<p><strong>Accounts Payable Associate - Generous Benefits</strong></p><p> </p><p>We are assisting our client, a premier firm in the Green Power industry, with their search for an AP professional to join their team. The role primarily involves coding / processing vendor invoices and assisting corp. accounting with month-end reconciliations within the context of a fast-paced environment.</p><p> </p><p>Responsibilities:</p><p>• Ensure accurate and efficient processing of accounts payable.</p><p>• Handle coding tasks related to accounts payable.</p><p>• Perform foreign exchange transactions for international payments.</p><p>• Prepare and maintain journal entries for accurate record-keeping.</p><p>• Monitor customer accounts and take necessary actions based on account status.</p><p>• Resolve customer inquiries promptly and professionally.</p><p>• Maintain accurate customer credit records.</p><p>• Manage and update customer applications as required.</p><p>• Collaborate with other team members to ensure smooth financial operations.</p>
<p><strong>Staff Accountant</strong></p><p><br></p><p><em>Multi-Location, High-Volume Organization</em></p><p><br></p><p>We’re partnering with a well-established, privately held organization in a stable, essential industry to hire a <strong>Staff Accountant</strong>. This is a great opportunity to join a growing accounting team within a fast-paced, multi-location environment that handles a high volume of daily transactions.</p><p>The Staff Accountant will support day-to-day accounting operations, month-end close, and reconciliations across multiple accounts and locations. The ideal candidate is detail-oriented, organized, and comfortable working in a transactional setting with evolving systems.</p><p><br></p><p>What You’ll Do</p><ul><li>Prepare monthly bank and general ledger account reconciliations</li><li>Investigate and resolve discrepancies in a timely manner</li><li>Assist with month-end close, journal entries, accruals, and supporting schedules</li><li>Review, code, and process accounts payable invoices</li><li>Support vendor statement reconciliations and weekly payment runs</li><li>Assist with customer billing and invoice preparation</li><li>Communicate with internal teams and external vendors to resolve issues</li><li>Support audit requests, reporting, and accounting process improvements</li><li>Participate in system enhancements and ongoing ERP migration efforts</li></ul><p>Why This Role</p><ul><li>Financially strong organization with consistent year-over-year revenue</li><li>Stable, recession-resistant industry</li><li>Exposure to high-volume accounting and system migration projects</li><li>Supportive team environment with room to grow</li><li>Work form home, one day a week!</li></ul>
<p>We are looking for a dedicated Patient Care Coordinator to join our team. In this role, you will play a vital part in ensuring smooth communication between patients, healthcare staff, and insurance providers. This is a long-term contract position within the healthcare industry, offering an opportunity to support managed care processes and improve patient experiences.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate patient scheduling, appointment coordination, and follow-up communication to ensure timely care.</p><p>• Assist in gathering necessary documentation, summaries, and insurance information for managed care operations.</p><p>• Serve as the liaison between the managed care department and healthcare staff, maintaining clear and effective communication.</p><p>• Support insurance verification, open enrollment processes, and authorization updates for managed care services.</p><p>• Provide coverage for the Managed Care Team during staffing shortages, including submitting authorizations and tracking their status with insurance providers.</p><p>• Maintain and update managed care census records, notifying field clinicians of upcoming reviews and required documentation.</p><p>• Prepare monthly reports on managed care admissions, payments, and analyses to support operational efficiency.</p><p>• Organize and update resource libraries, including plan lists and informational materials.</p><p>• Monitor insurance coverage for daily admissions and coordinate follow-up discussions regarding managed care patients.</p><p>• Assist in creating in-service training materials and resources for clinical case managers.</p>
