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25 results for Office Manager in Wilmington, DE

Office Manager

Philadelphia, PA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-08-24T00:00:00Z

Office Manager

Pennsauken, NJ
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are seeking an organized and proactive Office Manager to oversee daily office operations and ensure an efficient, productive workplace for our thriving client. The ideal candidate will be a strong multitasker with excellent organizational skills and the ability to identify opportunities to improve and streamline processes. This Office Manager will coordinate office maintenance, receive and direct incoming calls, manage vendor relationships, oversee office inventory/repairs/cleaning/etc., assist with scheduling, document preparation, reporting, and other administrative tasks. What you get to partake in:<ul><li>Manage and oversee day-to-day office operations.</li><li>Coordinate administrative activities and support internal teams as needed.</li><li>Maintain office systems, procedures, and organizational processes.</li><li>Identify opportunities to improve efficiency and help automate manual processes.</li><li>Manage office supplies, equipment, vendors, and facility-related needs.</li><li>Serve as a key point of contact for employees, vendors, and visitors.</li><li>Ensure office operations run smoothly while maintaining a professional and organized environment.</li></ul>
2026-09-04T00:00:00Z

Bookkeeper

Lancaster, PA
onsite
Temporary / Contract
22 - 29 USD / Hourly
Overview:We are seeking a detail-oriented and organized Bookkeeper to manage the day-to-day financial transactions of our organization. The ideal candidate will have experience handling accounts payable and receivable, bank reconciliations, payroll support, and general ledger maintenance. This role requires strong attention to detail, accuracy, and the ability to work independently while meeting deadlines. Key Responsibilities:<ul><li>Maintain accurate financial records and ensure all transactions are properly recorded.</li><li>Process and manage accounts payable and accounts receivable activities.</li><li>Reconcile bank, credit card, and other balance sheet accounts on a regular basis.</li><li>Prepare and post journal entries and assist with month-end and year-end closing activities.</li><li>Maintain the general ledger and ensure accuracy of financial data.</li><li>Process employee expense reports and company credit card transactions.</li><li>Support payroll processing and maintain payroll-related records.</li><li>Generate financial reports, including profit and loss statements, balance sheets, and cash flow reports.</li><li>Assist with budgeting and cash management activities.</li><li>Ensure compliance with company policies and accounting procedures.</li><li>Support audits by providing requested documentation and reports.</li><li>Communicate with vendors, customers, and internal teams regarding financial matters.</li></ul>
2026-09-02T00:00:00Z

Bookkeeper

Reading, PA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day accounting operations at a growing client in Reading, Pennsylvania. This role is responsible for keeping financial records accurate, current, and well organized while helping maintain smooth processing across payables, receivables, and reconciliations. The ideal candidate brings strong QuickBooks experience and a dependable approach to managing routine accounting tasks and reporting. Responsibilities:• Record daily financial activity accurately and ensure accounting entries are completed on schedule.• Handle supplier invoices, coordinate disbursements, and keep accounts payable documentation organized and up to date.• Issue customer invoices, apply incoming payments, and monitor open balances to support timely collections.• Reconcile bank activity on a regular basis and research variances to preserve accurate cash reporting.• Maintain the general ledger and assist with month-end close by preparing supporting records and documentation.• Review accounting information for accuracy and completeness, making corrections as needed and flagging issues when appropriate.• Produce recurring financial reports that provide visibility into business performance and transaction activity.• Enter and maintain accounting data in QuickBooks while ensuring records remain orderly and ready for review or audit.
2026-09-01T00:00:00Z

