5 results for Project Assistantcoordinator in West Chester, PA

Project Coordinator

Collegeville, PA
onsite
Permanent
55000 - 60000 USD / Yearly
Reputable services company located in the Greater Philadelphia area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Responsibilities:<ul><li>Track and manage job file statuses to ensure all documentation is accurate and up to date.</li><li>Collaborate daily with production teams to gather and verify onsite documentation.</li><li>Prepare and review estimates based on scope details and photographs provided by production crews.</li><li>Ensure compliance with client requirements and program standards.</li><li>Audit job files thoroughly to confirm that all completed work aligns with the estimate.</li><li>Handle job close-out activities, including coordinating with the accounting team for accurate invoicing.</li><li>Provide support to other departments as needed to ensure operational efficiency.</li></ul>
2026-03-03T00:00:00Z

Project Coordinator

Allentown, PA
onsite
Temporary
22 - 28 USD / Hourly
Robert Half is partnering with a growing organization in search of a Project Coordinator to support a portfolio of cross-functional initiatives. This role is ideal for someone who enjoys organizing project activities, keeping timelines on track, and ensuring stakeholders have visibility into progress and key milestones. Key Responsibilities<ul><li>Support project managers by coordinating tasks, tracking milestones, and ensuring project deliverables stay aligned with requirements.</li><li>Gather schedules, deadlines, and resource needs across multiple workstreams to help drive projects forward.</li><li>Monitor project progress, identify potential risks or delays, and escalate issues when needed.</li><li>Maintain project dashboards, trackers, and reporting tools to provide timely updates to leadership and stakeholders.</li><li>Collaborate with internal teams to remove obstacles, resolve scheduling conflicts, and recommend corrective actions.</li><li>Build strong relationships with operational teams to share best practices, communicate updates, and support ongoing or upcoming project needs.</li></ul>
2026-03-27T00:00:00Z

Administrative Program Coordinator

Philadelphia, PA
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Program Coordinator to join our team located in the Greater Philadelphia Region. In this Administrative Program Coordinator contract position, you will work closely with the Program Officer and participants to ensure seamless program operations. This role requires excellent organizational skills, effective communication, and the ability to manage multiple tasks in a dynamic environment. What you get to do every single day:• Serve as the primary liaison between fellows and program officers, ensuring clear and effective communication.• Manage and update database records with precision, maintaining accuracy in all entries.• Organize travel arrangements including booking flights and hotels.• Prepare and distribute detailed itineraries for program participants.• Maintain and update records ensuring all information is current and accessible.• Format and edit program-related documents to ensure a high standard of presentation.• Conduct research to support program initiatives and decision-making.• Set up and manage Zoom accounts ensuring access to virtual resources.• Compile and analyze survey results to gather valuable feedback for program improvement.• Assist with additional administrative projects and tasks as needed to support the team.
2026-03-27T00:00:00Z

Administrative Coordinator

Philadelphia, PA
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for an Administrative Coordinator to join our dynamic admissions team located in the Greater Philadelphia Region. This Administrative Coordinator contract position requires someone who is detail-oriented and adaptable, and who thrives in a fast-paced environment. You will play a pivotal role in supporting the operational processes, ensuring smooth workflows and contributing to the achievement of enrollment goals. Here’s how you’ll contribute each day: • Coordinate daily admissions operations to ensure processes are timely and efficient.• Process inquiries, applications, and documentation with precision, adhering to institutional data entry standards.• Verify records, to confirm completeness and accuracy for counselor review.• Provide logistical support for recruitment events such as open houses, fairs, and private visits, including registration and setup.• Collaborate in testing and implementing new tools and technologies to improve operational efficiency.• Prepare and update Standard Operating Procedure documents for training and reference purposes.• Generate and monitor weekly enrollment reports to track progress and produce notification outcomes.• Assist with communication campaigns, mass-mailing projects, and troubleshooting technology.
2026-03-26T00:00:00Z

Part Time Office Assistant

Hellertown, PA
onsite
Temporary
18 - 20 USD / Hourly
Are you a dependable, detail-oriented professional looking for flexible hours in a collaborative workplace? Robert Half is seeking a Part-Time Office Assistant to support daily operations and contribute to the smooth running of a local and fast paced office. Key Responsibilities:<ul><li>Assist with administrative tasks such as filing, organizing documents, and maintaining office supplies.</li><li>Answer phone calls, greet visitors, and provide customer service.</li><li>Support scheduling, calendar management, and meeting preparations.</li><li>Perform data entry and basic recordkeeping.</li><li>Help coordinate office events and support team projects as needed.</li><li>Ensure the office environment remains tidy and organized.</li></ul>
2026-03-13T00:00:00Z