<p>Our client in the New Providence area is looking for an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p>
<p><strong>Executive Assistant / Administrative Coordinator</strong></p><p><strong>Full-Time | On-Site</strong></p><p>Are you an experienced Executive Assistant who thrives in a mission‑driven environment and enjoys supporting leaders who make a meaningful difference every day? We are seeking a polished, proactive, and highly organized administrative professional to support two senior HR leaders within a respected healthcare organization dedicated to helping individuals regain independence after life‑changing injuries. This is an opportunity to step into a role where your work directly supports a team making a real impact—while enjoying stability, support, and work‑life balance.</p><p><br></p><p><strong>About the Role</strong></p><p>In this role, you will provide high‑level administrative and organizational support, ensuring smooth day‑to‑day operations for executive leadership. You’ll manage calendars, coordinate meetings and events, prepare communications and reports, and serve as a trusted liaison for internal and external stakeholders. This position blends executive support, project coordination, communication, and compliance-related administration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate appointments, and optimize leaders’ time.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and confidential documentation.</li><li>Maintain well‑organized electronic and physical filing systems while ensuring confidentiality.</li><li>Serve as the primary point of contact on behalf of senior leadership—professionally managing calls, emails, and inquiries.</li><li>Draft and distribute internal communications, announcements, and meeting summaries.</li><li>Coordinate cross‑departmental communication to ensure timely follow‑through and operational efficiency.</li><li>Track, organize, and maintain records required for regulatory or accreditation compliance.</li><li>Assist with audit preparation and ensure timely submission of required documentation.</li><li>Support meeting and event logistics, including agendas, materials, technology setup, and on-site coordination.</li><li>Plan and coordinate internal trainings, team events, and special functions.</li><li>Manage office supplies, equipment, and vendor relationships to support smooth office operations.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p> We are seeking a highly organized and proactive Executive Assistant to support senior-level executives in managing daily operations and strategic initiatives. The ideal candidate will excel in time management, communication, and multitasking while maintaining a high level of professionalism and confidentiality. This role goes beyond traditional administrative duties, combining executive support with contributions to key business processes and initiatives, including leveraging technology and driving efficiencies.</p><p><strong>Key Responsibilities:</strong></p><p>1. <strong>Executive Support:</strong></p><p>· Manage executive calendars, schedule meetings, and coordinate travel arrangements.</p><p>· Prepare meeting materials, agendas, and follow-up correspondence.</p><p>· Handle high-volume email management, including prioritization and delegation.</p><p>2. <strong>Administrative Duties:</strong></p><p>· Maintain and organize files and records, ensuring easy access to essential documentation.</p><p>· Process expense reports, invoices, and purchase orders accurately and on time.</p><p>· Monitor and manage special projects as assigned.</p><p>3. <strong>Communication and Collaboration:</strong></p><p>· Act as a liaison between executives and internal/external stakeholders.</p><p>· Facilitate communication and collaboration across departments and teams.</p><p>· Draft and proofread correspondence, presentations, and reports.</p><p>4. <strong>Operational Efficiency:</strong></p><p>· Anticipate executive needs and proactively address them.</p><p>· Prioritize and manage multiple projects with tight deadlines.</p><p>Align work deliverables with broader strategic objectives</p>
<p>We are seeking a highly organized and proactive Executive Assistant to support senior-level executives in managing daily operations and strategic initiatives. The ideal candidate will excel in time management, communication, and multitasking while maintaining a high level of professionalism and confidentiality. This role goes beyond traditional administrative duties, combining executive support with contributions to key business processes and initiatives, including leveraging technology and driving efficiencies.</p><p><strong>Key Responsibilities:</strong></p><p>1. <strong>Executive Support:</strong></p><p>· Manage executive calendars, schedule meetings, and coordinate travel arrangements.</p><p>· Prepare meeting materials, agendas, and follow-up correspondence.</p><p>· Handle high-volume email management, including prioritization and delegation.</p><p>2. <strong>Administrative Duties:</strong></p><p>· Maintain and organize files and records, ensuring easy access to essential documentation.</p><p>· Process expense reports, invoices, and purchase orders accurately and on time.</p><p>· Monitor and manage special projects as assigned.</p><p>3. <strong>Communication and Collaboration:</strong></p><p>· Act as a liaison between executives and internal/external stakeholders.</p><p>· Facilitate communication and collaboration across departments and teams.</p><p>· Draft and proofread correspondence, presentations, and reports.</p><p>4. <strong>Operational Efficiency:</strong></p><p>· Anticipate executive needs and proactively address them.</p><p>· Prioritize and manage multiple projects with tight deadlines.</p><p>· Align work deliverables with broader strategic objectives.</p><p><br></p>
