49 Results for Office Assistant Jobs in Wayne, NJ

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Legal Assistant

Verona, NJ
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
A busy company in the Verona area is seeking a Legal Assistant to join their growing firm. This Legal Assistant will get the chance to join a great team that works well with each other and that offer career advancement. This Legal Assistant position plays a key role in keeping case activity organized, preparing court-ready documents, and coordinating time-sensitive filings in both state and federal courts. The ideal Legal Assistant will bring strong law firm experience, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. Other responsibilities of this Legal Assistant will include but not be limited to: Legal Assistant Responsibilities:<ul><li>Prior experience as a Legal Assistant, Litigation Secretary, or Legal Administrative Assistant within a law firm required.</li><li>Hands-on experience with New Jersey state and federal court e-filing systems required; New York court e-filing experience strongly preferred.</li><li>Working knowledge of litigation procedures, court filings, pleadings, discovery, and case management.</li><li>Experience drafting, preparing, proofreading, and formatting legal documents.</li><li>Familiarity with legal terminology and court filing requirements.</li><li>Strong proficiency in Microsoft Office, particularly Word, Outlook, and Excel.</li><li>Experience with legal document management and case management software preferred.</li><li>Excellent organizational skills and strong attention to detail.</li><li>Ability to manage multiple assignments, prioritize competing deadlines, and work efficiently in a fast-paced environment.</li><li>Strong written and verbal communication skills.</li><li>Professional demeanor and ability to interact effectively with attorneys, clients, court personnel, and opposing counsel.</li><li>Ability to handle confidential information and exercise sound judgment.</li></ul>This Legal Assistant position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Assistant opportunity, apply today!
2026-11-03T00:00:00Z

Legal Assistant

Roseland, NJ
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
We are looking for a proactive Legal Assistant to support a busy Trust & Estate practice in New Jersey. This role is ideal for someone who thrives in a deadline-driven legal environment and can manage detailed documentation with accuracy and care. The position offers the opportunity to work closely with attorneys, clients, and outside contacts across a wide range of estate administration, planning, and related legal matters. Please note, candidates do not need to have T&E experience but it would be helpful if they did. Responsibilities:• Serve as a primary point of contact for clients and advisors, coordinating responses to document requests and related inquiries.• Provide day-to-day support on estate administration and estate planning matters, including preparing forms and legal documents such as deeds, insurance paperwork, and retirement-related materials.• Maintain organized electronic and physical files, ensuring records are current, accessible, and handled with care.• Compile, review, and finalize comprehensive planning binders and other client deliverables for attorney review and distribution.• Assist with projects connected to estate and fiduciary disputes, applying litigation support skills as needed.• Track, review, and process invoices from external vendors, including filing services and trust-related providers.• Help manage calendars, deadlines, and filing activities to keep matters progressing efficiently and on schedule.
2026-11-05T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support patent prosecution work in New York, New York. This position focuses on preparing and coordinating U.S. and international patent filing materials, maintaining accurate records, and helping attorneys manage deadlines and official correspondence. The ideal candidate brings strong organizational skills, experience with electronic filings, and a solid understanding of patent-related documentation and procedures. Responsibilities: • Prepare, review, and submit patent prosecution documents to the U.S. Patent and Trademark Office, including new applications, continuing applications, responses, declarations, assignments, and fee-related filings. • Coordinate with international counsel to handle foreign filing instructions, country-specific formalities, and follow-up communications tied to global patent matters. • Monitor incoming notices and official communications, summarize key updates for attorneys, and keep application status information current and organized. • Obtain priority records, recorded assignment copies, published applications, and patent documents from domestic and international databases as needed. • Maintain accurate ownership and chain-of-title records, and assist with documentation required to confirm or correct rights in patent assets. • Manage docketing-related follow-up by tracking deadlines for responses, maintenance actions, extensions, and other time-sensitive prosecution events. • Support filing accuracy by organizing supporting materials such as formal drawings, revised specifications, disclosure statements, and application data updates. • Enter and maintain citation and matter information in relevant tracking systems to support complete and reliable case records.
2026-11-05T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations for a contract position based in New York, New York. This role is ideal for someone who enjoys hands-on work, takes pride in staying organized, and can provide attentive service while moving efficiently throughout the office. The Mailroom Assistant will help ensure incoming and outgoing deliveries are processed accurately, distributed promptly, and supported with strong attention to detail. Responsibilities: • Receive, sort, and route incoming mail and packages to the appropriate departments and team members. • Deliver shipments throughout the office by following floor maps and established distribution procedures. • Prepare outgoing mail by weighing items, applying postage, and coordinating carrier pickups. • Track registered, certified, or accountable items and maintain accurate delivery records. • Investigate misdirected, returned, or incomplete mail and resolve routing issues when possible. • Support shipping activities by processing courier deliveries and handling package intake from carriers. • Assist with office support tasks such as restocking mail supplies, organizing copy areas, and helping set up meeting spaces. • Move and handle mail containers, packages, and other materials safely, including lifting heavier items as needed.
2026-11-06T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-11-04T00:00:00Z

