15 Results for Hr Payroll Assistant Jobs in Wheaton, IL

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Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-10-22T00:00:00Z

Payroll Administrator

Chicago, IL
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
The salary range for this position is $85,000 - $105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Essential Duties and Responsibilities:· Prepare and process payroll for exempt and non-exempt multi-state employees across all entities· Calculating commission payments· Efficiently perform all necessary functions to process in-house payroll in a timely fashion. This includes but is not limited to analyzing, preparing, and submitting payroll data for all employees, benefit deductions, and tax withholdings· Administer and evaluate timesheets and resolve any timesheet discrepancies· Respond to employee inquiries regarding paychecks, payroll practices and procedures· Resolve payroll issues· Uphold payroll policies to staff· Process quarterly, fiscal and calendar year-end reports and assist with fiscal year-end accruals for general ledger posting· Plan direct, and coordinate payroll activities and resources to ensure payroll deliverables are completed on time and within budget
2026-10-09T00:00:00Z

Payroll Specialist

Lisle, IL
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Robert Half is looking for a detail-oriented Sr. Payroll Specialist to support payroll operations for a client in Lisle, Illinois. This role is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong experience in multi-state payroll administration. The position also supports corporate card programs and works closely with payroll, human resources, and finance teams to keep processes accurate, compliant, and on schedule. Responsibilities:• Oversee end-to-end payroll processing for a large employee population, ensuring timely and accurate completion of each pay cycle.• Prepare payroll-related cash activity and general ledger support, and verify figures before final submission.• Coordinate payroll activities across multiple employee groups, including salaried, hourly, and union populations.• Review employee setup details such as tax withholding and direct deposit information to confirm records are complete and correct.• Examine payroll calculations, accrual balances, and final payments for departing employees to ensure proper payout amounts.• Process special payroll runs when needed, following established approval procedures and documentation standards.• Administer multi-state tax withholdings and wage garnishments in compliance with applicable regulations.• Partner with internal teams and external tax service providers to address tax notices, reporting questions, and year-end form balancing.• Manage the company travel card and purchasing card programs, including monthly audits, approval review, and employee issue resolution.• Contribute to reporting, reconciliations, and other special assignments that support payroll and accounts payable functions.
2026-10-16T00:00:00Z

Payroll Specialist

Bolingbrook, IL
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an experienced Payroll Specialist to support accurate and timely payroll operations for a workforce in Bolingbrook, Illinois. This Long-term Contract position is ideal for someone who brings strong Paychex expertise, thrives in a detail-driven environment, and can manage multiple payroll schedules with confidence. The role focuses on full-cycle payroll processing across salaried and plant employee groups while maintaining compliance and precision in every pay cycle. Responsibilities: • Process end-to-end payroll accurately for employees across different pay groups, including biweekly salaried staff and weekly plant teams. • Manage payroll activities within Paychex, ensuring employee records, earnings, deductions, and tax details are maintained correctly. • Review payroll data for completeness and accuracy, identify discrepancies, and resolve issues before payroll is finalized. • Support a highly manual payroll environment by organizing payroll inputs, validating calculations, and maintaining strong documentation. • Administer payroll for a multi-state employee population while following applicable wage, tax, and reporting requirements. • Coordinate with internal teams to gather timekeeping and compensation information needed for timely payroll submission. • Produce payroll-related reports and assist with audits, reconciliations, and other recordkeeping requirements. • Contribute to payroll process continuity and support system-related payroll activities as needed within the department.
2026-10-22T00:00:00Z

Payroll Specialist

Arlington Heights, IL
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to join a team in Arlington Heights, Illinois in a contract capacity with the potential for a permanent position. This position supports payroll operations for a mid-sized employee population while also contributing to accounting and administrative activities on a part-time schedule of approximately 24 hours per week. Responsibilities:• Manage biweekly payroll processing for roughly 100 employees, ensuring pay is completed accurately and on schedule.• Alternate between payroll-focused duties and accounting support based on a rotating weekly workflow.• Examine time records, resolve discrepancies, and enter off-cycle or manual payroll updates when needed.• Prepare and maintain payroll documentation, accrual tracking, and reporting records for internal use and compliance purposes.• Handle accounts payable tasks by entering invoices, organizing payment records, and keeping vendor information current.• Support accounts receivable activities by assisting with deposits, billing, collections follow-up, and monitoring outstanding balances for leadership review.• Complete high-volume data entry and provide general administrative assistance to the finance and office teams as priorities shift.• Uphold financial procedures, protect confidential employee and company information, and contribute clerical support such as filing, report preparation, and document handling.• Participate in onsite training during the onboarding period and adapt to evolving responsibilities as the position expands over time.
2026-10-05T00:00:00Z

