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6 results for Workplace Coordinator in Wheaton, IL

Workplace Exp Coordinator

Chicago, IL
onsite
Temporary / Contract
20 - 24.65 USD / Hourly
We are looking for a Workplace Exp Coordinator to create a welcoming, organized, and service-focused environment for employees and visitors in Chicago, IL. This Long-term Contract position supports daily front desk and workplace operations, ensuring smooth site services, clear communication, and a well-managed on-site experience. The ideal candidate is attentive, resourceful, and comfortable managing routine requests, coordinating vendors, and assisting with workplace events and employee support activities. Responsibilities:• Welcome employees, visitors, and guests with a welcoming presence while managing check-in procedures, visitor badges, parking access, and site security expectations.• Coordinate front desk and workplace support tasks such as mail distribution, office supply management, and onboarding setup to help maintain efficient day-to-day operations.• Respond to questions, service requests, and workplace concerns promptly, providing practical resolutions with a strong customer service approach.• Organize on-site meetings and events by arranging space preparation, supply delivery, room setup, and post-event breakdown.• Submit and monitor janitorial and maintenance requests, following through to help ensure building issues are addressed in a timely manner.• Work closely with external suppliers and service providers to support workplace needs and maintain consistent service delivery.• Follow building-specific safety, security, and emergency procedures, escalating concerns to the appropriate contacts when needed.• Prepare clear updates, explain information to team members or visitors, and support presentations or group communications as required.
2026-07-15T00:00:00Z

Human Resources (HR) Coordinator

Alsip, IL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support day-to-day HR operations for a non-profit organization in Alsip, Illinois. This contract position with the potential to become permanent is ideal for someone who is highly organized, detail-oriented, and comfortable managing employee records, onboarding activities, and compliance-related documentation. The role will help maintain accurate HR information across the employee lifecycle while providing administrative support to the broader human resources team. Responsibilities:• Manage and update employee personnel records in both paper and electronic formats, ensuring information remains accurate, complete, and compliant throughout recruitment, employment changes, and separation.• Set up new employee files, enter workforce data into the HRIS, and track required documentation for employees, interns, and contract staff.• Handle employment status updates such as compensation changes, position changes, and terminations while keeping HR records current in all relevant systems.• Support onboarding by collecting pre-employment documents, verifying I-9 paperwork, and preparing files for new team members before their start date.• Assist with audit readiness by organizing HR documentation and preparing files needed for internal reviews and external compliance requirements.• Generate routine HR reports and organizational charts, and help maintain labor law postings and required workplace notices.• Prepare records for retention, archiving, and storage in accordance with organizational policies and regulatory guidelines.• Provide administrative support for performance review tracking, document updates, benefits enrollment preparation, payroll-related mass changes, and backup coverage for the HR clerical team as needed. The salary range for this position is $24/hr. to $25/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-07-31T00:00:00Z

Administrative Coordinator

Schaumburg, IL
onsite
Temporary to Hire
28 - 38 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support daily operations in Schaumburg, Illinois. This contract-to-hire opportunity is ideal for someone who thrives in a fast-moving environment, adjusts easily to changing priorities, and enjoys keeping teams aligned and on schedule. The person in this role will manage documentation, coordinate meetings and calendars, and serve as a reliable point of contact for vendors and customers. Strong communication skills, attention to detail, and confidence using business software are essential for success. Responsibilities:• Coordinate administrative activities that keep internal teams organized, informed, and prepared to meet daily priorities.• Manage customer-facing contracts and related documentation with accuracy, timeliness, and proper follow-through.• Communicate with vendors to track updates, resolve outstanding items, and maintain productive working relationships.• Scan, file, and organize records so documents remain accessible, current, and compliant with internal standards.• Arrange meetings and time-sensitive team gatherings promptly, ensuring the right participants are informed and prepared.• Support calendar management and scheduling needs to help maintain smooth day-to-day operations.• Respond to inbound calls and direct inquiries professionally while providing timely administrative support.• Use Microsoft Office and Salesforce to update information, track activities, and assist with operational workflows.
2026-07-31T00:00:00Z