Bookkeeper/Office Administrator

Mahwah, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-10-26T00:00:00Z

Project Assistant

Princeton, NJ
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented PART TIME Project Assistant to support a client in Princeton, New Jersey. This Long-term Contract position will oversee administrative coordination for projects, ensuring work progresses on schedule and aligns with grant-related obligations. The role partners with staff, consultants, contractors, and funding representatives to keep documentation, procurement activities, and project milestones organized throughout the assignment. Responsibilities:• Coordinate day-to-day administrative activities for renovation projects.• Guide procurement efforts by gathering quotes, supporting bid processes, and preparing contract-related documentation in accordance with applicable public purchasing standards.• Maintain organized project files, compliance records, and supporting materials required for grant administration, reimbursement requests, and audits.• Act as a central point of communication among personnel, architects, consultants, contractors, and external funding contacts to keep project activities aligned.• Monitor schedules, budgets, deliverables, and milestone dates, and provide regular updates on project status and potential risks.• Assist with preparation of reports and documentation needed to demonstrate adherence to local, state, and federal funding requirements.• Support oversight of contractor engagement and documentation to help ensure renovation activities meet regulatory and contractual expectations.• Contribute to the successful completion of the assignment by tracking outstanding items, coordinating next steps, and helping manage project closeout activities.
2026-11-06T00:00:00Z

