15 results for Front Desk Assistant in Wilmington, DE

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. As a Front Desk Coordinator, you will serve as the first point of contact for residents and guests, ensuring a welcoming and detail-oriented environment. This position requires excellent organizational and communication skills to manage front desk operations effectively. What you get to do every single day: • Welcome residents and guests warmly upon arrival, providing a positive first impression.• Manage visitor check-ins and ensure guests are appropriately directed.• Address resident inquiries and escalate questions to the General Manager when necessary.• Perform various administrative and clerical tasks to support daily operations.• Maintain a tidy and organized front desk area to enhance the overall experience for visitors and residents.
2026-03-03T00:00:00Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an organized and personable Front Desk Coordinator to join our team located in the Greater Philadelphia Region. The Front Desk Coordinator role is a contract position, where you will play a pivotal role in ensuring smooth day-to-day operations by managing front desk activities and providing exceptional customer service. This is an excellent opportunity for a detail-oriented individual with strong communication skills and the ability to multitask effectively. What you get to do every single day:• Greet and assist visitors and clients with professionalism and warmth.• Manage a multi-line phone system, including answering and directing inbound calls efficiently.• Coordinate concierge services to meet client and customer needs.• Handle receptionist duties such as scheduling appointments and maintaining records.• Ensure the front desk area remains clean, organized, and welcoming.• Provide accurate information to inquiries and resolve issues promptly.• Collaborate with team members to support office operations.• Monitor and maintain office supplies for the front desk.• Follow company policies and procedures to uphold service standards.
2026-03-03T00:00:00Z

Receptionist

Plymouth Meeting, PA
onsite
Temporary
19 - 19 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join a team on a part-time, contract basis. This role is based on site in Plymouth Meeting, Pennsylvania, and will require 15-20 hours per week over a six-month period. The ideal candidate will be organized, approachable, and capable of handling a variety of administrative tasks efficiently. Responsibilities:• Greet and assist visitors in a detail-oriented and welcoming manner.• Manage a multi-line phone system, directing calls to appropriate departments or individuals.• Handle inbound calls promptly and efficiently, ensuring a high level of customer service.• Perform switchboard operations for phone systems with up to 10 lines.• Maintain the reception area to ensure it is clean and organized.• Coordinate and manage schedules, appointments, and bookings as needed.• Provide general administrative support to the team, including data entry and correspondence.• Ensure timely communication and follow-ups for inquiries or requests.• Assist with basic office tasks, such as filing and maintaining records.• Support the implementation of any necessary organizational procedures related to reception duties.
2026-02-26T00:00:00Z

Receptionist

Malvern, PA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join a team in Frazer, Pennsylvania. This is an onsite contract position lasting until mid-April, providing essential support during tax season. The role requires strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a business casual environment. Responsibilities:• Greet visitors and clients warmly, ensuring a detail-oriented and welcoming atmosphere.• Manage a multi-line phone system, directing calls appropriately and handling inquiries efficiently.• Schedule appointments and maintain accurate records of incoming and outgoing communication.• Provide administrative support to the team, including data entry and document management.• Answer inbound calls promptly, addressing client needs and transferring calls to the correct departments.• Maintain the reception area, ensuring it is tidy and organized.• Assist in coordinating office supplies and inventory as needed.• Collaborate with team members to support daily operations and ensure smooth workflow.• Handle sensitive information with discretion and ensure confidentiality at all times.
2026-03-04T00:00:00Z

Receptionist

Lancaster, PA
onsite
Temporary
18 - 20 USD / Hourly
We are looking for an organized and detail-oriented Receptionist on a contract basis in Lancaster, Pennsylvania. In this role, you will serve as the first point of contact for visitors, ensuring a welcoming and efficient reception experience. This position also involves a variety of administrative and clerical tasks to support daily office operations. Responsibilities:• Greet and assist visitors, determining their needs and directing them to the appropriate department or staff member.• Manage incoming calls using a multi-line phone system, ensuring prompt and courteous communication.• Perform data entry tasks and handle clerical duties such as filing, processing mail, and managing correspondence.• Schedule appointments, coordinate meetings, and reserve conference rooms as required.• Maintain accurate and accessible records of office operations and resources.• Address minor issues or complaints, escalating complex concerns to the appropriate personnel.• Keep the reception area tidy, organized, and stocked with necessary materials like brochures and forms.
2026-03-04T00:00:00Z

Receptionist

Conshohocken, PA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a detail-oriented and diligent Receptionist to join a team in Conshohocken, Pennsylvania. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and a welcoming environment. This is a long-term contract position requiring strong organizational skills and effective communication abilities. Responsibilities:• Greet and assist visitors promptly, providing a warm and attentive welcome.• Answer and manage a multi-line phone system, directing calls appropriately and efficiently.• Handle inbound calls with a focus on accuracy and excellent customer service.• Maintain a clean and organized reception area to uphold a positive company image.• Schedule appointments and coordinate meeting spaces as needed.• Assist with administrative tasks, such as filing, data entry, and correspondence.• Ensure accurate record-keeping and timely communication with relevant departments.• Operate office equipment proficiently, including fax machines, copiers, and printers.• Collaborate with team members to support daily operations and resolve issues.• Uphold business casual dress code and maintain a courteous demeanor at all times.
2026-03-04T00:00:00Z

Administrative Assistant

New Castle, DE
onsite
Permanent
45000 - 50000 USD / Yearly
Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-09T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-24T00:00:00Z

