23 Results for Purchasing Assistant Jobs in Woodbridge, NJ

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Purchasing/Procurement Specialist

Princeton, NJ
remote
Temporary / Contract
35 - 40 USD / Hourly
We are looking for a Procurement Specialist to support strategic sourcing and supplier management for a wide range of indirect spend categories within a Health Pharm/Biotech environment in Princeton, NJ. This long-term Contract position will focus on securing value through thoughtful category planning, effective contract negotiation, and close partnership with cross-functional stakeholders. The role is well suited for a procurement specialist who can balance commercial objectives, compliance expectations, and operational priorities in a regulated setting. Responsibilities:• Direct sourcing activities across indirect purchasing areas such as technology, marketing, facilities, consulting services, travel, and transportation.• Build category plans that support business priorities, strengthen compliance, and improve long-term supplier value.• Conduct supplier negotiations for complex agreements to achieve favorable pricing, service commitments, and contractual protections.• Oversee contracts from initial drafting and review through execution and ongoing adherence, working closely with legal and internal business teams.• Identify opportunities to reduce spend, improve total cost outcomes, and enhance the value delivered by suppliers.• Collaborate with partners in operations, manufacturing, quality, regulatory, finance, IT, marketing, and other corporate functions to align procurement strategies with business needs.• Evaluate market conditions, supplier capabilities, and industry developments to inform sourcing decisions and category direction.• Reduce supply and compliance exposure by strengthening sourcing approaches, monitoring supplier performance, and supporting diversification efforts.• Measure and communicate procurement results, including savings, service performance, key metrics, and compliance with negotiated terms.• Contribute to broader procurement improvement efforts such as vendor onboarding enhancements, payment term optimization, supplier diversity initiatives, and purchasing data standardization.
2026-09-21T00:00:00Z

Accounting Assistant

Union County, NJ
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Union County, New Jersey on a contract basis with the potential for a permanent position. In this role, you will contribute to day-to-day accounting activities, help maintain accurate financial records, and support timely month-end reporting. This opportunity is well suited for someone who enjoys working across payables, reconciliations, and general accounting tasks in a collaborative environment. Accounting Assistant Responsibilities:<ul><li>Review and process vendor invoices, schedule payments, and ensure transactions are recorded accurately and on time.</li><li>Administer employee expense submissions, verify supporting documentation, and resolve discrepancies as needed.</li><li>Respond to accounts payable questions from vendors and internal stakeholders while keeping supplier information current and organized.</li><li>Prepare routine journal entries and accruals to support accurate general ledger activity.</li><li>Perform bank and account reconciliations, investigate variances, and clear outstanding items promptly.</li><li>Assist with month-end close activities by gathering documentation, updating schedules, and supporting financial reporting deadlines.</li><li>Maintain fixed asset records and help track additions, disposals, and related accounting entries.</li><li>Provide support during audit preparation by organizing records and supplying requested accounting documentation.</li><li>Follow established accounting guidelines and internal controls to promote accuracy, compliance, and consistency in financial operations.</li></ul>
2026-09-28T00:00:00Z

Office/product Assistant

New York, NY
onsite
Temporary to Hire
19.95 - 21 USD / Hourly
We are looking for an organized and motivated Office/Product Assistant to support a product development team in New York, New York. This contract opportunity with potential for a permanent role is ideal for someone early in their career who is excited to build office experience while contributing to administrative and marketing-related tasks in a fast-paced consumer products environment. The role is fully onsite and offers the chance to learn from a collaborative team while helping keep daily operations, order activity, and sample coordination on track. Responsibilities:• Maintain spreadsheets and organized records to support reporting, tracking, and day-to-day team operations.• Monitor order progress and help keep timelines current so projects continue moving forward smoothly.• Follow purchase orders through each phase and assist with updates that support accurate status visibility.• Label and organize product samples for shipment, including items prepared for overseas distribution.• Attend team meetings, capture key details, and provide dependable follow-up support on action items.• Deliver general administrative assistance to the product development group, including scanning, filing, and clerical tasks.• Support front-office needs such as answering inbound calls and assisting with basic receptionist-related duties when needed.• Contribute to marketing and coordination activities that help the team stay organized ahead of business travel and upcoming deadlines.
2026-09-22T00:00:00Z

