<p>We are looking for a skilled Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This contract position is located in the Greater Philadelphia Region and requires a proactive individual with exceptional organizational and communication skills. The ideal Executive Assistant candidate will excel in managing schedules, coordinating travel arrangements, and supporting executive meetings.</p><p><br></p><p>What you get to do every single day:</p><p>• Manage and maintain complex executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Arrange and coordinate comprehensive travel itineraries, including flights, accommodations, and transportation.</p><p>• Support the planning and execution of executive meetings, ensuring all logistics are handled efficiently.</p><p>• Serve as a point of contact for executives, managing communications and prioritizing tasks as needed.</p><p>• Prepare and organize materials for presentations, reports, and meetings.</p><p>• Monitor and handle incoming correspondence, ensuring timely responses and follow-ups.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p><p>• Collaborate with other team members to ensure seamless administrative operations.</p><p>• Track and organize expense reports and reimbursements for executives.</p><p>• Continuously identify and implement improvements to administrative processes.</p>
<p>Are you a proactive professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leadership, ensuring efficient operations and driving positive outcomes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.</li><li>Liaise between executives and internal/external stakeholders to facilitate communication and project follow-through.</li><li>Handle confidential information with discretion.</li><li>Organize and prioritize incoming requests, ensuring timely responses and completion of tasks.</li><li>Assist with event planning, expense reporting, and operational coordination.</li><li>Support ad hoc projects and contribute to a positive office culture.</li></ul><p><br></p>
<p>Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to support senior management. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to manage confidential information with integrity.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide professional administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, proofread, and edit correspondence, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication on behalf of executives.</li><li>Organize and coordinate events, conferences, and team activities as needed.</li><li>Manage expense reports, invoices, and other documents with accuracy and discretion.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Anticipate executive needs, proactively addressing challenges and resolving issues before escalation.</li></ul><p><br></p>
<p>Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in West Lawn, Pennsylvania. This is a Contract to permanent opportunity ideal for someone who excels in organizational tasks and thrives in a busy office environment. The successful candidate will play a vital role in supporting the Service Department, ensuring smooth operations and effective communication across various teams.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain detailed service records, including the creation of work orders, site set-up, and the generation of scheduled tasks for field personnel. </p><p>• Answer inbound service and inspection calls, efficiently assigning them to the appropriate team members. </p><p>• Coordinate procurement of materials and equipment necessary for service or inspection activities. </p><p>• Delegate inspection and service projects to subcontractors as required to meet operational needs. </p><p>• Assist management with personnel scheduling, ensuring adequate staffing for both inspectors and trainees. </p><p>• Track and manage licensing and certifications for team members to ensure ongoing compliance. </p><p>• Address and resolve operational issues or required corrections as identified by company leadership.</p><p> • Manage inbound customer service requests and support clients with service needs for the branch or region. </p><p>• Maintain and update a shared calendar system daily, ensuring schedules are accurate and up to date for all relevant team members. </p><p>• Arrange and communicate scheduling for inspections and service work, ensuring clear coordination with customers and technical staff.</p>
<p>We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.</p><p>• Prepare and generate reports to support compliance and departmental needs.</p><p>• Manage and respond to inbound calls, providing attentive assistance to clients and team members.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Ensure timely and accurate completion of administrative duties to support compliance initiatives.</p><p>• Collaborate with team members to maintain efficient workflows and processes.</p><p>• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.</p><p>• Handle sensitive information with discretion and confidentiality.</p><p>• Support the department in meeting deadlines and achieving organizational goals.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing essential administrative support to senior leadership while ensuring smooth office operations and maintaining strong communication with internal and external stakeholders. If you are organized, proactive, and thrive in a dynamic environment, this position could be a perfect fit.