Bookkeeper

Wilmington, DE
onsite
Permanent / Full Time
55000 - 85000 USD / Yearly
Fulltime -Full Charge Bookkeeper/Office Manager Location: Wilmington, DE Work Model: Fulltime onsite Salary: $65,000 -$90,000/Year Job Summary: We are seeking a detail-oriented and organized Bookkeeper to manage our company’s financial transactions. The ideal candidate will maintain accurate financial records, ensure compliance with relevant regulations, and support the overall financial health of the business. This role requires strong analytical skills, attention to detail, and the ability to work independently. Key Responsibilities: • Record day-to-day financial transactions and complete the posting process. • Maintain and reconcile general ledger accounts. • Process accounts payable and accounts receivable. • Prepare and issue invoices, manage collections, and follow up on outstanding payments. • Reconcile bank and credit card statements. • Assist in payroll processing and ensure accurate records of employee payments. • Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements. • Monitor financial transactions to ensure accuracy and compliance with company policies. • Assist in preparing tax filings and liaising with accountants as necessary. • Maintain organized and updated financial records. Qualifications: • 7+ years experience as a Bookkeeper or Office Manager. • 7+ years proficiency in QuickBooks Desktop or Enterprise is a MUST, and a strong grasp of Microsoft excel • Strong understanding of bookkeeping and accounting principles. • Excellent attention to detail and problem-solving skills. • Strong organizational and time management abilities.l • Knowledge of financial regulations and compliance requirements. • Associate or Bachelor’s degree in Accounting, Finance, or a related field experience preferred. • Certification such as Certified Bookkeeper (CB) is a plus. Compensation: • Competitive salary based on experience. • Benefits package may include health insurance, retirement plans, and paid time off. If you are a meticulous professional with a passion for numbers and financial management, we encourage you to apply and become a vital part of our team.
2026-09-02T00:00:00Z

Maintenance Manager

Vineland, NJ
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
Our client is seeking an experienced Maintenance Manager to lead maintenance operations within a large, fast-paced manufacturing facility. This position is responsible for ensuring the reliability, efficiency, and performance of production equipment while leading a skilled maintenance team in support of plant operations. The ideal candidate will be a hands-on leader with a strong background in preventive maintenance, equipment reliability, continuous improvement, and team development. Key Responsibilities<ul><li>Lead and manage all maintenance activities to ensure safe, efficient, and reliable plant operations.</li><li>Develop and execute preventive and predictive maintenance programs to maximize equipment uptime and minimize downtime.</li><li>Direct, coach, and develop a team of maintenance professionals across multiple shifts.</li><li>Partner with production and plant leadership to support operational goals and production schedules.</li><li>Oversee troubleshooting and repair efforts involving mechanical, electrical, hydraulic, pneumatic, and automation systems.</li><li>Monitor equipment performance and identify opportunities to improve reliability, efficiency, and overall equipment effectiveness.</li><li>Manage maintenance planning, scheduling, work orders, and inventory through a computerized maintenance management system (CMMS).</li><li>Ensure compliance with safety regulations, company policies, and industry standards.</li><li>Manage maintenance budgets, vendor relationships, and outside contractors.</li><li>Lead continuous improvement initiatives focused on equipment performance, cost reduction, and process optimization.</li><li>Support capital projects, facility upgrades, and equipment installations as needed.</li></ul>
2026-09-03T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-04T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-08-31T00:00:00Z

Administrative Assistant

Royersford, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our stable client in the Royersford, PA area is looking to hire a dependable and detail-oriented Administrative Assistant to provide day-to-day administrative support and help ensure the office operates efficiently. This highly organized Administrative Assistant will provide general administrative and clerical support to the office and team. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, answer and route incoming calls, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-08-11T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half has partnered with a stable Wilmington Delaware client on their search for an Administrative Assistant who is detail oriented, tech savvy and possesses some accounting expertise. This highly organized Administrative Assistant will provide general administrative and accounting support to the office and team. This role will consist of maintaining and updating internal records, drafting and distributing internal and external communications, preparing meeting materials, creating event agendas, processing tax returns & notices, preparing outgoing packages, covering the reception area as needed, answering and routing incoming calls, and assisting other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Oversee office organization and inventory management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-08-26T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and help keep administrative workflows running smoothly in Philadelphia, Pennsylvania. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a fast-paced setting. The person in this role will provide front-office support, maintain accurate records, coordinate scheduling, and assist with a range of clerical and departmental tasks. Responsibilities:• Review incoming materials from external sources and route information appropriately for follow-up.• Manage and prioritize assigned administrative work to ensure tasks are completed accurately and on schedule.• Enter and maintain records while following established confidentiality and document-handling standards.• Oversee calendars, schedule appointments, and help coordinate day-to-day meeting logistics.• Arrange meetings, capture key discussion points, and distribute clear meeting notes to attendees.• Prepare routine correspondence, reports, and forms, and handle copying, scanning, faxing, and document filing as needed.• Build and update spreadsheets, logs, and tracking tools to support departmental organization and reporting.• Welcome visitors, assess their needs, and direct them to the appropriate team or department.• Monitor office supply levels and place orders to keep the department properly stocked.
2026-08-20T00:00:00Z

