Add your latest resume to match with open positions.

30 results for Purchasing Assistant in Woodbridge, NJ

Purchasing Coordinator

Bloomfield, NJ
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Purchasing Coordinator to support day-to-day procurement and order administration for a Contract position based in Bloomfield, New Jersey. This role is ideal for someone who can manage multiple workflows accurately, keep purchasing records current, and coordinate closely with internal teams to maintain timely order processing. The successful candidate will help ensure materials, data, and supporting documentation are organized, updated, and aligned with operational needs. Responsibilities: • Prepare and maintain purchase orders, work orders, and transfer orders to support ongoing business needs. • Organize order documentation by creating and managing shared drive folders for each request. • Monitor daily shipping activity and generate work orders when follow-up action is required. • Track outstanding work orders and communicate proactively to help keep completion timelines on schedule. • Review cardboard stock levels on a monthly basis and notify the appropriate contact when replenishment is needed. • Produce label order worksheets for the value-added services team to support operational output. • Keep Amazon tracking records current by entering updated shipment and status information. • Follow up on approvals for new items and complete system setup, including quotations and approved supplier details. • Assist with maintaining item records and master data updates within Oracle and related internal systems.
2026-06-18T00:00:00Z

Sales Assistant

New York, NY
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Sales Assistant to support client-facing sales activities for a furniture retail business in New York, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable coordinating customer requests, project details, and internal follow-up. The role focuses on keeping communication clear, documentation accurate, and sales support activities moving efficiently from initial inquiry through project progress updates. Responsibilities: • Serve as a primary point of contact for customer questions and provide timely follow-up through the company’s CRM platform. • Capture client needs, specifications, and project details with accuracy so information is properly recorded and easy to track. • Keep customers informed by sharing status updates, confirming changes, and clarifying next steps throughout the sales process. • Develop estimates for clients using collected project information, product details, and pricing inputs. • Coordinate with installers and external vendors to obtain pricing, compare quote details, and review invoice information for accuracy. • Maintain complete account records by entering notes, communication history, and project updates into the CRM system. • Support Sales Representatives during client meetings by documenting discussions, tracking follow-up tasks, and organizing sample materials. • Monitor open projects, follow up on pending items, and help ensure a smooth and positive customer experience from start to finish.
2026-06-19T00:00:00Z

Sales Assistant

Bridgewater, NJ
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are seeking a Sales Assistant to support a growing organization in a long-term contract role. This position plays a key role in maintaining efficient sales operations by coordinating follow-up on customer inquiries and quotes, assisting with reporting activities, and delivering responsive support to customers and internal teams. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Monitor quotes and sales inquiries to ensure timely follow-up and maintain consistent activity.</li><li>Support sales leadership with forecasting, reporting, budget tracking, and expense documentation.</li><li>Provide customer support by assisting with order management, returns, and other service-related activities.</li><li>Help improve sales support processes and identify opportunities to enhance operational efficiency.</li><li>Participate in special projects and collaborate with cross-functional teams as business needs evolve.</li><li>Maintain accurate records and provide status updates to internal stakeholders.</li><li>Assist with daily activities that enhance responsiveness to customer and sales team requests.</li></ul>
2026-06-18T00:00:00Z

Sales Assistant

Morristown, NJ
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a detail-oriented Sales Assistant to support order management and customer coordination for a Long-term Contract position based in Madison, New Jersey. This role focuses on ensuring customer orders move smoothly from receipt through fulfillment while maintaining clear communication on pricing, timelines, and order status. The ideal candidate will be comfortable working across sales, logistics, purchasing, and quality teams to deliver accurate information and responsive service. Responsibilities:• Manage incoming customer purchase orders, verify key details, and enter information accurately in accordance with company procedures.• Confirm pricing, quantities, and order requirements promptly, providing customers with timely acknowledgement and clear confirmation of accepted orders.• Support the sales function through administrative coordination, data entry, and direct communication with both prospective and existing customers regarding lead times, updates, and requested changes.• Partner with logistics personnel to gather complete shipping information and validate order details before release to the designated warehouse.• Address customer concerns and service issues quickly, working toward practical resolutions that maintain strong client relationships.• Monitor open orders, scheduled releases, and shipments, and proactively inform customers of delays, changes, or progress updates.• Collaborate with clients on forecasts and anticipated demand to help align purchasing plans and shipment schedules.• Prepare and distribute reports on customer ordering patterns and account activity for sales, quality, purchasing, and logistics stakeholders.• Communicate important account updates such as pricing adjustments, product discontinuations, and product name changes to affected customers.• Provide backup support for logistics-related tasks when needed, including order release coordination, carrier arrangements, customer logistics communication, and issue resolution.
2026-06-11T00:00:00Z

