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39 results for Purchasing Assistant in Woodbridge, NJ

Purchasing Specialist

Titusville, NJ
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a growing food manufacturing company, is seeking an experienced and detail-oriented Purchasing Specialist to join their team; This role is fully on-site, Monday-Friday, in the Ewing NJ area. This is a key role for someone who thrives in a fast-paced environment and enjoys owning the full procurement lifecycle—from vendor management to cost analysis and inventory planning. Position OverviewThe Purchasing Specialist will be responsible for managing all procurement activities, ensuring the timely and cost-effective sourcing of materials while maintaining high quality and food safety standards. This role blends strategic sourcing with hands-on execution and requires strong relationship management, analytical thinking, and operational oversight. Salary is 85,000 - 115,000. Benefits include health insurance, 401k, and PTO. Key Responsibilities<ul><li>Monitor inventory levels and place purchase orders based on production needs and forecasts</li><li>Track market trends, pricing fluctuations, and supply chain developments to inform purchasing decisions</li><li>Analyze costs, manage budgets, and provide reporting to support financial planning</li><li>Resolve issues related to shipments, delays, or product discrepancies</li><li>Maintain organized documentation, including requisitions, purchase orders, and vendor records</li><li>Maintain accurate records of purchases, pricing, and supplier performance within ERP systems and spreadsheets</li><li>Partner cross-functionally with operations, production, and quality teams to align purchasing with business needs</li><li>Coordinate with quality assurance to ensure all materials meet food safety and company standards</li><li>Develop and maintain strong relationships with suppliers to ensure quality, reliability, and competitive pricing</li><li>Source and vet new vendors while monitoring performance of existing suppliers</li><li>Negotiate pricing, contracts, and terms to achieve cost savings and favorable agreements</li></ul>
2026-04-22T00:00:00Z

Sales Assistant

South Plainfield, NJ
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a Sales Assistant to support customer growth and day-to-day sales operations for a steel manufacturing business in South Plainfield, New Jersey. This is a Long-term Contract position focused on strengthening customer relationships, identifying sales opportunities, and ensuring accurate, responsive service in a fast-paced environment. The role partners closely with internal teams and external customers to deliver product guidance, manage order activity, and help achieve revenue goals while maintaining a high standard of customer satisfaction. Responsibilities: • Build and maintain strong customer relationships by responding promptly to inquiries and providing clear product and application information. • Identify customer needs and recommend suitable materials or alternatives based on specifications, availability, and cost considerations. • Prepare and process quotes, sales orders, returns, and related transactions with a high level of accuracy and attention to detail. • Communicate pricing, credit terms, and order conditions in alignment with established company guidelines and account parameters. • Drive revenue growth by recognizing opportunities for cross-selling, upselling, and add-on sales during customer interactions. • Coordinate with vendors and internal teams to confirm product availability, shipment timing, and expected delivery dates, escalating urgent orders when needed. • Track open orders and scheduled shipments to help ensure on-time delivery and keep customers informed of status updates. • Maintain organized customer records, provide requested catalogs or samples, and share insights on customer satisfaction trends with the broader team. • Stay informed on product updates, market developments, and customer preferences through meetings, training sessions, trade events, and industry resources. • Support inventory-related activities, communicate notable demand changes to purchasing, and uphold high standards in all customer and vendor interactions.
2026-04-28T00:00:00Z

Purchasing Manager

Plainview, NY
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for a Purchasing Manager to lead sourcing and procurement efforts for an electronics-focused operation in Plainview, New York. This role is responsible for strengthening purchasing processes, supporting material availability, and helping the business maintain cost-effective supplier relationships. The ideal candidate brings strong operational judgment, a proactive approach to vendor coordination, and the ability to keep purchasing activities organized in a fast-paced environment. Responsibilities: • Direct day-to-day procurement activities to ensure materials and supplies are available to support business operations. • Create, review, and manage purchase orders with accuracy, timeliness, and alignment to internal requirements. • Build and maintain productive relationships with suppliers to improve service, pricing, and delivery performance. • Monitor purchasing workflows and identify opportunities to improve efficiency, consistency, and cost control. • Coordinate the acquisition of materials needed for ongoing operations while helping prevent shortages or delays. • Evaluate vendor performance and support sourcing decisions based on quality, lead times, and overall value. • Collaborate with internal teams to understand demand, priorities, and purchasing needs across the organization. • Apply purchasing strategies that support inventory objectives, operational continuity, and budget expectations.
2026-04-20T00:00:00Z

