31 results for Front Desk Assistant in White Plains, NY

Receptionist

Port Jefferson Station, NY
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a dedicated Receptionist to join our healthcare team in Port Jefferson Station, New York. In this active and dynamic office environment, you will play a vital role in supporting children with specialized needs. This is a long-term contract position, offering an opportunity to make a meaningful impact while utilizing your administrative and communication skills. Responsibilities: • Serve as the first point of contact by welcoming visitors and answering inquiries both in-person and over the phone. • Manage multi-line phone systems, including handling inbound calls and routing them appropriately. • Provide accurate translations and communication support in Spanish when necessary. • Maintain an organized reception area and ensure all administrative tasks are completed efficiently. • Support office operations by scheduling appointments and managing calendars. • Assist with general administrative duties, including data entry and document preparation. • Foster a welcoming and detail-oriented environment for clients, staff, and visitors. • Collaborate with team members to ensure smooth daily operations in a lively and fast-paced setting. • Uphold confidentiality and maintain a detail-oriented approach when handling sensitive information. • Address and resolve any immediate issues or concerns raised by clients or visitors.
2026-04-01T00:00:00Z

Receptionist

Midland Park, NJ
onsite
Contract / Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Receptionist to join our team in Midland Park, New Jersey. This is a Contract to permanent position, offering the opportunity to grow within the organization while delivering exceptional administrative support. The ideal candidate will excel at multitasking and maintaining a detail oriented demeanor in a fast-paced environment. Responsibilities: • Provide excellent customer service by answering inbound calls and addressing inquiries promptly. • Manage filing systems to ensure accurate organization and easy retrieval of documents. • Coordinate scheduling and appointments to optimize efficiency. • Perform accurate and timely data entry to maintain records and databases. • Assist with administrative tasks to support overall office operations. • Ensure the reception area is well-maintained and welcoming for visitors. • Communicate effectively with team members to facilitate smooth workflow. • Handle incoming and outgoing correspondence in a detail oriented manner.
2026-04-02T00:00:00Z

Receptionist

Greenvale, NY
onsite
Temporary
22 - 23 USD / Hourly
We are looking for a dedicated and detail-oriented Receptionist to join our team! This position offers an excellent opportunity to contribute to the smooth operation of our office environment. The ideal candidate will ensure a welcoming atmosphere for guests and provide essential administrative support to maintain efficiency. Responsibilities:• Welcome and assist visitors, ensuring they are directed to the appropriate personnel or location.• Manage incoming and outgoing mail, including sorting and distribution.• Prepare meeting rooms by arranging refreshments and ensuring cleanliness.• Maintain the front desk and reception area to uphold a detail-oriented appearance.
2026-04-02T00:00:00Z

Office Assistant

Bronx, NY
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Bilingual Spanish Office Assistant to join our team on a contract basis in Bronx, New York. In this role, you will provide essential administrative support, ensuring smooth daily operations and excellent service to residents. This position requires bilingual proficiency in Spanish and a strong ability to handle clerical tasks efficiently. Responsibilities:• Answer incoming calls professionally and assist residents with inquiries.• Manage filing systems and maintain organized records of documents.• Collect rental payments and obtain signatures on necessary paperwork.• Perform routine clerical tasks such as copying, scanning, and organizing files.• Utilize Microsoft Office software to complete administrative tasks.• Assist in coordinating office activities to ensure efficient workflow.• Provide bilingual support by communicating effectively in both Spanish and English.• Greet visitors and maintain a welcoming office environment.• Ensure all paperwork is accurately processed and submitted in a timely manner.• Support team members with additional administrative tasks as needed.
2026-04-01T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary
19 - 20 USD / Hourly
** This position is 2 days a week/ 4 hours a day for a total of 8 hours/weekWe are looking for a dedicated and organized Office Assistant to join our team in New York, NY. This long-term contract position offers the opportunity to play a vital role in maintaining an efficient and well-stocked office environment. The ideal candidate will thrive in a dynamic setting and be committed to ensuring smooth day-to-day operations. Revised Job Duties<ul><li>Primary responsibilities: pantry management (including daily set-up such as making coffee), receiving and stocking deliveries, and processing mail.</li></ul>
2026-04-01T00:00:00Z