Accounting Assitant

Leonardo, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Staff Accountant (Construction / Project-Based Environment)A well-established project-based services organization in Central New Jersey is seeking a detail-oriented Staff Accountant to support day-to-day accounting operations. This role offers a mix of accounts receivable, accounts payable, and general accounting responsibilities in a fast-paced, operations-driven environment.The ideal candidate is organized, dependable, and comfortable managing multiple priorities, with experience supporting accounting functions tied to job-based or service-oriented work. Key ResponsibilitiesAccounts Receivable & Billing<ul><li>Manage daily billing activities by reviewing supporting documentation and issuing accurate, timely invoices</li><li>Reconcile incoming payments, investigate discrepancies, and resolve customer account issues</li><li>Ensure invoices align with approved pricing, tax treatment, and required documentation</li></ul>Accounts Payable<ul><li>Enter and process vendor invoices in the accounting system</li><li>Coordinate internal approvals and assist with regular payment cycles</li><li>Match invoices to supporting documentation and maintain accurate payment records</li><li>Monitor vendor statements, research outstanding balances, and respond to inquiries</li></ul>General Accounting & Operations Support<ul><li>Maintain organized electronic and physical records, including invoices, purchase orders, and supporting documentation</li><li>Assist with transaction tracking, reconciliations, and general ledger support</li><li>Process routine payments and support documentation related to vendor and customer accounts</li><li>Provide general administrative support, including assisting with calls, coordinating documentation, and supporting internal requests</li></ul>
2026-05-28T00:00:00Z

Procurement Manager

Rye, NY
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for a skilled Procurement Manager to oversee production planning, inventory control, and procurement operations in our organization. This role requires a proactive leader who can ensure seamless product flow across warehouses, optimize costs, and support senior management in driving sales while minimizing risks. The ideal candidate will have extensive experience in vendor negotiations, forecasting, and compliance with industry standards. Responsibilities: • Develop and execute production planning strategies to ensure timely procurement and efficient inventory management. • Create and analyze monthly inventory reports, focusing on turnover rates and aged inventory metrics. • Lead physical inventory audits, reconciliation processes, and annual warehouse inspections. • Negotiate vendor contracts, manage service agreements, and foster strong supplier relationships. • Evaluate product usage, profitability, warehousing costs, and freight expenses to optimize operations. • Monitor purchasing activities in alignment with cash flow projections and budgetary constraints. • Design and implement procedural standards for advanced forecasting and procurement processes. • Ensure compliance with industry regulations and maintain certifications for relevant products. • Provide leadership in scheduling and staffing for the inventory department to meet operational goals. • Supervise inventory control managers and oversee teams responsible for production planning and procurement.
2026-06-12T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience. Responsibilities:• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.
2026-06-12T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-06-09T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily front desk and office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who brings strong organization, sound judgment, and a calm, welcoming presence when working with attorneys, court partners, and program participants facing complex personal circumstances. The role combines reception, coordination, clerical support, and data management to help create an efficient and respectful office environment across multiple locations. Responsibilities: • Provide reception coverage and serve as the first point of contact for visitors, participants, and partners entering the office. • Welcome guests, confirm arrivals, and guide individuals to the correct staff member, room, or service area. • Handle incoming mail, prepare outgoing correspondence, and support routine administrative communications by phone and email. • Keep waiting spaces, reception areas, and meeting rooms orderly, stocked, and ready for daily use. • Manage conference room scheduling and help coordinate shared space availability for meetings and appointments. • Distribute program materials, supplies, and resources to participants in a timely and organized manner. • Enter, maintain, and update participant and program information in internal databases and tracking tools with accuracy. • Receive deliveries, unpack items, and organize supplies to ensure materials are easy to locate and replenish. • Travel between Brooklyn office locations as needed to cover reception desks or transport supplies between sites.
2026-06-19T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
17.4135 - 19 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a Contract position based in New York, New York. This opportunity is ideal for someone who is comfortable managing front-desk activity, handling incoming calls, and keeping administrative tasks on track in a legal environment. The role requires strong attention to detail, clear communication skills, and the ability to maintain accurate records while supporting a busy team. Responsibilities: • Welcome visitors and provide front-office support to ensure smooth day-to-day operations. • Manage inbound telephone calls, direct inquiries appropriately, and relay messages in a timely manner. • Perform a range of administrative tasks such as preparing documents, organizing files, and maintaining office records. • Enter and update information accurately in internal databases, spreadsheets, and other tracking tools. • Support scheduling and coordination for meetings, appointments, and general office activities. • Monitor routine clerical workflows and assist with maintaining an efficient and organized administrative environment.
2026-06-18T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-19T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-17T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Morristown, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Morris County, New Jersey. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a structured setting. The role will involve coordinating schedules, managing correspondence, supporting office communications, and maintaining accurate records to help the team operate efficiently. Responsibilities:• Coordinate travel arrangements, including booking transportation and organizing itineraries for team members• Manage calendars by scheduling meetings, updating appointments, and helping prioritize daily commitments• Register employees for conferences, events, and meetings while tracking related details• Prepare and revise letters, routine documents, and other written correspondence with accuracy and care• Maintain organized filing systems for both digital and physical records to support easy document access• Answer incoming calls, greet visitors, and provide general front-desk and receptionist support as needed• Enter and update data in office records and administrative systems with strong attention to detail
2026-06-17T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of front-desk support, phone communication, and clerical tasks. The person in this role will help keep administrative workflows running smoothly by managing information accurately and providing attentive support to internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence. • Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail. • Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance. • Support staff with scheduling, routine correspondence, and general coordination of office needs. • Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines.
2026-06-18T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-06-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-06-19T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
21.375 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative tasks. The person in this role will serve as a key point of contact for incoming communications, maintain accurate records, and help ensure the office runs efficiently. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Respond to incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks, including scheduling, document preparation, filing, and general office coordination. • Enter, update, and maintain records with a high level of accuracy to support day-to-day business operations. • Monitor office workflows and assist with routine clerical duties to keep processes organized and on schedule. • Support reception coverage and handle basic office communications in a courteous and efficient manner.
2026-06-18T00:00:00Z

