We are looking for an experienced Legal Assistant to join our team in Baltimore, Maryland. This contract position offers flexibility, allowing you to manage your schedule while providing essential support in criminal defense and personal injury cases. The role is ideal for candidates with a strong background in legal procedures and a dedication to delivering high-quality assistance.<br><br>Responsibilities:<br>• Manage e-filing and court filings for various cases, ensuring accuracy and timeliness.<br>• Provide support in criminal defense and personal injury litigation, assisting in case preparation and documentation.<br>• Coordinate and maintain schedules, including calendar management for attorneys and court appearances.<br>• Prepare and organize legal documents, ensuring compliance with court requirements.<br>• Conduct legal research to support case development and strategy.<br>• Communicate effectively with clients, attorneys, and court officials to facilitate case progress.<br>• Assist in drafting pleadings, motions, and other legal correspondence as needed.<br>• Ensure proper filing and organization of case files for easy access and retrieval.<br>• Monitor deadlines and follow up on pending tasks to ensure timely completion.<br>• Support attorneys in trial preparation and other critical legal processes.
<p>We are looking for a detail-oriented and proactive Legal Assistant to join our client's team in Washington, District of Columbia. This position is ideal for recent graduates eager to build their career in legal administration and gain hands-on experience within a law firm environment. The role offers the opportunity to develop valuable organizational and operational skills while contributing to various aspects of the firm’s daily activities.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support for office operations, including coordinating with vendors and ensuring smooth workflows.</p><p>• Manage billing processes, reconcile monthly expenses, and handle receipts efficiently.</p><p>• Organize and maintain snack supplies for in-office days, including budgeting and ordering through delivery platforms.</p><p>• Assist with conflict checks, opening new matters, and preparing necessary documentation.</p><p>• Help organize electronic files, prepare documents, and support closing processes.</p><p>• Update and maintain the firm’s marketing database with accurate and consistent information.</p><p>• Offer hands-on support during in-office days, such as managing conference room setups and mail distribution.</p><p>• Collaborate with attorneys, paralegals, and management to ensure project deadlines are met.</p><p>• Coordinate seasonal projects, including planning events such as the annual holiday party.</p><p>• Adapt to evolving office technologies and contribute to improving operational processes.</p>
<p>We are looking for a dedicated <strong>Trademark Legal Assistant</strong> to join a boutique law firm in Northern, VA. In this role, you will provide essential support for trademark-related tasks, ensuring accurate and timely management of filings and deadlines. This is a <strong>fully remote position</strong> but must be commutable to Alexandria, VA for occasional in office meetings. The ideal candidate will have exceptional organizational skills and experience handling intellectual property matters.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and manage trademark-related calendars to ensure all deadlines are met.</p><p>• Prepare and file trademark applications, renewals, and other necessary documents with the USPTO.</p><p>• Conduct USPTO searches and assist with trademark prosecution processes.</p><p>• Handle e-filing tasks efficiently and ensure compliance with procedural requirements.</p><p>• Monitor and update the docketing system to track trademark applications and filings.</p><p>• Support billing processes by preparing and maintaining accurate records.</p><p>• Assist in the preparation of reports and documentation related to intellectual property matters.</p><p>• Communicate with clients regarding trademark procedures and requirements.</p><p>• Collaborate with attorneys to ensure smooth execution of trademark filing strategies.</p>
<p>We are looking for a detail-oriented Legal Assistant to join our client on a contract basis. This role will focus on supporting legal operations in areas such as corporate law, mergers and acquisitions, real estate law, and intellectual property. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks efficiently while working closely with attorneys.</p><p><br></p><p>Responsibilities:</p><p>• Assist in reviewing and redlining contracts to ensure accuracy and compliance.</p><p>• Input corporate documents into legal systems and maintain accurate records.</p><p>• Support attorneys by scheduling and managing calls and appointments.</p><p>• Coordinate with the managing partner to handle administrative tasks and communications.</p><p>• Collaborate with an associate attorney on legal matters related to business law.</p><p>• Perform e-filing tasks for legal documents and court filings.</p><p>• Manage calendars and deadlines to ensure timely completion of legal processes.</p><p>• Provide support for civil litigation and related legal proceedings.</p><p>• Conduct research and assist in preparing documents for mergers, acquisitions, and real estate transactions.</p><p>• Ensure proper filing and organization of legal paperwork and evidence.</p>