Purchasing Analyst

Fairfield, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A busy company in the Fairfield area is seeking a Purchasing Analyst to join their growing organization. This Purchasing Analyst will get the chance to join an expanding team that offers career advancement and a flexible work schedule. The ideal Purchasing Analyst will have strong Excel skills including proficiency with Pivot Tables and VLOOKUPS and come from a manufacturing industry (not required). This Purchasing Analyst role is a data-driven one responsible for analyzing, developing, and executing sourcing strategies that support new business initiatives and ongoing production needs. This Purchasing Analyst position partners cross-functionally to evaluate supplier capabilities, model costs, and optimize supply chain decisions to drive profitability, scalability, and operational efficiency. Other responsibilities required of this Purchasing Analyst are below: Purchasing Analyst Key Responsibilities<ul><li>Analyze and evaluate potential suppliers based on cost structures, capacity, quality, and lead-time performance.</li><li>Develop and maintain a pipeline of qualified suppliers using data-driven assessment methods.</li><li>Build cost models and perform comparative analyses to support new business opportunities and product launches.</li><li>Partner with Sales and Finance to provide sourcing insights for quoting, forecasting, and margin optimization.</li><li>Collect, analyze, and benchmark supplier quotations to identify cost drivers and savings opportunities.</li><li>Lead data-supported pricing negotiations and optimize commercial terms with suppliers.</li><li>Translate demand forecasts and inventory data into purchasing plans and procurement strategies.</li><li>Monitor purchase orders, supplier performance, and key KPIs to ensure on-time delivery and supply continuity.</li><li>Develop sourcing strategies that balance cost, risk, scalability, and operational requirements.</li><li>Analyze supplier performance and drive continuous improvement across cost, quality, and delivery metrics.</li></ul>This Purchasing Analyst position is paying between $75,000 and $85,000 annually depending on experience. If interested in this Purchasing Analyst role please apply today!
2026-04-02T00:00:00Z

Accounting Assistant

Langhorne, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We have a new opportunity for an Accounting Assistant for a possible contract to hire opportunity in Langhorne. This role is 100% on-site and will begin immediately. Experience and education in accounting is required in order to be considered for this opportunity. Core Responsibilities Accounting & Transaction Support - Enter and maintain financial and transactional data with a high degree of accuracy - Process vendor invoices and billing documents in accordance with established procedures - Record daily transactions, ensuring proper coding and supporting documentation - Assist with month-end close activities, including preparation and review of entries Reconciliation & Documentation - Reconcile transactions against source documents and internal records - Identify discrepancies and escalate issues for resolution - Maintain organized, audit-ready files and documentation Accounts Payable / Accounts Receivable Support - Assist with tracking payments and outstanding items - Maintain accurate customer and vendor records - Support AP/AR functions as assigned Systems & Data Integrity - Ensure accuracy and consistency across accounting systems - Run routine reports to support financial review - Collaborate with internal teams to verify transactional data - Support continuous improvement of processes and documentation Candidate Requirements Required - Associate’s degree in Accounting, Business, or a related field (or equivalent experience) - 1–3 years of experience in accounting support, data entry, AP, or AR - Proficiency in Microsoft Excel - Experience working with accounting or ERP systems - Strong attention to detail and high level of organization - Ability to manage multiple priorities and meet deadlines - Proven ability to handle confidential information appropriately Preferred - Experience using ERP platforms such as SAP, Oracle, or similar - Bachelor’s degree in Accounting or Finance Ideal Candidate Profile The ideal candidate is: - Highly organized and detail-focused - Process-driven with strong follow-through - Comfortable working on-site in a structured, deadline-driven environment - Reliable, consistent, and committed to accuracy For immediate consideration please call Christine at the Trevose office of Robert Half, 215-244-1870
2026-04-24T00:00:00Z

