162 Results for Office Services Specialist Jobs in White Plains, NY

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Office Services Associate (Repro) - Part Time

New York, NY
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily document production and office services operations for a client site. This is a Contract position focused on copy, scanning, mail, and intake activities, while also assisting with related front-of-house and workplace support needs as required. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests in a fast-paced, detail-focused environment. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately before production begins. • Complete high-volume reprographics, scanning, mail handling, and document intake tasks in line with established service expectations and site procedures. • Sequence assignments effectively to keep production moving smoothly and ensure materials are processed, finished, and delivered on schedule. • Communicate promptly with clients and leadership regarding priorities, turnaround times, and any issues that could affect deadlines. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating more complex problems when necessary. • Inspect completed work for accuracy and presentation, while helping maintain quality standards across team output. • Replenish paper, toner, and other supplies, and operate equipment responsibly to minimize waste and support efficient service delivery. • Assist with physically moving boxes, files, and production materials as needed, including lifting items up to 50 pounds on a regular basis.
2026-10-28T21:48:42Z

Office Services Associate (Repro)

New York, NY
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily back-office operations for a client site. This is a Contract position focused on document production, mail handling, and related office services in a fast-paced, detail-focused environment. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests with accuracy and discretion. Responsibilities: • Maintain accurate service records and confirm all required job details are complete before starting assignments. • Handle day-to-day reprographics, document intake, scanning, copying, and mailroom activities in line with established service standards. • Sequence and prioritize incoming work to ensure deadlines are met for receipt, production, and delivery. • Communicate proactively with clients and leadership regarding turnaround times, workload changes, or issues affecting completion. • Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary. • Check completed work for quality, accuracy, and presentation, including reviewing output produced by team members when needed. • Replenish paper, toner, and other production materials while using supplies carefully and efficiently. • Follow client-site and company policies, including confidentiality, safety, and workplace expectations.
2026-10-30T15:38:45Z

Senior IT Support Specialist

Mount Vernon, NY
onsite
Temporary to Hire
31.66 - 36.66 USD / Hourly
We are looking for a Senior IT Support Specialist to provide hands-on technical support for end users and office technology in New York. This contract opportunity with permanent potential is ideal for someone who enjoys resolving complex support issues, maintaining reliable workstation performance, and assisting with a wide range of hardware, software, and connectivity needs. The role will support daily operations across desktops, mobile devices, collaboration tools, and core business applications while contributing to broader IT improvement efforts. Responsibilities: • Oversee incoming support requests, prioritize open incidents, and drive issues through to completion within expected service levels. • Set up, maintain, and troubleshoot desktops, laptops, monitors, mobile devices, and other end-user equipment to ensure dependable day-to-day performance. • Provide assistance with collaboration platforms, communication tools, and workplace technology used across the organization. • Diagnose and resolve problems affecting essential business applications and internal technology systems. • Contribute to device rollouts, workstation deployments, hardware refreshes, and other IT-led implementation projects. • Maintain accurate records for technology assets, equipment assignments, and support documentation. • Investigate network and connectivity problems involving local infrastructure, wireless access, and related hardware components. • Support the installation, replacement, and upgrade of network equipment and assist with cabling or physical connectivity tasks as needed. • Work with outside technology vendors to coordinate issue resolution, infrastructure support, and hardware-related project activity.
2026-10-12T20:08:44Z

