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13 results for Contract Administrator in White Plains, NY

Contracts Manager

Secaucus, NJ
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for a Contracts Manager to support lease and contract administration activities for a leading retail organization in Secaucus, New Jersey. This Contract position is ideal for someone who is detail oriented and can oversee complex lease records, strengthen operational accuracy, and coordinate effectively with landlords and internal business partners. The role requires a strong command of financial review, documentation control, and team guidance within a fast-paced environment. Responsibilities: • Oversee day-to-day lease and contract administration activities, ensuring documentation is complete, organized, and accurately maintained. • Enter, review, and validate lease agreements, amendments, assignments, terminations, and related records within real estate and financial systems. • Verify rent charges and other occupancy-related expenses against executed agreements to confirm correct billing and payment activity. • Communicate with landlords regarding statements, invoices, and account questions, resolving discrepancies through detailed reconciliation. • Maintain critical lease data such as operating expense adjustments, escalation schedules, security deposits, and other key financial terms. • Review tenant sales reporting on a recurring basis and calculate percentage rent obligations using spreadsheet-based analysis. • Lead process improvements that enhance accuracy, efficiency, and consistency across lease administration workflows. • Coordinate deadlines and priority tasks with accounting and cross-functional teams to ensure timely reporting and issue resolution. • Reconcile accounts, investigate variances, and prepare accurate postings that support reliable financial records. • Provide guidance to staff and contribute to special projects or additional assignments requested by leadership.
2026-09-03T00:00:00Z

Leasing Administrator

Parsippany, NJ
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
Our client is seeking a detail‑oriented Leasing Administrator to support a multi‑community residential portfolio in a fast‑paced, high‑volume environment. This role focuses on application processing, lease administration, renewals, and day‑to‑day support of the onsite leasing team while delivering a positive experience for both prospects and residents. Key responsibilities include:<ul><li>Reviewing and processing rental applications, verifying income and supporting documentation, and identifying inconsistencies.</li><li>Preparing and distributing electronic lease agreements and monthly lease renewals, ensuring accuracy and compliance.</li><li>Coordinating application deadlines, lease execution, and move‑in requirements including utilities, insurance, and required forms.</li><li>Supporting and guiding leasing consultants, assisting with training, workflow coordination, and daily office operations.</li><li>Responding to resident and applicant inquiries and assisting with lease changes such as roommate additions or removals.</li><li>Providing administrative support to property management and maintenance teams as needed.</li></ul>
2026-09-14T00:00:00Z

Property Administrator

Woodbridge, NJ
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for a Property Administrator to support daily property operations and deliver a high standard of service to tenants, vendors, and internal stakeholders. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing administrative activities that keep a property management office running efficiently. The role includes coordinating documentation, processing financial and operational records, and helping maintain compliance with established procedures and policies. Responsibilities: • Coordinate day-to-day administrative support for property management activities, ensuring office operations run smoothly and efficiently. • Serve as a point of contact for tenants, vendors, and visitors by handling inquiries, correspondence, and service-related follow-up in a thorough manner. • Review invoices, prepare supporting documentation, and assist with check processing and purchase order administration. • Maintain organized records for contracts, insurance documents, tenant files, and other property-related materials using accurate filing practices. • Prepare recurring reports, including monthly operational updates and budget-related tracking, to support property leadership. • Support compliance with company procedures and property policies by monitoring documentation and following established administrative controls. • Assist with scheduling meetings, coordinating travel arrangements, and providing logistical support for special events or onsite activities. • Produce and update written communications, forms, and general office documents using Microsoft Office applications with a high degree of accuracy.
2026-09-15T00:00:00Z