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Schedule and manage meetings and appointments for executive leadership, ensuring their calendars are well-organized.</p><p>• Draft and edit letters, memos, and other business correspondence with precision.</p><p>• Communicate and maintain accurate records to support fundraising efforts.</p><p>• Coordinate with external agencies to facilitate the planning and setup of exhibitions and events.</p><p>• Perform general office tasks such as answering calls, data entry, and maintaining records.</p><p>• Handle confidential materials and liaise with high-profile individuals with discretion.</p><p>• Provide administrative support for special projects as needed.</p><p>• Act as a point of contact for internal and external inquiries, delivering excellent service.</p><p>• Assist in creating and distributing reports and presentations for leadership.</p><p>• Ensure office supplies and resources are adequately stocked and organized.</p>
<p>We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.</p><p>• Utilize Microsoft Word to create, format, and edit documents with accuracy.</p><p>• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.</p><p>• Maintain organized filing systems to support easy retrieval of records.</p><p>• Collaborate with team members to support administrative projects and deadlines.</p><p>• Prepare correspondence and reports as needed.</p><p>• Assist in scheduling meetings and managing calendars for staff.</p><p>• Ensure a welcoming and detail-oriented environment for visitors and callers.</p><p>• Handle confidential information with discretion and attention to detail.</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul><p><br></p>
<p>A well-established organization in Denver, PA is seeking a reliable and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations. This is a contract-to-hire opportunity ideal for someone who enjoys handling a variety of basic office tasks and serving as the first point of contact in a professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and route incoming phone calls in a professional manner</li><li>Print and prepare plans and documents as requested</li><li>Sort, distribute, and send outgoing mail</li><li>Maintain organized paper and electronic filing systems</li><li>Perform general administrative and clerical tasks as needed</li><li>Support day‑to‑day office operations to ensure smooth workflow</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies</p><p>• Manage catering arrangements and liaise with building management to ensure seamless event execution.</p><p>• Handle inbound calls and direct them to the appropriate team members.</p><p>• Perform data entry tasks with accuracy and efficiency to support administrative operations.</p><p>• Maintain a clean and organized office environment, ensuring supplies are readily available.</p><p>• Schedule and manage appointments, ensuring timely updates and communication.</p><p>• Provide receptionist support by greeting visitors and handling inquiries.</p><p>• Assist with general office duties, including filing, copying, and document preparation.</p><p>• Collaborate with team members to improve operational workflows and ensure high-quality service.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.</p>
<p>Successful legal firm seeks a highly organized, detail‑oriented Administrative Assistant to support daily office operations, coordination with the accounting department, vendor payments, employee onboarding, and general administrative functions. This role requires professionalism, confidentiality, strong communication skills, and the ability to manage multiple time‑sensitive tasks in a fast‑paced environment. Prior legal and accounting/billing experience is strongly preferred.</p><p><br></p><p>Key Responsibilities</p><ul><li>Serve as a primary point of contact for frequent communication with the firm’s accounting department.</li><li>Process payments for administrative court costs, court reporters, and local vendors.</li><li>Prepare check requests for high‑value invoices, including verification and confirmation of wiring instructions.</li><li>Assist with budget increase requests for active cases.</li><li>Oversee onboarding of new employees in the office.</li><li>Execute and maintain the onboarding checklist, ensuring all steps, documentation, and setup tasks are completed accurately and on time.</li><li>Act as the office liaison with building management and engineering personnel.</li><li>Manage office operations needs, including monitoring and replenishing office and kitchen supplies inventory.</li><li>Support general administrative tasks to ensure smooth and efficient day‑to‑day office workflow.</li></ul>
<p>Are you a detail-oriented professional seeking a dynamic office environment? Robert Half is looking for an Office Assistant to provide essential administrative support and help ensure smooth daily operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism.</li><li>Answer and direct phone calls, respond to inquiries, and handle correspondence.</li><li>Maintain organized files, records, and office supplies inventory.</li><li>Coordinate incoming and outgoing mail and packages.</li><li>Assist with scheduling meetings, organizing calendars, and preparing documents.</li><li>Support basic bookkeeping, data entry, and reporting as needed.</li><li>Carry out other administrative duties as assigned to support the team’s workflow.</li></ul><p><br></p>