Customer Support Assistant

Bridgewater, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>company holidays</li></ul>Responsibilities:<ul><li>Enter and process customer orders accurately and efficiently</li><li>Coordinate shipments with internal teams and external carriers</li><li>Track orders and ensure timely delivery to customers</li><li>Communicate with clients regarding order status, updates, and issues</li><li>Resolve discrepancies related to orders, pricing, and shipments</li><li>Maintain accurate records of customer interactions and transactions</li><li>Work closely with sales, warehouse, and logistics teams</li><li>Assist with general administrative and customer support tasks</li></ul>
2026-06-09T00:00:00Z

Warehouse Manager

Warminster, PA
onsite
Permanent / Full Time
41600 - 52000 USD / Yearly
We are looking for an experienced Warehouse Manager to oversee daily operations in our Warminster, Pennsylvania facility. This position is ideal for someone who thrives in a hands-on environment and can independently coordinate shipping, receiving, inventory accuracy, and general warehouse organization. The role requires strong attention to detail, a practical approach to problem-solving, and the ability to keep materials moving efficiently while maintaining a safe and orderly workspace. Responsibilities: • Direct day-to-day warehouse activities for a small operation, ensuring materials are stored, tracked, and moved efficiently without direct staff oversight. • Manage inventory levels and maintain accurate records of incoming and outgoing products to support smooth order fulfillment. • Receive deliveries, prepare outbound shipments, and coordinate product distribution to customers in a timely manner. • Package materials securely, including pallet preparation, wrapping, and handling rolled laminate for shipment or storage. • Assemble and send product samples to clients based on business needs and delivery timelines. • Maintain a clean, organized, and safe warehouse environment to support efficient operations and compliance with workplace standards. • Support product inspection activities by helping verify condition, quality, and readiness for shipment. • Monitor warehouse equipment condition and notify management promptly when maintenance or servicing is needed. • Operate a forklift and other warehouse equipment safely to load, unload, and transport materials throughout the facility.
2026-06-19T00:00:00Z