Sales Associate/ Executive Assistant

Saddle Brook, NJ
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.• Support updates to websites and internal tracking systems to ensure information remains current and accessible.• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.• Research market activity and compile findings into client-ready reports and other business development deliverables.• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
2026-09-29T00:00:00Z

Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-09-25T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Benefits Assistant

Scarsdale, NY
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for a Benefits Assistant to join our team in Scarsdale, New York in a Contract position. This role supports daily benefits administration and serves as a key resource for employees who need guidance on benefit programs, leave matters, and related processes. The ideal candidate brings strong coordination skills, attention to detail, and hands-on experience assisting with benefits operations in a fast-paced environment. Responsibilities: • Coordinate day-to-day benefits activities, including enrollment updates, status changes, and record maintenance across benefit programs. • Support COBRA-related processes by tracking eligibility, preparing required documentation, and helping ensure timely follow-up on continuation coverage matters. • Assist with leave of absence administration by monitoring requests, maintaining accurate records, and communicating next steps to employees and internal partners. • Respond to employee questions regarding health, welfare, and other benefit offerings with clear and helpful guidance. • Review benefits data for accuracy, reconcile discrepancies, and help maintain organized documentation for audits and reporting needs. • Partner with HR and external providers to help resolve benefit issues and ensure smooth delivery of services. • Contribute to compensation and benefits support activities by helping track information and preparing materials as needed. • Maintain confidentiality while handling sensitive employee information and benefit-related records.
2026-10-01T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while providing dependable support to advisors and office leadership. The role combines front-desk coordination, client-facing service, and detailed administrative work in a detail-oriented financial services setting. Responsibilities:• Welcome clients, guests, and service providers courteously and create a positive first impression for the office.• Oversee reception activities and keep shared spaces, meeting rooms, and front-office areas neat, organized, and presentation-ready.• Assist advisors and management with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.• Coordinate calendars, arrange appointments, and manage conference room usage to support efficient meeting flow.• Help facilitate new client setup by gathering documentation, preparing forms, and maintaining organized files with a high level of accuracy.• Support office logistics by processing mail, handling deliveries, ordering supplies, scanning records, and contributing to special assignments as needed.• Maintain client information and records carefully while following company guidelines and confidentiality standards.• Create reports, presentation materials, and meeting documents to support internal discussions and client interactions.• Respond promptly to requests, anticipate administrative needs, and deliver attentive service that enhances the overall client experience.
2026-10-02T00:00:00Z

Administrative Assistant

Trenton, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting. Responsibilities:• Maintain and update donor profiles, ensuring records are complete, accurate, and current.• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.
2026-10-01T00:00:00Z