Project Assistant

New York, NY
onsite
Temporary / Contract
25.669 - 27 USD / Hourly
We are looking for a detail-oriented Project Assistant to support a busy permit tracking function for a client team in New York, New York. This is a Contract position with a hybrid schedule, combining onsite collaboration with remote flexibility during the assignment. The person in this role will help maintain accurate project records, research permit activity across online systems, and provide timely administrative support for a large volume of active work. Responsibilities: • Monitor a large portfolio of active permits and keep status information current across project records. • Research permit details through online municipal and client-related portals to verify progress and identify updates. • Enter, organize, and maintain permit numbers and related status data in Excel with a high degree of accuracy. • Apply spreadsheet functions such as lookups and formulas to sort, reconcile, and validate project information. • Prepare clear internal and external status updates so project teams remain informed of permit activity. • Assist with administrative coordination for project work, including record maintenance and document support as needed. • Learn client systems and workflows quickly in order to support daily tracking and reporting activities. • Help manage multiple priorities at once while ensuring deadlines and data quality standards are consistently met.
2026-11-05T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation. • Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations. • Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required timeframes. • Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery. • Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services. • Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed. • Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate. • Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources.
2026-11-06T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a Financial Services organization in New York, New York. This Long-term Contract opportunity is well suited for someone who is comfortable managing a busy phone system, greeting visitors courteously, and creating a welcoming office environment. The ideal candidate brings at least 2 years of relevant experience and can handle incoming communications with accuracy, courtesy, and efficiency. Responsibilities: • Welcome guests and team members at the front desk, ensuring a detail-oriented and positive first impression for the office. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts in a timely manner. • Handle high volumes of inbound calls with clear communication and strong attention to detail. • Provide day-to-day receptionist support, including monitoring the reception area and maintaining an organized front office presence. • Relay messages accurately and promptly to internal staff while following established communication procedures. • Support part-time front-desk coverage needs by maintaining consistent service levels during assigned hours.
2026-11-05T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations. This is a Contract position suited for someone who can work independently, communicate confidently in a largely virtual reporting structure, and deliver a high-touch experience for visitors and executive stakeholders. The ideal candidate brings prior reception experience, strong organizational skills, and the ability to manage meeting support, guest services, and administrative tasks with attention to detail. Responsibilities:• Welcome guests and staff courteously, ensuring a smooth and positive front desk experience throughout the day.• Coordinate meeting room readiness by arranging seating, confirming room setup details, and supporting catering deliveries for scheduled events.• Provide attentive service to executive-level employees and visitors, maintaining a detail-oriented and client-focused presence at all times.• Manage incoming calls, messages, and general inquiries, directing requests to the appropriate contacts in a timely manner.• Handle day-to-day administrative support such as filing, document preparation, data entry, copying, and other clerical tasks as needed.• Maintain reception and common areas in an orderly condition while helping ensure office access and visitor procedures are followed appropriately.• Work effectively with limited on-site supervision, using sound judgment to prioritize tasks and keep operations running smoothly.• Support office logistics including mail, courier coordination, and other front office service requests as they arise.
2026-11-05T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced and service-focused Receptionist to support daily front desk operations in New York, New York. This Long-term Contract position is ideal for someone who creates a welcoming first impression, communicates confidently with visitors and internal teams, and stays organized in a fast-moving office environment. The role combines client-facing reception support with scheduling, coordination, and light administrative responsibilities while handling information with discretion. Responsibilities: • Welcome guests and clients in a courteous, attentive manner and direct them appropriately upon arrival. • Coordinate with team members, managers, and departments to announce visitors and support smooth communication throughout the office. • Schedule meeting spaces, visitor offices, and related services through calendars and reservation platforms. • Help resolve rooming or resource conflicts by identifying practical alternatives and working with involved parties to meet business needs. • Arrange food and beverage orders for meetings and events, ensuring deliveries are accurate and arrive as expected. • Support day-to-day administrative tasks such as processing expense-related items, assisting with special assignments, and maintaining organized records. • Safeguard confidential materials and manage sensitive information with a high level of discretion. • Issue and track visitor access cards and parking validations while maintaining accurate logs and related documentation.
2026-10-30T00:00:00Z

Human Resources (HR) Assistant

Paramus, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-11-03T00:00:00Z

Human Resources (HR) Assistant

New York, NY
remote
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a Human Resources Assistant to support core HR operations. This Long-term Contract position will play a key role in coordinating onboarding activities, maintaining accurate employee records, and assisting with day-to-day HR administration. The ideal candidate is organized, responsive, and comfortable working across HR systems while helping create a smooth employee experience. Responsibilities: • Coordinate new employee intake activities, including document collection, pre-employment steps, and orientation scheduling to ensure a seamless onboarding process. • Maintain and update employee information within HR systems, ensuring records remain accurate, current, and compliant with internal standards. • Assist with background screening processes by initiating checks, tracking results, and following up on outstanding items. • Respond to routine employee questions related to HR policies, procedures, and general administrative matters in a timely and effective manner. • Provide administrative support for HR programs and day-to-day operations, including preparing forms, organizing documentation, and monitoring status updates. • Partner with internal teams to support employee relations activities by gathering information, maintaining confidentiality, and helping coordinate follow-up actions. • Contribute to HRIS-related tasks such as data entry, record validation, and support for onboarding workflows tied to system processes.
2026-11-02T00:00:00Z

Legal Administrative Assistant / Paralegal

New Hyde Park, NY
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings 2+ of law firm experience (T&E experience highly preferred), e-filing experience in NYSCEF and Surrogate's Court, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. Responsibilities:• Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials.• Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court.• Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently.• Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs.• Manage matter records and support the accuracy of case information within legal databases and document management systems.• Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review.• Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.
2026-11-04T00:00:00Z