Administrative Assistant

Middletown, DE
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant for a part-time job. The hours are 8-12 per week, working weekends once a month on a long-term contract basis. This position is hy-brid but requires occasional travel, approximately 1-2 times per month, to organize and support book signings or meet-and-greet events. The ideal candidate will bring strong organizational skills and a proactive mindset to manage administrative tasks efficiently. Responsibilities:• Coordinate and set up logistics for book signings and meet-and-greet events, ensuring all details are handled professionally.• Perform general administrative duties, including data entry, scheduling, and maintaining records.• Manage inbound calls and provide excellent customer service by addressing inquiries promptly.• Support social media activities by creating and posting content on platforms such as Instagram and Facebook.• Utilize Microsoft Office Suite to prepare documents, reports, and presentations as needed.• Collaborate with team members to streamline processes and enhance productivity.• Maintain accurate communication with vendors, clients, and team members regarding event coordination.• Ensure all tasks are completed within established timelines, maintaining a high level of attention to detail.
2026-03-04T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Permanent
45000 - 50000 USD / Yearly
Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact<ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul>
2026-02-19T00:00:00Z

Administrative Assistant

Malvern, PA
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team in King of Prussia, Pennsylvania. This hybrid, contract-to-permanent position offers an excellent opportunity for growth within a nonprofit organization. The ideal candidate will play a key role in managing administrative tasks and supporting team operations with attention to detail. Responsibilities:• Manage schedules, coordinate meetings, and arrange logistics to ensure smooth team operations.• Organize and oversee team activities, including reminders, attendance tracking, and light event support.• Handle travel arrangements, process expense reports, and maintain accurate records for invoices and budgets.• Prepare, proofread, and edit various administrative documents, including correspondence, reports, and presentations.• Contribute to office engagement initiatives and assist with special projects while maintaining confidentiality.• Provide general administrative support to ensure efficient operation of the office.• Collaborate with team members to streamline processes and enhance workflow.• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.• Act as a point of contact for inbound calls and maintain clear and effective communication with stakeholders.• Support receptionist duties and perform accurate data entry tasks as needed.
2026-02-27T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team located in the Greater Philadelphia Region. This Administrative Assistant contract role involves supporting organizational processes, managing inventory, and maintaining accurate student records. If you excel in administrative tasks and have a passion for keeping operations running smoothly, we encourage you to apply. What you get to do every single day:• Organize and maintain student files by printing, verifying, and filing documents from the parent application system.• Download and review online materials to ensure completeness and accuracy before filing.• Track and manage inventory of curriculum materials and safety supplies.• Create and implement a streamlined system for inventory tracking and organization.• Respond to inbound calls and provide attentive and thorough assistance to callers.• Perform general administrative office tasks to ensure smooth daily operations.• Accurately input data into systems to maintain updated and organized records.• Welcome visitors and handle receptionist duties with efficiency.• Support team members with ad hoc administrative tasks as needed.
2026-03-03T00:00:00Z

Administrative Assistant

Lancaster, PA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented Permit Coordinator to support daily operations related to construction permits in Lancaster, Pennsylvania. This role requires strong organizational skills and the ability to ensure accurate processing of permit applications while maintaining compliance with municipal regulations. As part of a long-term contract position, you will play a key role in maintaining efficient workflows and providing administrative support to the team. Responsibilities:<ul><li>Review permit applications to verify completeness and accuracy of all required documentation.</li><li>Enter permit information into organizational software systems in compliance with established standards.</li><li>Coordinate distribution of permits and related information to designated departments or personnel for review and approval.</li><li>Maintain organized records of permits, inspection reports, and approvals in both physical and digital formats.</li><li>Compile and generate reports related to permit activities for internal use by staff and management.</li><li>Perform general clerical tasks including filing, scanning, photocopying, and mailing.</li><li>Assist with scheduling and preparing agendas for permit-related meetings; record meeting minutes as needed.</li><li>Manage calendars and coordinate events related to permits and inspections.</li></ul>
2026-03-03T00:00:00Z

Data Entry Clerk

Berwyn, PA
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis located in the Greater Pennsylvania Region. In this role, you will play a key part in ensuring the accurate and efficient processing of critical information. This Data Entry Clerk position requires strong organizational skills and experience with data entry tasks, particularly using Microsoft Excel. What you get to do every single day:• Accurately input data related to checks, refunds, and insurance claims into designated systems.• Review and organize worksheet data to ensure completeness and accuracy before entry.• Utilize Microsoft Excel to manage and update records as needed.• Maintain confidentiality and security of sensitive financial information.• Conduct routine checks to verify the accuracy of entered data.• Collaborate with team members to address discrepancies or errors in data entry.• Adhere to daily deadlines and prioritize tasks effectively.• Follow established processes and guidelines for data entry.• Provide support for additional administrative tasks as required.
2026-02-27T00:00:00Z

Data Entry Clerk

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join a team in Plymouth Meeting, Pennsylvania. This contract-to-permanent position involves maintaining and processing participant and plan-level data for defined contribution retirement plans. The ideal candidate will play a key role in ensuring the accuracy and integrity of sensitive information while adhering to industry standards and compliance requirements. Responsibilities:• Enter and update participant demographic details and contribution files into the recordkeeping system with precision.• Review incoming data for completeness, identifying and resolving any discrepancies.• Conduct regular data validation, audits, and reconciliation to maintain data integrity.• Process transactions such as contributions, loan repayments, rollovers, and distributions following established procedures.• Monitor daily data submissions and collaborate with internal teams or clients to address missing or incorrect information.• Organize and maintain electronic records for compliance and audit purposes.• Communicate effectively with internal departments and external employers to resolve data-related issues.• Support special projects, including cleanup efforts, as required.• Ensure confidentiality of sensitive information and adhere to all regulatory guidelines related to retirement plan data.
2026-03-03T00:00:00Z