8 results for Contract Administrator in West Chester, PA

Contract Administrator

Pennsburg, PA
onsite
Permanent
60000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Contract Administrator to join our team in Pennsburg, Pennsylvania. In this role, you will manage and oversee construction contracts, ensuring compliance and accuracy throughout the contract lifecycle. You will play a key part in maintaining records, supporting processes, and collaborating with internal teams to ensure smooth operations. Responsibilities: • Prepare, review, and manage construction contracts and associated documentation, ensuring accuracy and compliance. • Maintain detailed records of contract documents, amendments, and correspondence for easy access and reference. • Monitor contract deadlines, deliverables, and compliance requirements, taking timely action when needed. • Manage contract lifecycle activities, including document routing, approval processes, and archiving. • Collaborate with internal teams, subcontractors, and clients to resolve contract-related inquiries and issues. • Verify and prepare standard forms, certifications, and legal documents as required. • Facilitate contractor onboarding by organizing compliance documents and certificates of insurance. • Generate detailed reports and summaries on contract activities for management review. • Provide general administrative support to ensure efficient office operations.
2026-03-11T00:00:00Z

Contracts Administrator

Philadelphia, PA
remote
Temporary
28.5 - 30 USD / Hourly
We are looking for a detail-oriented Contracts Administrator to join our team on a contract basis in Philadelphia, Pennsylvania. In this role, you will oversee vendor management and ensure seamless contract administration processes. This position offers an excellent opportunity to contribute within the real estate sector while collaborating with multiple stakeholders. Responsibilities: • Administer contracts by reviewing terms, ensuring compliance, and maintaining accurate documentation. • Manage vendor relationships to ensure timely communication and effective service delivery. • Oversee contract renewals and amendments, ensuring alignment with organizational policies. • Coordinate with internal teams to support contract-related data and reporting needs. • Monitor compliance with regulatory standards and address any discrepancies promptly. • Utilize tools such as Deltek and Costpoint to streamline contract management processes. • Handle customer service inquiries related to contracts and vendor agreements. • Collaborate with construction teams to align contracts with project requirements. • Ensure adherence to DCAA regulations in contract administration. • Provide regular updates and reports to leadership on contract status and vendor performance.
2026-03-11T00:00:00Z

Legal Administrator

Wilmington, DE
onsite
Permanent
0 - 0 USD / Yearly
Prominent, Wilmington Delaware client seeks a Legal Administrator with proven real estate law expertise, who can provide comprehensive administrative and operational support to attorneys and legal staff. This role ensures the smooth functioning of legal department activities such as financial management, human resources, account reconciliations, vendor management, oversight of office workflow, review of settlement statements, communication coordination, budgeting & forecasting, records maintenance, case management, and processing of accounts receivables. The ideal candidate should have operational/strategic planning expertise, payroll & benefits experience and know of federal state, and local employment laws. What you get to do everyday· Prepare, format, proofread, and file legal documents, correspondence, contracts, and court filings.· Maintain and organize physical and electronic legal files, ensuring accurate recordkeeping and document control.· Monitor deadlines, court dates, and regulatory filings; manage attorney calendars and schedule meetings.· Assist with contract management, including tracking renewals and maintaining agreement databases.· Support billing activities, including time entry, invoice preparation, and expense tracking.· Conduct basic legal research and gather case-related information as requested.· Ensure compliance with internal policies, regulatory requirements, and confidentiality standards.· Prepare reports, presentations, and summaries for legal and executive leadership.· Provide general administrative support to the legal team as needed.
2026-02-27T00:00:00Z

Contracts Specialist

Newtown Square, PA
remote
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for a skilled Contracts Specialist to join our team in Newtown Square, Pennsylvania. In this role, you will oversee the drafting, negotiation, and management of various commercial agreements while ensuring compliance with organizational standards and legal requirements. This is a long-term contract position, offering an excellent opportunity to contribute to a dynamic environment within the higher education industry. Responsibilities: • Draft, negotiate, and finalize a variety of commercial contracts, including master service agreements, non-disclosure agreements, licenses, and cooperation agreements. • Oversee the entire contract lifecycle, from initial request to execution, while ensuring compliance with legal standards and organizational policies. • Collaborate closely with business teams to facilitate timely review and approval of contracts. • Provide guidance to employees on contract workflows, standard clauses, and timelines to meet business objectives. • Represent the Legal Department on inter-departmental project teams to address contractual considerations and support new initiatives. • Resolve internal contract-related issues that may impact commitments to external stakeholders. • Seek approvals from senior legal leadership when compromises are necessary in contract negotiations. • Perform administrative tasks such as managing databases, spreadsheets, and word processing for contract-related activities. • Maintain accurate records and ensure timely updates of contractual documents and agreements.
2026-03-11T00:00:00Z