Administrative Assistant

Conshohocken, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office and data management needs for a 12-week Contract position based in Conshohocken, Pennsylvania. This opportunity is ideal for someone who is comfortable handling administrative coordination, high-volume data entry, and inbound communication in a detail-oriented environment. The role requires strong attention to detail, reliability during standard Monday through Friday business hours, and confidence using Microsoft Office tools. Responsibilities:• Manage a range of administrative support activities to keep day-to-day operations running efficiently.• Enter, update, and maintain information in internal records with a high degree of accuracy and timeliness.• Respond to incoming calls and direct inquiries to the appropriate contacts when needed.• Provide general office support, including document preparation, file organization, and routine coordination tasks.• Monitor assigned workflows and follow established procedures to ensure administrative tasks are completed on schedule.• Use Microsoft Office applications to create, edit, and organize business documents, spreadsheets, and communications.• Support reception-style duties by serving as a reliable first point of contact for routine questions and requests.
2026-08-28T00:00:00Z

Operations Administrative Assistant

Wyomissing, PA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized and ambitious candidate to join our growing client. The role will work closely with senior leadership across multiple areas of the business. This position offers hands-on exposure to administration, finance, compliance, and operational support, making it an excellent opportunity for someone who wants to build a strong foundation and grow with a fast-moving company. The right candidate will bring sound judgment, strong attention to detail, and a genuine interest in improving how work gets done. Responsibilities:• Manage day-to-day administrative operations, including office coordination, document organization, mail handling, shipping, and vendor-related support.• Maintain accurate company records and create structured, repeatable workflows that improve consistency and preserve institutional knowledge.• Provide administrative support to company leadership and assist with a wide range of operational priorities as business needs evolve.• Assist with billing, invoice processing, accounts payable, and accounts receivable activities using QuickBooks and related tools.• Support payroll administration, benefits tracking, and employee record maintenance with a high level of accuracy and confidentiality.• Coordinate licensing submissions, compliance documentation, and regulatory filings across multiple jurisdictions in partnership with legal leadership.• Track key deadlines, contract obligations, and reporting requirements while helping improve compliance processes through automation and AI-enabled tools.• Contribute to research, reporting, and process improvement projects involving operational data, customer information, and market-related analysis.
2026-08-27T00:00:00Z

Manager of Operations

Exton, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a growing manufacturer on their search for a Manager of Operations who can oversee and optimize warehouse operations while driving efficiency, productivity, and continuous improvement. The Manager of Operations will be responsible for overseeing and optimizing daily business operations within the warehouse and support compliance functions, team leadership, crisis management, customer service, and strategic planning. In this Manager of Operations role, you will have control over the inventory/safety/compliance, performance reporting, developing operational goals and budgets, maintaining positive vendor relationships, ensuring timely scheduling, developing and creating process improvement procedures, and reporting procedures and operations of the physical infrastructure. The ideal candidate should possess the ability to create a plan to increase company revenue and proper operational controls. Major Responsibilities· Manage all aspects of warehouse operations, including receiving, storage, inventory control, order fulfillment, and shipping.· Lead, mentor, and develop warehouse personnel to achieve operational goals while promoting a safe and productive work environment.· Establish and monitor key performance indicators (KPIs) to improve efficiency, quality, and customer service.· Ensure compliance with company policies, food safety standards, OSHA regulations, and applicable industry requirements.· Collaborate with supply chain, purchasing, production, and customer service teams to ensure seamless operational flow.· Identify process improvement opportunities and implement operational best practices to reduce costs and increase productivity.· Oversee inventory accuracy through cycle counts, audits, and effective inventory management procedures.· Manage warehouse staffing, scheduling, and labor utilization to meet business demands.· Analyze operational data and prepare reports to support business decisions and continuous improvement initiatives.· Support system enhancements and process automation efforts as needed.
2026-08-31T00:00:00Z

