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3 results for Workplace Coordinator in Wheaton, IL

Workflow Coordinator

Chicago, IL
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a dependable Workflow Coordinator to support daily front-of-office and administrative operations in Chicago, Illinois. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace experience while keeping mail, document services, and office support activities running smoothly. The person in this role will work independently, manage multiple requests throughout the day, and serve as a trusted point of contact for employees and visitors in the office. Responsibilities: • Act as the primary onsite contact for office services, ensuring daily operations are handled efficiently and effectively. • Welcome visitors, oversee front desk activity, and provide a positive and responsive first impression for everyone entering the office. • Receive, sort, and distribute incoming mail, packages, and deliveries while coordinating outgoing shipments as needed. • Provide document support by completing copying, printing, scanning, and faxing requests with accuracy and timeliness. • Prepare conference rooms for meetings and assist with hospitality needs to support an organized and detail-oriented office environment. • Handle a broad range of administrative and workplace support tasks that contribute to smooth day-to-day office operations. • Prioritize competing service requests independently and maintain strong service levels across reception, mail, and reprographics functions. • Build effective working relationships with onsite staff and become a reliable resource for office-related support needs.
2026-09-14T00:00:00Z

Workplace Experience Coordinator - Level 1

Chicago, IL
onsite
Temporary / Contract
23 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-09-10T00:00:00Z

Front Desk Coordinator

Chicago, IL
onsite
Temporary / Contract
23.0375 - 24 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-house operations at our location. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while keeping administrative and facility-related activities running smoothly. The role combines reception coverage, workspace coordination, and event support to help ensure a welcoming experience for employees and visitors. Responsibilities: • Welcome guests, employees, and vendors at the front desk and provide a welcoming first point of contact. • Oversee day-to-day reception activities, including answering inquiries, directing visitors, and maintaining an orderly front office area. • Coordinate facility-related requests and communicate with internal teams or service providers to help resolve workplace needs efficiently. • Keep shared spaces, meeting rooms, and common areas organized, presentable, and ready for daily use. • Arrange meetings and onsite events by preparing rooms, confirming logistics, and supporting smooth execution. • Monitor office traffic and front desk activity to help maintain an efficient and well-managed workplace environment.
2026-08-20T00:00:00Z