Administrative Assistant

Easton, PA
onsite
Temporary to Hire
22 - 26 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure an efficient, professional work environment. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple priorities with accuracy and discretion. Key Responsibilities<ul><li>Provide general administrative support to leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare reports, presentations, and other business documents</li><li>Maintain filing systems, records, and office supplies</li><li>Coordinate travel arrangements and expense reporting as needed</li><li>Assist with data entry, invoice processing, and routine clerical tasks</li><li>Welcome visitors and support front office coverage when required</li><li>Help maintain organized workflows and support special projects</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Temporary / Contract
18.525 - 21.45 USD / Hourly
We are looking for a highly organized Administrative Assistant to support exam coordination for a university team. This is a part-time, onsite Contract position expected to run through the assigned end date, with the possibility of extension. The person in this role will help manage communications related to testing, maintain accurate records, and provide dependable administrative support while upholding university procedures and academic standards. Responsibilities:• Coordinate exam-related communication with students, faculty, and staff to confirm scheduling details and resolve routine questions.• Track follow-up items and ensure instructors receive timely updates regarding testing arrangements and documentation needs.• Enter and maintain accurate records of interactions, requests, and scheduling details within the designated database or office systems.• Provide front-office and administrative support, including answering inbound calls and assisting visitors or stakeholders courteously.• Help prepare materials and logistics for testing activities while ensuring established university guidelines are followed.• Serve as backup exam proctor support when needed, including occasional weekend exam coverage based on scheduling demands.• Manage part-time onsite administrative tasks with close attention to detail, confidentiality, and process compliance.• Assist with operational needs such as coordinating required parking access and supporting a business-casual office environment with strong attention to detail.
2026-10-01T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support leasing renewal operations for a Contract assignment in Brooklyn, New York. This role is ideal for someone who is detail-oriented, organized, and comfortable managing a high volume of administrative tasks in a real estate and property environment. The successful candidate will help keep documentation, correspondence, and tracking activities running smoothly while working on-site five days per week for a three-month engagement. Responsibilities: • Prepare, scan, organize, and maintain leasing renewal documents to ensure records are accurate and easy to retrieve. • Coordinate outgoing correspondence, including tenant mailings and other administrative distribution tasks related to renewals. • Use Yardi to update lease information, track renewal activity, and support day-to-day administrative processing. • Create and manage mail merge documents in Microsoft Excel and Word to support large-volume communications. • Monitor deadlines and follow up on renewal-related tasks to help keep projects moving on schedule. • Communicate clearly with internal teams and external contacts regarding documentation, timelines, and routine questions. • Maintain orderly filing systems and provide dependable administrative support for leasing operations. • Work independently, identify next steps proactively, and handle assigned duties with minimal oversight.
2026-10-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in New York, New York. This Long-term Contract position is ideal for someone who enjoys creating order, providing attentive front-office support, and keeping administrative workflows running smoothly. The role offers the opportunity to contribute to a mission-driven environment by managing communications, organizing information, and assisting with essential office tasks. Responsibilities: • Manage day-to-day administrative activities to help maintain efficient office operations and consistent support across the team. • Answer incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. • Welcome visitors and provide courteous reception support while ensuring a positive front-desk experience. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents so information is easy to access and properly maintained. • Coordinate routine office tasks such as scheduling, correspondence, and general administrative follow-up. • Support staff with clerical needs and other operational duties as priorities shift throughout the day.
2026-09-25T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities. Responsibilities:• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.
2026-09-28T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to committee operations and program activities. This contract-to-permanent opportunity is ideal for someone who excels at coordination, communication, and keeping multiple priorities organized in a structured office setting. The person in this role will help ensure meetings, materials, and day-to-day administrative tasks are handled accurately and on schedule while contributing to a collaborative environment. Responsibilities:• Coordinate logistics for committee meetings and events, including scheduling, preparation, and support for both in-person and virtual sessions.• Produce and organize meeting materials such as correspondence, spreadsheets, presentations, and packet documents for timely distribution.• Develop flyers, brochures, and other outreach materials while assisting with internal and external communications as needed.• Maintain calendars for assigned committees and help keep deadlines, meeting dates, and related activities on track.• Provide general administrative support including data entry, document proofreading, call handling, and front-office assistance.• Support meeting execution by managing remote communication tools such as Zoom and assisting with onsite event needs.• Assemble, copy, and distribute program and governance materials with strong attention to accuracy and presentation quality.
2026-10-02T00:00:00Z

Administrative Assistant

Harrison, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Administrative Assistant