Accounting Manager

Pennsauken, NJ
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
Our client is seeking an experience Accounting Manager to oversee the accounting department while mentoring and developing the accounting staff. This role is ideal for a hands-on accounting professional with strong leadership abilities and proven expertise in consolidations, SOX controls, and SAP. The Accounting Manager will maintain internal controls, ensure compliance with regulatory requirements, manage fixed assets, identify variances, review journal entries, oversee the month/year end process, provide documentation for audit preparation, and assist with the budgeting and forecasting process. The ideal Accounting Manager will have solid financial analysis skillset, excellent communication and interpersonal skills, strong understanding of GAAP standards, and the capacity to multi-task while meeting crucial deadlines. What you get to work on daily· Oversee daily accounting operations and provide leadership, direction, and support to senior and staff accounting personnel· Manage and execute the month-end, quarter-end, and year-end close processes, ensuring accurate and timely completion· Review account reconciliations, journal entries, accruals, and other accounting activities for accuracy and completeness· Prepare and/or review financial statements, management reports, and supporting schedules· Ensure accounting activities are performed in accordance with U.S. GAAP and company policies· Provide technical accounting guidance and assist with the research and resolution of complex accounting issues· Support consolidation activities, including intercompany transactions and account reconciliations, as applicable· Maintain and strengthen internal controls and support compliance with SOX requirements· Partner with FP&A and other departments to improve accounting processes, controls, reporting, and overall operational efficiency· Identify opportunities to streamline processes, strengthen internal controls, and enhance the accuracy and timeliness of financial information· Assist with internal and external audits by providing requested documentation, schedules, and explanations· Develop, coach, and mentor accounting staff while promoting accountability, accuracy, and continuous improvement· Assist with special projects, system initiatives, and other accounting-related activities as needed
2026-08-11T00:00:00Z

Accounting Manager

Norristown, PA
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
Established services provider is looking to hire an Accounting Manager who can build and maintain a strong financial team! This role involves maintaining internal controls, supporting strategic financial initiatives, preparing monthly account reconciliations, coordinating financial tax audits, monitor and analyze account data, overseeing the month end close process, entering general ledger activities, and staying updated on changes in accounting standards and regulations to ensure ongoing financial health and growth. The ideal Accounting Manager will have solid financial analysis skill set, excellent communication and interpersonal skills, strong understanding of GAAP standards, and the capacity to multitask while meeting crucial deadlines. What you get to work on daily· Supervise and lead the accounting team, including accounts payable/receivable and general ledger· Manage month-end and year-end closings· Coordinate and support external audits · Oversee tax filings ensuring compliance with local, state and federal regulations· Prepare monthly, quarterly, and annual financial reports/statements· Analyze financial data and provide insights to senior management· Support system implementations, upgrades, and process automation projects· Monitor and track internal assets and expenditures
2026-08-11T00:00:00Z