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
<p>We are looking for an accomplished Executive Administrative Assistant to provide high-level support to senior leadership within a government-related organization. In this role, you will oversee executive schedules, manage confidential communications, and ensure smooth operational workflows. This is a contract to permanent position, offering the opportunity to transition into a long-term role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring accurate scheduling of meetings, appointments, and travel plans.</p><p>• Prepare and edit reports, presentations, and detailed correspondence for senior leaders.</p><p>• Act as a liaison between executives and internal teams, board members, and external stakeholders.</p><p>• Coordinate materials for board meetings, ensuring compliance with governance policies and regulatory standards.</p><p>• Record meeting minutes and track actionable items, following up to ensure timely completion.</p><p>• Organize executive travel arrangements, including booking, expense reporting, and reimbursements.</p><p>• Plan corporate events, investor meetings, and leadership conferences with attention to detail.</p><p>• Maintain confidential records, contracts, and documentation, adhering to organizational policies.</p><p>• Assist with internal communications and public relations efforts, including drafting press releases.</p><p>• Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.</p>
<p>A well-known Financial Services firm in Stamford, CT is seeking a dedicated Executive Assistant to support a member of the C-Suite with day-to-day administrative and general office support. This person will also be responsible for assisting with office services functions, as needed, so the ideal candidate will be flexible with a great attitude and a willingness to help with any ad hoc projects thrown their way.</p><p><br></p><p>Duties include:</p><ul><li>Executive Administrative support for a member of the C-suite including travel arrangements, calendar management, itinerary maintenance, project support, and more</li><li>Light Personal Assistant duties, as needed, such as reservations, personal travel coordination, and other potentially unexpected needs that could arise (rare, but could come up from time to time).</li><li>Office Services duties such as conference room setup/clean up, making sure office & kitchen supplies are maintained, ad hoc projects for other members of the firm, as needed</li><li>Assist with any trouble shooting of any technical issues for office staff</li><li>Ad hoc duties, as needed, as this is a fast-paced firm and unexpected situations may arise that need to be handled swiftly with tact, accuracy, and professionalism</li></ul>
<p>We are looking for a resourceful and detail-oriented Executive Assistant to join our team in Rockaway, New Jersey. This contract-to-permanent position offers an excellent opportunity to support senior leadership by managing key administrative and organizational tasks. The ideal candidate will have a strong background in executive assistance, exceptional communication skills, and the ability to handle multiple priorities with ease.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee philanthropic activities, including event planning, communication with charities, and timely follow-ups.</p><p>• Manage trademark registrations, updates, and confirmations, collaborating closely with attorneys and executive leadership.</p><p>• Organize and document records related to events, trips, and international business travel, ensuring thorough documentation for executive review.</p><p>• Facilitate communication and follow-up concerning events and charitable initiatives.</p><p>• Assist in the execution of various projects and tasks, demonstrating adaptability to shifting priorities.</p><p>• Utilize digital tools and technology to streamline workflows, maintain records, and improve organizational efficiency.</p><p>• Schedule executive meetings and manage calendars to ensure seamless planning.</p><p>• Arrange and coordinate travel logistics, including booking accommodations, transportation, and itineraries.</p><p>• Provide high-level administrative support to the executive team, ensuring all needs are met efficiently and professionally.</p>