Portfolio Administrator

Wantagh, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Portfolio Administrator to support day-to-day accounting operations in Stony Brook, New York. This position focuses on maintaining accurate financial records, processing transactions efficiently, and helping keep billing and payment activities organized. The ideal candidate is comfortable working with accounting software, handling high-volume data entry, and ensuring financial information is recorded with precision. Responsibilities: • Process vendor invoices, verify supporting details, and ensure payments are entered accurately and submitted on schedule. • Record incoming payments, update customer account balances, and help resolve discrepancies related to receivables. • Maintain complete and accurate financial records by entering transaction data into accounting systems and reviewing entries for accuracy. • Use QuickBooks and related tools to track payables, receivables, and routine account activity. • Review billing documents for completeness, follow up on missing information, and support timely invoice processing. • Assist with account reconciliations by comparing system records with supporting documentation and identifying variances. • Prepare routine financial and administrative reports to support accounting operations and internal recordkeeping.
2026-09-01T00:00:00Z

Leasing Agent

Newark, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Leasing Agent to support a real estate development organization in Newark, New Jersey. This Long-term Contract opportunity is ideal for someone who combines strong resident-facing service skills with hands-on leasing experience, particularly within affordable housing environments. The role calls for a tech-savvy individual who can manage inquiries efficiently, communicate clearly across multiple channels, and deliver a positive experience throughout the leasing process. Responsibilities: • Guide prospective residents through the leasing journey, from initial inquiry to application follow-up, while providing timely and attentive service. • Respond to high volumes of phone calls and email messages, resolving questions related to availability, applications, and resident concerns. • Support leasing operations for affordable housing properties by explaining eligibility guidelines and assisting with required documentation. • Use property management and leasing platforms such as Yardi or RentCafe to update records, track prospects, and maintain accurate applicant information. • Navigate multiple browser-based systems at once to research account details, verify information, and complete leasing-related tasks efficiently. • Troubleshoot basic connectivity or access issues that may affect communication with applicants or internal workflow tools. • Maintain organized communication records and status updates to ensure smooth coordination with property teams and applicants. • Deliver a customer-focused experience that builds trust with prospective residents and reflects a high standard of service in every interaction.
2026-09-10T00:00:00Z

Payroll Administrator

Farmingdale, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for a detail-oriented Payroll Administrator to support payroll and related HR operations for a retail organization in New York. This role is ideal for someone with strong payroll processing experience, advanced Excel capabilities, and a solid understanding of benefits and retirement administration. The successful candidate will help maintain accurate employee pay records, support compliance efforts, and contribute to smooth coordination across payroll, accounting, and HR activities. Responsibilities: • Process regular payroll cycles with accuracy and timeliness while maintaining complete and organized payroll records • Review employee pay data, deductions, tax withholdings, and benefit elections to ensure all payroll information is current and correct • Use advanced Excel functions to analyze payroll data, prepare reports, reconcile discrepancies, and support audits • Administer payroll activities within systems such as ADP Workforce Now, Ceridian, or similar platforms used for timekeeping and pay processing • Support 401(k) and benefits-related payroll tasks, including deductions, updates, and coordination with internal or external partners • Assist with reporting needs by generating payroll summaries and customized data outputs through tools such as Crystal Reports • Partner with accounting and human resources teams to resolve payroll issues, validate financial entries, and improve day-to-day processes • Participate in payroll audits and compliance reviews by verifying records and helping ensure adherence to company policies and applicable regulations
2026-08-31T00:00:00Z

Payroll Administrator

Hauppauge, NY
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
Construction Payroll Administrator, Melville, Long Island, NYAnna Parson at Robert Half is partnering with a rapidly growing construction organization seeking a Construction Payroll Administrator to join its collaborative and team-oriented environment. This Construction Payroll Administrator is an excellent opportunity for a payroll professional who thrives in a fast-paced construction setting and enjoys working closely with field operations, project teams, and management.As the Construction Payroll Administrator, you will: <ul><li>Process full-cycle weekly payroll for 750+ union and non-union employees</li><li>Review, audit, and validate employee time records and job cost coding</li><li>Prepare and submit certified payroll reports for prevailing wage projects</li><li>Handle union reporting, deductions, remittances, and compliance requirements</li><li>Maintain payroll records and ensure adherence to federal, state, and local regulations</li><li>Partner with field managers and project teams to resolve payroll-related issues</li><li>Support audits, reconciliations, and payroll reporting as needed</li></ul>What's Offered<ul><li>Competitive compensation</li><li>Comprehensive benefits package</li><li>Collaborative and supportive leadership team</li><li>Stable, growing organization with continued expansion plans</li><li>Opportunity to make a meaningful impact within a high-growth construction company</li></ul>Please contact Anna Parson at Robert Half for confidential consideration or Apply Now!
2026-09-02T00:00:00Z

