitor and client needs.<br>• Collaborate with team members to support office functions and ensure smooth workflows.<br>• Assist with other administrative tasks as needed.
We are looking for a Medical Receptionist to join our team in Taunton, Massachusetts. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our outpatient services by managing patient interactions, scheduling, and administrative tasks. This role is ideal for someone with strong organizational skills and a passion for providing excellent customer service in a healthcare setting.<br><br>Responsibilities:<br>• Verify patient insurance coverage and demographic information to ensure all records are accurate and up-to-date.<br>• Manage clinician calendars within the electronic health record system, coordinating schedules to optimize patient care.<br>• Collect copayments and other cost-sharing amounts from patients at the time of their appointments.<br>• Provide administrative support to clinicians, including assistance with Section 12 procedures and other required tasks.<br>• Facilitate patient check-ins and maintain a welcoming and organized front desk environment.
We are looking for a Front Desk Coordinator to join our team in Boston, Massachusetts. In this contract role, you will play a pivotal part in creating a welcoming and detail-oriented environment for clients and visitors. If you excel at managing multiple tasks and enjoy delivering exceptional customer service, we invite you to apply.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive first impression.<br>• Manage inbound calls using a multi-line phone system, directing inquiries appropriately.<br>• Provide concierge-level services to address client needs and enhance their experience.<br>• Maintain the reception area organized and presentable at all times.<br>• Coordinate communication between departments and relay messages promptly.<br>• Handle administrative tasks such as scheduling, data entry, and record-keeping.<br>• Monitor and manage incoming correspondence, including emails and mail.<br>• Assist in resolving client concerns or questions with efficiency and attention to detail.
<p>We are looking for a detail-oriented and organized Operations Administrative Assistant to join our team in Jamaica Plain, Massachusetts. This Contract position will last for 3-5 months and involves providing comprehensive administrative support to the organization’s leadership and board members. The ideal candidate will have strong multitasking abilities and a commitment to maintaining confidentiality while ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative support to board members and committees by managing schedules, coordinating meetings, and preparing necessary materials.</p><p>• Facilitate department needs by organizing meetings, placing catering orders, and ensuring logistical arrangements.</p><p>• Process payments for rent and childcare services in a timely and accurate manner.</p><p>• Oversee the upkeep of common areas such as kitchens, conference rooms, and storage spaces, ensuring they remain organized and functional.</p><p>• Maintain general office order, ensuring spaces are free from clutter and ready for daily use.</p><p>• Set up audio and visual equipment for meetings, presentations, and training sessions.</p><p>• Handle confidential information with utmost discretion and professionalism.</p><p>• Record and prepare detailed minutes during monthly staff meetings.</p><p>• Manage office equipment by performing preventive maintenance, arranging repairs, and keeping inventory updated.</p>
We are looking for a dedicated Mailroom Assistant to join our team in Lowell, Massachusetts. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of mailroom activities, including handling incoming and outgoing correspondence and providing reception coverage when needed. This role requires strong organizational skills and an attentive demeanor, as you will often serve as the face of the company.<br><br>Responsibilities:<br>• Receive and sort incoming mail and packages, distributing them to the appropriate departments or individuals.<br>• Process and log incoming packages, maintaining accurate tracking records and ensuring secure handling.<br>• Collect outgoing mail and packages from designated areas, verifying proper labeling and postage for shipment.<br>• Deliver mail and packages to employee workstations or mailboxes promptly and efficiently.<br>• Prepare outgoing mail by weighing items, applying postage, and ensuring compliance with postal regulations.<br>• Operate and maintain mailing equipment, including postage meters, to streamline mail processing.<br>• Provide reception coverage during staff absences or vacations, ensuring an organized and welcoming environment.<br>• Utilize communication tools like RingCentral to manage mailroom and reception tasks effectively.
We are looking for a Bilingual Spanish Property Administrative Assistant to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.<br>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.<br>• Review income documentation, request additional supporting materials, and verify information as needed.<br>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.<br>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.<br>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.<br>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.<br>• File, track, and maintain documentation to support compliance and operational requirements.<br>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.<br>• Process work orders and provide assistance to residents and team members as required.