<p>Our client in the Lower Fairfield, CT area has an opening for a skilled Compensation & Benefits Specialist. This is a long-term contract role that will focus on supporting and optimizing employee benefits and compensation programs. The ideal candidate will bring expertise in benefits management and, ideally, some experience with compensation processes to enhance our corporate benefits strategies and operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide hands-on support for health, welfare, and retirement programs, as well as several global benefit initiatives.</p><p>• Manage issues related to benefits programs, including resolution and root cause analysis.</p><p>• Develop and maintain process documentation and ensure clear communication with associates regarding benefits.</p><p>• Assist in the administration of corporate benefit programs, including leaves of absence, tuition reimbursement, and other offerings.</p><p>• Oversee benefits and retirement administration, including invoice processing, claim management, budgeting, and reporting.</p><p>• Coordinate SharePoint site updates for HR policies and benefits information.</p><p>• Support mergers and acquisitions activities, particularly in harmonizing benefit plans and onboarding new businesses.</p><p>• Interact with vendors, auditors, and consultants to ensure compliance and effective program management.</p><p>• Contribute to compensation-related activities such as benchmarking, executive compensation administration, and equity program reporting.</p><p>• Assist with the annual compensation planning process and manage reporting for incentive plans.</p><p><br></p><p>If you are interested in this Compensation and Benefits Consultant opening, please email your resume in Word format to "joseph.colagiacomo@roberthalf with the subject line "Benefits & Compensation Consultant"</p>
<p>We are seeking a detail-oriented Accounting Clerk to join our financial team in Pelham, NY. In this role, you will be responsible for handling daily accounting tasks, maintaining precise records, and assisting with financial reporting. You will support major closing processes and help prepare documents needed for audits and compliance. Collaboration with colleagues is essential as you contribute to process improvements. Working knowledge of NetSuite and a proactive approach are valued for success in this position.</p>
We are looking for a skilled Desktop Support Analyst to join our team in White Plains, New York. In this long-term contract role, you will play a key part in ensuring the efficient operation of desktop systems and supporting end-user computing environments. The ideal candidate will bring strong technical expertise, excellent problem-solving skills, and a proactive approach to maintaining and improving IT infrastructure.<br><br>Responsibilities:<br>• Provide advanced technical support for desktop systems, including troubleshooting hardware and software issues.<br>• Configure, maintain, and optimize Windows 11 environments, ensuring seamless end-user experiences.<br>• Manage Active Directory, Group Policy, and PowerShell scripting to streamline operations and maintain security.<br>• Implement and oversee endpoint management tools, such as Microsoft Intune, to ensure compliance and efficiency.<br>• Develop and execute OS imaging and deployment strategies with a focus on automation and scalability.<br>• Monitor and enforce endpoint security protocols, including encryption and compliance measures.<br>• Collaborate with team members to identify areas for improvement and implement solutions that enhance system performance.<br>• Utilize strong analytical skills to diagnose and resolve complex technical issues.<br>• Manage multiple projects simultaneously, ensuring timely delivery and effective resource allocation.<br>• Stay current with emerging technologies and trends to continuously improve desktop support processes.
We are looking for a Senior Accountant to join our team in Westbury, New York. This role involves managing key financial processes, ensuring accurate reconciliations, and contributing to month-end closings. The ideal candidate will bring strong accounting expertise and a detail-oriented approach to support the organization’s financial operations.<br><br>Responsibilities:<br>• Oversee and execute month-end closing activities, ensuring timely and accurate reporting.<br>• Prepare and post journal entries to maintain the integrity of the general ledger.<br>• Reconcile accounts and bank statements to ensure accuracy and resolve discrepancies.<br>• Manage accounts payable and receivable functions, maintaining clear records and timely processing.<br>• Collaborate with team members to streamline accounting procedures and improve efficiency.<br>• Analyze financial data to identify trends and support decision-making.<br>• Ensure compliance with relevant accounting standards and regulations.<br>• Assist with audits by preparing documentation and responding to inquiries.<br>• Monitor and maintain the accuracy of general ledger accounts.<br>• Provide support for ad hoc financial projects as needed.