Marketing Assistant

New York, NY
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a Marketing Assistant to support a busy healthcare organization in New York, New York through a Contract assignment. This role is ideal for someone who enjoys coordinating campaigns, managing promotional efforts, and contributing to both digital and in-person marketing initiatives. The position offers the opportunity to work across a variety of outreach activities that help strengthen audience engagement and brand visibility. Responsibilities: • Assist with the planning, execution, and follow-up of email marketing initiatives to improve audience communication and campaign performance. • Coordinate logistics and on-site support for events, helping ensure promotional activities run smoothly and reflect brand standards. • Contribute to day-to-day marketing operations by organizing materials, tracking timelines, and supporting campaign deliverables. • Help develop and carry out direct marketing efforts designed to increase awareness and reach target audiences effectively. • Support social media activity by preparing content, scheduling posts, and monitoring engagement across relevant platforms. • Collaborate with internal stakeholders to maintain consistency in messaging across multiple marketing channels. • Track campaign outcomes and prepare basic reports to help evaluate the success of marketing activities. • Assist with the creation and distribution of promotional content that aligns with organizational goals in the healthcare sector.
2026-10-19T00:00:00Z

Facilities Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 23 USD / Hourly
We are looking for a dependable Facilities Assistant to support daily office operations in New York, New York. This Contract position is ideal for someone who takes pride in maintaining an organized, detail-oriented workplace and can step in quickly with minimal direction. The role will help keep meeting spaces, shared areas, and office supplies ready for day-to-day business needs while also providing hands-on support for meetings and special events. Responsibilities: • Replenish workplace supplies and monitor inventory so teams have consistent access to essential office materials. • Prepare conference rooms before meetings by arranging seating, organizing materials, and ensuring the space is ready for use. • Maintain common areas by removing waste, replacing liners, and keeping the office neat, orderly, and client-ready. • Support daily facility presentation standards by checking shared spaces and addressing general upkeep needs throughout the day. • Place notepads, writing tools, and other meeting essentials in rooms ahead of scheduled gatherings. • Coordinate food orders and assist with delivery setup for meetings, team functions, and office events. • Provide event support for seasonal activities, including holiday-related preparations during high-volume periods. • Respond independently to routine office support tasks and help maintain smooth day-to-day operations in a corporate environment.
2026-11-06T00:00:00Z

Office Services Associate (Repro)

New York, NY
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily back-office operations for a client site. This is a Contract position focused on document production, mail handling, and related office services in a fast-paced, detail-focused environment. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests with accuracy and discretion. Responsibilities: • Maintain accurate service records and confirm all required job details are complete before starting assignments. • Handle day-to-day reprographics, document intake, scanning, copying, and mailroom activities in line with established service standards. • Sequence and prioritize incoming work to ensure deadlines are met for receipt, production, and delivery. • Communicate proactively with clients and leadership regarding turnaround times, workload changes, or issues affecting completion. • Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary. • Check completed work for quality, accuracy, and presentation, including reviewing output produced by team members when needed. • Replenish paper, toner, and other production materials while using supplies carefully and efficiently. • Follow client-site and company policies, including confidentiality, safety, and workplace expectations.
2026-11-04T00:00:00Z

Accounting Clerk

Bridgewater, NJ
onsite
Temporary / Contract
25 - 30 USD / Hourly
Accounting Clerk Key Responsibilities: <ul><li>Process and verify revenue activity on a recurring basis, ensuring transactions are accurately reflected in the general ledger.</li><li>Generate customer billings and monitor incoming payments, including deductions, adjustments, and service-related fees.</li><li>Analyze government rebate and reimbursement programs and support related accrual calculations.</li><li>Coordinate with outsourced payroll resources to review payroll-related accounting activity and record monthly journal entries.</li><li>Manage transactions between affiliated entities and collaborate with internal stakeholders to ensure balances and activity agree across locations.</li><li>Perform reconciliations of intercompany accounts and resolve discrepancies in a timely manner.</li><li>Support periodic financial reporting requirements through account analysis, schedules, and balance sheet documentation.</li><li>Assist with cash management activities and ensure transactions are recorded in accordance with accounting policies.</li><li>Provide transactional and reporting support for operational and compliance-related reporting initiatives.</li><li>Participate in audit preparation by gathering supporting documentation and responding to information requests.</li><li>Complete financial analyses, reporting projects, and other assignments as needed.</li></ul>
2026-11-02T00:00:00Z

