Records Specialist Jobs in Woodbridge, NJ

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Collections Specialist

New York, NY
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Contract Collections Specialist to support accounts receivable activities and help maintain accurate customer account status in New York, New York. This position focuses on commercial collections, account analysis, and billing coordination while working closely with internal teams and customers to resolve outstanding issues. The ideal candidate brings strong judgment, clear communication, and a disciplined approach to handling past-due balances and account discrepancies. Responsibilities: • Monitor overdue accounts, contact customers regarding outstanding balances, and take appropriate next steps to drive timely resolution. • Escalate seriously delinquent accounts to outside collection partners or legal channels in alignment with company guidelines. • Prepare and process credit adjustment requests to correct pricing issues and keep customer balances accurate. • Examine aging data to identify minor residual balances and clear eligible items efficiently. • Compile recurring performance and account status reports for leadership on a monthly basis. • Review account and call documentation for completeness so records can be finalized and released for billing. • Authorize maintenance and repair invoices that require special handling before billing is completed. • Work with internal departments and field teams to investigate deductions, resolve disputes, and support accurate collections activity.
2026-11-09T00:00:00Z

Collections Specialist

Jericho, NY
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client in Jericho, NY is seeking a detail-oriented Collections/Accounts Receivable Specialist on a temp-to-hire basis. This role will be responsible for managing customer accounts, following up on outstanding balances, applying payments, reconciling discrepancies, and supporting the overall accounts receivable process. The ideal candidate will have strong communication skills, a professional demeanor, and prior experience in collections and AR. Key Responsibilities:<ul><li>Monitor accounts receivable aging reports and follow up on past-due accounts</li><li>Contact customers by phone and email to collect outstanding balances</li><li>Research and resolve billing discrepancies, payment issues, and account questions</li><li>Post customer payments and maintain accurate account records</li><li>Reconcile AR accounts and prepare account status updates</li><li>Collaborate with internal departments to resolve invoicing or payment concerns</li><li>Maintain detailed collection notes and documentation</li><li>Assist with credit evaluations and account reviews as needed</li><li>Support month-end close activities related to receivables</li></ul>
2026-10-30T00:00:00Z

Inventory Specialist

Hightstown, NJ
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Inventory Specialist to support material control operations in Hightstown, NJ. This long-term contract position is ideal for someone who brings strong inventory discipline, sharp attention to detail, and experience working in a regulated manufacturing or pharmaceutical setting. The person in this role will help maintain reliable stock records, coordinate material movement across operational areas, and ensure documentation meets quality and compliance expectations. Responsibilities:• Maintain precise inventory records for raw materials, components, work-in-process items, and finished products while keeping transactions current within the inventory system.• Conduct routine cycle counts, assist with scheduled physical inventories, and reconcile differences by researching root causes and coordinating corrections.• Partner with warehouse, manufacturing, quality, and finance teams to investigate inventory variances and resolve discrepancies in a timely manner.• Oversee material identification by confirming lot control, expiration tracking, status labeling, and complete traceability documentation.• Coordinate the movement of materials between warehouse, production, packaging, and quality areas to support uninterrupted operations.• Prepare and replenish materials for production needs while helping teams address shortages, excess stock, and timing issues.• Review inbound and outbound material activity by validating quantities, records, and supporting documentation for accuracy and compliance.• Generate inventory reports, process status changes and adjustments, and maintain audit-ready records in line with standard procedures and data integrity expectations.• Contribute to process improvements, support updates to inventory tools or reporting methods, and assist with training team members on inventory practices.
2026-10-29T00:00:00Z

Billing Specialist

New York, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A prominent New York City law firm is seeking a Legal Billing Specialist with 2+ years of legal billing experience to join its growing team. This position is ideal for a legal billing specialist with strong law firm billing expertise and hands-on experience using Aderant or Elite, which is required. Key Responsibilities<ul><li>Prepare, review, and process client invoices in accordance with client guidelines and firm policies</li><li>Handle electronic billing submissions through various e-billing platforms</li><li>Monitor billing activity, resolve billing discrepancies, and respond to attorney and client inquiries</li><li>Maintain accurate billing records and support monthly billing cycles</li><li>Review prebills and make edits requested by attorneys</li><li>Ensure compliance with outside counsel billing guidelines</li><li>Assist with collections follow-up as needed</li><li>Collaborate with attorneys, finance, and administrative teams to ensure timely and accurate billing</li></ul>
2026-11-02T00:00:00Z

Expense Specialist

New York, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Accounting Specialist to support accurate and efficient processing of business expenses in New York, New York. This role partners closely with Finance, employees, department managers, and external vendors to ensure payments, reimbursements, and card-related transactions are handled in line with company guidelines. The ideal candidate brings strong attention to detail, sound judgment, and a proactive approach to resolving issues while maintaining reliable financial records. Responsibilities:• Process vendor invoices, employee expense reports, and corporate card activity with accuracy and within established deadlines.• Review supporting documents, assign proper accounting codes, and confirm that transactions meet internal policy and approval standards.• Coordinate with managers and stakeholders to obtain required authorizations and follow up on outstanding items to keep workflows moving.• Investigate and resolve discrepancies, missing information, and payment exceptions by working directly with employees, vendors, and internal teams.• Maintain up-to-date vendor and expense-related records to support clean data and consistent financial reporting.• Reconcile expense accounts and assist with monthly and annual closing tasks to ensure balances are complete and accurate.• Contribute to stronger internal controls by monitoring compliance, identifying process gaps, and supporting audit requests as needed.• Help improve expense administration by recommending practical workflow enhancements and supporting updates to related procedures.
2026-11-02T00:00:00Z

Operations Specialist

Somerset, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an Operations Specialist to support customer account administration, pricing maintenance, and commercial data accuracy for an organization in Somerset, New Jersey. This Long-term Contract position is ideal for someone who thrives in a detail-focused environment and can manage complex account and pricing activities across CRM and related business systems. The role partners closely with sales and internal operations teams to keep customer records current, resolve data issues, and help ensure smooth onboarding and ongoing account support. Responsibilities:• Maintain and update customer account records in Salesforce and connected systems to preserve accurate, consistent master data.• Review pricing requests, validate contract terms, and apply approved updates to customer accounts with a high degree of accuracy.• Support lead conversion, new account creation, and onboarding activities to enable timely setup for customers and partners.• Analyze account activity and data quality reports to identify discrepancies, investigate issues, and complete corrective actions.• Examine customer records for adherence to distribution policies and escalate findings when exceptions or compliance concerns arise.• Address operational issues related to unauthorized online resellers by researching account activity and coordinating follow-up actions.• Process transactional adjustments such as credits, rebills, reimbursement program updates, and employee purchase requests.• Collaborate with Sales, Strategic Accounts, Pricing, Logistics, and external partners to resolve account and pricing questions efficiently.• Conduct outreach to customers when verification is needed to confirm account details and maintain reliable business information.
2026-11-06T00:00:00Z

6 results for Records Specialist in Woodbridge, NJ