<p>We are seeking an experienced Accounts Receivable Supervisor/Manager to lead and optimize the accounts receivable functions for our organization in Chappaqua, NY. This position is responsible for managing invoicing, payment processing, and reconciliation to ensure financial transactions are accurate and timely. The successful candidate will utilize their analytical abilities and attention to detail to uphold financial integrity and compliance. Experience with Yardi software is essential for efficient operations. The role also supports audit processes and drives improvements to enhance workflow efficiency.</p>
<p>We are seeking an organized and detail-oriented Accounts Payable Clerk to join our team in New Rochelle, New York. In this role, you will be responsible for the accurate and timely processing of invoices, payments, and expense reports, as well as maintaining efficient workflows and effective collaboration with vendors. The ideal candidate will bring meticulous attention to detail, strong organizational skills, and excellent problem-solving abilities to support the seamless functioning of financial operations.</p>
<p><strong>Accounting Manager- Manufacturing </strong></p><p><strong>***MUST BE BILINGUAL***</strong></p><p><strong>Torrington, CT area</strong></p><p><strong>Contact: </strong>Brittany Rizzo / [email protected]</p><p><strong>Reference ID: </strong>BR0013355178</p><p><br></p><p><strong>Job Summary</strong></p><p>The Accounting Manager is responsible for overseeing daily accounting operations for a manufacturing organization, ensuring accurate financial reporting, compliance with applicable regulations, and effective internal controls. This role manages accounting staff, supports month-end and year-end close processes, and partners with operations to support cost accounting and inventory management. The ideal candidate has strong manufacturing accounting experience and is fully bilingual in English and Spanish.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and oversee daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and fixed assets</li><li>Lead month-end, quarter-end, and year-end close processes, ensuring timely and accurate financial statements</li><li>Prepare and review journal entries, account reconciliations, and financial reports</li><li>Oversee cost accounting functions, including standard costing, variance analysis, inventory valuation, and work-in-process (WIP)</li><li>Partner with manufacturing and operations teams to analyze costs, improve efficiencies, and support budgeting and forecasting</li><li>Ensure compliance with GAAP, company policies, and internal controls</li><li>Coordinate audits and support external auditors and tax advisors</li><li>Supervise, train, and mentor accounting staff; conduct performance reviews</li><li>Assist in the development and implementation of accounting policies, procedures, and system improvements</li><li>Communicate financial information clearly to both English- and Spanish-speaking team members</li></ul><p><br></p>
<p><strong>Job Title: </strong>Accounting Manager | <em>With growth potential to Controller!</em></p><p><strong>Location:</strong> New Haven County</p><p><strong>Position Type:</strong> Full Time/Permanent Position</p><p><strong>Recruiter Contact</strong>: Sal Fiorillo - Sal.Fiorillo@Roberthalf</p><p><strong>Reference</strong>: SF0013244735</p><p><br></p><p><strong>Main Responsibilities:</strong></p><ul><li>Work closely with the CFO and manage core accounting functions, including accounts receivable, accounts payable, general ledger, and payroll.</li><li>Oversee monthly, quarterly, and year-end closings, ensuring the accurate preparation of GAAP financial statements.</li><li>Review and analyze job costs and billing data, ensuring accuracy and timely processing.</li><li>Supervise billing processes, contract management, change orders, and retention tracking to ensure accuracy and compliance.</li><li>Assist in budgeting, forecasting, and conducting variance analyses to support organizational decision-making.</li><li>Collaborate with external auditors to facilitate annual audits and tax filings.</li><li>Monitor cash flow and develop forecasting strategies to optimize financial planning.</li><li>Lead and mentor the accounting team, fostering growth and development.</li><li>Establish and maintain internal controls and accounting procedures to ensure compliance and efficiency.</li></ul><p><strong>Requirements:</strong></p><ul><li>BS in Accounting, Finance or related</li><li>5+ years of experience managing within the construction industry</li><li>Experienced and knowledgeable with job costing, WIP reporting, and AIA billing is highly preferred</li><li>Proficiency in accounting software systems, including ERP platforms is highly preferred</li></ul><p>If you meet the minimum requirements and want to learn more about this opportunity, please email your resume to the email listed above and reference SF0013244735</p><p>All inquiries are confidential. Please note at Robert Half we never present your background to a client company without your permission.</p>
<p>We are looking for a motivated and detail-oriented Accounts Receivable Clerk to support our finance team. This position plays a key role in maintaining accurate financial records, processing timely payments, and managing customer accounts to ensure smooth business operations. The successful candidate will actively contribute to managing invoices, payment tracking, and account reconciliations, while also collaborating with customers to resolve inquiries related to billing and payments. This is a critical position for maintaining healthy cash flow and supporting the organization’s broader financial goals. If you have exceptional analytical skills, a proactive approach to problem-solving, and a solid grasp of accounts receivable processes, we encourage you to apply</p>
<p><strong>Financial Analyst (Hybrid 1-2 days on site)</strong></p><p><br></p><p>We're partnering with a growing consumer products company seeking to add a Financial Analyst to their expanding Finance Team. This role joins a collaborative group of 5 and offers strong long term growth potential within the organization.</p><p><br></p><p>The Financial Analyst will play a key role in supporting financial planning, analysis, and reporting activities that drive business performance.</p><p><br></p><p><strong>Compensation</strong>: 90-110K</p><p><strong>Benefits</strong>: Full medical coverage, 401K with immediate vesting and company match, and a highly supportive team environment.</p>
We are looking for a detail-oriented and personable Receptionist to join our team in Stamford, Connecticut. In this long-term contract role, you will serve as the first point of contact, ensuring smooth day-to-day operations and delivering exceptional customer service. This position offers the opportunity to work in a dynamic environment within the real estate and property industry.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, creating a welcoming environment.<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Maintain a tidy and organized reception area, ensuring it reflects a high standard.<br>• Schedule appointments and coordinate meeting room usage efficiently.<br>• Assist with administrative tasks, including data entry and handling correspondence.<br>• Support office operations by ordering supplies and keeping inventory up to date.<br>• Monitor and distribute mail and deliveries promptly.<br>• Provide accurate information to clients and visitors regarding company services.<br>• Collaborate with team members to ensure smooth communication and workflow.<br>• Uphold company policies and procedures while interacting with clients and staff.