We are looking for a resourceful and detail-oriented Administrative/Personal Assistant to provide comprehensive support to a senior executive managing multiple business ventures. This dynamic role combines administrative duties with personal and household assistance, offering a balance of engaging tasks. Ideal candidates will thrive in a fast-paced environment and excel at handling diverse responsibilities with precision and discretion.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, scheduling appointments, and organizing travel arrangements across various business entities.<br>• Facilitate communication by handling correspondence and acting as a trusted liaison between the executive and key stakeholders.<br>• Provide assistance with research, special projects, and ensuring timely follow-up on initiatives.<br>• Support meetings by preparing materials, tracking priorities, and managing deadlines with a high level of confidentiality.<br>• Assist with personal schedules, household logistics, and family-related tasks, including coordination involving children.<br>• Manage personal projects, such as appointments and travel planning, ensuring seamless execution.<br>• Act as a proactive partner to the executive, addressing both administrative and personal needs with reliability and initiative.<br>• Offer organizational support by maintaining records, documents, and ensuring operational efficiency.<br>• Help oversee and coordinate daily tasks related to personal matters with attention to detail and adaptability.
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
We are looking for a Senior Administrative Assistant to provide comprehensive support to a busy team. This contract position is based in Princeton, New Jersey, and requires a proactive individual who excels in managing schedules, coordinating logistics, and handling administrative tasks efficiently. The ideal candidate will have strong organizational skills and a commitment to maintaining smooth operations in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage calendars to ensure effective scheduling and minimize conflicts.<br>• Provide administrative support, including preparing documents and managing correspondence.<br>• Arrange and oversee travel plans, ensuring all bookings and itineraries align with team needs.<br>• Organize and facilitate conference calls, ensuring participants are properly informed and prepared.<br>• Handle inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Monitor and manage departmental expenses to ensure accurate record-keeping.<br>• Distribute incoming mail and packages promptly to appropriate recipients.<br>• Maintain a high level of organization in all administrative systems and processes.
We are looking for a detail-oriented Administrative Assistant to join our team in West New York, New Jersey. In this role, you will play a key part in managing administrative tasks, providing benefits administration support, and ensuring smooth day-to-day operations. The ideal candidate thrives in a collaborative environment and possesses strong organizational skills, communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Oversee daily administrative operations, proactively identifying and resolving potential issues.<br>• Manage calendar scheduling and provide comprehensive support for appointments and meetings.<br>• Generate purchase orders and ensure accurate processing.<br>• Prepare and format various documents, including invoices, reports, memos, and customer statements.<br>• Coordinate with external vendors to process orders, monitor progress, ensure payments are completed, and confirm order fulfillment.<br>• Collaborate effectively with the administrative team to provide exceptional support to designated groups.<br>• Maintain confidentiality and demonstrate discretion when handling sensitive information.<br>• Utilize QuickBooks to manage financial tasks efficiently.
We are looking for a skilled Executive Support specialist to deliver exceptional technical assistance to senior leadership and organizational users in Hoboken, New Jersey. This role requires a proactive and customer-focused individual who can manage technology environments, troubleshoot issues, and provide seamless support during high-profile events. The ideal candidate will combine technical expertise with strong communication skills to ensure a reliable and efficient user experience.<br><br>Responsibilities:<br>• Provide personalized technical support to executives and senior leaders, both on-site and remotely.<br>• Assist during critical events such as leadership meetings, presentations, and town halls by ensuring all technology functions smoothly.<br>• Manage and maintain executive devices, including laptops, mobile phones, conferencing systems, and collaboration tools.<br>• Respond promptly to urgent technical issues, ensuring quick resolution and a high standard of service.<br>• Analyze recurring problems and propose long-term solutions to enhance user experience.<br>• Handle confidential data and workflows with discretion and integrity.<br>• Act as a bridge between IT and business units to foster strong relationships and trust.<br>• Collaborate with other IT teams to address complex technical challenges.<br>• Support and configure hardware, software, networking, and collaboration tools such as Microsoft Teams and Zoom.<br>• Maintain accurate documentation of issues and align with service management protocols.