<p>We are offering a short-term contract employment opportunity for a Part Time Receptionist. This position is based in Arlington, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Can start immediately. <strong>Must be able to work on Thanksgiving Day November 27th from 3 pm to 11 pm.</strong></p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Centreville, Virginia. This contract position requires someone who excels in managing daily administrative tasks and supporting both front office operations and the finance department. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and exceptional accuracy to their work. You will be working Monday to Friday 10 am to 4 pm.</p><p><br></p><p>Responsibilities:</p><p>• Perform daily data entry tasks, including processing manifests for monthly invoicing.</p><p>• Provide administrative support to front office operations and finance teams.</p><p>• Handle inbound calls and address inquiries with professionalism.</p><p>• Maintain organized records and ensure data accuracy in all documentation.</p><p>• Assist with receptionist duties, including greeting visitors and managing correspondence.</p><p>• Coordinate schedules and meetings to support smooth office operations.</p><p>• Prepare reports and presentations as needed to aid departmental functions.</p><p>• Monitor and order office supplies to maintain an efficient workspace.</p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Manassas, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role presents a contract to hire employment opportunity with the potential for advancement within the company. You will be working onsite full time.</p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Centreville, Virginia. This contract position requires someone who excels in managing daily administrative tasks and supporting both front office operations and the finance department. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and exceptional accuracy to their work.<br><br>Responsibilities:<br>• Perform daily data entry tasks, including processing manifests for monthly invoicing.<br>• Provide administrative support to front office operations and finance teams.<br>• Handle inbound calls and address inquiries with professionalism.<br>• Maintain organized records and ensure data accuracy in all documentation.<br>• Assist with receptionist duties, including greeting visitors and managing correspondence.<br>• Coordinate schedules and meetings to support smooth office operations.<br>• Prepare reports and presentations as needed to aid departmental functions.<br>• Monitor and order office supplies to maintain an efficient workspace.
We are looking for a detail-oriented and welcoming Receptionist to join our team on a long-term contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors and clients, ensuring a positive experience while maintaining the efficient operation of front desk and office activities. This position is ideal for someone who thrives in a dynamic environment and enjoys providing exceptional service.<br><br>Responsibilities:<br>• Serve as the first point of contact by warmly greeting and directing guests, clients, and delivery personnel.<br>• Manage incoming calls using a multi-line phone system, ensuring calls are routed appropriately.<br>• Maintain the cleanliness and organization of the reception area to create a welcoming environment.<br>• Prepare conference rooms for meetings, including arranging seating, setting up audiovisual equipment, and ensuring supplies are available.<br>• Reset and tidy up conference rooms after meetings, including clearing dishes and rearranging furniture.<br>• Monitor and replenish office supplies, including printer materials and commonly used items in shared spaces.<br>• Provide general administrative support and assist with office organization as needed.<br>• Stock kitchen areas with snacks, beverages, and coffee supplies, ensuring essentials are readily available.<br>• Operate and unload the dishwasher regularly to maintain a clean kitchen environment.<br>• Ensure shared spaces, including the kitchen and office facilities, are kept clean, organized, and functional.
We are looking for a dedicated Administrative Assistant to join our healthcare team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting staff, and delivering excellent service. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure seamless office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.<br>• Maintain accurate records and perform data entry with attention to detail.<br>• Greet visitors and serve as the first point of contact for the organization.<br>• Coordinate schedules and assist with meeting arrangements.<br>• Organize and maintain office supplies and ensure availability for staff.<br>• Compile reports and provide clerical support to various departments.<br>• Handle correspondence and communication in a timely and efficient manner.<br>• Support team members with ad hoc tasks as needed.