Rye Brook, MN
onsite
Temporary to Hire
19 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support post-closing activities for lending and title transactions in Rye Brook. This contract position with potential for a permanent role is well suited for someone who enjoys organized, process-driven work and providing attentive service to internal and external partners. The role focuses on maintaining accurate documentation, monitoring file completion, and assisting with customer and stakeholder requests in a timely manner. Training will be provided to help you build the knowledge needed to succeed in this environment. Responsibilities:• Review post-closing and recording documents to confirm accuracy, completeness, and readiness for processing.• Process recording-related paperwork and update file information through consistent and accurate data entry.• Follow up on missing, incorrect, or incomplete documentation to help move transactions to completion.• Communicate with lenders, customers, underwriters, and title partners to resolve questions and obtain required information.• Track loan release activity and maintain organized records for closed and pending files.• Reconcile completed files to ensure documents, statuses, and supporting details are aligned.• Respond to customer requests for copies or information from closed files with timely and courteous support.• Assist with inbound calls and general administrative support related to post-closing operations.
2026-10-01T00:00:00Z

Administrative Assistant

Cranford, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to support daily operations and provide high-level coordination for leadership in Clark New Jersey. This Long-term Contract position is ideal for someone who can manage shifting priorities, keep documentation and schedules on track, and serve as a reliable point of contact across office functions. The role combines executive support, administrative coordination, and operational follow-through in a fast-paced environment. Responsibilities:• Oversee leadership calendars by arranging appointments, adjusting schedules, and ensuring meeting details remain accurate and up to date.• Coordinate meeting logistics such as room scheduling, invitations, materials preparation, and follow-up communication for leadership and team discussions.• Create, organize, scan, file, and distribute business documents while maintaining orderly electronic records for easy retrieval.• Support reporting and office projects by preparing spreadsheets, presentations, and other administrative materials needed by management.• Arrange business travel plans, compile required authorizations, and assist with expense submissions and reimbursement documentation.• Help manage purchasing activities by preparing requisitions, submitting payment-related paperwork, and tracking invoices through approval workflows.• Follow up with internal teams on pending approvals, documentation, and processing timelines to keep administrative tasks moving efficiently.• Provide support with timekeeping, attendance records, leave tracking, onboarding paperwork, and other employee-related administrative needs while handling sensitive information appropriately.
2026-10-01T00:00:00Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-09-10T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a busy leadership team. This long-term contract position is ideal for someone who excels at managing complex schedules, handling travel logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and ensure daily priorities are aligned with business needs. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics for leadership, including booking rooms, confirming attendees, and distributing relevant materials. • Support executives with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Maintain accurate schedules and travel details while adjusting plans quickly when priorities change. • Serve as a reliable point of contact for internal and external stakeholders, ensuring clear and effective communication.
2026-10-01T00:00:00Z

Procurement Specialist

Secaucus, NJ
onsite
Temporary to Hire
28 - 36 USD / Hourly
We are looking for a Procurement Specialist to join a team in Secaucus, New Jersey in a contract to potential permanent capacity. This position focuses on shaping market-level sourcing plans, strengthening supplier partnerships, and supporting procurement operations that align with business goals. The role works closely with construction, facilities, legal, and cross-functional stakeholders to improve purchasing practices, maintain documentation, and drive consistent vendor performance. Responsibilities:• Develop and roll out procurement plans for the assigned market in partnership with construction and facilities teams at both market and broader organizational levels.• Oversee vendor agreements by tracking performance, leading recurring business reviews, and strengthening relationships with key suppliers.• Establish sourcing and supplier management objectives that support cost efficiency, operational reliability, and future growth.• Contribute to procurement audits and evaluations by keeping material and execution assessments current and well organized.• Identify and maintain a strong network of experienced suppliers to support expansion plans, service needs, and investment optimization.• Coordinate and carry out purchasing activities with local market teams, ensuring processes move forward effectively and in line with requirements.• Maintain procurement documents, agreement forms, and working templates, using Excel and related tools to support consistency and accuracy.• Prepare, revise, and standardize procurement documentation in collaboration with legal partners and internal stakeholders.• Serve as a procurement resource across the organization by advising teams on sourcing practices, supplier engagement, and negotiation approaches.• Represent the market in procurement discussions, share updated guidelines, and help train teams on purchasing and supplier management practices.
2026-09-29T00:00:00Z

23 results for Purchasing Assistant in Woodbridge, NJ