<p>Are you an organized and motivated professional seeking flexible work hours? Robert Half is searching for a Part-Time Administrative Assistant to provide essential administrative support and help ensure smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and callers with professionalism and courtesy.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, including emails and mail distribution.</li><li>Maintain organized electronic and paper filing systems.</li><li>Assist with data entry, document preparation, and basic reporting.</li><li>Support general office operations, including supply inventory and orders.</li><li>Perform additional administrative duties as required.</li></ul><p><br></p>
<p><strong>Financial Services Administrative Assistant / Receptionist</strong></p><p><strong>Location:</strong> [Insert City, State]</p><p><strong>Schedule:</strong> Onsite</p><p><strong>Employment Type:</strong> Full-Time</p><p><strong>Salary:</strong> [Insert Salary Range]</p><p><strong>Overview:</strong></p><p>We are seeking a polished and detail‑oriented <strong>Administrative Assistant/Receptionist</strong> to support a busy financial services office. This role is the first point of contact for clients and provides essential administrative, scheduling, and operational support to the internal team.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors; manage front desk operations with a professional and welcoming demeanor</li><li>Answer and route incoming calls; handle general inquiries</li><li>Manage calendars, schedule meetings, and support office workflow</li><li>Prepare client documents, correspondence, and meeting materials</li><li>Maintain organized records and assist with data entry and file management</li><li>Support financial advisors and office staff with administrative tasks</li><li>Coordinate mail, scanning, supplies, and office logistics</li><li>Ensure confidentiality of client and company information at all times</li></ul><p><br></p>
<p>Robert Half is currently working a client on their search for an Inventory Control Specialist/Office Admin Support with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Inventory Control Specialist/Office Admin Support for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities.</p><p><br></p><p>· Serve as the first point of contact for visitors, clients, and directing staff inquiries</p><p>· Manage calendars, schedule meetings, and coordinate appointments</p><p>· Answer and direct incoming calls</p><p>· Process timely customer orders and request</p><p>· Assist with inventory analysis</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Are you a highly organized, creative, and proactive administrative professional who thrives in a fast‑paced, team-oriented environment? Our team is seeking a <strong>Sales Administrative Assistant</strong> to support the sales and recruiting teams with critical behind-the-scenes operations, business development coordination, and administrative workflow management.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to the sales and recruiting teams</li><li>Assist with business development activities, including preparing presentations, updating CRM data, and tracking outreach efforts</li><li>Organize and maintain sales materials, proposals, and client-facing documents</li><li>Draft and proofread correspondence, marketing materials, and internal communications</li><li>Support lead generation by researching prospective clients and compiling target lists</li><li>Prepare activity reports, metrics, and dashboards for internal tracking</li><li>Ensure compliance with internal processes, documentation standards, and deadlines</li><li>Partner closely with leadership to improve workflows and identify opportunities to streamline operations</li><li>Jump in wherever needed—this role requires a true go‑getter with a team-first mindset</li></ul>
<p>We are looking for an organized and detail-oriented Office Manager/Admin/Receptionist to join our client's team in the Horsham area, Pennsylvania. In this on-site role, you will be responsible for ensuring smooth day-to-day operations, providing administrative support, and maintaining a welcoming environment for clients and staff. This position is ideal for someone with strong multitasking skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and employees with a courteous and detail-oriented demeanor.</p><p>• Answer and manage incoming calls, direct inquiries, and oversee company correspondence.</p><p>• Coordinate schedules, book meeting rooms, and assist with calendar management.</p><p>• Maintain an organized and clean office environment, including common areas.</p><p>• Perform administrative tasks such as data entry, document preparation, and filing.</p><p>• Monitor inventory levels, order office supplies, and liaise with vendors as needed.</p><p>• Facilitate internal communications by distributing memos and company updates.</p><p>• Handle sensitive information with utmost confidentiality and attention to detail.</p><p>• Identify opportunities for process improvements to enhance team efficiency.</p><p>• Utilize Microsoft Office Suite and company platforms to manage office operations effectively.</p>