Office Assistant

Newark, NJ
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team in Newark, New Jersey. In this long-term contract role, you will play a key part in managing essential office operations such as shipping, purchasing, receiving, and order processing, while also providing general clerical support. This is a great opportunity to grow your skills in a dynamic manufacturing environment. Responsibilities: • Manage shipping, purchasing, receiving, and order entry processes to ensure seamless operations. • Review and process contracts and orders with accuracy and attention to detail. • Handle data entry tasks and maintain accurate records within the company's CRM system. • Print labels and prepare documentation for shipments and inventory tracking. • Process claims for lost or damaged packages with the appropriate carriers. • Generate and review weekly shipping reports to monitor order fulfillment. • Support office functions by ordering supplies and maintaining inventory. • Provide clerical assistance, including answering inbound calls and performing billing functions. • Assist with ad hoc tasks to support the office's overall efficiency.
2026-03-27T00:00:00Z

Medical Receptionist

Brooklyn, NY
onsite
Permanent
38000 - 40000 USD / Yearly
We are looking for a dedicated Medical Receptionist to join our team in Brooklyn, New York. This role requires excellent customer service skills and the ability to handle benefits administration with accuracy and attention to detail. As the first point of contact for patients, you will play a vital role in creating a welcoming environment and ensuring administrative tasks are managed efficiently. Responsibilities: • Serve as the primary point of contact for patients, greeting them warmly and addressing inquiries. • Manage benefits administration tasks, including coordination and communication with patients regarding their coverage. • Facilitate COBRA administration and ensure compliance with relevant policies. • Handle leave of absence requests and maintain accurate records. • Assist with compensation and benefits-related matters, ensuring all documentation is completed properly. • Maintain patient confidentiality and adhere to healthcare regulations. • Coordinate schedules and appointments, ensuring seamless operations. • Provide support for half-day operations on Fridays while maintaining quality service. • Collaborate with team members to enhance client-facing experiences and address concerns effectively. • Ensure the reception area remains organized and detail oriented at all times.
2026-03-20T00:00:00Z

Medical Receptionist

Teaneck, NJ
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a skilled Medical Receptionist to join our healthcare team near Sparta, New Jersey. This position offers the opportunity to work in a fast-paced, detail-oriented environment within the healthcare industry. As part of a long-term contract role, you will play a crucial part in ensuring smooth patient access and front office operations. Responsibilities:• Review weekly denial reports and resolve issues, including submitting retro authorization requests and front-end appeals.• Follow established workflows and promptly escalate any issues to the Supervisor.• Ensure strict adherence to confidentiality standards as well as state, federal, and organizational guidelines concerning patient records.• Successfully complete required e-learning courses within the first 90 days of employment.• Assist with patient scheduling and check-in processes to maintain operational efficiency.• Navigate multiple systems effectively while multitasking in a dynamic environment.• Perform receptionist duties, including managing patient inquiries and maintaining a welcoming front office.• Collaborate with healthcare staff to improve efficiencies and uphold quality standards.• Take on additional tasks as assigned to support the team and organizational goals.
2026-03-17T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity for someone who thrives in a dynamic environment and excels at multitasking. Responsibilities: • Manage daily administrative tasks, ensuring the office runs efficiently and effectively. • Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments. • Perform accurate data entry and maintain organized records for easy retrieval. • Assist with receptionist duties, including welcoming visitors and handling front desk operations. • Coordinate and schedule meetings, appointments, and other events as needed. • Prepare and distribute correspondence, reports, and other documents in a timely manner. • Monitor and manage office supplies, placing orders as necessary to maintain inventory. • Support team members with various ad hoc tasks and special projects. • Maintain a clean and organized office environment to promote productivity.
2026-03-27T00:00:00Z