Office Services Associate-Repro

New York, NY
onsite
Temporary / Contract
20.66 - 21.75 USD / Hourly
We are looking for an Office Services Associate-Repro to support daily document production and office operations in New York, New York. This is a Contract position with a primary focus on reprographics, while also assisting with mail handling, internal deliveries, and general workplace support. The ideal candidate brings a service-minded approach, adapts quickly in a busy environment, and maintains quality while managing multiple requests. This role is well suited to someone who is dependable, collaborative, and comfortable supporting several office services functions as business needs evolve. Responsibilities: • Manage daily copy, print, scan, and finishing requests with accuracy and attention to turnaround expectations. • Provide reprographics support for high-volume document production while maintaining consistent quality standards. • Sort, distribute, and process incoming and outgoing mail to help keep office communications moving efficiently. • Deliver documents, packages, and office materials to departments and conference areas throughout the workplace. • Assist hospitality and facilities teams with meeting room readiness and other operational needs during busy periods. • Respond to office service requests promptly and professionally, ensuring a positive experience for internal clients. • Learn and apply multiple office support processes during onboarding and ongoing training to expand coverage across service areas. • Help maintain organized service areas, equipment readiness, and supply levels to support uninterrupted daily operations.
2026-11-03T15:33:47Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-11-04T18:18:44Z

IT Support Specialist

New York, NY
onsite
Temporary to Hire
35.00 - 55.00 USD / Hourly
We are looking for a dependable IT Support Specialist to provide hands-on technology support for a legal environment in New York, New York. This contract opportunity with potential for a long-term role is ideal for someone who can serve as a primary technical resource, resolve day-to-day user issues, and help maintain secure, reliable systems across the firm. The position offers a blend of end-user support, operational troubleshooting, and participation in technology improvement efforts. Responsibilities: • Provide first-line and escalated technical assistance for employees, addressing issues involving workstations, peripherals, software platforms, and user access. • Diagnose and resolve problems related to hardware performance, cloud-based applications, file management, and basic connectivity across the office. • Act as a central point of contact for technology needs, ensuring support requests are handled promptly and communicated clearly to end users. • Help protect firm systems and information by following established cybersecurity, data privacy, and database security practices. • Support the upkeep of user accounts, permissions, and device configurations to maintain a secure and efficient technology environment. • Coordinate and contribute to IT projects, including system upgrades, application rollouts, and other technology initiatives that improve business operations. • Document recurring issues, solutions, and support procedures to strengthen service consistency and internal knowledge sharing.
2026-11-02T14:33:42Z

OSA (Reception)

New York, NY
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for an experienced and dependable OSA (Reception) to support daily office services operations for a client site in New York, New York. This is a Contract position that combines front-desk support with copy, scanning, mail, and general back-office coordination in a corporate environment. The ideal candidate brings strong customer service instincts, handles time-sensitive requests with care, and maintains accuracy while working across multiple service areas. Responsibilities: • Manage reception coverage by greeting visitors, answering multi-line phone calls, and directing inquiries with courtesy and efficiency. • Process incoming and outgoing mail, packages, and internal deliveries while maintaining accurate service records and tracking information. • Complete copy, print, scan, and document production requests by reviewing instructions carefully and preparing work according to established service standards. • Confirm that all job requests are properly documented before starting assignments and organize tasks based on urgency and committed turnaround times. • Monitor workflow throughout the day, communicate promptly about changing priorities or deadlines, and escalate issues when additional support is needed. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly. • Check finished work for quality, accuracy, and completeness, and contribute to maintaining high service standards across the team. • Handle confidential materials with discretion and follow both company and client-site procedures for security, safety, and appropriate conduct. • Support additional office services needs such as intake, hospitality, facilities coordination, or audio/visual assistance as business demands require.
2026-11-04T19:18:46Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T15:13:42Z