Payroll Specialist

Chicago, IL
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The best way to beat the heat is in a new role that pays more! Key Responsibilities: o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance.o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission.o Maintain payroll records and support payroll onboarding/offboarding activities.o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries.o Investigate and resolve discrepancies in partnership with the Accounting/Finance team.o Remit federal, state, and local payroll taxes accurately and on schedule.o Prepare and submit government reporting and ensure compliance with all regulatory agencies.o Ensure compliance with all payroll laws, tax regulations, and company policies.o Set up payroll in new states, if required.o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings.o Prepare annual W-2 reconciliations for tax workpapers.o Generate customized payroll reports for Finance, HR, and leadership as needed.o Maximize functionality and efficiency within ADP Workforce Now.o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency.o Administer Concur and ensure efficient processing of employee reimbursements.o Support audits and special projects as needed.
2026-10-22T00:00:00Z

Payroll Manager

Chicago, IL
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
The salary range for this position is $130,000 - $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Role Overview:Primary responsibility for the oversight, governance, and execution of payroll operations across non-US jurisdictions. This role ensures compliant, accurate, and timely payroll processing while managing complex cross-border matters such as expatriate payrolls, tax protection, and multi-country reporting. This position serves as the central point of coordination for internal stakeholders (HR, Finance, Tax, and Legal) and external payroll providers for all cross-border and non-US payroll-related matters, ensuring alignment with global payroll strategy, regulatory requirements, and internal controls. Job Description:<ul><li>Ensure end-to-end payroll processing for Canada and APAC</li><li>Coordinate with European colleagues to ensure consistency in all global payrolls</li><li>Ensure timely and accurate payroll execution, including earnings, deductions, statutory filings, payments, and income allocations</li><li>Monitor payroll calendars and coordinate multi-country payroll cycles</li><li>Lead payroll support for internally mobile employees, including cross-border travel, expatriates, split payrolls, and tax gross-up calculations</li><li>Partner with Global Mobility and Tax to ensure alignment on cross-border compliance and reporting</li><li>Prepare IRS Forms 1042/1042-S, treaty-based return filings, and other similar tax forms</li><li>Coordinate with Tax on ad-hoc cross-border matters, such as strategic opportunities, expansion and permanent establishment analyses</li><li>Maintain strong internal controls and SOX compliance over payroll processes</li><li>Establish and maintain standardized global payroll policies, procedures and documentation</li><li>Drive process improvements, automation and harmonization across jurisdictions</li><li>Assemble clear and concise workpapers</li><li>Respond to inquiries from tax authorities</li><li>Assist in various payroll-related tasks with a great attitude and willingness to contribute</li></ul>
2026-10-23T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-10-09T00:00:00Z

Accounting Assistant

Crystal Lake, IL
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Part time Accounting Assistant to support day-to-day financial operations for a Contract position based in Crystal Lake, Illinois. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of payables, receivables, and account reconciliation tasks. The selected candidate will help maintain accurate records, support timely transaction processing, and contribute to the smooth operation of the accounting function. Responsibilities:• Process vendor invoices accurately, assign the appropriate coding, and prepare payments in accordance with established timelines.• Monitor incoming customer payments, apply receipts correctly, and follow up on outstanding balances as needed.• Reconcile bank activity against financial records to identify discrepancies and ensure account accuracy.• Maintain accounting data in QuickBooks, keeping entries current, organized, and audit-ready.• Review financial documents for completeness and resolve inconsistencies in coordination with internal stakeholders or external contacts.• Assist with routine reporting and provide administrative support for daily accounting operations.
2026-10-21T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-10-14T00:00:00Z

Human Resources (HR) Business Partner

Chicago, IL
onsite
Temporary / Contract
40 - 50 USD / Hourly
Our client, a global commercial real estate services firm, is seeking an experienced HR Business Partner to serve as the primary HR contact for an assigned employee group. This position plays a key role in supporting employees and managers through important moments across the employee lifecycle, including onboarding, performance reviews, promotions, and organizational changes. This is a highly visible, hands-on HR role ideal for someone who builds trust quickly, communicates effectively across all levels of the organization, and takes a proactive approach to solving people-related issues at the source. Key Responsibilities<ul><li>Serve as the primary HR contact for employees and managers within an assigned client group</li><li>Coach and advise managers through consultation, training, and day-to-day HR guidance</li><li>Support employee relations and performance management matters in partnership with a dedicated Employee Relations team</li><li>Guide employees and managers through key lifecycle events including onboarding, performance reviews, promotions, and other HR milestones</li><li>Support employee groups through periods of transition, growth, and new business startup activities</li><li>Facilitate local and regional employee programs, events, and training initiatives</li><li>Ensure local HR practices and policies align with broader global HR strategy</li><li>Identify recurring workforce issues, determine root causes, and partner with HR operations and specialist teams to improve processes, tools, and policies</li><li>Lead or contribute to HR projects with direct impact on business operations and employee experience</li><li>Promote an inclusive workplace culture that supports belonging and employee engagement</li></ul>
2026-10-08T00:00:00Z