Administrative Assistant

Chappaqua, NY
onsite
Temporary
20 - 22 USD / Hourly
We are seeking a contract Administrative Assistant who can provide essential clerical, organizational, and operational support to ensure smooth day‑to‑day office functioning.
2026-03-25T00:00:00Z

Administrative Assistant

Hamden, CT
onsite
Temporary
19 - 22 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Scan, fax, and handle email communications efficiently</li><li>Perform office duties such as document management and organization</li><li>Facilitate internal communications between departments and team members</li><li>Answer and route phone calls professionally; provide excellent customer service</li></ul><ol><li>Proven administrative experience in an office setting</li><li>Technically savvy – familiarity with Microsoft Office, EHR systems, or similar applications</li><li>Department of Education or government experience is a significant plus</li></ol>Preferred Software Experience:<ul><li>EHR Systems (Electronic Health Records)</li><li>Microsoft Office Suite</li><li>Internal communication tools</li></ul>Required Traits:<ul><li>Strong customer service orientation</li><li>Friendly interpersonal style</li><li>Ability to work in a fast-paced environment and adapt quickly</li></ul>
2026-04-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This is a contract position where you will play a key role in ensuring smooth office operations and providing excellent support to staff and clients. The ideal candidate will possess strong organizational skills and a proactive approach to administrative tasks. Responsibilities: • Deliver exceptional customer service support to both staff and clients, addressing inquiries and resolving issues promptly. • Maintain and update records in the database, ensuring accuracy and completeness. • Assist with office operations, including handling incoming and outgoing mail and packages. • Provide general administrative support for ongoing projects, ensuring deadlines are met. • Collaborate with team members to ensure seamless communication and workflow. • Organize and manage office supplies, ensuring availability for daily operations. • Support the scheduling and coordination of meetings and appointments. • Uphold a detail-oriented and welcoming office environment for staff and visitors.
2026-03-25T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our catering sales team on a short-term contract basis in New York, New York. This role is ideal for someone with a passion for events and hospitality, who is eager to gain insight into the planning and coordination of private events. The position is fully onsite and requires a strong background in administrative support and customer service. Responsibilities: • Provide administrative support to the Private Events Sales department, ensuring smooth operations. • Manage inbound calls and respond promptly to inquiries related to event coordination. • Perform data entry tasks with accuracy and maintain organized records. • Assist the sales team with scheduling, documentation, and other administrative tasks. • Act as the first point of contact for clients, offering attentive and courteous service. • Support event planning activities by coordinating logistics and tracking progress. • Collaborate with team members to ensure seamless communication and workflow. • Handle receptionist duties, including greeting visitors and managing correspondence. • Utilize Microsoft Office Suite for documentation, reporting, and communication purposes.
2026-04-02T00:00:00Z

Administrative Assistant

Valhalla, NY
onsite
Temporary
22 - 25 USD / Hourly
A well-regarded medical practice in Valhalla, NY is seeking an Administrative Assistant on a contract basis. This is a great opportunity to support a healthcare team and impact the quality of patient care through efficient office operations.Key Responsibilities:<ul><li>Provide front desk and office support, including answering phones and greeting patients and visitors.</li><li>Schedule patient appointments and maintain accurate calendars for providers.</li><li>Process new patient intake, verify insurance information, and manage medical records.</li><li>Prepare correspondence, reports, and basic billing documents.</li><li>Assist with filing, data entry, and maintaining confidential records.</li><li>Coordinate communication between patients, providers, and staff.</li><li>Help with additional administrative tasks and projects as needed.</li></ul>
2026-04-02T00:00:00Z