Warehouse Manager

Parsippany, NJ
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Warehouse Manager (Manufacturing)Position Overview:We are seeking an experienced Bilingual Spanish Warehouse Manager to oversee inventory control, material flow, and daily warehouse operations within a manufacturing environment for our client in Parsippany NJ. This role is responsible for ensuring accurate inventory, efficient movement of raw materials and finished goods, and seamless coordination with production, logistics, and purchasing teams. Key Responsibilities:Warehouse Operations & Inventory Control<ul><li>Oversee receiving, storage, and movement of raw materials and finished goods</li><li>Ensure accurate inventory management, cycle counting, and reconciliation of discrepancies</li><li>Maintain organized warehouse layout to support efficient material flow to production</li><li>Monitor stock levels and coordinate with purchasing to prevent shortages or overstock</li></ul>Team Leadership & Performance Management<ul><li>Supervise, train, and develop warehouse staff, setting clear expectations and performance goals</li><li>Delegate daily tasks and ensure productivity and accuracy standards are met</li><li>Enforce safety procedures, company policies, and operational best practices</li></ul>Production & Cross-Functional Support<ul><li>Partner with production teams to ensure timely delivery of materials to the floor</li><li>Coordinate with shipping and logistics on outbound orders and scheduling</li><li>Act as a liaison between warehouse, operations, and leadership</li></ul>Process Improvement & Efficiency<ul><li>Identify and implement process improvements to increase efficiency, reduce waste, and improve accuracy</li><li>Track KPIs such as inventory accuracy, order fulfillment, and on-time delivery</li><li>Support continuous improvement initiatives within the manufacturing operation</li></ul>Safety & Compliance<ul><li>Enforce OSHA and workplace safety standards</li><li>Maintain a clean, safe, and compliant warehouse environment</li><li>Conduct regular safety audits and training</li></ul>
2026-06-16T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Executive Assistant

Newark, NJ
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership within a higher education environment in Newark, New Jersey. This Contract position requires an experienced, detail-oriented individual who can manage competing priorities, coordinate executive-level activities, and create a welcoming experience for internal and external visitors. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep administrative operations running smoothly in a fast-paced setting. Responsibilities: • Provide dedicated administrative support to executive leadership, ensuring daily activities and priorities are handled efficiently. • Oversee complex scheduling needs by organizing appointments, resolving conflicts, and maintaining accurate executive calendars. • Coordinate meetings from start to finish, including securing rooms, arranging logistics, and confirming all event details. • Welcome and assist guests, donors, alumni, and other visitors by organizing accommodations, hospitality, parking, and campus visit plans. • Manage executive correspondence through Outlook and related office tools, responding appropriately and helping route communications effectively. • Prepare agendas, presentation materials, briefing documents, and meeting notes to support leadership discussions and follow-up actions. • Assist with expense documentation and contribute to smooth day-to-day office operations and administrative processes. • Act as a point of coordination between leadership, university departments, and external contacts to support timely communication and collaboration. • Deliver a high level of service to visitors and stakeholders while maintaining a detail-oriented and organized office presence.
2026-06-18T00:00:00Z

Executive Assistant

Greenwich, CT
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Executive Assistant to support daily operations for a non-profit organization in Greenwich, Connecticut. This is a Contract position for a highly organized, detail-oriented individual who can manage shifting priorities, anticipate needs, and keep administrative activities moving efficiently. The ideal candidate brings sound judgment, strong discretion, and the ability to coordinate schedules, materials, and communications in a fast-paced environment. Responsibilities: • Manage complex calendars, coordinate meetings, and keep daily schedules organized to support executive priorities. • Prepare documents, materials, and other resources needed for ongoing activities, appointments, and internal discussions. • Arrange travel logistics, including bookings and itinerary coordination, while ensuring plans align with business needs. • Oversee permit-related administrative tasks by gathering information, tracking progress, and following through on required steps. • Communicate with external manufacturers and other partners to help maintain smooth day-to-day coordination. • Handle a variety of administrative requests and time-sensitive assignments with flexibility and professionalism. • Anticipate operational needs, identify next steps, and provide proactive support to keep workstreams on track. • Maintain accurate records and use technology effectively to organize information, communications, and scheduling details.
2026-06-18T00:00:00Z

Executive Assistant

Denville, NJ
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Morris County, New Jersey. This Long-term Contract position is ideal for a candidate with significant experience who thrives in a dynamic environment, manages competing priorities with confidence, and communicates with discretion and clarity. The right candidate will bring strong organizational judgment, a proactive mindset, and the ability to keep schedules, projects, and administrative needs running smoothly. Responsibilities:• Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings.• Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats.• Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables.• Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward.• Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed.• Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities.• Handle sensitive information with a high level of expertise, sound judgment, and confidentiality.
2026-06-11T00:00:00Z