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team in Turners Falls, Massachusetts. This is a long-term contract position where you will play a key role in supporting daily operations, ensuring smooth office management, and delivering exceptional administrative assistance. Ideal candidates will thrive in a collaborative environment and possess strong organizational skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Handle incoming calls professionally, providing accurate information and redirecting calls as needed.</p><p>• Perform data entry tasks with precision, maintaining accurate records and databases.</p><p>• Manage daily office operations, including scheduling and coordinating meetings.</p><p>• Provide reception services by greeting visitors and addressing inquiries.</p><p>• Prepare and organize documents, reports, and correspondence.</p><p>• Assist with general administrative tasks, ensuring office supplies are stocked and functional.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p><p>• Support special projects or assignments as directed by management.</p>
<p>Principal Responsibilities:</p><p><br></p><p>· Prepare and distribute invoices to customers</p><p><br></p><p>· Post payments received against appropriate customer accounts</p><p><br></p><p>· Look up and post any adjustments to the proper general ledger account</p><p><br></p><p>· Telephone, fax/email customers to obtain any additional data to support proper cash application, collection activities</p><p><br></p><p>· Participate in inventory record keeping activities.</p><p><br></p><p>· Receive and verify invoices and requisitions for goods and services</p><p><br></p><p>· Process invoices for payment to vendors by preparing and entering them into Accounts Payable system</p><p><br></p><p>· Research and resolve issues related to vendor payments</p><p><br></p><p>· Maintain and post ship-start (order) files into system</p><p><br></p><p>· Confirm and modify pricing, of raw materials & finished goods, as necessary in accordance to policy</p><p><br></p><p>· Participate in period-end close activities as determined by Finance leadership.</p><p><br></p><p>· Participate in financial audits as needed or requested</p><p><br></p><p>· Create and distribute any assigned daily system report(s) to appropriate company personnel</p><p><br></p><p>· Provide front line customer relations support (employees, vendors, customers, etc.)</p><p><br></p><p>· Maintain updated vendor files and correspondence.</p><p><br></p><p>· Provide backup for reception – answering phone calls, directing visitors, distributing mail, ordering office supplies when necessary.</p><p><br></p><p>· All other duties as assigned</p><p><br></p><p><br></p><p>Please send resume to jeremy.tranfaglia@roberthalf</p>
<p><strong><u>Office Administrator</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite - 5 days per week in office role*</p><p><br></p><p>Robert Half has partnered with a well-respected and established organization in their search of an administrative professional to be the 'face and voice' of their business! This role will triage incoming phone calls, maintain the front lobby area, and support member of the executive team directly. Ideal background includes strong administrative and customer service experience, pleasant demeanor for all in-person/phone/email communications with internal and external professionals. We are looking for an organized and detail-oriented <strong><u>Office Administrator </u></strong>as this role is vital in ensuring smooth daily operations and providing exceptional administrative support across various functions. If you excel in multitasking, thrive in fast-paced environments, and have a knack for delivering top-notch customer service, we encourage you to apply.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Promptly manage incoming calls, emails, and visitors with professionalism </li><li>Maintain office calendars, coordinate meetings and travel for executive team.</li><li>Manage office supply orders for breakroom and restroom supplies</li><li>Maintain a tidy reception, handle incoming and outgoing mail.</li><li>Coordinate leadership team meetings and company events </li><li>Expense reports processing </li></ul><p>**Our client offers a very robust benefit package for all employees as well as a collaborative environment**</p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential. </p><p><br></p>
We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.<br>• Provide high-level administrative support, including preparing documents, reports, and presentations.<br>• Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.<br>• Handle import and export documentation with accuracy and attention to detail.<br>• Organize and facilitate conference calls, ensuring participants are informed and prepared.<br>• Maintain and update records, files, and databases to ensure information is easily accessible.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide updates.<br>• Support planning and execution of meetings, including logistics and materials preparation.<br>• Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.<br>• Assist in special projects and assignments as required by the team or leadership.