Administrative Assistant

Woodside, NY
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations. Responsibilities: • Manage daily administrative tasks to ensure smooth office operations. • Answer incoming phone calls professionally and direct them to the appropriate departments. • Perform accurate data entry and maintain organized records. • Handle receptionist duties, including welcoming visitors and managing inquiries. • Provide support to team members with scheduling, correspondence, and document preparation. • Coordinate office supplies and ensure all materials are adequately stocked. • Assist with filing, scanning, and other clerical tasks as needed. • Collaborate with team members to ensure efficient workflow and task completion.
2026-04-02T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations and enhance organizational efficiency. This long-term contract position requires a proactive individual with excellent organizational and communication skills. The ideal candidate will play a key role in ensuring seamless administrative processes and contributing to the success of the team. Responsibilities:• Maintain a clean and organized office space, ensuring supplies and equipment are well-stocked and operational.• Coordinate schedules, appointments, and travel arrangements while resolving potential conflicts efficiently.• Facilitate clear communication within the team by managing correspondence and disseminating information promptly.• Accurately input and update data in databases, ensuring documentation is complete and up-to-date.• Prepare reports, presentations, and other materials to support organizational needs.• Assist in planning and organizing meetings, including preparing agendas and distributing relevant materials.• Attend meetings to take detailed minutes and share comprehensive summaries with stakeholders.• Act as the primary point of contact for facility-related tasks and liaise with vendors or service providers as needed.• Support additional administrative tasks to streamline office operations and improve productivity.
2026-04-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office. Responsibilities: • Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols. • Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment. • Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments. • Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets. • Resolve straightforward issues using established procedures while following detailed instructions. • Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision. • Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
2026-03-25T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Contract / Temporary to Hire
20.216 - 23.408 USD / Hourly
We are looking for a highly organized and proactive Administrative Assistant to join our team in Parsippany, New Jersey. This is a Contract to permanent position, offering the opportunity to support various office operations while contributing to the smooth functioning of business activities. The ideal candidate will possess excellent communication skills, technical proficiency, and a detail-oriented approach to managing tasks efficiently. Responsibilities: • Manage office supplies, ensuring inventory is maintained and orders are placed as needed. • Coordinate and execute event logistics, including setup, breakdown, and catering arrangements. • Schedule and prepare for meetings, ensuring all necessary materials and technology are in place. • Assist with office relocation activities, such as organizing, packing, and overseeing the transition. • Utilize Office 365 applications, including PowerPoint, to create and edit high-quality documents. • Conduct surveys using SurveyMonkey and distribute them to the client base. • Design content using Canva and assist with posting on LinkedIn and other social media platforms. • Maintain filing systems, organize calendars, and prioritize tasks to ensure smooth daily operations. • Provide support with answering inbound calls and handling receptionist duties. • Perform accurate data entry and maintain records with attention to detail.
2026-04-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
27 - 32 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide support to a team of Managing Directors in a fast-paced environment. This role involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. Based in New York, New York, this is a contract position offering an excellent opportunity to contribute to organizational success while enhancing your attention to detail. Responsibilities:• Manage 5 Directors complex schedules and calendars, including arranging travel plans and accommodations.• Coordinate and organize meetings, both virtual and in-person, including preparing and distributing materials, booking rooms, and handling logistics such as food orders and attendance lists.• Assist in planning and executing events involving members, ensuring all logistical aspects are addressed.• Prepare and submit expense reports promptly, and oversee vendor invoices and internal payment processes.• Develop and maintain positive and collaborative relationships across departments to facilitate effective cooperation.• Provide administrative support for various projects, ensuring deadlines and objectives are met.• Handle inbound calls and inquiries, delivering excellent communication and customer service.• Utilize tools like Concur for expense management and vendor invoice processing efficiently.• Ensure accuracy and organization in data entry and file management.• Support leadership with ad hoc tasks as needed to maintain operational efficiency.
2026-04-02T00:00:00Z

