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9 results for Executive Assistant in Waukesha, WI

Executive Assistant

Waukesha, Wisconsin
onsite
Permanent / Full Time
70000 - 83000 USD / Yearly
We are looking for an Executive Assistant to support daily administrative operations for a Waukesha, WI area organization. This position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities with discretion. The right candidate will play a key role in keeping schedules, travel plans, and executive communications running smoothly. Responsibilities:• Coordinate complex calendars, schedule meetings, and resolve scheduling conflicts to keep leadership activities organized• Arrange business travel, including transportation, lodging, and itinerary preparation for executives or team members• Prepare and submit expense reports with accuracy and attention to company guidelines and deadlines• Draft, edit, and distribute correspondence, presentations, and other administrative documents• Provide day-to-day administrative support by handling routine requests, maintaining records, and following up on action items• Serve as a point of contact for internal and external communications while maintaining discretion and confidentiality
2026-09-10T00:00:00Z

Executive Assistant

Waukesha, Wisconsin
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Waukesha, Wisconsin. This Long-term Contract position is ideal for someone who excels at keeping executives organized, maintaining smooth communication, and handling a wide range of administrative priorities with professionalism. The role requires strong judgment, attention to detail, and the ability to coordinate fast-moving schedules, meetings, and documentation in a dynamic corporate environment. Responsibilities: • Oversee and prioritize complex calendars for senior leaders, ensuring schedules align with business goals and shifting demands. • Coordinate meetings across executive, board, shareholder, and strategic groups, including logistics, materials, and follow-up actions. • Act as a key point of contact for internal teams and external partners, helping maintain clear and timely communication. • Prepare and refine presentations, reports, correspondence, and other executive-facing documents with accuracy and discretion. • Record meeting notes, maintain organized documentation, and track next steps to support completion of commitments. • Arrange business travel, build detailed itineraries, and manage related scheduling needs for leadership. • Support recruiting efforts for executive-level hiring through interview coordination and candidate communication. • Process expense reports, invoices, and vendor-related administrative tasks while helping maintain efficient office operations. • Assist with conference rooms, visitor reception, mail handling, supplies, employee events, plant tours, and other corporate activities. • Recommend and apply workflow improvements, administrative best practices, and technology-based solutions to enhance executive support, including occasional coordination needs tied to leadership transition activity.
2026-09-18T00:00:00Z

Executive Assistant

Milwaukee, Wisconsin
onsite
Permanent / Full Time
70000 - 82000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily administrative operations for an organization in Milwaukee, Wisconsin. This role is ideal for someone who can manage competing priorities, maintain accurate documentation, and help leaders stay prepared for meetings and scheduling demands. The position offers the opportunity to contribute to a well-organized office environment through strong coordination, communication, and administrative support. Responsibilities:• Coordinate complex calendars, schedule appointments, and help ensure leadership time is managed effectively.• Prepare meeting materials, organize agendas, and support follow-up on action items after discussions conclude.• Process and track expense submissions with attention to accuracy, deadlines, and company guidelines.• Create, edit, and format documents, spreadsheets, and presentations using Microsoft Office 365 tools.• Provide day-to-day administrative support by handling correspondence, organizing records, and assisting with office workflows.• Arrange meetings and related logistics, including room coordination, materials preparation, and schedule updates.• Maintain organized files and documentation so important information can be retrieved quickly when needed.
2026-09-22T00:00:00Z

Administrative Assistant

Milwaukee, Wisconsin
onsite
Temporary to Hire
20 - 22 USD / Hourly
Career Development and Student Support Respond to general student questions regarding classes, schedules, registration, and Career Development procedures. Assist students by phone and email, providing general guidance and directing more complex questions to the appropriate Career Development staff member. Maintain accurate and up-to-date student and Career Development records. Assist with class rosters, attendance records, registration information, and other required Career Development documentation. Support instructors and Career Development staff with administrative needs before and after classes. Registration Processing Collect and review student registrations to ensure all required information is complete and accurate. Enter student registrations accurately and in a timely manner. Maintain registration records and all required supporting documentation. Follow up with students or agencies when registration information is missing or incomplete. Refer registration questions, concerns, or exceptions to the appropriate Career Development staff member when additional assistance or approval is needed. General Administrative Support. Answer and return Career Development Department phone calls and voicemail messages in a timely and detail oriented manner. Assist with email correspondence and follow-up with students, instructors, and agencies as needed. Enter, update, and maintain information in approved databases, spreadsheets, and tracking systems. Assist with preparing Career Development materials, student packets, certificates, class rosters, and other training-related documents. Organize and maintain electronic and paper files to ensure documentation is complete, accurate, and easily accessible. Assist with copying, scanning, filing, mailing, and other general office duties as needed. Provide additional administrative support to the Career Development Department as assigned.
2026-09-22T00:00:00Z