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
<p><strong>Controller - Boutique Private Equity.</strong></p><p>Our client is looking for an experienced accounting / reporting professional to join their team in Greenwich, Connecticut. This role is ideal for an accomplished individual with a strong background in private equity and financial management. The successful candidate will oversee critical financial operations and ensure compliance with industry standards.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage all financial operations, including accounting, budgeting, and reporting, to maintain organizational efficiency.</p><p>• Oversee private equity investments and ensure accurate financial reporting for all related activities.</p><p>• Implement financial controls and ensure compliance with regulatory and industry requirements.</p><p>• Analyze financial data to provide strategic insights and recommendations to senior leadership.</p><p>• Prepare detailed financial statements and reports for internal and external stakeholders.</p><p>• Collaborate with auditors to ensure successful completion of financial audits.</p><p>• Monitor cash flow and manage capital to support the organization's operational and investment strategies.</p><p>• Develop and maintain relationships with external partners, including banks and investors</p>
<p>We are looking for a dynamic and detail-oriented Marketing Assistant to join our team in Morris Plains, New Jersey. In this Contract to permanent position, you will play a key role in supporting marketing strategies, enhancing brand visibility, and fostering community engagement. The ideal candidate will bring creativity, organizational skills, and a passion for communication to help drive impactful marketing initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and manage social media platforms to engage with audiences, provide customer support, and identify recruitment opportunities.</p><p>• Create and deliver impactful presentations and communication materials for senior management.</p><p>• Collaborate on recruitment strategies and programs to attract top talent.</p><p>• Capture and edit high-quality photos and videos for use in branding, marketing, and safety campaigns.</p><p>• Develop written content such as announcements, articles, flyers, and internal communications across all business lines.</p><p>• Coordinate submissions for regional and national awards to highlight organizational achievements.</p><p>• Lead efforts to improve communication strategies, ensuring clarity and consistency.</p><p>• Oversee the company newsletter and website while working closely with the Communications team.</p><p>• Represent the organization at local and regional events, charities, and outreach initiatives to raise awareness.</p><p>• Plan, promote, and execute Community Day events to strengthen relationships with surrounding communities.</p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>Robert Half is seeking a highly polished and experienced <strong>Attorney or JD</strong> to step in on an interim basis to support critical governance and board‑related legal functions. This role sits within the Legal organization and requires an attorney who can operate with sophistication, discretion, and confidence when interacting with senior leadership and board members.</p><p><br></p><p>This is a high‑visibility position that will play a key role in maintaining governance responsibilities.</p><p><br></p><p><strong>Location:</strong> New York, NY – Columbus Circle</p><p><strong>Schedule:</strong> Hybrid (Minimum 3 days/week onsite)</p><p><strong>Contract Length:</strong> Minimum 3 months</p><p><strong>Compensation:</strong> <strong>$60–$85 per hour</strong>, depending on experience</p><p><strong>Start:</strong> ASAP</p><p> </p><p> <strong>Key Responsibilities</strong></p><ul><li>Serve as the interim legal resource supporting corporate governance and board operations</li><li>Coordinate board‑related communications, documentation, and meeting logistics</li><li>Maintain governance records, resolutions, agendas, and required filings</li><li>Assist in drafting, reviewing, and organizing governance materials</li><li>Act as a primary point of contact for board members and senior executives</li><li>Ensure adherence to regulatory, legal, and internal governance standards</li></ul><p> </p>