Product Support Services Assistant

Bridgewater, NJ
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a detail-oriented File Clerk to join our team in Bridgewater, New Jersey. Responsibilities:<ul><li>Organize, maintain, and update physical and electronic files and records.</li><li>Assist with document preparation, data entry, and routine record updates.</li><li>Respond to basic inquiries and prepare standard correspondence as needed.</li><li>Generate simple reports and status updates to support daily operations.</li><li>Collaborate with team members to ensure accurate filing and smooth workflow.</li><li>Use Microsoft Office tools (Word, Excel, PowerPoint, SharePoint) for filing and documentation tasks.</li><li>Follow confidentiality guidelines to ensure records are secure and accessible.</li><li>Manage multiple tasks efficiently while meeting deadlines and priorities.</li></ul>
2026-04-27T00:00:00Z

Procurement Manager

Rye, NY
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for a skilled Procurement Manager to oversee production planning, inventory control, and procurement operations in our organization. This role requires a proactive leader who can ensure seamless product flow across warehouses, optimize costs, and support senior management in driving sales while minimizing risks. The ideal candidate will have extensive experience in vendor negotiations, forecasting, and compliance with industry standards. Responsibilities: • Develop and execute production planning strategies to ensure timely procurement and efficient inventory management. • Create and analyze monthly inventory reports, focusing on turnover rates and aged inventory metrics. • Lead physical inventory audits, reconciliation processes, and annual warehouse inspections. • Negotiate vendor contracts, manage service agreements, and foster strong supplier relationships. • Evaluate product usage, profitability, warehousing costs, and freight expenses to optimize operations. • Monitor purchasing activities in alignment with cash flow projections and budgetary constraints. • Design and implement procedural standards for advanced forecasting and procurement processes. • Ensure compliance with industry regulations and maintain certifications for relevant products. • Provide leadership in scheduling and staffing for the inventory department to meet operational goals. • Supervise inventory control managers and oversee teams responsible for production planning and procurement.
2026-04-27T00:00:00Z

Office Assistant

Woodside, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Woodwise, New York. This long-term contract position offers an excellent opportunity for an organized and proactive individual to contribute to the smooth operation of our office. The ideal candidate will excel in administrative tasks and provide exceptional support to both staff and visitors. Responsibilities: • Greet visitors and handle receptionist duties, ensuring a detail-oriented and welcoming environment. • Scan and organize documents efficiently to maintain accurate records. • Answer inbound phone calls promptly and direct them to the appropriate department or individual. • Perform various clerical tasks, such as filing, data entry, and maintaining office supplies. • Assist in coordinating meetings and scheduling appointments. • Prepare and distribute correspondence, reports, and other office materials as needed. • Ensure the workspace remains organized and conducive to productivity. • Support other administrative functions to ensure seamless daily operations. • Collaborate with team members to address any office-related needs.
2026-04-27T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-04-28T00:00:00Z

Administrative Assistant

Short Hills, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Millburn, New Jersey. This is a long-term contract position for someone who can keep communication organized, manage shifting priorities, and provide dependable support to staff, students, and families. The ideal candidate is proactive, organized, and comfortable handling a mix of administrative coordination, front-office tasks, and student-facing assistance in a fast-paced environment. Responsibilities:• Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency.• Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly.• Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date.• Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions.• Assist students with practical daily needs, including meal-related support and other routine on-site concerns.• Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities.• Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed.• Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips.
2026-04-27T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
50,000 - 50,000 benefits:<ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul> We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration. Responsibilities:• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.• Oversee the timely and accurate submission of annual reports from local organizations.• Maintain and update electronic records and databases to ensure accessibility and accuracy.• Collaborate on special projects and initiatives as assigned by organizational leadership.• Support the coordination of meetings and events to advance the mission of the organization.
2026-04-01T00:00:00Z

Administrative Assistant

Elmwood Park, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Operations Coordinator to join our team near Elmwood Park, New Jersey. This Contract-to-Permanent position offers an exciting opportunity to support key operational and project management functions within a dynamic environment. The ideal candidate will play a pivotal role in ensuring seamless coordination between teams, vendors, and clients while maintaining accurate documentation and schedules. Responsibilities:• Coordinate daily and weekly schedules for roofing crews, supervisors, and subcontractors to ensure project timelines are met.• Track and monitor the progress of vendors and suppliers to support project objectives.• Assist project managers with job setup, documentation, and progress tracking to maintain workflow efficiency.• Act as a communication bridge between field teams, vendors, customers, and internal departments to resolve issues and provide updates.• Oversee the tracking and coordination of materials, deliveries, and equipment to ensure job site readiness.• Maintain organized records of job files, permits, contracts, and compliance documentation for easy access and accuracy.• Prepare and process work orders, change orders, and closeout documentation in a timely manner.• Monitor project schedules, identify potential conflicts, and collaborate on solutions to prevent delays.• Support safety compliance efforts by ensuring all required documentation is completed and up-to-date.• Perform administrative tasks such as data entry, reporting, and invoice management to support overall operations.
2026-04-22T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-04-28T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-04-28T00:00:00Z