<p><br></p><p>We are seeking a detail-oriented and experienced Part-Time Accountant with a strong background in real estate and property management to join our team. The ideal candidate will have expertise in managing property financials, preparing accurate reports, and ensuring compliance with accounting standards. This position is perfect for someone looking for flexible hours while applying their skills to support a dynamic and growing business in the real estate industry.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Financial Management: Maintain accurate financial records for real estate ventures, including property income, expenses, budgets, and forecasting.</p><p>Accounts Payable/Receivable: Manage vendor payments, process tenant invoices, track receivables, and ensure timely collections (Source: Robert Half Accounts Payable Specialist).</p><p>Property Accounting: Perform reconciliations for bank accounts, tenant ledgers, and security deposits related to property management operations (Source: Robert Half Property Accountant).</p><p>Compliance: Ensure adherence to local and federal accounting regulations, property management guidelines, and tax laws applicable to real estate operations.</p><p>Reporting: Prepare monthly financial statements, cash flow analyses, and customized reports for stakeholders as needed.</p><p>Expense Tracking: Monitor operating expenses, capital expenditures, and maintenance costs for each property to streamline decision-making and budgeting.</p><p>Coordination: Collaborate with property managers and leasing teams to ensure financial accuracy and provide informed support on day-to-day accounting needs.</p>
<p>We are looking for a skilled Financial Analyst/Manager to join our team in White Plains, New York. In this role, you will play a pivotal part in analyzing financial data, preparing budgets, and providing strategic insights to support organizational growth. The ideal candidate will have a strong background in financial modeling, analysis, and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Develop and manage budgets for various departments, ensuring alignment with cost trends and projected revenues.</p><p>• Analyze key financial performance indicators and prepare comprehensive reports to guide senior management in decision-making.</p><p>• Oversee the adoption and optimization of financial software tools to streamline accounting and reporting processes.</p><p>• Utilize data analytics tools to enhance financial forecasting and support operational improvements.</p><p>• Prepare and review financial statements and reports for internal stakeholders and external regulatory compliance.</p><p>• Assess operational costs, capital expenditures, and revenue streams to identify opportunities for optimization.</p><p>• Monitor billing, collections, and claims processes to improve revenue flow and address inefficiencies.</p><p>• Collaborate with billing teams to enhance cash flow management and minimize delays.</p><p>• Provide financial guidance to executive leadership during strategic planning and decision-making sessions.</p><p>• Evaluate financial implications of potential partnerships, expansions, and acquisitions.</p>
<p>We are looking for an experienced Full Charge Bookkeeper to join our team in Farmingdale, New York. This role is ideal for someone with a strong attention to detail and a solid background in bookkeeping and HR functions. You will play a key part in managing financial transactions and ensuring the accuracy of accounting records.</p><p><br></p><p>Responsibilities:</p><p>• Handle all aspects of full charge bookkeeping, including managing accounts payable and receivable.</p><p>• Oversee and execute bank reconciliations to ensure accurate financial reporting.</p><p>• Prepare and analyze financial statements to support decision-making processes.</p><p>• Monitor and manage payroll processes, ensuring timely and accurate payments.</p><p>• Collaborate with HR to oversee employee records and benefits administration.</p><p>• Implement and maintain efficient systems for tracking financial data.</p><p>• Address and resolve discrepancies in financial documentation.</p><p>• Support compliance with tax regulations and assist in preparing tax filings.</p>
We are looking for a detail-oriented General Office Clerk to join our team in Mystic, Connecticut. In this Contract position, you will play a key role in supporting administrative operations by maintaining and organizing office records, ensuring smooth workflows, and providing essential back-office support. This role offers an excellent opportunity to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Prepare, review, and organize files to ensure accurate record-keeping and easy retrieval.<br>• Handle document scanning tasks to create digital copies and maintain electronic archives.<br>• Perform data entry with precision to update and maintain office systems and databases.<br>• Provide general back-office support to assist with administrative processes and daily operations.<br>• Ensure all scanned and physical documents are properly labeled and stored.<br>• Collaborate with team members to address office workflow challenges and improve efficiency.<br>• Sort and distribute incoming correspondence to the appropriate departments.<br>• Maintain an orderly and organized workspace to streamline operations.<br>• Assist in compiling reports and summaries as needed.