SAP Materials Management (MM) Solution Specialist

Melville, NY
onsite
Temporary / Contract
71.25 - 82.50 USD / Hourly
We are looking for an experienced SAP Materials Management (MM) Solution Specialist to support manufacturing-focused ERP initiatives in Brooklyn, New York. This is a Contract position for a consultant who can align SAP MM capabilities with purchasing, inventory, and supplier processes while partnering with cross-functional stakeholders. The ideal candidate brings strong functional expertise in SAP MM within modern SAP environments and can contribute effectively in fast-moving project settings. Responsibilities: • Lead configuration, support, and optimization activities within SAP Materials Management to improve procurement and inventory operations. • Partner with business and technical teams to translate supply chain needs into practical SAP MM solutions for a manufacturing environment. • Guide implementation efforts across SAP MM workstreams, ensuring deliverables meet project timelines and business objectives. • Analyze purchasing, material planning, stock management, and vendor-related processes to identify opportunities for process improvement. • Support solution design, testing, issue resolution, and user adoption activities throughout the project lifecycle. • Work within Agile delivery frameworks and SAP Activate-based approaches to help drive efficient execution and stakeholder alignment. • Collaborate with multiple internal and external stakeholders in a dynamic environment, providing clear updates and recommendations. • Contribute expertise related to SAP Fiori applications, master data considerations, and reporting or embedded analytics where applicable.
2026-10-20T19:18:43Z

Receptionist

New York, NY
remote
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations. This is a Contract position suited for someone who can work independently, communicate confidently in a largely virtual reporting structure, and deliver a high-touch experience for visitors and executive stakeholders. The ideal candidate brings prior reception experience, strong organizational skills, and the ability to manage meeting support, guest services, and administrative tasks with attention to detail. Responsibilities:• Welcome guests and staff courteously, ensuring a smooth and positive front desk experience throughout the day.• Coordinate meeting room readiness by arranging seating, confirming room setup details, and supporting catering deliveries for scheduled events.• Provide attentive service to executive-level employees and visitors, maintaining a detail-oriented and client-focused presence at all times.• Manage incoming calls, messages, and general inquiries, directing requests to the appropriate contacts in a timely manner.• Handle day-to-day administrative support such as filing, document preparation, data entry, copying, and other clerical tasks as needed.• Maintain reception and common areas in an orderly condition while helping ensure office access and visitor procedures are followed appropriately.• Work effectively with limited on-site supervision, using sound judgment to prioritize tasks and keep operations running smoothly.• Support office logistics including mail, courier coordination, and other front office service requests as they arise.
2026-10-29T20:48:44Z

Reconciliation Specialist

Warren, NJ
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for a Reconciliation Specialist to support financial accuracy and control activities in Somerset County, New Jersey. This Long-term Contract position will serve as a key resource for maintaining reliable cash, receivable, and ledger balances while helping strengthen reconciliation practices across billing and collections operations. The role works closely with finance and operational partners to address complex variances, improve reporting quality, and promote consistent control execution. Responsibilities:• Direct reconciliation work across multiple account categories on a daily, monthly, and as-needed basis to maintain accurate financial records.• Examine cash postings, account activity, supporting schedules, and aging details to confirm completeness and resolve exceptions promptly.• Investigate difficult breaks and unreconciled items, determine underlying causes, and coordinate corrective action with cross-functional teams.• Monitor control performance and reconciliation trends, raising material financial risks or unresolved issues to leadership when appropriate.• Maintain and refine reconciliation procedures, documentation standards, and governance practices to support consistent execution.• Partner with Finance, Treasury, Accounting, and Service Operations teams to address variances that affect cash integrity and financial reporting.• Support audit and regulatory readiness by preparing documentation, responding to review requests, and assisting with remediation of identified issues.• Provide day-to-day guidance to offshore reconciliation support teams, review quality of output, and address recurring errors through feedback and training.• Identify opportunities to streamline reconciliation workflows, enhance control effectiveness, and support automation or process standardization initiatives.
2026-10-30T17:33:45Z

Administrative Assistant

Farmingdale, NY
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests. • Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner. • Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail. • Prepare, organize, and distribute documents, correspondence, and other office materials as needed. • Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
2026-10-30T13:34:05Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization in Bronx, New York. This Contract position is ideal for someone who enjoys keeping administrative tasks organized, assisting internal staff with service-related needs, and ensuring information is maintained accurately. The role follows a standard 8:00 AM to 5:00 PM schedule and offers an opportunity to contribute to a busy office environment through strong coordination and attention to detail. Responsibilities: • Provide responsive administrative support to team members and help address day-to-day service requests across the office. • Maintain accurate records by entering, reviewing, and updating information in company databases and tracking systems. • Coordinate incoming and outgoing mail, deliveries, and packages to help keep office operations running smoothly. • Assist with general office projects and routine clerical tasks as assigned to support departmental needs. • Organize documents, correspondence, and administrative materials so they are easy to access and properly filed. • Communicate professionally with internal staff to resolve questions and support efficient workflow throughout the office.
2026-10-26T12:58:42Z

