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9 results for Medical Front Desk Coordinator in White Plains, NY

Front Desk Coordinator

Manhasset, NY
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations in New York. This long-term contract opportunity is ideal for someone who enjoys creating a strong first impression, managing front desk activity, and assisting with a range of administrative tasks. The role requires strong communication skills, attention to detail, and the ability to keep shared spaces organized and welcoming. Responsibilities: • Welcome visitors, answer incoming inquiries, and guide guests to the appropriate staff or meeting area. • Receive, sort, and distribute incoming mail and coordinate outgoing shipments as needed. • Prepare conference rooms before meetings by arranging refreshments, snacks, and other requested materials. • Monitor shared meeting spaces and the reception area to ensure they remain tidy, stocked, and well maintained throughout the day. • Coordinate food orders for meetings or office needs when requested. • Maintain office and supply storage areas, track inventory levels, and place replenishment orders as needed. • Support administrative workflow through light filing, record upkeep, and accurate data entry. • Create and manage shipping labels and assist with courier or package deliveries. • Use Microsoft Office tools to complete clerical tasks and support day-to-day office coordination.
2026-04-28T00:00:00Z

Medical Receptionist

Hamden, CT
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
Are you an organized, reliable detail oriented with healthcare front office experience? Join our team as a Medical Receptionist, supporting five locations and contributing to exceptional patient care and service. We are seeking at least two candidates who have proven stability in prior roles and a strong commitment to delivering a positive patient experience. Key Responsibilities: Welcome and assist patients and visitors at the front desk, ensuring a detail oriented and friendly atmosphere. Manage appointment scheduling for medical procedures and efficiently coordinate patient flow. Process prior authorizations for medical procedures. Utilize EPIC or other EMR systems for patient scheduling and records management. Collaborate with clinical and administrative staff to ensure timely and accurate service. Required Skills and Experience: Prior experience with EPIC (preferred), or other EMR systems. Previous employment in a healthcare setting. Experience processing prior authorizations. Proven ability to handle scheduling for medical procedures efficiently. Soft Skills and detail oriented Attributes: Reliability: Consistently punctual and dependable; must demonstrate low absenteeism and minimal personal cell phone use during work hours. Courteous & Personable: Maintain a welcoming and detail oriented demeanor with patients and colleagues. Responsible & Patient-centric: Ability to stay organized, multitask, and prioritize patient needs. Locations: Multiple—must be available and willing to travel as needed between local offices. Why Join Us? Make an impact daily by being a key part of the patient experience. Leverage your healthcare and EMR skills in a reputable, team-oriented practice environment. Competitive compensation and opportunities for growth. Ready to build your healthcare career? Apply today if you have the experience and dedication needed to keep our practice running smoothly and are committed to excellence in patient care.
2026-04-21T00:00:00Z

Office Coordinator

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Coordinator to provide day-to-day administrative and workplace support for a busy office. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment, balancing front-desk interaction with behind-the-scenes coordination, and helping teams stay productive. The role requires a detail-focused, service-minded individual who can work on-site part time and adapt to changing office needs over the course of the assignment. Responsibilities:• Welcome guests and employees, respond to visitor needs, and assist with office access, identification, and security-related coordination.• Track inventory levels and replenish workplace, kitchen, and breakroom items to keep the office stocked and operating smoothly.• Refresh shared kitchen areas each day by maintaining beverage, snack, and water supplies.• Arrange service requests and follow up on facility issues, repairs, and general office upkeep with building contacts.• Support the planning and setup of team gatherings, catered lunches, and client-facing meetings.• Keep conference rooms, reception, and other common areas neat, functional, and ready for daily use or special events.• Restore office spaces after meetings or events by handling light organization and resetting shared areas.• Manage the office calendar and help coordinate schedules for shared spaces and workplace activities.• Partner with property management on drills, required building communications, and other site-related logistics.• Provide administrative assistance to senior leaders, including meeting coordination, travel support, and meal arrangements when needed.
2026-04-27T00:00:00Z

Client Scheduling Coordinator

Basking Ridge, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator to join our team in Bridgewater, New Jersey. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-04-27T00:00:00Z