<p><strong>Assistant Property Controller - (150k-175k+ B) - Hybrid - Top 10!!!</strong></p><p>For immediate consideration send resumes to Jennifer.Beilin@Roberthalf com</p><p><br></p><p><strong>About the Role</strong>: Join a well-established organization with a national presence in residential property management. This role offers the opportunity to contribute to a large-scale accounting operation and work with a highly skilled team.</p><p><strong>Position Overview: </strong>Reporting to the Controller, this role focuses on managing financial operations and cash workflows across corporate entities and a large portfolio of properties. Responsibilities include ensuring accurate accounting processes, producing timely reports, supervising team members, and supporting comprehensive budget preparation efforts.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate accurate and timely financial statements while coordinating audit schedules for multiple entities.</li><li>Assist in preparing debt service budgets, monthly cash flow projections, and cash position analyses across a large portfolio of properties</li><li>Manage intercompany payables, ACH disbursements, and self-held escrow accounts.</li><li>Open and manage new bank accounts as needed and prepare weekly cash reports for Treasury and senior management.</li><li>Oversee and reconcile all accounting transactions for corporate entities.</li><li>Provide auditors with aggregate schedules.</li><li>Record bi-weekly payroll and manage corporate credit card transactions.</li><li>Review distribution calculations and ensure accuracy for Controller and CFO approvals.</li><li>Manage staff within the property accounting department</li></ul><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in accounting or a related field.</li><li>Minimum of 8 recent years of experience in an accounting department, ideally within property management or a similar industry.</li><li>CPA designation highly preferred.</li><li>Prior experience in public accounting is a plus.</li><li>Strong proficiency with Yardi software is highly desirable.</li></ul>
<p>We are looking for a dedicated Administrative Assistant to join our team in Cinnaminson, New Jersey. This long-term contract position offers an excellent opportunity to showcase your organizational and multitasking skills in a dynamic office environment. The ideal candidate will have proficiency in QuickBooks and Microsoft Office, along with a strong ability to manage administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily administrative functions such as scheduling, filing, and maintaining records.</p><p>• Answer inbound calls, providing accurate information and redirecting calls as needed.</p><p>• Perform data entry tasks with attention to detail to ensure accuracy in company records.</p><p>• Utilize QuickBooks and Microsoft Office to manage financial and administrative operations.</p><p>• Provide receptionist duties, including greeting visitors and managing front desk operations.</p><p>• Collaborate with team members to streamline office processes and enhance productivity.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Maintain a clean and organized workspace to support office efficiency.</p><p>• Coordinate with staff and management to ensure smooth communication and workflow.</p><p>• Support other administrative tasks as necessary to meet organizational needs.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This position offers an excellent opportunity for someone skilled in office organization and administrative support. The ideal candidate will have a proactive approach to managing daily tasks and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage front desk operations with professionalism.</p><p>• Organize and maintain documentation through filing and scanning processes.</p><p>• Sort and distribute mail efficiently to ensure proper handling.</p><p>• Handle inbound calls and provide accurate information or assistance.</p><p>• Perform data entry tasks with precision to maintain up-to-date records.</p><p>• Coordinate administrative activities to support the team effectively.</p><p>• Ensure the office environment remains organized and presentable.</p><p>• Assist with receptionist duties, including scheduling and appointment management.</p><p>• Monitor and replenish office supplies as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Moorestown, New Jersey. This long-term contract position offers an opportunity to support daily operations in a dynamic environment within the construction industry. The ideal candidate will be skilled in administrative tasks and have strong proficiency in Microsoft Office applications.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls, ensuring clear communication and prompt resolution of inquiries.<br>• Provide excellent customer service by addressing client needs and maintaining positive relationships.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Coordinate email correspondence, responding promptly and courteously to inquiries.<br>• Schedule and manage appointments to ensure efficient use of time and resources.<br>• Utilize Microsoft Excel to create and update spreadsheets and reports.<br>• Prepare well-crafted documents using Microsoft Word.<br>• Organize presentations and materials using Microsoft PowerPoint.<br>• Maintain office organization and ensure supplies are well-stocked and readily available.<br>• Collaborate with team members to support various administrative functions.
