Results for Workplace Coordinator Jobs in Wheaton, IL

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Workplace Experience Coordinator

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator to support daily front desk and office operations in Chicago, Illinois. This is a Long-term Contract position where you will help create a welcoming, organized, and efficient environment for employees, guests, and vendors. The ideal candidate is comfortable managing multiple administrative and workplace support tasks while maintaining strong attention to detail and clear communication throughout the workday. Responsibilities: • Welcome employees, visitors, and service providers with a courteous presence while overseeing check-in procedures, visitor credentials, and parking access in alignment with site security practices. • Coordinate front desk and workplace support activities, including mail distribution, office supply replenishment, and new employee setup to keep daily operations running smoothly. • Respond to questions, requests, and concerns from building occupants and guests, resolving routine issues promptly and escalating matters when appropriate. • Plan and support on-site meetings and events by arranging space preparation, coordinating room setup and breakdown, and ensuring materials and supplies are available. • Submit and track janitorial and facility-related service requests, following through with internal teams or vendors to ensure timely completion. • Work closely with external suppliers and service partners to schedule deliveries, confirm services, and maintain a consistent workplace experience. • Communicate site-specific safety, security, and emergency procedures when needed and alert the appropriate contacts to protect the well-being of everyone in the building. • Prepare basic reports, presentations, and updates for the team, and carry out assigned tasks according to established processes and manager direction.
2026-10-15T00:00:00Z

Human Resources (HR) Coordinator

Chicago, IL
onsite
Temporary / Contract
25 - 30 USD / Hourly
Our client in the real estate industry is seeking a Part-Time HR & Benefits Coordinator (20-25 hrs per week) to support day-to-day HR operations for a small, established team. This role is ideal for a hands-on professional who can step in quickly, manage benefits and payroll processes, support onboarding, and help ensure HR compliance. This contract-to-hire opportunity is based in downtown Chicago and may offer 1–2 remote workdays per week.Key Responsibilities:<ul><li>Administer employee benefits, including experience working with BCBS</li><li>Process payroll through ADP for employees and contractors</li><li>Support onboarding and new hire processing</li><li>Help maintain HR compliance and ensure timely completion of employee-related processes</li><li>Serve as a resource for HR-related questions and administrative support</li><li>Assist with general office and employee support activities as needed</li></ul>
2026-10-27T00:00:00Z

Workplace Experience Coordinator - Level 1

Chicago, IL
onsite
Temporary / Contract
23 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-10-14T00:00:00Z

Project Coordinator

Gurnee, IL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Our client is looking for a Logistics/Project Coordinator to support installation and project execution activities in Gurnee, Illinois. This position plays a central role in organizing schedules, aligning field resources, and keeping clients and internal partners informed from project kickoff through completion. The ideal candidate brings strong coordination skills, a detail-focused mindset, and the ability to manage shifting priorities in a fast-moving environment while maintaining a high standard of service. Schedule: Mon-Fri 8am-5pm 100% on-site for training, then hybrid for high-performing, fully independent employees $65,000-$75,000 + up to 10% discretionary bonus + health insurance monthly stipend ($290/month) (no employer sponsored health insurance coverage) + 401K + Profit Sharing + PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Build and manage project timelines to keep installation activities on track and aligned with customer expectations.• Lead pre-installation outreach with clients and project partners to confirm scope, timing, site readiness, and key deliverables.• Prepare and organize installation packets, scheduling records, and supporting documentation needed for successful field execution.• Coordinate technicians, transportation needs, and other logistical resources to support efficient project delivery.• Monitor active projects, communicate status updates, and address scheduling conflicts or service issues as they arise.• Manage adjustments to project plans, including rescheduled appointments, scope updates, and other changes that affect execution.• Review completed work for accuracy and completeness, ensuring all required documentation is finalized and properly closed out.• Collaborate with internal teams and external stakeholders throughout the project lifecycle to maintain smooth communication and timely resolution of concerns.
2026-10-05T00:00:00Z

Onboarding Coordinator

Chicago, IL
onsite
Temporary / Contract
21 - 23.5 USD / Hourly
Our client in Chicago is seeking an Onboarding Coordinator for a contract opportunity. This role is ideal for a detail-oriented and personable HR professional who can step in quickly to support a high-touch onboarding process. The Onboarding Coordinator will serve as a key point of contact for new hires after offer acceptance, helping ensure a smooth transition through pre-employment screening, onboarding, and first-day coordination. This is a onsite position located in Downtown Chicago with the opportunity for 1-2 days remote. Key Responsibilities:<ul><li>Manage onboarding from offer acceptance through first day</li><li>Welcome new hires and guide them through next steps</li><li>Coordinate pre-employment screenings and onboarding logistics</li><li>Partner with hiring managers to ensure a smooth new hire experience</li><li>Track onboarding progress and maintain accurate documentation</li><li>Provide additional HR and administrative support as needed</li></ul>
2026-10-26T00:00:00Z

Technical Project Coordinator

Naperville, IL
remote
Temporary / Contract
23 - 24.5 USD / Hourly
We are looking for Technical Project Coordinators to support overnight field service operations for business customer projects. This is an Overnight, fully Remote position, shift: 6pm-3am Eastern, Sunday through Thursday. Position is focused on coordinating installation, upgrade, specialized service, and remediation activities from technician dispatch through final work order closeout. In this role, you will act as the central point of communication among technicians, dispatch, project teams, vendors, and customer stakeholders to help keep scheduled work on track. The position requires strong real-time coordination, clear documentation, and consistent progress reporting throughout each service event. Responsibilities:• Oversee each assigned service event from initial technician dispatch through completion and release of the work order.• Confirm readiness before work begins by reviewing scope, verifying arrival expectations, checking material needs, and identifying site access considerations with field technicians.• Serve as the main day-of-service contact for technicians, internal teams, vendors, and customer stakeholders during overnight operations.• Provide immediate coordination and operational support when issues arise during installations, upgrades, or remediation work.• Track and monitor technician progress activity against planned milestones and timelines to help ensure timely execution of project milestones and implementation milestones.• Record status updates on a recurring basis in designated project tracking tools and communicate progress to relevant stakeholders.• Verify that required completion items, including test records, documentation, and site photographs, are collected, reviewed, and submitted within required timeframes.• Help maintain service quality and customer satisfaction by ensuring technical requirements and project expectations are addressed throughout the engagement.
2026-10-15T00:00:00Z

6 results for Workplace Coordinator in Wheaton, IL