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42 results for Administrative Associate in Washington, DC

Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 20 - 27 USD / Hourly
  • <p>A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul><p><br></p>
  • 2026-05-04T00:00:00Z
Administrative Assistant
  • Bethesda, MD
  • onsite
  • Permanent / Full Time
  • 50000 - 60000 USD / Yearly
  • We are looking for an Administrative Assistant to support daily accounting and office operations for a real estate and property team in Bethesda, Maryland. This position is ideal for someone who is highly organized, comfortable working with financial records, and able to manage multiple administrative priorities with accuracy. The role will contribute to efficient billing, payment tracking, and data management while helping maintain smooth internal workflows.<br><br>Responsibilities:<br>• Manage incoming invoices, verify details for accuracy, and prepare them for timely payment processing.<br>• Record financial transactions and update accounting information in QuickBooks and related internal systems.<br>• Monitor outgoing and incoming payments, including support for accounts payable and accounts receivable activities.<br>• Enter, organize, and maintain financial and administrative data with a strong focus on completeness and precision.<br>• Assist with preparing documentation, reports, and records needed for routine accounting and office administration.<br>• Communicate with internal team members and external contacts to resolve billing questions and payment discrepancies.<br>• Maintain organized digital and physical files for invoices, transaction records, and supporting documents.
  • 2026-05-26T00:00:00Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 21 - 24 USD / Hourly
  • <p>A construction company in Baltimore is seeking a part-time Administrative Assistant to join their team! The ideal candidate will have strong administrative experience, excellent attention to detail, a good phone presence, and solid communication skills. This person will be handling light HR support, data entry, scanning, filing, phone and email correspondence, and general administrative tasks.</p>
  • 2026-05-27T00:00:00Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 19 - 21 USD / Hourly
  • <p>A health services organization in Baltimore, MD is seeking an experienced Administrative Assistant to join their team! </p><p>In this role, you will be responsible for greeting clients and visitors, heavy administrative duties, maintaining files, assisting the HR department with some of the onboarding, scheduling, data entry, etc., responding to general inquiries; verifying client insurance information; managing the client wait list; processing payments and recording checks, and other duties as assigned.</p>
  • 2026-05-22T00:00:00Z
Administrative Assistant
  • Linthicum Heights, MD
  • onsite
  • Temporary / Contract
  • 20 - 24 USD / Hourly
  • We are looking for an Administrative Assistant to join a growing manufacturing organization on a Contract basis in Linthicum, Maryland. In this role, you will provide day-to-day support to the Engineering team by managing documentation, coordinating records, and helping keep projects organized and on schedule. This position is ideal for someone who is detail-oriented, comfortable handling data and administrative tasks, and able to work effectively with multiple departments.<br><br>Responsibilities:<br>• Support the Engineering team with a wide range of administrative tasks and document management activities.<br>• Maintain organized engineering records by filing and updating drawings, specifications, work instructions, and related materials for accurate retrieval.<br>• Create and distribute document exports such as PDFs, DXFs, and other file formats needed by internal stakeholders and external suppliers.<br>• Enter and maintain item information in JD Edwards, including part numbers, bills of materials, routing details, and engineering revision changes.<br>• Partner with Operations and Customer Experience teams to process returns in JD Edwards while ensuring records and disposition details are complete and accurate.<br>• Prepare meeting summaries, notes, and basic presentation materials to support engineering and cross-functional communication.<br>• Gather information and document existing workflows to assist with continuous improvement efforts.<br>• Track project milestones, follow-up items, and engineering timelines to help the team stay aligned on priorities and deadlines.
  • 2026-05-26T00:00:00Z
Administrative Assistant
  • McLean, VA
  • onsite
  • Temporary / Contract
  • 19.95 - 23.1 USD / Hourly
  • We are looking for an Administrative Assistant to provide dependable operational support for state regulatory compliance activities in McLean, Virginia. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing document processing, mail coordination, and administrative workflows during a high-volume period. The role will work closely with senior leadership to help keep reporting tasks accurate, timely, and well organized.<br><br>Responsibilities:<br>• Enter and update information in regulatory reporting documents and internal tracking systems with a high level of accuracy.<br>• Prepare completed reports and associated payment materials for printing, packaging, and distribution.<br>• Manage incoming and outgoing mail, ensuring items are sorted, documented, and routed appropriately.<br>• Deliver outbound mail to the post office each business day to support timely submission deadlines.<br>• Maintain organized administrative records and assist with document handling related to compliance operations.<br>• Provide day-to-day clerical support that helps the regulatory compliance team stay on schedule during peak workload periods.