Patient Care Coordinator

Westchester, IL
onsite
Permanent / Full Time
52000 - 70000 USD / Yearly
**PLEASE NOTE BEFORE APPLYING: THIS POSITION REQUIRES THE CANDIDATE TO WORK 3 DAYS IN WESTCHESTER, IL AND 2 DAYS IN CHICAGO, IL** Our client is looking for a Patient Care Coordinator to support daily front-office operations and create a welcoming, efficient experience for every patient. This position plays an important role in coordinating appointments, handling insurance-related administrative tasks, maintaining accurate records, and ensuring each visit runs smoothly from arrival through checkout. The ideal candidate brings strong organizational skills, confidence working in a healthcare setting, and a detail-oriented, patient-centered communication style. Hourly Pay: $25-$35/hourBenefits: Health Insurance + PTO + Paid Parking when at Chicago, IL office Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Welcome patients upon arrival, guide them through the intake process, and provide courteous assistance throughout their visit.• Coordinate appointment calendars, confirm upcoming visits, and help manage scheduling changes to keep office flow organized.• Oversee check-in and checkout activities, including collecting required information, processing payments, and documenting visit details accurately.• Verify insurance eligibility and benefits for government and commercial plans to support timely billing and reimbursement.• Maintain complete and current patient records within the electronic health record system while safeguarding confidential information.• Prepare documentation needed for claims processing, copays, and related billing follow-up to help reduce administrative delays.• Organize medical files, support records management tasks, and keep front-desk documentation orderly and accessible.• Collaborate with clinical team members to ensure administrative needs are addressed before, during, and after patient appointments.
2026-07-24T00:00:00Z

Purchasing Coordinator

Aurora, IL
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for a Purchasing Coordinator to support planning, procurement, and inventory activities for a permanent opportunity based in Aurora, Illinois in the food industry. This role partners with internal teams and suppliers to help maintain material availability, improve purchasing efficiency, and support accurate forecasting and reporting. The ideal candidate brings strong coordination skills, solid purchasing experience, and the ability to work effectively across departments in a fast-paced environment. Responsibilities:• Manage demand planning inputs and help maintain accurate forecasts to support purchasing decisions and material availability.• Coordinate procurement activities by creating, tracking, and updating purchase orders to align with supply needs and business priorities.• Work closely with cross-functional teams to monitor inventory levels, reduce shortages, and support balanced stock positions.• Build productive relationships with suppliers and internal stakeholders to improve communication, resolve issues, and keep orders moving on schedule.• Prepare reports and analyze purchasing and inventory data to identify trends, support decision-making, and recommend process improvements.• Collaborate with global partners and internal departments to align supply plans, timelines, and material requirements.• Support ongoing improvements in purchasing systems and reporting processes as part of operational efficiency efforts.• Contribute to a positive team environment through clear communication, responsiveness, and strong day-to-day coordination.
2026-07-31T00:00:00Z

Marketing Coordinator

Chicago, IL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and proactive Marketing Coordinator to support a wide range of marketing initiatives across multiple business lines, including commercial real estate, multifamily residential properties, development projects, hospitality assets, and property management. This role will be responsible for coordinating and optimizing email marketing campaigns through HubSpot, monitoring campaign performance, reporting results to stakeholders, and supporting social media efforts across LinkedIn, Facebook, Instagram, and TikTok. The Marketing Coordinator will also assist with campaign execution, vendor coordination, promotional materials, merchandise, and property-related events such as groundbreaking ceremonies and grand openings. Key Responsibilities<ul><li>Manage and execute email marketing campaigns through HubSpot or a similar platform</li><li>Monitor campaign performance and prepare reports for internal stakeholders</li><li>Analyze results and recommend improvements to increase open rates, engagement, and overall effectiveness</li><li>Coordinate organic and paid social media initiatives across LinkedIn, Facebook, Instagram, and TikTok</li><li>Support the development and execution of marketing campaigns for office, multifamily, and development properties</li><li>Coordinate external vendors for promotional materials, merchandise, and marketing collateral</li><li>Assist with event marketing efforts including groundbreaking ceremonies, grand openings, and other property activations</li><li>Serve as a liaison between internal stakeholders, ownership groups, agencies, and marketing partners</li><li>Provide general marketing and administrative support as needed</li></ul>
2026-07-24T00:00:00Z