<p>Senior Administrative Assistant, Member Services~Trade Association Washington, D.C </p><p> $95k-105k , 401(k), great benefits, career growth! </p><p><br></p><p>We are looking for a dedicated Senior Administrative Assistant, Member Services to join our team in Washington, District of Columbia. This role offers an exciting opportunity to provide high-level administrative support to the government relations office of a trade association. The ideal candidate will excel in coordinating meetings, managing schedules, and facilitating member services, while demonstrating attention to detail and strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, including those held on Capitol Hill, ensuring smooth logistical planning.</p><p>• Arrange travel itineraries and manage calendars for senior executives, maintaining accuracy and efficiency.</p><p>• Support member services by preparing engaging PowerPoint presentations and other materials.</p><p>• Oversee office operations, including vendor management and maintaining positive, detail-oriented relationships.</p><p>• Act as a liaison between staff and the executive office, fostering effective communication.</p><p>• Organize logistics for member meetings and events to ensure successful execution.</p><p>• Collaborate with government relations teams to enhance member outreach initiatives.</p><p>• Handle administrative tasks such as data entry and invoice processing with precision.</p><p>• Maintain a high level of confidentiality while dealing with sensitive information.</p><p>• Provide comprehensive support to executive leadership for various projects and responsibilities.</p><p><br></p><p>All interested candidates in this role and other opportunities in administrative and executive support please send your resume to Justin Decker via LinkedIn. </p>
<p>Robert Half has a new direct-hire opportunity for an Administrative Assistant. This role is open to a promotion and our client offers great benefits and room for career growth. </p><p><br></p><p><strong>Why You’ll Love This Role</strong></p><p> As our Administrative Assistant, you won’t just manage schedules and files—you’ll be a key contributor to projects, team coordination, and process improvements. This is the perfect opportunity for someone who is eager to learn, ready to take on responsibility, and excited to grow into higher-level administrative, operations, or leadership roles.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, meetings, travel arrangements, and communications</li><li>Prepare reports, presentations, and documentation with accuracy and clarity</li><li>Assist with project coordination and help streamline workflows</li><li>Support onboarding, internal communication, and team culture initiatives</li><li>Identify opportunities to improve processes and implement new systems</li><li>Act as a go-to problem solver, keeping the office running smoothly</li><li>Assist with billing as needed</li><li>Work closely with leadership on special projects </li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Sterling, Virginia. This role involves providing essential support to ensure smooth office operations while managing various administrative and accounting tasks. The ideal candidate is highly organized, proactive, and skilled in handling multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for easy reference.<br>• Process invoices and ensure timely payments to vendors and suppliers.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft, edit, and format documents using Microsoft Word.<br>• Manage email communication and scheduling through Microsoft Outlook.<br>• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.<br>• Maintain and update calendars to support efficient time management.<br>• Assist in general office management tasks to ensure a productive work environment.
We are looking for an experienced Administrative Assistant to join our team in Ashburn, Virginia. In this long-term contract position, you will play a crucial role in ensuring smooth daily operations by managing tasks efficiently and supporting various administrative functions. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational success.<br><br>Responsibilities:<br>• Manage incoming calls and provide accurate information or direct inquiries to the appropriate department.<br>• Schedule appointments and meetings while maintaining an organized calendar.<br>• Process and distribute incoming and outgoing mail, including faxes, ensuring timely delivery.<br>• Maintain and replenish office supplies to support daily operations.<br>• Assist in preparing and filing important documents in accordance with organizational standards.<br>• Support the optimization of workflows by implementing best practices and ensuring task prioritization.<br>• Generate and analyze KPI reports to monitor and improve performance metrics.<br>• Welcome visitors and provide clear directions or assistance as needed.<br>• Collaborate with field operations and account management teams to ensure seamless coordination.<br>• Handle work orders and backup documentation with attention to detail and accuracy.