  • 2026-05-27T00:00:00Z
Administrative Assistant
  • Aldie, VA
  • onsite
  • Temporary / Contract
  • 24 - 24 USD / Hourly
  • <p>Our client is seeking a detail-oriented Administrative Assistant to support the managing director, manage administrative tasks, and help ensure the team runs efficiently. The ideal candidate is organized, proactive, and skilled at handling multiple priorities in a fast-paced environment. This position is onsite Monday to Friday 9 am to 6 pm.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Provide high-level administrative support to c-level executives.</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other communications</li><li>Prepare correspondence, reports, and presentations</li><li>  Prepare correspondence, presentations, reports, and meeting materials.</li><li>Organize and maintain confidential files, records, and documentation.</li><li> Coordinate internal and external meetings, including agendas, logistics, and follow-up items.</li></ul><p><br></p><p><br></p>
  • 2026-05-11T00:00:00Z
Senior Administrative Assistant
  • Ashburn, VA
  • onsite
  • Temporary / Contract
  • 24 - 24 USD / Hourly
  • <p>We are seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and help ensure smooth day-to-day office operations. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is onsite Monday to Friday from 9 am to 6 pm.</p><p><br></p><p><strong> Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Organize meetings, take notes, and follow up on action items</li><li>Maintain records, files, and confidential information with discretion</li><li>Assist with special projects, event planning, and office coordination</li><li>Monitor deadlines and help keep leadership organized and on schedule</li></ul><p><br></p>
  • 2026-05-15T00:00:00Z
Legal Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • <p>We are seeking a reliable and detail-oriented <strong>Temporary Legal Administrative Assistant</strong> to support a busy legal team. This role will provide <strong>maternity leave coverage</strong>, with the potential for extension, and will assist attorneys with a variety of day-to-day administrative and document-related tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and generate legal documents and correspondence</li><li>Perform data entry and maintain organized electronic and physical files</li><li>Scan, copy, and properly file documents within the firm’s system</li><li>Edit and format documents, including renaming and organizing files</li><li>Assist with general administrative tasks supporting multiple attorneys</li><li>Provide occasional communication with clients or third parties as needed\</li></ul>
  • 2026-05-14T00:00:00Z
Legal Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary to Hire
  • 19.7885 - 22.913 USD / Hourly
  • <p>We are looking for an experienced Legal Administrative Assistant to support daily front-desk and office operations. This possible contract-to-permanent opportunity is ideal for someone who brings strong administrative judgment, a detail-oriented approach, and a customer-focused mindset to a fast-paced office setting. The person in this role will help maintain smooth communication, accurate records, and efficient administrative workflows while serving as a dependable point of contact for visitors and callers.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and manage front-desk activity, ensuring an organized and detail-oriented experience for guests and staff.</p><p>• Handle incoming calls, route messages to the appropriate team members, and respond to routine inquiries with courtesy and accuracy.</p><p>• Perform a range of administrative support tasks, including document preparation, filing, and general office coordination.</p><p>• Enter and update information in internal records and databases with a high level of accuracy and attention to detail.</p><p>• Sort, distribute, and process incoming and outgoing mail to keep correspondence moving efficiently through the office.</p><p>• Monitor inventory of office materials and place supply orders to maintain day-to-day operational readiness.</p><p>• Provide receptionist support by coordinating basic office communications and assisting with scheduling or coverage needs as required.</p><p>• Support overall administrative office functions by helping keep shared spaces, records, and routine processes well organized.</p>
  • 2026-05-19T00:00:00Z
Administrative Coordinator
  • Gaithersburg, MD
  • onsite
  • Temporary / Contract
  • 18 - 21 USD / Hourly
  • <p>We are seeking a highly organized Administrative Coordinator to support daily office operations and help ensure an efficient, productive workplace. This role will manage administrative tasks, coordinate schedules, support internal teams, and serve as a key point of contact for office-related needs. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p><p> </p><p> </p><p> </p>
  • 2026-04-28T00:00:00Z
Administrative Coordinator
  • Silver Spring, MD
  • onsite
  • Temporary / Contract
  • 23 - 27 USD / Hourly
  • <p>We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly for our client based in Gaithersburg . The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul><p><br></p>
  • 2026-05-20T00:00:00Z
Administrative Coordinator
  • Hyattsville, MD
  • onsite
  • Temporary / Contract
  • 23 - 27 USD / Hourly