Administrative Assistant

Montclair, NJ
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued. Responsibilities:• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.• Welcome visitors and provide reception support while maintaining an orderly office environment.• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.• Enter, update, and maintain information in office records and databases with a high level of accuracy.• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.• Assist with document management tasks to ensure files are complete, accessible, and properly organized.• Support staff with day-to-day office coordination and other clerical needs as priorities shift.
2026-10-26T19:58:48Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a company specializing in access control and video security solutions. This Long-term Contract position is ideal for someone who enjoys helping customers, coordinating service needs, and keeping administrative processes accurate and organized. The role combines front-office support, order coordination, billing assistance, and scheduling tasks to help ensure smooth service delivery and a positive client experience. Responsibilities:• Respond to incoming calls and emails, identify customer concerns, and direct each request to the appropriate next step.• Enter and manage client orders with accuracy, ensuring account details, access card requests, and related information are properly recorded.• Provide administrative support for billing activities by preparing and sharing the information needed for invoicing.• Coordinate service requests and assist with scheduling appointments to support installation, maintenance, and repair activities.• Maintain organized office records, customer files, and service documentation for easy tracking and follow-up.• Oversee recurring maintenance calendars and anniversary-based scheduling to help ensure timely service planning.• Perform general clerical duties such as updating data, handling correspondence, and supporting day-to-day office workflow.
2026-11-04T20:18:44Z

Administrative Coordinator

New York, NY
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily operations for a home health environment in New York, New York. This Contract position requires someone who can manage incoming communication, coordinate schedules, and keep administrative activities running smoothly. The ideal candidate is detail-oriented, responsive, and comfortable balancing patient-facing support with general office coordination. Responsibilities: • Handle incoming phone calls professionally, provide timely assistance, and route inquiries to the appropriate team members. • Maintain calendars for staff and leadership, ensuring appointments, meetings, and service-related schedules are updated accurately. • Coordinate scheduling activities to support efficient daily operations within a home health setting. • Prepare, organize, and maintain administrative records, documents, and correspondence with a high level of accuracy. • Support office workflows by tracking tasks, following up on action items, and helping teams stay aligned on priorities. • Assist with general administrative functions such as data entry, filing, and communication support across departments.
2026-10-30T17:38:44Z

Office Coordinator

Danbury, CT
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for an organized Office Coordinator to support daily administrative operations for a growing manufacturing company in Danbury, Connecticut. Responsibilities:<ul><li>Answer telephone and route calls or take messages.</li><li>Provide support services for production and marketing departments</li><li>Type quotations and correspondence, mail catalogs and samples to customers and representatives.</li><li>Prepare shipping papers for domestic and international customers, including SED documents, security endorsements, Bills of Lading, waybills, Certificates of Conformance, packing slips and labels.</li><li>Receive, copy, log and distribute purchase orders and quotations, and initiate routing of orders for contract review.</li><li>Enter orders into computer system and into excel spreadsheets. </li><li>Acknowledge new and amended purchase orders to customers.</li><li>Prepare paperwork for invoicing, including calculation of shipping charges. </li><li>Set up and file new customer files, and generate appropriate labels for shipping</li><li>Prepare inventory reports. </li><li>Follow company policy, processes and procedures as identified in the Quality Management System. </li><li>Other administrative duties as assigned. </li></ul>
2026-10-28T20:03:43Z