Accounting Clerk

White Plains, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial operations in White Plains, New York. This role is ideal for someone who is detail-oriented, organized, and comfortable handling a range of accounting activities with accuracy and professionalism. The position will contribute to reliable financial reporting, timely transaction processing, and strong recordkeeping across the accounting function. Responsibilities: • Process routine financial activity by entering and updating accounting records for payables, receivables, and general transactions. • Review account balances regularly, investigate inconsistencies, and help correct issues to maintain accurate financial data. • Assist with monthly and annual closing activities by preparing journal entries and completing balance sheet support schedules. • Organize and maintain invoices, receipts, and other financial documentation so records remain complete, accessible, and audit-ready. • Track assigned budget-to-actual differences and provide clear reporting on notable variances. • Work closely with colleagues to collect, verify, and prepare financial information needed for audits and standard reporting. • Apply current accounting standards and internal procedures to help ensure compliant and consistent financial practices.
2026-10-16T00:00:00Z

Sr. Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities. Responsibilities:• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.
2026-10-30T00:00:00Z

Office Services Associate (Repro) - Part Time

New York, NY
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily document production and office services operations for a client site. This is a Contract position focused on copy, scanning, mail, and intake activities, while also assisting with related front-of-house and workplace support needs as required. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests in a fast-paced, detail-focused environment. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately before production begins. • Complete high-volume reprographics, scanning, mail handling, and document intake tasks in line with established service expectations and site procedures. • Sequence assignments effectively to keep production moving smoothly and ensure materials are processed, finished, and delivered on schedule. • Communicate promptly with clients and leadership regarding priorities, turnaround times, and any issues that could affect deadlines. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating more complex problems when necessary. • Inspect completed work for accuracy and presentation, while helping maintain quality standards across team output. • Replenish paper, toner, and other supplies, and operate equipment responsibly to minimize waste and support efficient service delivery. • Assist with physically moving boxes, files, and production materials as needed, including lifting items up to 50 pounds on a regular basis.
2026-11-06T00:00:00Z

Office Services Associate-Repro

New York, NY
onsite
Temporary / Contract
20.6625 - 21.75 USD / Hourly
We are looking for an Office Services Associate-Repro to support daily document production and office operations in New York, New York. This is a Contract position with a primary focus on reprographics, while also assisting with mail handling, internal deliveries, and general workplace support. The ideal candidate brings a service-minded approach, adapts quickly in a busy environment, and maintains quality while managing multiple requests. This role is well suited to someone who is dependable, collaborative, and comfortable supporting several office services functions as business needs evolve. Responsibilities: • Manage daily copy, print, scan, and finishing requests with accuracy and attention to turnaround expectations. • Provide reprographics support for high-volume document production while maintaining consistent quality standards. • Sort, distribute, and process incoming and outgoing mail to help keep office communications moving efficiently. • Deliver documents, packages, and office materials to departments and conference areas throughout the workplace. • Assist hospitality and facilities teams with meeting room readiness and other operational needs during busy periods. • Respond to office service requests promptly and professionally, ensuring a positive experience for internal clients. • Learn and apply multiple office support processes during onboarding and ongoing training to expand coverage across service areas. • Help maintain organized service areas, equipment readiness, and supply levels to support uninterrupted daily operations.
2026-11-03T00:00:00Z

Executive Administrative Assistant Advanced ( 6 years)

Jersey City, NJ
onsite
Temporary / Contract
38 - 38 USD / Hourly
<ul><li>Position: Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li>Location: Jersey City, NJ 07310-2053</li><li>Schedule: 100% Onsite, 5 Days per Week</li><li>Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li>Tentative Pay Rate: $38.00 per hour</li></ul>Job DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key Responsibilities<ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul>Required Qualifications<ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul>
2026-10-28T00:00:00Z

49 results for Office Assistant in Wayne, NJ