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4 results for Office Manager in West Des Moines, IA

Office Manager

Des Moines, IA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Are you a hands-on leader who enjoys wearing multiple hats and keeping an organization running smoothly? Our client, a well-established and growing professional services organization, is seeking an experienced Office Manager to oversee daily operations, people management, accounting administration, and human resources functions.This is a highly visible leadership role where you will serve as a trusted partner to ownership, helping drive efficiency, support employees, and ensure the organization continues to deliver an exceptional experience for both its team and customers.The ideal candidate is a strong communicator who enjoys solving problems, balancing competing priorities, and building positive relationships across all levels of an organization.What You'll Do<ul><li>Lead day-to-day office operations and ensure the business runs efficiently</li><li>Supervise and support a diverse team across multiple departments</li><li>Manage recruiting, onboarding, employee relations, performance reviews, and other HR activities</li><li>Process bi-weekly payroll and oversee PTO tracking and workforce scheduling</li><li>Handle accounts payable functions, vendor management, deposits, and account reconciliations</li><li>Partner with external accounting resources to support monthly financial reporting</li><li>Coordinate meetings, prepare agendas, track action items, and follow through on key initiatives</li><li>Maintain policies, procedures, and compliance-related documentation</li><li>Assist with facilities, purchasing, technology coordination, and other operational needs</li><li>Serve as a resource for employee and customer concerns, helping resolve issues professionally and effectively</li><li>Identify opportunities for process improvements and operational efficiencies</li></ul>Success in This Role? The person who thrives here will be:<ul><li>A positive and approachable leader</li><li>Comfortable making decisions and taking initiative</li><li>Highly organized with strong attention to detail</li><li>Flexible and willing to jump in wherever needed</li><li>Able to balance people leadership with operational and financial responsibilities</li><li>Focused on continuous improvement and finding better ways to support the business</li></ul>
2026-07-17T00:00:00Z

Office Administrator

Bondurant, IA
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
Are you someone who enjoys keeping things organized, helping others, and being part of a close-knit team? We're partnering with a locally owned small business that believes great people are the foundation of success. Here, employees aren't just a number. They're valued team members whose hard work is recognized and celebrated. From team lunches and food trucks to birthday cakes and employee appreciation events, the owner goes out of their way to create an enjoyable workplace where people genuinely enjoy coming to work and working together. What You'll Do:<ul><li>Manage daily office operations and administrative activities</li><li>Coordinate calendars, meetings, and company events</li><li>Answer and direct phone calls and emails</li><li>Prepare documents, reports, and presentations</li><li>Maintain office supplies and filing systems</li><li>Support accounts payable processes</li><li>Communicate with vendors, suppliers, and service providers</li><li>Help keep the office running smoothly and efficiently</li></ul>Why You'll Love It Here<ul><li>Family-oriented, small business culture</li><li>Collaborative team that works together and supports one another</li><li>Ownership that genuinely appreciates employees</li><li>Regular team lunches, food trucks, birthday celebrations, and employee appreciation events</li><li>Competitive pay and benefits</li></ul>If you're looking for a role where your contributions matter and you can be part of a team that feels more like family than coworkers, we'd love to connect with you!
2026-07-20T00:00:00Z

Executive Assistant

West Des Moines, IA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
This individual will play a critical role in helping the CEO stay focused, organized, and accountable while supporting both professional and select personal priorities.This is not a traditional administrative role. Success requires someone who thrives in a high-expectation environment, can create structure from complexity, and has the confidence and maturity to receive direct feedback and adapt quickly.Key Responsibilities • Manage the CEO's highly complex calendar, scheduling, and daily priorities. • Translate voice notes, ideas, and conversations into organized action items, agendas, meeting notes, and follow-up tasks. • Track projects, commitments, priorities, and deadlines to ensure nothing falls through the cracks. • Coordinate travel arrangements, including flights, lodging, transportation, and itineraries. • Prepare for executive meetings, including agendas, action items, and follow-up communications. • Support the CEO's personal and professional goals by helping maintain accountability and focus. • Coordinate schedules across leadership teams and key stakeholders. • Handle highly confidential information with professionalism and discretion. About the CEO:<ul><li>Entrepreneurial and visionary leader overseeing multiple businesses, with the majority of support focused on his primary organization.</li><li>Operates in a fast-paced environment and frequently communicates through voice notes and audio messages throughout the day.</li><li>Relies heavily on this role to turn ideas and conversations into organized plans and next steps.</li><li>Values direct communication, accuracy, strong follow-through, and accountability.</li><li>Provides prompt feedback and expects a high level of execution.</li><li>Does not actively manage his own calendar and relies on this person to own scheduling and priority management.</li></ul>
2026-07-29T00:00:00Z

Receptionist

Slater, IA
onsite
Temporary / Contract
16.5 - 16.5 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations in New Jersey. This long-term contract position is expected to run for 3–4 months, with potential for extension, and will provide essential coverage while maintaining a welcoming and organized office environment. The person in this role will serve as the first point of contact for visitors and callers, while also assisting with routine administrative support for the office. Responsibilities: • Welcome guests, guide them through sign-in procedures, and ensure a positive arrival experience. • Manage front desk activities by answering and directing phone calls in a courteous and efficient manner. • Provide administrative assistance such as handling general clerical work and supporting office needs as they arise. • Coordinate meeting room readiness by preparing shared spaces for scheduled appointments and gatherings. • Maintain an orderly reception area that reflects an organized and service-focused environment. • Respond to visitor and staff inquiries promptly, escalating issues when appropriate. • Support additional office tasks assigned by the department to help maintain smooth daily operations.
2026-07-09T00:00:00Z