Payroll Specialist

Stamford, CT
remote
Temporary / Contract
28.00 - 40.00 USD / Hourly
Job SummaryWe are hiring a Payroll Specialist to support payroll processing, employee record maintenance, and payroll-related compliance activities. This role is responsible for helping ensure timely and accurate payroll while responding to employee inquiries and supporting reporting needs. The ideal candidate is detail-oriented, discreet, and able to manage confidential information professionally.Key Responsibilities<ul><li>Process payroll and review payroll data for accuracy</li><li>Maintain employee payroll records and updates</li><li>Assist with timekeeping review and payroll adjustments</li><li>Respond to employee questions related to payroll</li><li>Support payroll reconciliations and reporting</li><li>Help ensure compliance with internal policies and payroll procedures</li><li>Coordinate with internal teams on payroll-related matters</li><li>Assist with audits and year-end payroll activities</li></ul>
2026-10-23T13:53:44Z

Supply Chain Project Management Specialist

Bohemia, NY
onsite
Temporary / Contract
40.00 - 42.00 USD / Hourly
Position OverviewOur client is seeking a Supply Chain Project Management Specialist to support the Supply Chain Lighting Leader in executing strategic initiatives and special projects within Lighting Operations.This individual will work closely with cross-functional teams to support project execution, improve supply chain efficiency, drive innovation, and enhance supplier performance in alignment with organizational goals.Key Responsibilities<ul><li>Assist the Supply Chain Lighting Leader with planning, coordinating, and executing special projects and strategic initiatives.</li><li>Develop project plans, schedules, and milestones to ensure timely completion of key objectives.</li><li>Collaborate with Engineering, Procurement, Manufacturing, and Quality teams to address project and program requirements within Lighting Operations.</li><li>Monitor and track project progress, identify potential risks, and coordinate issue resolution to maintain project timelines.</li><li>Support supplier engagement activities, including supplier performance monitoring and relationship management.</li><li>Prepare reports, presentations, and project updates for stakeholders and senior leadership.</li><li>Identify supply chain process improvement opportunities and recommend actionable solutions.</li></ul>
2026-11-05T17:14:08Z

Human Resources (HR) Specialist

New York, NY
onsite
Temporary / Contract
47.50 - 55.00 USD / Hourly
We are looking for a Contract Human Resources (HR) Specialist to support immigration, mobility, and employee authorization programs in New York, New York. This role will oversee case coordination, relocation activity, and compliance tracking while serving as a key resource for employees and internal stakeholders. The ideal candidate will bring strong knowledge of employment-based immigration processes, careful records management, and the ability to improve program operations through clear communication and organized execution. Responsibilities: • Oversee employment-based immigration matters by working with outside counsel, tracking case activity, and helping employees maintain valid work authorization. • Guide employees and business partners through visa procedures, required documents, filing timelines, and potential compliance considerations. • Maintain accurate immigration records in HR systems, including visa classifications, case updates, expiration deadlines, and re-verification requirements. • Proactively track upcoming work authorization deadlines and coordinate extensions, amendments, and related filings with employees, internal teams, and legal partners. • Administer annual visa programs such as the H-1B cap process, including candidate review, approval coordination, employee communication, and submission support. • Coordinate J-1 intern program activities and ensure required documentation and evaluation milestones are completed on schedule. • Manage relocation support for new hires and internal transfers across the Americas, partnering with vendors and internal teams to deliver a consistent employee experience. • Prepare mobility cost estimates, address policy-related questions, and help resolve escalated relocation issues while coordinating with Payroll, Tax, Finance, Benefits, and Recruiting. • Analyze immigration and mobility program data, conduct audits for accuracy, and create process documentation and knowledge resources to strengthen operations. • Monitor vendor performance, stay current on regulatory changes, and recommend process improvements that simplify and scale immigration and relocation programs.
2026-10-27T16:04:23Z

Administrative Assistant

Port Washington, NY
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience. Responsibilities: • Welcome on-site interview guests and lead informative facility tours for prospective candidates. • Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations. • Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools. • Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner. • Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities. • Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation. • Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits. • Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail. • Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions. • Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
2026-10-21T19:14:07Z