Accounting Manager

Vineland, NJ
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
Step into a high‑impact Accounting Manager role where your expertise in GAAP, financial reporting, and process leadership will shape the financial backbone of a growing organization. If you thrive in fast‑paced environments and love transforming data into strategic insights, this is your next big move. This role involves maintaining internal controls, supporting strategic financial initiatives, preparing monthly account reconciliations, coordinating financial tax audits, monitor and analyze account data, overseeing the month end close process, entering general ledger activities, and staying updated on changes in accounting standards and regulations to ensure ongoing financial health and growth. The ideal Accounting Manager will have solid financial analysis skillset, excellent communication and interpersonal skills, strong understanding of GAAP standards, and the capacity to multi-task while meeting crucial deadlines. What you get to work on daily<ul><li>Lead and coordinate the monthly close process to ensure timely and accurate financial statement preparation.</li><li>Oversee all accounting and regulatory reporting for assigned areas of responsibility.</li><li>Prepare, review, and approve account reconciliations across multiple corporate entities and balance sheet accounts.</li><li>Ensure reconciliation discrepancies are identified, investigated, and resolved promptly.</li><li>Develop monthly reporting packages for corporate entities, including detailed analysis comparing current performance to prior periods.</li><li>Monitor and analyze expense and revenue trends to support informed decision-making.</li><li>Collaborate with finance teams across operating units to address accounting matters and ensure consistent application of policies.</li><li>Provide guidance on accounting treatment and financial reporting requirements.</li><li>Serve as a key contact for internal and external auditors, supporting audit requests and documentation needs.</li><li>Support ad hoc financial analyses and special projects as needed</li></ul>
2026-08-24T00:00:00Z

Mailroom Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations in Philadelphia, Pennsylvania. This Long-term Contract position plays an important role in keeping internal deliveries, outgoing shipments, and incoming parcel distribution organized and on schedule. The ideal candidate is detail-oriented, comfortable handling routine transportation tasks, and able to maintain consistent coverage during standard business hours. Responsibilities:• Transport mail between the organization and the post office, ensuring timely pickup and delivery of items.• Receive, record, and route incoming parcels, express shipments, and other deliveries to the correct recipients.• Process outgoing correspondence by applying postage and preparing packages for shipment through approved carriers.• Sort and distribute internal mail to administrative departments, faculty collection points, and residential or designated campus locations.• Assemble and dispatch bulk mailings when needed, making sure materials are prepared accurately for postal submission.• Oversee the daily workflow of the mailroom and coordinate schedules to ensure the area remains staffed throughout regular operating hours.• Provide task direction to student workers or support staff assisting with mailroom activities.• Monitor the condition of the vehicle used for mail transport and report routine service needs or repair concerns to the appropriate manager.• Perform other related mail services duties as assigned to support efficient department operations.Responsibilities<ul><li>Pick up and deliver mail to and from the local post office.</li><li>Receive, log, sort, and distribute incoming mail, packages, and overnight deliveries.</li><li>Process outgoing mail, including postage metering and preparation of shipments through carriers such as UPS.</li><li>Collect and distribute interoffice mail to administrative departments, faculty offices, residence halls, and designated mail locations.</li><li>Prepare and deliver bulk mail shipments as needed.</li><li>Monitor and report maintenance needs related to mailroom operations and transportation equipment.</li><li>Assist with scheduling and coordination of mailroom coverage during business hours.</li><li>Provide general support to campus departments regarding mail and package inquiries.</li><li>Support shipping, receiving, and inventory-related activities as required.</li><li>Perform other duties as assigned.</li></ul>
2026-09-04T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
32 - 37 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This long-term contract position ideal for someone who can balance executive support, client-facing coordination, and day-to-day office administration with a high level of discretion. The role requires strong judgment, attention to detail, and the ability to keep multiple priorities moving smoothly while partnering across internal teams. Responsibilities:• Deliver high-level administrative support to senior leaders, including managing priority tasks, coordinating follow-ups, and assisting with special assignments.• Oversee complex calendars, schedule meetings and organize travel plans and related logistics for executives.• Prepare meeting materials such as presentations, agendas, and supporting documents to help leadership and teams stay well organized.• Review and submit expense reports accurately and promptly while following company policies and reimbursement procedures.• Respond to incoming administrative requests and serve as a dependable point of coordination for day-to-day support needs.• Partner with departments including Finance, Compliance, and Asset Management to keep workflows, documentation, and communications aligned.• Draft, edit, and proofread business documents, engagement materials, and related correspondence to ensure quality and consistency.• Maintain client and engagement records, process documentation through e-signature platforms, and monitor submissions for completeness and compliance.• Support client events, office meetings, and reception coverage when needed, including visitor greeting, call handling, mail coordination, and post-event organization.• Produce recurring and ad hoc reports related to client engagements and business development activity for senior leadership review.
2026-08-25T00:00:00Z