Payroll Administrator

Westbury, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a workforce of approximately 350 employees in Westbury, New York. This position supports a largely unionized field population and requires close attention to wage rules, timekeeping records, and payroll compliance. The ideal candidate brings strong payroll knowledge, experience handling multi-state processing, and the ability to work effectively in a fast-paced environment; Spanish language skills are highly valued. Responsibilities: • Process end-to-end payroll for roughly 350 employees, ensuring each pay cycle is completed accurately and on schedule. • Review timekeeping and punch records to confirm hours worked, identify discrepancies, and resolve issues before payroll submission. • Administer payroll for a predominantly union workforce, applying contract terms and maintaining current union wage rates. • Calculate and verify prevailing wage payments in accordance with applicable job and labor requirements. • Prepare and transfer payroll data into the accounting platform and coordinate submissions for processing through Paychex. • Maintain payroll records, audit supporting documentation, and help ensure compliance with internal standards and applicable regulations. • Partner with supervisors and internal stakeholders to address payroll questions, corrections, and employee pay-related concerns. • Support multi-state payroll activities while helping ensure proper treatment of earnings, deductions, and wage updates.
2026-08-20T00:00:00Z

Grant Accountant

New York, NY
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Grant Accountant to support the financial management of restricted funding in New York, New York. This role will serve as a key resource for grant-related accounting activities, helping ensure accurate allocation of funds, reliable reporting, and adherence to sponsor requirements. The position works closely with leadership and accounting partners to oversee grant budgets, monitor expenditures, and strengthen financial oversight across multiple funding sources. Responsibilities: • Manage the accounting lifecycle for grant-funded programs, including tracking restricted revenue and monitoring related expenses. • Review grant budgets and spending activity to confirm funds are used in accordance with donor, foundation, and government award requirements. • Partner with accounting and program teams to prepare financial reports, budget updates, and forecasts tied to sponsored funding. • Reconcile grant-related accounts, record journal entries, and support month-end close activities with a high degree of accuracy. • Oversee voucher preparation and supporting documentation for reimbursement-based awards and other sponsored funding arrangements. • Monitor compliance with city, state, federal, and private grant conditions, identifying issues and helping resolve them promptly. • Provide grant accounting expertise to internal stakeholders and support decision-making through clear financial analysis. • Utilize Sage Intacct, Workday Adaptive, Excel, and other financial tools to maintain records and produce reporting for grant portfolios.
2026-09-02T00:00:00Z

Grant Accountant

Orange, NJ
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Grant Accountant to support funding activities and financial oversight for district initiatives in Orange, New Jersey. This Long-term Contract position will play a key role in tracking grant-related finances, supporting proposal development, and helping ensure awarded funds are administered in accordance with applicable guidelines. The ideal candidate will work closely with internal stakeholders to align funding strategies with organizational priorities while maintaining strong reporting accuracy and compliance standards. Responsibilities: • Identify and evaluate grant funding opportunities from federal, state, local, and other sources that align with district programs and capital improvement goals. • Prepare, revise, and submit competitive grant applications by gathering financial information, supporting narratives, and required documentation. • Oversee grant fund administration by monitoring budgets, expenditures, and allowable costs throughout the award lifecycle. • Maintain compliance with grant terms, governmental regulations, and reporting deadlines through accurate recordkeeping and timely submissions. • Partner with departments across the organization to coordinate funding priorities, collect data, and support strategic planning efforts. • Analyze financial and program data to measure grant performance, support decision-making, and strengthen future funding requests. • Contribute to the review and refinement of planning documents, including materials connected to district-wide strategic initiatives. • Provide guidance to internal teams on grant processes, budget controls, and post-award financial management practices.
2026-09-14T00:00:00Z