<p><strong>Robert Half Legal Permanent Placement</strong> is seeking an experienced <strong>Litigation Attorney</strong> to join our client's litigation team in <strong>Vernon, Connecticut</strong>. The ideal candidate will have a strong background in Workers' Compensation and Personal Injury law and a proven ability to manage cases from intake through resolution, including trial if necessary. This position offers an excellent opportunity for growth, with potential for partnership and bonuses, in a supportive and dynamic work environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage legal cases from initial intake through settlement or trial, ensuring thorough case preparation and client representation.</p><p>• Handle a mix of Workers' Compensation (approximately 75%) and Personal Injury (25%) cases.</p><p>• Conduct in-depth legal research and draft motions, briefs, and other legal documents to support litigation strategies.</p><p>• Represent clients in court proceedings, including trials, when necessary, to achieve favorable outcomes.</p><p>• Engage in discovery processes, including depositions, interrogatories, and document review.</p><p>• Collaborate with clients, opposing counsel, and insurance companies to negotiate settlements and resolve disputes.</p><p>• Maintain accurate and timely documentation of case progress and communications.</p><p>• Stay informed about relevant legal precedents, statutes, and regulations to provide effective counsel.</p><p>• Participate in local and statewide bar association events to enhance development and networking.</p><p>• Uphold high standards of integrity and communication in all client and colleague interactions.Robert Half</p>
<p><strong>Assistant Property Controller - (150k-175k+ B) - Hybrid - Top 10!!!</strong></p><p>For immediate consideration send resumes to Jennifer.Beilin@Roberthalf com</p><p><br></p><p><strong>About the Role</strong>: Join a well-established organization with a national presence in residential property management. This role offers the opportunity to contribute to a large-scale accounting operation and work with a highly skilled team.</p><p><strong>Position Overview: </strong>Reporting to the Controller, this role focuses on managing financial operations and cash workflows across corporate entities and a large portfolio of properties. Responsibilities include ensuring accurate accounting processes, producing timely reports, supervising team members, and supporting comprehensive budget preparation efforts.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate accurate and timely financial statements while coordinating audit schedules for multiple entities.</li><li>Assist in preparing debt service budgets, monthly cash flow projections, and cash position analyses across a large portfolio of properties</li><li>Manage intercompany payables, ACH disbursements, and self-held escrow accounts.</li><li>Open and manage new bank accounts as needed and prepare weekly cash reports for Treasury and senior management.</li><li>Oversee and reconcile all accounting transactions for corporate entities.</li><li>Provide auditors with aggregate schedules.</li><li>Record bi-weekly payroll and manage corporate credit card transactions.</li><li>Review distribution calculations and ensure accuracy for Controller and CFO approvals.</li><li>Manage staff within the property accounting department</li></ul><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in accounting or a related field.</li><li>Minimum of 8 recent years of experience in an accounting department, ideally within property management or a similar industry.</li><li>CPA designation highly preferred.</li><li>Prior experience in public accounting is a plus.</li><li>Strong proficiency with Yardi software is highly desirable.</li></ul>
<p>We are seeking a detail-oriented Bookkeeper to manage financial transactions and ensure the accuracy of accounting records for our organization. This role involves overseeing critical financial processes such as accounts payable, accounts receivable, and bank reconciliations, as well as utilizing QuickBooks to track transactions and prepare reports. The ideal candidate is a proactive multitasker with exceptional organizational skills who can maintain accurate financial documentation, address discrepancies efficiently, and assist in preparing internal financial statements and reports. Additionally, the Bookkeeper will collaborate with other team members to ensure compliance with financial policies and support special financial projects as needed</p>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Babylon, New York. The ideal candidate will play a key role in managing financial transactions, ensuring accuracy in records, and supporting overall accounting operations. This position offers an opportunity to grow your skills in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with precision and efficiency.<br>• Maintain accurate and up-to-date financial records in QuickBooks and other accounting systems.<br>• Perform data entry tasks to ensure all financial information is properly documented.<br>• Handle invoice processing, including verifying, coding, and reconciling invoices.<br>• Assist in preparing financial reports and summaries for management review.<br>• Communicate with vendors and clients to resolve payment discrepancies and inquiries.<br>• Support month-end and year-end closing procedures.<br>• Ensure compliance with company policies and standard accounting practices.<br>• Collaborate with team members to improve workflows and streamline processes.