<p>We are looking for an Administrative Coordinator to join our dynamic admissions team located in the Greater Philadelphia Region. This Administrative Coordinator contract position requires someone who is detail-oriented and adaptable, and who thrives in a fast-paced environment. You will play a pivotal role in supporting the operational processes, ensuring smooth workflows and contributing to the achievement of enrollment goals.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Coordinate daily admissions operations to ensure processes are timely and efficient.</p><p>• Process inquiries, applications, and documentation with precision, adhering to institutional data entry standards.</p><p>• Verify records, to confirm completeness and accuracy for counselor review.</p><p>• Provide logistical support for recruitment events such as open houses, fairs, and private visits, including registration and setup.</p><p>• Collaborate in testing and implementing new tools and technologies to improve operational efficiency.</p><p>• Prepare and update Standard Operating Procedure documents for training and reference purposes.</p><p>• Generate and monitor weekly enrollment reports to track progress and produce notification outcomes.</p><p>• Assist with communication campaigns, mass-mailing projects, and troubleshooting technology. </p>
<p>Are you a dependable, detail-oriented professional looking for flexible hours in a collaborative workplace? Robert Half is seeking a Part-Time Office Assistant to support daily operations and contribute to the smooth running of a local and fast paced office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with administrative tasks such as filing, organizing documents, and maintaining office supplies.</li><li>Answer phone calls, greet visitors, and provide customer service.</li><li>Support scheduling, calendar management, and meeting preparations.</li><li>Perform data entry and basic recordkeeping.</li><li>Help coordinate office events and support team projects as needed.</li><li>Ensure the office environment remains tidy and organized.</li></ul><p><br></p>
We are looking for a skilled and detail-oriented Legal Assistant to join a dynamic personal injury law firm in Cherry Hill, New Jersey. This permanent, in-office position offers the opportunity to work closely with experienced attorneys on a variety of litigation cases while contributing to a collaborative and supportive environment. If you have a strong background in legal administration and are eager to advance your career in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative and legal support for a high-volume caseload of litigation matters.<br>• Maintain accurate and up-to-date litigation calendars, including tracking deadlines, hearings, and depositions.<br>• Draft, format, and proofread legal documents such as pleadings, motions, discovery responses, and correspondence.<br>• File legal documents with courts, ensuring strict adherence to deadlines and jurisdictional requirements.<br>• Communicate professionally with clients, court personnel, and other involved parties to facilitate case progression.<br>• Utilize Clio legal software for efficient case and document management, ensuring seamless organization and accessibility.<br>• Assist attorneys in trial preparation by organizing exhibits, coordinating witness schedules, and preparing trial binders.<br>• Collaborate with the team to implement improved workflows and processes, leveraging new technologies for efficiency.<br>• Perform general administrative duties, including managing correspondence, organizing case files, and supporting billing tasks.
A top-tier Am Law firm is seeking a highly experienced Legal Administrative Assistant to join its Philadelphia office in a permanent, in-office capacity. This role supports a group of Commercial Litigation and Business attorneys and is best suited for a =+ years of experience, detail-oriented detail oriented accustomed to working in sophisticated, fast-paced law firm environments. <br> This is an excellent opportunity for a candidate coming from a large firm who is seeking a collaborative culture, high-level work, and strong attorney engagement. Candidates who want to be considered immediately please reach out to Kevin Ross with Robert Half in Philadelphia.
We are looking for an experienced Legal Assistant to join our team in Wilmington, Delaware. This role involves providing comprehensive support to legal operations, ensuring accuracy and compliance in documentation, and assisting with administrative tasks. The ideal candidate will demonstrate exceptional organizational skills and professionalism while maintaining confidentiality in all aspects of their work.<br><br>Responsibilities:<br>• Prepare, review, and sign various legal documents, including Trust Agreements and Real Estate Agreements.<br>• Record and document meeting minutes accurately as directed.<br>• Ensure all documentation adheres to legal standards and compliance requirements.<br>• Provide administrative support across multiple business areas as needed.<br>• Assist a designated attorney with daily operations and legal tasks.<br>• Maintain strict confidentiality and uphold ethical standards in all activities.<br>• Manage scheduling and calendar tasks efficiently.<br>• Utilize e-filing systems for document submission and organization.