Leasing Attorney

New York, NY
onsite
Permanent / Full Time
200000 - 250000 USD / Yearly
Role: In-House Leasing AttorneyLocation: Midtown ManhattanSchedule: In office Salary: $200K - $250K + discretionary bonus + comprehensive medical benefits About the role: A prominent family-owned real estate investment and management firm headquartered in NYC is seeking an In-House Leasing / Contracts Attorney with extensive Commercial Real Estate Leasing experience. Job duties include drafting and negotiating commercial leases, lease amendments, estoppels, workouts, and more. The leases are a mixture of simple agreements (using templates) and more complex agreements. This is a fully in-office role.
2026-09-14T00:00:00Z

Property Accountant

Woodbury, NY
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a Property Accountant to support a large commercial real estate portfolio in Woodbury, New York. This role is ideal for someone who is comfortable managing high-volume accounting activity, maintaining accurate financial records, and delivering reliable monthly reporting. The successful candidate will bring strong property accounting knowledge, attention to detail, and hands-on experience with Yardi and month-end close processes. Responsibilities: • Manage the full accounting cycle for a portfolio of approximately 30 commercial properties each month, ensuring transactions are recorded accurately and on schedule. • Complete month-end close activities, including reviewing account activity, preparing journal entries, and finalizing financial results within established deadlines. • Maintain the general ledger for assigned properties and ensure balances are properly supported through regular reconciliations. • Apply accrual-based accounting principles to record expenses, revenue, and adjustments in accordance with company policies and reporting standards. • Prepare and review property-level financial statements and related schedules to support internal reporting needs. • Use Yardi software to enter, monitor, and reconcile accounting data while helping maintain the integrity of property financial records. • Investigate discrepancies, resolve variances, and collaborate with internal stakeholders to address accounting issues affecting assigned properties.
2026-08-20T00:00:00Z

Property Accountant

White Plains, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Job Summary:Our company is seeking a Property Accountant to join our team in Westchester County, New York. This is an excellent opportunity for an accounting professional who is looking for more than just a job it’s a chance to join a growing organization that offers stability, career advancement, and strong upward mobility. This fully on-site role is ideal for someone who wants to build a long-term career within a company where performance is recognized and growth is encouraged. The Property Accountant will play a key role in supporting the financial operations of a portfolio of properties, while also gaining exposure to broader accounting processes and opportunities for increased responsibility over time. Key Responsibilities: <ul><li>Manage day-to-day accounting functions for an assigned portfolio of properties</li><li>Prepare monthly, quarterly, and annual financial statements</li><li>Perform bank reconciliations, general ledger reconciliations, and account analysis</li><li>Record journal entries, accruals, and intercompany transactions</li><li>Assist with month-end and year-end close processes</li><li>Oversee accounts payable, accounts receivable, and tenant billing activity</li><li>Prepare CAM reconciliations, budgets, and variance analyses</li><li>Maintain accuracy of lease data, rent rolls, and supporting financial documentation</li><li>Partner with property management and leadership teams to support financial and operational goals</li><li>Assist with audits and ensure compliance with accounting policies and internal controls</li></ul> Reasons to apply: <ul><li>Opportunity to join a growing organization with a strong future</li><li>Clear potential for career advancement and upward mobility</li><li>Exposure to leadership and the ability to take on increasing responsibility</li><li>Collaborative, team-oriented, and professional in-office environment</li><li>Competitive compensation and the chance to build a long-term career with our company</li></ul>
2026-09-15T00:00:00Z