We are looking for an organized and personable Administrative Assistant to join a welcoming office environment in Boston, Massachusetts. This contract-to-permanent role offers an excellent opportunity to showcase your administrative expertise while supporting a values-driven organization. The ideal candidate will thrive in a relaxed atmosphere and demonstrate proficiency with computer applications and multitasking in daily operations.<br><br>Responsibilities:<br>• Manage general office tasks, including answering inbound calls, transferring calls, and delivering messages promptly.<br>• Perform data entry duties with precision using Microsoft Word, Excel, and PowerPoint, as well as Parasoft software (training provided if necessary).<br>• Provide friendly and efficient customer service by addressing inquiries and ensuring smooth communication throughout the office.<br>• Organize and maintain office records, schedules, and supplies to support daily operations.<br>• Collaborate with team members to ensure timely completion of administrative tasks and maintain a detail-oriented environment.<br>• Assist in preparing presentations and reports using Microsoft applications.<br>• Maintain a patient and approachable demeanor while multitasking and interacting with diverse individuals.<br>• Ensure smooth onboarding and coordination with staff members for ongoing projects.<br>• Uphold confidentiality and professionalism in all communications and documentation.
<p>We are looking for an experienced Administrative Coordinator to join our client's team in Holyoke, Massachusetts. This is a long-term contract position where you will play a critical role in providing organizational and administrative support to ensure smooth day-to-day operations. The ideal candidate will excel in managing schedules, handling communications, and maintaining accurate records.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, appointments, and schedules to optimize efficiency.</p><p>• Respond to inbound calls professionally while addressing inquiries and directing them appropriately.</p><p>• Provide administrative assistance to support daily operations, including preparing documents and correspondence.</p><p>• Maintain and update records with accuracy to ensure seamless tracking and reporting.</p><p>• Generate monthly reports using Microsoft Excel to support decision-making processes.</p><p>• Collaborate with team members to ensure timely completion of administrative tasks.</p><p>• Assist in organizing meetings, preparing agendas, and documenting minutes.</p><p>• Support home health operations with administrative tasks and communication.</p><p>• Identify and implement improvements to streamline administrative processes.</p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables </p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>Pay Rate: $19-$24</p><p><br></p><p>*If interested, APPLY now!</p>
We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Accurately review and process admission applications in accordance with established guidelines.<br>• Input applicant data into the admissions database with precision and attention to detail.<br>• Verify information submitted by applicants to ensure completeness and compliance with requirements.<br>• Maintain records and documentation related to prospective students and applicants.<br>• Collaborate with team members to address discrepancies or missing information in applications.<br>• Adapt quickly to new software systems used in the admissions process.<br>• Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.<br>• Ensure confidentiality and security of applicant information throughout the admissions cycle.<br>• Provide excellent customer service when interacting with applicants and stakeholders.<br>• Contribute to the continuous improvement of admissions procedures and processes.
<p><strong><u>Administrative Assistant</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>Robert Half has partnered with a great organization in their search of an Administrative Assistant to support their admissions department. This is an 'in-office' position, fully onsite 5 days per week with an 830a-430p schedule so local candidates are preferred. Ideal candidates will have a few years of administrative experience, preferably within a school or similar environment setting.</p><p><br></p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Welcome and assist visitors</p><p>• Ensuring the office environment is clean and organized for a positive atmosphere</p><p>• Handling phone calls and emails promptly and professionally</p><p>• Supporting event coordination</p><p>• Keep the office schedule up-to-date</p><p>• Working with the Business Office on payment and contract issues</p><p>• Managing office supply orders and inventory of promotional items</p><p><br></p><p>Our client has a very robust benefits package of all employees and has a salary range of $50-60k depending on experience.</p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email you resume to <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential.</p>
<p><strong>Part-Time Administrative Assistant – Flexible Hours</strong></p><p> We're looking for a reliable, detail-oriented Administrative Assistant to join our Bedford-based office. This part-time role (15–20 hours/week) is perfect for someone with a strong administrative background who enjoys a variety of tasks and values a flexible schedule. Bookkeeping experience is a plus and may lead to expanded responsibilities.</p><p><br></p><p><strong>Pay:</strong> $20-$25/hr</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Track the status of client tax returns</li><li>Log and track incoming/outgoing packages</li><li>Scan and organize invoices and physical mail</li><li>Send out billing emails to clients</li><li>Perform data entry and general administrative tasks</li><li>Support basic bookkeeping functions (if experienced)</li></ul><p><strong>What We're Looking For:</strong></p><ul><li>Strong foundation in administrative work</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable juggling multiple tasks independently</li><li>Exposure to bookkeeping is a bonus</li><li>Good communication skills and a proactive attitude</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Flexible hours and independent work style</li><li>Opportunity to take on more bookkeeping tasks if desired</li><li>Small, supportive office environment</li></ul>
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