Administrative Assistant

Poughkeepsie, NY
onsite
Temporary
20 - 21 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant who will also provide essential support to our Human Resources function. This role is ideal for someone who excels in a fast‑paced environment, communicates effectively, and enjoys being a central point of coordination for both administrative operations and employee support.
2026-03-06T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary
20.9 - 24.2 USD / Hourly
Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable professional to support our office operations and contribute to a collaborative, laid-back team culture.Key Responsibilities:<ul><li>Answer and direct phone calls promptly and professionally.</li><li>Organize and schedule appointments.</li><li>Plan meetings, coordinate logistics, and take detailed meeting minutes.</li><li>Write and distribute email, memos, letters, faxes, and forms.</li><li>Assist in preparing regularly scheduled reports.</li><li>Develop and maintain a comprehensive filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies, researching new deals and suppliers as needed.</li><li>Maintain up-to-date contact and vendor lists.</li><li>Provide general support to visitors and office guests.</li><li>Liaise with executive office staff and administrative team to handle requests and queries from senior managers.</li></ul>Top 3 Must-Have Qualifications:<ol><li>Property management experience highly preferred.</li><li>Proven data entry and customer service skills.</li><li>Prior administrative experience in a professional office environment.</li></ol>Software Skills Required:<ul><li>Proficient with Microsoft Office Suite and Outlook.</li></ul>Why Join Us? Administrative assistant roles are in high demand, and joining our team means you’ll have opportunities to contribute meaningfully and grow your career (Source: Q1 2026_The Demand for Skilled Talent.pdf).How to Apply:If you’re interested in joining our team and meet the required qualifications, please submit your application and resume via our careers page or through this posting.We look forward to hearing from you!
2026-03-24T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply. Responsibilities: • Handle incoming calls professionally and direct them to the appropriate departments. • Perform accurate data entry tasks to maintain and update records. • Assist with general office operations, including scheduling and coordinating meetings. • Act as the first point of contact for visitors by greeting and directing them appropriately. • Prepare and organize documents, reports, and correspondence. • Maintain office supplies inventory and place orders when necessary. • Support team members with administrative tasks to ensure deadlines are met. • Coordinate communication between departments to enhance workflow efficiency. • Manage filing systems and ensure all records are properly organized.
2026-04-01T00:00:00Z

Administrative Assistant

Caldwell, NJ
onsite
Permanent
60000 - 65000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities: Administrative Support<ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul>Sales Support<ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-03-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Property Management Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support and customer service to ensure smooth office operations. This position offers an hourly rate of $20 and requires someone who can manage multiple tasks effectively within a dynamic environment. Responsibilities:• Manage Tenant inquiries• Manage maintenance requests• Deliver exceptional customer service support to staff, addressing inquiries and resolving issues promptly.• Maintain and update information in the company database with accuracy and attention to detail.• Assist with office services, including managing mail and packages to ensure efficient handling.• Perform general administrative tasks to support daily operations and team needs.• Collaborate with team members to streamline processes and enhance workflow efficiency.
2026-03-18T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated Mailroom Assistant to join our team in New York, New York. In this contract position, you will play a vital role in ensuring the efficient handling, distribution, and processing of mail. This is an excellent opportunity to contribute to a dynamic work environment while honing your organizational and communication skills. Responsibilities: • Sort and organize incoming mail and packages for distribution to appropriate departments or individuals. • Deliver mail and packages across various locations within the facility in a timely manner. • Process outgoing mail, including preparing and labeling items for shipment. • Maintain accurate records of mail deliveries and shipments for tracking purposes. • Assist in managing supplies and equipment related to mailroom operations. • Ensure compliance with company policies and procedures regarding mail handling. • Respond to inquiries and resolve issues related to mailroom services. • Collaborate with team members to improve mailroom workflows and efficiency. • Safeguard sensitive and confidential information during mail handling.
2026-04-02T00:00:00Z