Grant Accountant

Norristown, PA
onsite
Permanent
0 - 0 USD / Yearly
Montgomery County non-profit seeks a Grant Accountant who can ensure grant funds are used in accordance with the terms and conditions specified and applicable laws and regulations. In this role, you will be responsible for compliance, budgeting, preparing federal grant packages, preparing and processing invoices, assisting with the month end process, reconciling grants to the general ledger, overseeing accounts payable/receivable balances, preparing compliance reports, and coordinating client meetings regarding financials. The ideal Grant Accountant for this role should have excellent time management abilities, proven ERP skills, and strong month end close experience. Major Responsibilities· Create complex financial reports· Resolve grant discrepancies· Develop and follow up on grant programs· Assist with the monthly close process· Monitor compliance with third party federal regulations· Reconcile bank and credit card accounts· Review grant proposals· Perform budget and financial analysis· Assist with special projects
2026-03-10T00:00:00Z

Property Accountant

Malvern, PA
onsite
Permanent
0 - 0 USD / Yearly
We have partnered with a commercial property management company on their search for a Property Accountant with proven YARDI expertise. As the Property Accountant, you will manage all accounting/bookkeeping transactions, assist with journal entry preparation, perform month end close activities, analyze leasing costs, assist with CAM reconciliations, perform accounting analysis, review and approve vendor invoices, assist with the year-end financial audit process, prepare monthly bank reconciliations, review and maintain property budget, and assist with annual entity tax returns. The ideal candidate for this role should have strong knowledge of generally accepted accounting principles, experience with real estate accounting software, and advanced financial analysis skills. What you get to do daily· Prepare financial statements/reporting · Maintain capital lease and monthly payment schedules· Prepare and review bank reconciliations· Analyze budget metrics activities· Manage and update tenant aging reports· Support and facilitate the auditing process· Prepare property projections· Assist with cash flow analysis· Prepare complex journal entries and account reconciliations
2026-03-10T00:00:00Z

Firm Administrator

Wilmington, DE
onsite
Permanent
65000 - 90000 USD / Yearly
Growing firm located in the Wilmington Delaware area seeks a skilled Firm Administrator with proven administrative, accounting, and finance experience within the legal/real estate industry. In this role, the Firm Administrator will assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices. We are looking for someone with proven perceptive of legal office systems and trust administration. How you will make an impact· Direct and coordinate administrative functions· Oversee scheduling, office supply management and vendor relations· Account reconciliation of vendor statements· Process year-end documents including 1099s· Assist with/Resolve vendor inquiries· Reconcile and process vendor invoices· Handling client escrow and fiduciary funds· Provide reports to management
2026-02-24T00:00:00Z

Trust Accountant

Coopersburg, PA
onsite
Temporary
0 - 0 USD / Yearly
We are seeking a highly skilled Trust Accountant to join our team on a contract to hire basis in Coopersburg, Pennsylvania. This role requires an experienced individual who is detail oriented, adept at managing trust accounts, preparing detailed financial reports, and maintaining compliance with fiduciary responsibilities. Responsibilities:• Manage trust accounts by accurately recording financial transactions, including deposits, expenses, and payroll.• Prepare comprehensive financial reporting packages for beneficiaries, ensuring clarity and transparency.• Perform tax planning and file tax returns for trusts and estates, adhering to legal and regulatory requirements.• Conduct detailed bank reconciliations to ensure accuracy and proper allocation of funds.• Handle general ledger tasks, including journal entries and cash reconciliations, to maintain accurate financial records.• Ensure compliance with fiduciary responsibilities and safeguard assets through meticulous recordkeeping.• Collaborate with stakeholders to facilitate distributions and provide timely financial updates.• Utilize QuickBooks to manage accounting tasks efficiently and produce high-quality reports.• Maintain discretion while managing sensitive financial information.• Support payroll processes, ensuring timely and accurate payments.
2026-03-11T00:00:00Z