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3 results for Facilities Coordinatorassistant in White Plains, NY

Facilities Assistant

New York, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Facilities Assistant on an as need basis to provide hands-on office and workplace support for a contract position based in New York, New York. This role is ideal for someone who enjoys a fast-paced, highly active environment and can help keep shared spaces organized, clean, and ready for employees and guests. The position works closely with the Workplace Experience Manager and requires a detail-oriented approach, strong service skills, and the ability to handle physical tasks throughout the day. Responsibilities:• Maintain office readiness by replenishing pantry, kitchen, and refrigerator supplies throughout the day.• Support daily facility operations by removing waste, tidying common areas, and helping keep the workplace clean and presentable.• Assist with event and meeting setup, including preparing conference rooms and restoring spaces after use.• Handle mailroom and general office support tasks to ensure smooth day-to-day operations.• Move deliveries, supplies, and boxes as needed while helping with light loading and unloading activities.• Manage kitchen upkeep by clearing catering items, organizing supplies, and operating dishwashing equipment when required.• Walk the office floor regularly to identify service needs and respond quickly to workplace requests.• Interact effectively with clients, visitors, and employees while representing the workplace team in an experienced manner.
2026-04-30T00:00:00Z

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front-of-house operations for an organization in Stamford, Connecticut. This Long-term Contract position requires an on-site presence three days per week, where you will serve as a key point of contact for visitors, callers, and on-site staff. The ideal candidate brings strong reception experience, excellent communication skills, and a customer-focused approach to creating a welcoming and efficient office environment. Responsibilities:• Welcome guests, employees, and vendors while creating a positive first impression at the front desk.• Manage incoming phone traffic, direct calls to the appropriate contacts, and relay messages accurately and promptly.• Provide concierge-style assistance by answering general questions and helping visitors navigate the office or connect with internal teams.• Oversee front desk activities throughout scheduled workdays and maintain an organized, presentable reception area.• Coordinate visitor check-in procedures and support day-to-day administrative needs tied to front office operations.• Assist with scheduling, basic office support tasks, and communication follow-up to help ensure smooth daily workflow.• Serve as a dependable on-site resource on Tuesday, Wednesday, and Thursday during regular eight-hour shifts
2026-04-30T00:00:00Z

Assistant Property Manager

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an Assistant Property Manager to support day-to-day operations for residential properties in New York, New York. This contract position has the potential to become permanent and is ideal for someone who enjoys balancing resident service, administrative coordination, and property-related documentation in a fast-moving environment. The role works closely with management, residents, board members, and vendors to help keep building operations organized, responsive, and efficient. Responsibilities:• Serve as a primary administrative contact for residents, homeowners, and shareholders, delivering timely and attentive support.• Respond to questions, concerns, and service requests while escalating urgent matters to the appropriate property management lead.• Coordinate resident communications, building notices, and logistics for community meetings and annual events.• Maintain organized records for property operations, including governing documents, leases, financial files, and meeting materials.• Assist with invoice tracking, payment requests, account documentation, and follow-up with vendors on billing-related matters.• Schedule meetings, arrange shared spaces, and support board and management team communications and conference logistics.• Track amenity usage and related records, helping ensure accurate billing and proper documentation for resident services.• Work with board members, contractors, auditors, and internal teams to support smooth property administration and ongoing projects.• Contribute to reporting and administrative processes related to property financial and tax documentation as needed.• Perform additional operational and administrative duties that support the broader property management team.
2026-04-27T00:00:00Z