Human Resources (HR) Generalist

Hammond, IN
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Human Resources Generalist to support day-to-day HR operations in Hammond, Indiana. This role will partner with employees and leaders across the organization to strengthen employee relations, coordinate onboarding activities, and maintain accurate personnel data and benefits administration. The ideal candidate brings a practical, service-oriented approach to HR while ensuring compliance, consistency, and a positive employee experience. This position reports to the Human Resources Director. The pay target is $80-$85k plus 401(k) health, life insurance, retirement plan, tuition reimbursement and PTO. This is on-site M-F Recruiter: Connie Stathopoulos Responsibilities:• Serve as a primary HR contact for employees and supervisors, addressing workplace questions, policy interpretation, and employee relations matters.• Coordinate the onboarding process for new hires, including documentation, orientation support, and timely system setup.• Administer employee benefits activities such as enrollments, updates, and responses to routine benefit-related inquiries.• Maintain accurate employee records within HR information systems and ensure data integrity across HR processes.• Support daily HR administration, including personnel documentation, status changes, and compliance-related recordkeeping.• Utilize UKG Pro and UKG Ready to manage employee information, track HR transactions, and produce reports as needed.• Partner with management to support consistent application of HR policies, procedures, and best practices.• Assist with HR process improvements and operational updates, including changes to systems or internal workflows when required.
2026-09-29T00:00:00Z

Human Resources (HR) Generalist

Yorkville, IL
onsite
Temporary / Contract
27 - 32 USD / Hourly
Our client is seeking a Bilingual HR Generalist to support HR operations at their manufacturing facility in Yorkville, IL. This part-time onsite role (20–25 hours/week) is ideal for a hands-on HR professional who enjoys supporting employees across recruiting, onboarding, employee relations, compliance, and HR administration. Key Responsibilities<ul><li>Support day-to-day HR operations, including full-cycle recruiting, onboarding, and new hire orientation</li><li>Maintain compliant employee records and personnel files</li><li>Answer employee questions on HR policies, procedures, and benefits</li><li>Assist with workers’ compensation, leave of absence, and performance management</li><li>Help administer HR programs, policies, and initiatives</li><li>Keep org charts, project lists, and HR documentation current</li><li>Partner with HR leadership on special projects and employee engagement events</li></ul>
2026-10-22T00:00:00Z

Human Resources (HR) Generalist

Pleasant Prairie, WI
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a bilingual Human Resources Generalist to support daily HR operations in Wisconsin. This Long-term Contract opportunity is ideal for a detail-oriented individual who can balance employee support, compliance, recruiting, and onboarding while working across multiple locations. The person in this role will partner with HR colleagues and operational leaders to help strengthen people programs, maintain accurate records, and promote a dependable, respectful workplace culture. Fluency in English and Spanish is important for effective communication with a diverse employee population. Responsibilities: • Manage end-to-end hiring activities, including coordinating job postings, screening candidates, scheduling interviews, and supporting selection decisions for open roles. • Lead the onboarding experience for new employees by organizing orientation, preparing documentation, and ensuring a smooth start through completion of pre-employment and onboarding processes. • Maintain employee records and personnel documentation with accuracy and confidentiality while ensuring compliance with applicable legal and company standards. • Respond to employee and manager questions related to policies, benefits, leave administration, workers’ compensation, and general HR procedures. • Support performance management, training coordination, and other employee development initiatives that contribute to team effectiveness and organizational goals. • Assist with benefits administration and HRIS updates, including data entry, record maintenance, and reporting within systems such as ADP Workforce Now. • Monitor changes in employment law, HR practices, and regulatory requirements to help keep policies and processes current and compliant. • Update organizational information, contribute to HR projects, and collaborate with the broader HR team on initiatives that improve operations and employee experience.
2026-10-22T00:00:00Z

Sr. Executive Assistant

Chicago, IL
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Sr. Executive Assistant to support the Chief Strategy Officer & Chief of Staff in Chicago, Illinois. This role is central to keeping executive priorities organized, meetings productive, and day-to-day operations moving smoothly. The ideal candidate brings strong judgment, exceptional organization, and the ability to manage sensitive matters with professionalism in a mission-driven non-profit environment. Compensation and Benefits: $80,000-$90,000 annually plus free medical, dental, vision, and disability insurance for employee-only coverage, generous PTO and much more.Schedule: Hybrid (2 days on-site), with the occasional requirement for 3-4 days on-site Responsibilities:• Oversee the Chief Strategy Officer & Chief of Staff’s schedule, aligning meetings and commitments with strategic priorities and ensuring time is used effectively.• Prepare agendas, document follow-up items, and coordinate next steps for leadership and executive meetings to help maintain momentum on key initiatives.• Manage special projects assigned by the executive, tracking deliverables, timelines, and resources to support successful completion.• Partner with the Director of the Executive Office to coordinate meetings between the Chief Strategy Officer & Chief of Staff and the Founder and President.• Organize domestic and international travel arrangements, including itineraries, meeting materials, participant background information, logistics, and post-trip action items.• Draft, edit, and format presentations, correspondence, memoranda, and other executive materials with a high level of accuracy and professionalism.• Conduct research on programmatic and organizational topics to provide the executive with clear, relevant information for decision-making.• Monitor budget-related activity, prepare quarterly budget updates, and complete expense tasks such as reimbursements, credit card reconciliations, and check requests.• Provide administrative assistance to outside consultants and advisors as needed, while also handling occasional personal support requests with discretion. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-10-22T00:00:00Z

15 results for Hr Payroll Assistant in Wheaton, IL