Executive Assistant

Hainesport, NJ
onsite
Temporary to Hire
24 - 27.5 USD / Hourly
We are looking for an efficient and highly organized Executive Assistant to support daily operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing executive support with hands-on office coordination in a fully onsite environment. The right candidate will bring professionalism, initiative, and a positive presence while helping keep schedules, travel, and administrative processes running smoothly. Responsibilities:• Manage complex calendars, schedule meetings, and keep executive priorities organized and on track.• Arrange business travel, including itineraries, reservations, and related logistics for leadership and staff as needed.• Provide direct administrative support to senior leadership, including meeting coordination and follow-up on key action items.• Oversee day-to-day office operations by maintaining supplies, materials, and general workplace organization.• Track timesheets and productivity-related administrative records with accuracy and attention to detail.• Coordinate incoming and outgoing shipments to ensure timely handling and proper documentation.• Serve as a central point of contact for general office needs, helping maintain an efficient and welcoming environment.• Use Microsoft Office tools to prepare documents, manage information, and support routine administrative workflows.
2026-09-03T00:00:00Z

Receptionist

Lancaster, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a welcoming and organized temporary Receptionist to serve as the first point of contact for visitors and callers for our client's office in Lancaster, PA. This position is ideal for someone who enjoys creating a well-organized front-office experience while keeping daily administrative activities running smoothly. The role combines customer-facing support with clerical coordination and offers the opportunity to assist multiple teams across the office. Responsibilities:• Welcome guests and direct them appropriately while ensuring a welcoming and positive front-desk experience.• Handle incoming calls through a multi-line phone system, route messages accurately, and respond to routine inquiries in a timely manner.• Process incoming and outgoing mail, packages, and deliveries while keeping distribution organized and efficient.• Keep the reception and common front-office areas neat, orderly, and presentation-ready throughout the day.• Arrange appointments and reserve meeting spaces based on scheduling needs and office priorities.• Complete day-to-day administrative work such as filing records, entering data, photocopying materials, and scanning documents.• Prepare and distribute correspondence and provide assistance with general office projects as assigned.• Offer administrative support to different departments to help maintain smooth daily operations.
2026-09-04T00:00:00Z

Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support a contract assignment in Philadelphia, Pennsylvania. This position will serve as the first point of contact for event attendees, creating a welcoming and organized check-in experience throughout the registration period. The role requires strong front-desk presence, attention to detail, and the ability to remain composed while assisting a high volume of guests in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a courteous, efficient registration experience. • Verify identification details and confirm each guest’s check-in status accurately. • Prepare and print event badges for participants during the registration process. • Manage a steady flow of approximately 115 arrivals while maintaining a high level of organization. • Offer front-desk support during the scheduled event check-in period, primarily in a standing position as needed. • Respond to inbound calls and handle general reception-related communication in a clear and timely manner.
2026-08-24T00:00:00Z

Receptionist

Exton, PA
onsite
Temporary to Hire
21 - 21 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to support daily front desk operations for a company in Exton, Pennsylvania. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and keeping office activities running smoothly. The role offers the opportunity to contribute to a collaborative workplace while building toward long-term potential with the organization. Responsibilities:• Welcome visitors, answer incoming calls, and provide courteous front desk support throughout the workday.• Maintain accurate records by entering information into internal documents, spreadsheets, and office tracking tools.• Use Microsoft Office applications, including Excel, to organize data, prepare basic reports, and support administrative activities.• Coordinate routine office tasks such as handling correspondence, directing inquiries, and assisting with general scheduling needs.• Keep the reception area and shared administrative resources organized, well maintained, and ready for daily operations.• Support team members with clerical work, document management, and other day-to-day office responsibilities as needed.
2026-08-27T00:00:00Z