Legal Assistant

Milwaukee, Wisconsin
onsite
Permanent / Full Time
62000 - 85000 USD / Yearly
Robert Half is partnering with a highly respected, full-service law firm in Madison, Wisconsin, to identify a Legal Assistant to join its growing team. This is an excellent opportunity to work with a collaborative group of attorneys across litigation, corporate/business, and real estate matters while enjoying a strong culture, competitive compensation, and outstanding benefits. Responsibilities:<ul><li>Provide comprehensive administrative support to attorneys, including document preparation, formatting, proofreading, and correspondence management.</li><li>Coordinate attorney calendars, meetings, depositions, appointments, and deadlines.</li><li>Prepare, organize, and maintain electronic and physical case files.</li><li>Assist with court filings and document management.</li><li>Manage client communications with professionalism, discretion, and responsiveness.</li><li>Support billing processes, time entry, expense tracking, and invoice review.</li><li>Work closely with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service.</li><li>Ensure compliance with firm policies, confidentiality requirements, and legal procedures.</li><li>Monitor deadlines and assist with workload prioritization across multiple matters.</li></ul>
2026-08-26T00:00:00Z

Accounting Assistant

Waukesha, Wisconsin
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to join a team in Waukesha, Wisconsin on a Contract basis. This onsite opportunity is well suited for someone who thrives in a detail-focused accounting environment and can take ownership of accounts payable activities with minimal direction. The position supports a busy workflow with a strong emphasis on invoice processing, payment coordination, and documentation accuracy. Responsibilities: • Manage the complete accounts payable cycle, from reviewing incoming invoices to preparing them for timely payment. • Assign proper coding to invoices, enter transaction details accurately, and route items through the approval process. • Prepare and issue checks, including payments that require coordination with third-party joint check arrangements. • Oversee lien waiver collection and tracking, ensuring required documentation is complete and organized. • Confirm vendor records and supporting tax forms such as W-9s before setting up or updating payment information. • Maintain organized accounts payable logs, files, and supporting records for audit readiness and internal reference. • Contribute to month-end close activities by compiling payment data, assisting with reconciliations, and supporting reporting needs. • Provide additional accounting support related to tax documentation and account balancing as needed.
2026-09-16T00:00:00Z

Sr Administrative Assistant

Milwaukee, Wisconsin
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Administrative Assistant for an organization based in Milwaukee, Wisconsin. This position is ideal for someone who excels at coordinating schedules, managing records with accuracy, and providing responsive assistance to internal and external stakeholders. The successful candidate will bring strong organizational judgment, attention to detail, and the ability to handle a wide range of administrative priorities in a fast-paced environment. Responsibilities:• Coordinate calendars, meetings, and appointments to keep the team organized and on schedule.• Provide timely, attentive support to employees, vendors, and other contacts by answering questions and directing requests appropriately.• Maintain accurate records through consistent data entry, document updates, and routine verification of information.• Prepare ad hoc reports and summaries to support operational tracking, decision-making, and department needs.• Organize files, correspondence, and documentation so information is easy to access and compliant with department standards.• Support day-to-day office operations by prioritizing tasks, following up on outstanding items, and helping resolve administrative issues.• Collaborate with team members across the organization to ensure smooth execution of recurring and special projects
2026-09-04T00:00:00Z

Human Resources (HR) Assistant

Janesville, Wisconsin
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations in Janesville, Wisconsin. This Long-term Contract position is well suited for someone with at least 2 years of experience who can help coordinate recruiting activities, onboarding tasks, and employee support with accuracy and care. The ideal candidate will be comfortable working with HR systems, managing sensitive information, and contributing to a smooth hiring and employee experience. Responsibilities: • Support day-to-day HR administrative functions, ensuring employee records and documentation are organized, accurate, and up to date. • Coordinate onboarding activities for new hires, including preparing materials, tracking required paperwork, and helping create a positive start to employment. • Assist with recruitment efforts by posting openings, reviewing candidate flow, and helping move applicants through the hiring process. • Schedule interviews between candidates and hiring teams, confirming logistics and maintaining clear communication throughout the process. • Participate in interview coordination and provide administrative support that helps keep hiring timelines on track. • Manage candidate screening processes and follow up on outstanding items to support compliant and timely hiring decisions. • Use HRIS tools to enter, update, and maintain personnel information while protecting confidential data. • Respond to employee questions and provide support on general HR matters, escalating concerns when appropriate. • Contribute to employee relations activities by helping document issues, track follow-up actions, and support a focused workplace environment.
2026-09-18T00:00:00Z

Program Assistant

Milwaukee, Wisconsin
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a Program Assistant to provide organized, hands-on administrative support for onsite operations in Milwaukee, Wisconsin. This Contract position is ideal for someone who is comfortable managing document workflows, maintaining accurate records, and supporting day-to-day office coordination. The role involves working with both paper and digital files, assisting with data handling, and helping keep internal processes efficient and well documented. Responsibilities: • Coordinate administrative activities that support daily program and office operations in Milwaukee, Wisconsin. • Organize, scan, and index paper records to create accurate digital files in PDF and related formats. • Maintain structured filing and storage systems for both physical documents and electronic records. • Process submissions and data entries with close attention to accuracy, completeness, and timeliness. • Support HR-related administrative tasks, including scheduling and assisting with interview coordination when needed. • Review and handle financial notes and other internal documents in accordance with established procedures. • Move, sort, and prepare paper files for storage or scanning, including materials weighing several pounds. • Assist with onsite records management activities and help ensure documents are accessible through established file systems, including CLIPS where applicable.
2026-09-21T00:00:00Z