Administrative Assistant

Hicksville, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a construction-focused organization. This contract opportunity with long-term potential is ideal for someone who enjoys keeping office operations organized, supporting purchasing activities, and handling a high volume of administrative tasks with accuracy. The person in this role will help maintain orderly records, process information efficiently, and provide dependable front-office and departmental support. Responsibilities:• Provide day-to-day administrative support to the purchasing team, helping keep departmental activities organized and on schedule.• Enter vendor, order, and related business information into internal records with a strong focus on accuracy and timeliness.• Organize, scan, copy, and file documents so that purchasing and office records remain easy to access and well maintained.• Assist with preparing, reviewing, and tracking paperwork connected to department operations and purchasing activities.• Answer incoming calls, direct inquiries appropriately, and support general reception and office communication needs.• Maintain orderly documentation systems by sorting materials, updating files, and ensuring records are stored correctly.• Support the team with routine clerical tasks and follow up on administrative items to help daily operations run smoothly.
2026-04-28T00:00:00Z

Administrative Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
NEW OPPORTUNITY Position: Administrative Assistant – Advising Office Job Type: Contract Work Schedule: Monday–Friday | 8:30 AM–4:30 PM Work Location: On-site Job Summary: An advising office is seeking a reliable Administrative Assistant to provide front desk and administrative support on a temporary basis. This role will serve as a key point of contact for students and visitors, supporting daily office operations and appointment scheduling. Key Responsibilities: Answer and direct incoming phone calls professionally Greet and assist students with walk-in inquiries Schedule advising appointments accurately and efficiently Provide general administrative and clerical support to the advising team Maintain an organized and welcoming front-office environment Assignment Details: Contract role expected to last a few months Duration may vary based on departmental needs Qualifications: Previous administrative or front desk experience preferred Strong customer service and communication skills Comfortable working with a high volume of students and walk-in traffic Ability to multitask in a fast-paced office setting Basic computer and scheduling system experience For immediate consideration please call Christine at Robert Half, 215-244-1551. Thank you!
2026-04-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail. As part of the hospitality industry, you will play a vital role in ensuring smooth daily operations and providing excellent administrative support. Responsibilities: • Manage and organize daily office operations to ensure efficiency. • Answer and direct inbound calls professionally and promptly. • Perform accurate data entry tasks to maintain up-to-date records. • Provide receptionist support, including greeting visitors and handling inquiries. • Coordinate and schedule meetings, appointments, and other administrative tasks. • Prepare, review, and distribute correspondence and documentation as needed. • Maintain office supplies inventory and place orders when necessary. • Support team members with administrative assistance for various projects. • Ensure compliance with organizational policies and procedures in all administrative tasks.
2026-04-24T00:00:00Z

Administrative Assistant

Ridgefield, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based in Ridgefield, New Jersey. This role combines administrative coordination, shipping support, and data accuracy responsibilities to help keep business activities organized and on schedule. The ideal candidate is comfortable managing multiple priorities, maintaining records, assisting with supply and inventory needs, and providing dependable cross-functional support. Responsibilities: • Deliver day-to-day administrative support across office functions, ensuring tasks are completed accurately and efficiently. • Assist with shipping activities as needed by preparing documentation, coordinating truck scheduling, organizing outbound materials on the floor, and supporting related logistics tasks. • Partner with Accounts Payable by processing inventory receipts and purchase orders, initiating vendor setup documentation, collecting required tax forms, and helping address invoice issues. • Prepare recurring monthly reports covering resin, plasticizers, and other key raw materials used in production. • Manage office recycling efforts for items such as toner cartridges, light bulbs, and batteries, including packaging toner shipments to the recycling center. • Enter purchase order details and general ledger coding into LN to support accurate invoice processing. • Monitor stock levels for office and shipping materials, secure approvals when needed, and place replenishment orders in a timely manner. • Maintain organized files and keep office equipment areas and kitchen supply storage stocked for daily use. • Handle the daily shipment of customer pre-shipment samples and provide backup support to shipping and inside sales personnel when coverage is needed.
2026-04-28T00:00:00Z