We are looking for a dedicated and detail-oriented Senior Paralegal specializing in corporate law to join our team in Baltimore, Maryland. This role involves supporting attorneys with a variety of corporate legal matters, including drafting and filing legal documents, organizing case files, and coordinating with internal and external stakeholders. The ideal candidate will bring strong organizational skills, technical expertise, and a deep understanding of corporate legal procedures.<br><br>Responsibilities:<br>• Organize, draft, and file corporate legal documents, including Articles of Incorporation, amendments, consents, and merger-related documentation.<br>• Assist in the formation and maintenance of entities such as corporations, LLCs, and non-profits, including filing annual reports and managing compliance.<br>• Prepare and manage closing documents, closing checklists, and closing books for corporate transactions such as mergers and acquisitions.<br>• Conduct due diligence, compile findings, and assist with Blue Sky research and filings.<br>• Support private company functions, including managing stock issuance, transfers, and maintaining stock option records.<br>• Draft and file documentation with state and federal agencies, such as Secretary of State and Department of Corporations filings.<br>• Maintain and update capitalization tables, stock ledgers, and electronic and physical minute books.<br>• Manage data rooms and ensure all matter files are accurate and up-to-date.<br>• Prepare and file S-8 Registration Statements and Section 16 filings as needed.<br>• Coordinate efforts between attorneys, clients, outside counsel, and other parties to ensure seamless execution of legal tasks.
We are looking for an organized and personable Front Desk Coordinator to join our team on a contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors and play a key role in ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Welcome and assist guests as they arrive, providing excellent customer service.<br>• Manage incoming mail by sorting and distributing it appropriately.<br>• Organize receipts and ensure proper documentation for record-keeping.<br>• Load and unload the dishwasher to maintain a clean and organized workspace.<br>• Monitor pantry supplies and replenish items as needed.<br>• Handle incoming packages, ensuring proper tracking and storage.<br>• Answer and direct calls efficiently using a multi-line phone system.<br>• Maintain a meticulous and tidy reception area.
We are looking for a Front Desk Coordinator to join our team on a contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors, ensuring a welcoming and detail-oriented environment. The position requires strong organizational skills and the ability to manage daily administrative tasks effectively.<br><br>Responsibilities:<br>• Welcome guests and visitors with a friendly and detail-oriented demeanor.<br>• Handle incoming and outgoing packages, ensuring proper documentation and distribution.<br>• Manage a multi-line phone system, directing calls to the appropriate departments or individuals.<br>• Provide concierge-style services to assist guests with inquiries and requests.<br>• Maintain an organized and clean reception area to uphold a detail-oriented appearance.<br>• Support administrative tasks such as scheduling meetings and coordinating appointments.<br>• Address inbound calls promptly and accurately, ensuring excellent communication.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Monitor and respond to emails or messages related to front desk responsibilities.<br>• Assist with other duties as required to maintain office efficiency.