<p><strong>Payroll Administrator (PERMANENT / FULL TIME)</strong></p><p><strong>Location:</strong> Onsite – Full Time</p><p> <strong>Salary:</strong> Up to $75,000 annually (based on experience), bonus potential!</p><p><br></p><p>Seeking an experienced <strong>Payroll Administrator</strong> to join our client's team and take full ownership of the in-house payroll function. This is a full-time, onsite role ideal for a detail-oriented payroll professional who thrives in a high-volume environment.</p><p><br></p><p><strong>Day to day:</strong></p><ul><li>Own and manage the <strong>entire payroll process</strong> from start to finish</li><li>Process <strong>high-volume, in-house payroll</strong> accurately and on time</li><li>Handle payroll deductions, benefits, and <strong>wage garnishments</strong></li><li>Prepare and reconcile <strong>payroll reports</strong> and audits</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Maintain employee payroll records and support internal payroll inquiries</li><li>Partner with HR and Finance as needed to ensure payroll accuracy</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>5+ years of experience</strong> processing high-volume payroll</li><li>Strong proficiency in <strong>Excel</strong> (reporting, data analysis, reconciliations)</li><li>Hands-on experience with <strong>payroll software systems</strong></li><li>Exceptional attention to detail and organizational skills</li><li>Ability to work independently and meet strict deadlines</li></ul><p><strong>Benefits:</strong></p><ul><li><strong>Excellent benefits package</strong></li><li>Generous <strong>PTO</strong></li></ul><p><br></p><p>Please apply today to Daniele.Zavarella@roberthalf com!</p>
We are looking for a detail-oriented Office Assistant to join our team in Port Chester, New York. This contract to permanent position offers an opportunity to support administrative and bookkeeping tasks while contributing to the efficient operation of the office. The ideal candidate will bring strong organizational skills, proficiency in relevant software, and a commitment to accuracy.<br><br>Responsibilities:<br>• Handle routine banking activities, including depositing donation checks.<br>• Record and process invoices, ensuring timely preparation of checks for approval.<br>• Enter data accurately into QuickBooks and Bloomerang software.<br>• Answer incoming phone calls professionally and route them appropriately.<br>• Manage clerical tasks to maintain organized office operations.<br>• Schedule and coordinate appointments using effective calendar management skills.<br>• Maintain accurate records and ensure documentation is up-to-date.<br>• Assist with general office support duties as needed.<br>• Collaborate with team members to streamline administrative processes.
<p>We are looking for a detail-oriented and proactive Executive Assistant to join our client's team in New Haven, Connecticut. This long-term contract position offers an opportunity to support executive-level operations within a dynamic non-profit organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to anticipate needs.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, scheduling meetings and events to ensure seamless coordination.</p><p>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.</p><p>• Prepare for executive meetings by organizing agendas and taking detailed notes.</p><p>• Handle requisitions and inventory management using Paylocity and other software tools.</p><p>• Serve as an attentive and approachable point of contact for staff, families, and external stakeholders.</p><p>• Assist in maintaining accurate records and documentation for administrative tasks.</p><p>• Collaborate with the Executive Director daily to review plans and prioritize tasks.</p><p>• Demonstrate initiative by identifying areas for improvement and addressing them proactively.</p><p>• Ensure smooth communication among departments while maintaining a respectful and courteous demeanor.</p><p>• Support the organization's mission by engaging with diverse families and staff members effectively.</p>