Billing Specialist II (Contractor)

New York, NY
onsite
Temporary / Contract
26.00 - 27.81 USD / Hourly
We are looking for a Billing Specialist II to support billing, collections, and accounts receivable operations for a Contract position based in New York, New York. In this role, you will help keep invoicing and payment activity accurate, timely, and well documented while partnering with internal teams and external customers. This opportunity is well suited for someone who enjoys organized financial work, clear communication, and contributing to reliable day-to-day finance operations. Responsibilities: • Review customer account information and assist with credit-related checks to support informed billing and collection decisions. • Communicate with customers regarding past-due balances, track follow-up activity, and maintain clear records of collection efforts. • Update vendor and customer account details to help ensure financial records remain accurate and complete. • Support account reconciliation tasks by researching discrepancies and assisting with resolution of open billing and payment items. • Prepare routine reports related to receivables, aging, cash flow activity, and other operational finance metrics. • Partner with internal departments and external contacts to help process transactions correctly and meet service expectations. • Gather and organize data for working capital monitoring, including open items and account status updates. • Contribute to process documentation, basic financial analysis, and ongoing improvements within billing and collections operations. • Work toward departmental performance goals while maintaining a customer-focused approach in daily interactions.
2026-10-23T15:38:43Z

Customer Experience & Onboarding Specialist

Tarrytown, NY
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for a customer-focused, detail-oriented individual to guide new and existing clients through a smooth onboarding and support experience in Tarrytown, New York. This role plays an important part in helping customers gain value from available products, tools, and resources while building strong long-term relationships. The ideal candidate brings strong organization, clear communication, and the ability to coordinate with multiple teams to keep accounts moving forward successfully. Responsibilities: • Lead the client journey from initial setup through ongoing engagement, helping customers build confidence and achieve successful adoption. • Organize onboarding activities such as introductory outreach, training coordination, account preparation, access setup, and communication with internal partners. • Deliver guidance on product usage, practical strategies, and available business and marketing resources that support customer success. • Maintain regular contact with customers to assess goals, monitor satisfaction, identify challenges, and recommend improvements where needed. • Recognize opportunities to expand account value, encourage referrals, and connect customers with the appropriate internal teams for next steps. • Keep customer information, onboarding progress, communication history, and account updates accurately documented in company systems. • Assist clients in navigating digital resources, educational content, support materials, and branded assets available to them. • Contribute to the development and upkeep of onboarding documents, training content, and customer-facing communication materials. • Gather client feedback and share insights with internal stakeholders to support service enhancements and a stronger overall customer experience. • Partner with cross-functional teams to route questions efficiently and help ensure timely resolution of customer needs.
2026-10-07T19:48:43Z

Administrative Assistant

Woodbury, NY
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
Administrative Assistant, Woodbury, Long Island, NY Anna Parson at Robert Half is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented Administrative Assistant to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.As the Administrative Assistant, you will: <ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!
2026-10-23T23:28:42Z

Billing Specialist

Stamford, CT
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Job SummaryWe are seeking a Billing Specialist to support billing operations, invoice preparation, and account review. This role will help ensure accurate and timely invoicing, resolve billing discrepancies, and maintain strong communication with internal teams and customers. The ideal candidate is organized, detail-oriented, and comfortable handling high-volume transactional work.Key Responsibilities<ul><li>Prepare and issue customer invoices</li><li>Review billing data for accuracy and completeness</li><li>Research and resolve billing discrepancies and customer questions</li><li>Maintain billing records and supporting documentation</li><li>Coordinate with internal departments to ensure accurate invoicing</li><li>Reconcile billing activity and assist with reporting</li><li>Support month-end billing close processes</li><li>Identify opportunities to improve billing procedures and accuracy</li></ul>
2026-10-23T13:53:44Z

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162 results for Office Services Specialist in White Plains, NY