Administrative Assistant

Asbury Park, NJ
onsite
Temporary to Hire
33 - 35 USD / Hourly
We are looking for an Administrative Assistant to join an on-site team in Tinton Falls, New Jersey in a contract capacity with the potential for a permanent role. This position supports recruitment activities, daily office coordination, and operational tasks in a fast-paced manufacturing and warehouse setting. The ideal candidate brings strong administrative experience, works well with limited direction, and can quickly adapt to shifting priorities while keeping work organized and on schedule. Responsibilities: • Coordinate the full recruitment process by posting openings, reviewing candidates, arranging interviews, and assisting with offer preparation. • Partner with supervisors and department leaders to keep recruiting efforts moving efficiently and help reduce time to fill open positions. • Manage onboarding and separation activities, including documentation, scheduling, and readiness for employee start dates and departures. • Provide day-to-day administrative support such as data entry, call handling, document organization, and general front-office assistance. • Maintain accurate records related to office operations and support inventory-related administrative tasks within company systems. • Help track equipment and materials information while assisting with operational workflows tied to inventory processes. • Communicate professionally with internal teams and external contacts to ensure tasks are completed accurately and on time.
2026-04-28T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-04-27T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Eatontown, New Jersey. This Contract to permanent position offers an excellent opportunity to support various administrative and clerical tasks while ensuring efficiency in daily operations. The ideal candidate will have a proactive approach, strong organizational skills, and the ability to handle multiple responsibilities effectively. Responsibilities: • Prepare and organize suit and judgment packages with accuracy and attention to detail. • Perform basic data entry tasks and manage spreadsheets with minimal supervision. • Process judgment entries and ensure all documentation is completed in a timely manner. • Conduct bank and wage calculations to support financial assessments. • Utilize queries to extract relevant data and generate reports as needed. • Manage calendars, schedule meetings, and maintain appointment records. • Draft clear and thorough responses to client inquiries, ensuring clarity and professionalism. • Assist in preparing for audits by organizing required documents and materials.
2026-04-27T00:00:00Z

Administrative Assistant

Roseland, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations. • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication. • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports. • Coordinate schedules, meetings, events, and logistics for property-related activities. • Maintain accurate records and support the preparation of compliance and audit documentation. • Respond to resident inquiries promptly and provide excellent customer service. • Facilitate communication between property teams and corporate staff to ensure efficient workflows. • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace. • Assist with general administrative tasks, including answering inbound calls and data entry. • Support special projects and initiatives as assigned by management.
2026-04-24T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a real estate and property team in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates professionally, manages routine administrative tasks efficiently, and helps maintain a welcoming and productive office environment. The role involves handling front-desk interactions, responding to incoming calls, and keeping records accurate through timely data entry and general administrative support. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Respond to inbound phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner. • Welcome visitors and provide front-desk support that creates a courteous and organized office experience. • Prepare, update, and maintain records, files, and other office documentation with a high level of accuracy. • Enter and verify data in internal systems to ensure information remains current and reliable. • Support staff with scheduling, correspondence, and other routine clerical tasks as needed. • Monitor general office needs and assist with administrative coordination across the team.
2026-04-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment. Responsibilities: • Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team. • Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner. • Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking. • Perform data entry and routine administrative processing with a high level of accuracy and attention to detail. • Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items. • Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment. • Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.
2026-04-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to support daily office operations and ensure tasks are completed efficiently. This is a Contract position based in New York, New York, offering an excellent opportunity to contribute to a dynamic and detail-oriented environment. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. • Answer and direct inbound calls in a detail-oriented and courteous manner. • Perform data entry tasks with accuracy and attention to detail. • Assist with receptionist duties, such as greeting visitors and handling inquiries. • Organize and maintain office files, ensuring all documents are easily accessible. • Coordinate office supplies and equipment, ensuring smooth daily operations. • Support various departments with ad hoc administrative tasks as needed. • Prepare reports and presentations as requested by the management team. • Ensure compliance with office policies and procedures to maintain an efficient workplace.
2026-04-24T00:00:00Z