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk and administrative operations for a busy office in Morris County, New Jersey. This contract position is ideal for someone who is organized, attentive to detail, and comfortable managing a high volume of calls, mail, and coordination tasks across multiple departments. The role also provides administrative support through scheduling, supply management, document handling, and assistance with recurring office projects. Responsibilities:• Serve as the first point of contact for visitors and incoming calls, routing inquiries accurately across a multi-line phone system with numerous extensions.• Coordinate front office communications by announcing callers, transferring calls efficiently, and maintaining a positive experience for internal and external contacts.• Manage shared calendars in Outlook and work closely with administrative team members to support scheduling and office coordination needs.• Arrange catering and assist with meeting support when requested for office events or departmental gatherings.• Order, organize, and replenish office, kitchen, and pantry supplies for the New Jersey office and additional properties supported by the team.• Receive, sort, log, and distribute mail, overnight packages, and interoffice shipments while ensuring materials reach the correct departments and external office locations.• Scan, print, file, and organize utility invoices by property and service type, then provide documentation and tracking details to accounting, property management, and external vendors.• Maintain Excel tracking files by entering invoice and budget information, comparing historical records for discrepancies, and preparing data for reporting and analysis.• Support administrative and operational projects such as preparing file labels, filing payment documentation, assisting with contracts and bid comparisons, entering purchase order or risk management data, and completing short-term assignments for multiple departments.
2026-04-28T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front office operations. This contract position is ideal for someone who enjoys creating a welcoming workplace, coordinating guest services, and keeping the office organized and running efficiently. The person in this role will serve as a key point of contact for visitors, employees, and vendors while helping maintain a welcoming and well-prepared office environment. Responsibilities: • Maintain the appearance and readiness of the office by performing routine walkthroughs and ensuring shared spaces such as the kitchen and common areas remain neat and presentable. • Oversee the shared office inbox, respond to general questions, and process visitor-related requests in a timely manner. • Coordinate visitor check-ins by entering guest information into the building security platform and facilitating smooth arrival procedures. • Support secure entry to the workplace by managing access for employees and visitors, including badge distribution and new access card requests. • Assist with onsite meetings and office events by arranging supplies, preparing spaces, and confirming catering deliveries are received and set up properly. • Monitor inventory levels for office materials, place supply orders as needed, and keep accurate records of related expenses. • Receive incoming mail and packages, organize deliveries, and distribute items to the appropriate individuals or teams. • Report workplace issues promptly by submitting maintenance requests and following up when necessary. • Help create a positive office experience by providing courteous assistance to guests, employees, and service providers throughout the day.
2026-04-27T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented and Bilingual Receptionist fluent in both Spanish and English. This role is to support daily front-desk and phone operations for a contract position based in Lower Manhattan. Responsibilities:• Manage a busy multi-line phone system, responding to incoming calls in Spanish and English with courtesy and professionalism.• Connect callers with the appropriate teams or staff members while ensuring messages are relayed clearly and promptly.• Respond to general questions by providing accurate information and directing inquiries to the appropriate resources when needed.• Record detailed messages and maintain clear communication so follow-up can occur without delay.• Complete basic clerical support tasks such as light data entry and other routine office assistance as assigned.• Help create a welcoming and organized first point of contact for external callers and internal stakeholders.
2026-04-28T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 22.55 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in New York, NY. This contract position offers an opportunity to provide excellent front desk support and facilities assistance, ensuring smooth day-to-day operations. The ideal candidate will excel in customer service and administrative tasks, contributing to an organized and welcoming workplace environment. Responsibilities:• Welcome visitors, clients, and applicants, ensuring a positive first impression while following security protocols.• Manage meeting and conference room arrangements, including setup, catering orders, and technological equipment preparation.• Handle clerical tasks such as distributing office packages and maintaining inventory of supplies.• Coordinate incoming and outgoing mail, packages, and freight, arranging messenger services as necessary.• Provide guest hospitality services, including transportation arrangements, ticket bookings, and reservations.• Maintain a clean and organized reception area and public spaces, ensuring furniture is properly positioned.• Report and document any issues with furniture, fixtures, or equipment to the facilities or property management team.• Assist in planning and setting up employee engagement events and activities as directed.• Follow established procedures to complete tasks efficiently, with limited discretion under supervision.• Perform other administrative duties as assigned by the supervisor.
2026-04-21T00:00:00Z

Reception and Administrative Assistant

Woodside, NY
onsite
Permanent / Full Time
40000 - 55000 USD / Yearly
We are looking for a detail-oriented Reception and Administrative Assistant to join our client's team in Woodside, New York. In this role, you will be the first point of contact for visitors and provide essential administrative support to ensure the smooth operation of daily activities. This is an excellent opportunity for someone with strong organizational skills and an attentive demeanor to contribute to a dynamic work environment. Responsibilities:• Serve as the primary point of contact for visitors and clients, ensuring a welcoming and attentive reception experience.• Manage incoming calls and correspondence, directing them to the appropriate team members.• Organize and coordinate schedules, meetings, and appointments to maintain efficient office operations.• Handle mail distribution and assist with the preparation of outgoing correspondence.• Support office maintenance by monitoring supplies and coordinating with vendors as needed.• Maintain accurate and up-to-date records, files, and documentation.• Assist in preparing reports, presentations, and other administrative materials.• Collaborate with team members to ensure effective communication and workflow.• Perform general office tasks such as photocopying, scanning, and filing.• Provide additional administrative support as requested by management. If this person is you, please apply to victoria.iacoviello@roberthalf
2026-04-16T00:00:00Z