<p>Do You Love Numbers? Are You a Skilled Non-Profit Controller or Assistant Controller with an Entrepreneurial Spirit? Have you ever dreamed of combining your financial expertise with your passion for making a global impact? Are you ready to work for a forward-thinking non-profit organization that values innovation and looks for entrepreneurial leaders like you? If so, keep reading. This is your opportunity to step into a leadership role within a globally recognized social-impact organization that is driving positive change across the world.</p><p><br></p><p>Our client, a $35M non-profit in the DC Metro area, is looking for a talented Controller who will partner with the CFO to manage and oversee all aspects of the organization's financial and accounting operations. This leadership position offers the chance to work closely with senior executives and program leaders, empowering them to make informed decisions while ensuring financial excellence across the organization's operations. This isn't just a finance role; it's about joining a team dedicated to making a meaningful difference—designing systems, processes, and strategies that support the organization's work to create lasting social change worldwide.</p><p><br></p><p>Responsibilities:</p><p>*Manage accounts, ledgers, and reporting systems to ensure compliance with GAAP standards and nonprofit regulatory requirements.</p><p>*Implement internal controls for revenue, costs, budgets, and asset protection while ensuring accurate financial transaction recordings.</p><p>*Coordinate and oversee audit processes.</p><p>*Analyze financial data, prepare timely reports, and communicate updates to senior leadership.</p><p>*Review and approve payroll transactions.</p><p>*Support the CFO in engaging with the board’s audit and finance committees on financial trends and strategies.</p><p>*Oversee accounting for grants and programs to ensure spending aligns with budgets and funding requirements.</p><p>*Build and maintain relationships with external stakeholders like banks, lenders, and vendors.</p><p>*Develop and enforce finance policies, procedures, and systems to support operations.</p><p>*Lead improvements to the accounting ERP system (NetSuite) and coordinate system rollouts in additional locations.</p><p>*Lead and develop the finance team, fostering clear communication and strong collaboration.</p><p>*Strengthen partnerships with HR, IT, legal, and program teams to streamline operations.</p><p>*Promote a positive work environment and provide coaching to tackle challenges collaboratively.</p><p><br></p><p>The ideal candidate will be an individual who thrives in a fast-paced, mission-driven environment and has the following qualifications: CPA,10+ years exp with 2–5+ years of experience in a Non-Profit Controller or Asst Controller role, strong background in grant accounting from private foundations NOT government grants, NetSuite or something similar, strong analytical and problem-solving skills, including the ability to research and apply technical accounting standards as required, a collaborative mindset and ability to educate colleagues with varying levels of financial knowledge and a passion for innovation and working in entrepreneurial teams where creativity, adaptability, and results are valued. Comp range for this Controller role is 130-135K in base salary + bonus, full benefits and this is a hybrid role in the office in Arlington, VA a minimum of 3 days/week. To apply to this job please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.</p>
We are looking for a skilled Administrative Coordinator to join our team in Arlington, Virginia. This Contract to permanent position offers an excellent opportunity to support senior leadership and contribute to the smooth operation of administrative tasks. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to manage sensitive information with discretion.<br><br>Responsibilities:<br>• Prepare and reconcile expense reports for senior leaders, ensuring accuracy and timely submission.<br>• Coordinate and manage calendars, travel arrangements, and appointments for designated senior leadership.<br>• Organize and facilitate meetings by scheduling, preparing agendas, and recording minutes for Officer and Executive Committee sessions.<br>• Process office and HR-related invoices, ensuring proper documentation and timely payments.<br>• Provide support for special events held in the office or at external locations.<br>• Maintain accurate records across relevant systems, adhering to organizational standards.<br>• Handle confidential and sensitive information with the utmost professionalism.<br>• Perform other administrative duties as required to support the team’s operations.
<p>We are seeking an Administrative Coordinator for our client based in Hyattsville, Maryland. You will provide a high-level of administrative support to ensure efficient office operations and departmental coordination. </p><p>Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p> </p>
We are looking for a meticulous and detail-oriented General Office Clerk to join our team on a contract basis in Washington, District of Columbia. In this role, you will focus on organizing and managing files, ensuring data accuracy, and providing essential back-office support. This position is ideal for someone who thrives on logical thinking and enjoys creating order in administrative tasks.<br><br>Responsibilities:<br>• Organize and categorize old files, ensuring proper grouping and systematic storage.<br>• Scan and digitize physical documents for electronic recordkeeping.<br>• Perform accurate data entry to update records and maintain databases.<br>• Provide general back-office support to assist with administrative tasks.<br>• Apply critical thinking and logical reasoning to streamline filing processes.<br>• Maintain a high level of attention to detail to avoid errors in document handling.<br>• Ensure compliance with organizational standards and procedures for file management.<br>• Collaborate with team members to identify and implement efficient filing solutions.
<p>We are seeking an Administrative Coordinator for our client based in Silver Spring, Maryland. You will Coordinator provide a high-level of administrative support to ensure efficient office operations and departmental coordination. </p><p>Responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p><br></p>