  • <p>We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. </p><p><br></p><p><strong> </strong>Responsibilities:</p><ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings and assist with travel arrangements. </li><li>Prepare correspondence, reports, presentations and other documents. </li><li>Maintain filing systems, records and office supplies. </li><li>Serve as a point of contact for internal staff, clients and vendors. </li><li>Support special projects and help improve administrative workflows. </li><li>Assist with data entry, expense reporting and other clerical tasks as needed.</li></ul><p><br></p>
  • 2026-05-20T00:00:00Z
Administrative Coordinator
  • Gaithersburg, MD
  • onsite
  • Temporary / Contract
  • 23 - 27 USD / Hourly
  • <p>We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul><p><br></p>
  • 2026-05-20T00:00:00Z
Administrative Coordinator
  • Silver Spring, MD
  • onsite
  • Temporary / Contract
  • 18 - 21 USD / Hourly
  • <p>We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently.</p><p><br></p><p>Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p><p> </p><p> </p>
  • 2026-04-28T00:00:00Z
Administrative Coordinator
  • Hyattsville, MD
  • onsite
  • Temporary / Contract
  • 18 - 21 USD / Hourly
  • <p>We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently.</p><p><br></p><p>Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p><p> </p><p> </p>
  • 2026-04-28T00:00:00Z
Administrative Coordinator
  • Laurel, MD
  • onsite
  • Temporary / Contract
  • 21 - 25 USD / Hourly
  • <p>We are looking for an Administrative Coordinator to support project operations and office functions for a long-term, part-time contract position based in Laurel, Maryland. This role will help keep project records, financial entries, and team communications organized while ensuring information remains accurate across multiple systems. The ideal candidate brings strong administrative experience, a careful approach to documentation, and the ability to manage competing priorities in a highly organized team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage budget-related entries, financial commitments, invoice records, payment details, and change documentation within project tracking systems.</p><p>• Review project information for completeness and accuracy, ensuring records remain consistent across administrative and reporting platforms.</p><p>• Provide day-to-day administrative support to project teams, including preparing reports and maintaining organized files.</p><p>• Monitor invoices, payment applications, and change requests to help keep project activities current and properly documented.</p><p>• Maintain project logs, records, and supporting documentation throughout the project lifecycle.</p><p>• Assist with project closeout by organizing final documents and preserving complete recordkeeping files.</p><p>• Coordinate meetings, scheduling, and team communications to support smooth project execution.</p><p>• Carry out additional administrative assignments as needed to meet departmental or project goals.</p>
  • 2026-05-26T00:00:00Z
Procurement Associate
  • Arlington, VA
  • onsite
  • Temporary to Hire
  • 39.9 - 46.2 USD / Hourly
  • We are looking for a Procurement Associate to support purchasing operations for a defense services organization in Arlington, Virginia. This contract position with permanent potential is ideal for someone who can coordinate vendor activity, manage procurement documentation, and keep purchasing processes moving efficiently across multiple priorities. The person in this role will work closely with internal teams and suppliers to help secure materials and services on schedule while maintaining accuracy, compliance, and strong business relationships.<br><br>Responsibilities:<br>• Identify and obtain materials, equipment, and services from authorized suppliers based on business needs and timelines.<br>• Lead supplier discussions to secure favorable pricing, service agreements, and purchasing terms.<br>• Build productive partnerships with vendors and evaluate their responsiveness, quality, and overall performance.<br>• Create and manage purchase orders, then monitor delivery status to help ensure timely fulfillment.<br>• Partner with cross-functional stakeholders to gather purchasing requirements and align orders with operational schedules.<br>• Review spending activity to spot patterns, support budget awareness, and recommend cost reduction opportunities.<br>• Apply procurement standards and internal policy requirements throughout the purchasing process.<br>• Investigate and resolve billing issues, shipment problems, and vendor-related concerns in a timely manner.<br>• Maintain organized procurement files, vendor records, and supporting documentation for accuracy and audit readiness.
  • 2026-05-20T00:00:00Z
Executive Assistant
  • Washington, DC
  • onsite
  • Permanent / Full Time
  • 145000 - 165000 USD / Yearly
  • <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.  </p>
  • 2026-05-08T00:00:00Z
Executive Assistant
  • Middleburg, VA
  • onsite
  • Temporary / Contract
  • 24 - 24 USD / Hourly
  • <p>We are seeking a highly organized and proactive Executive Assistant to support the managing director and help drive day-to-day business operations. The ideal candidate will be a detail-oriented professional with excellent communication skills, strong judgment, and the ability to manage multiple priorities in a fast-paced environment. This position is onsite Monday to Friday 9 am to 6 pm.</p><p><br></p><p>Responsibilities</p><p><br></p><ul><li>Provide high-level administrative support to c-level executives.</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Screen calls, emails, and other communications, prioritizing responses as needed.</li><li>Organize and maintain confidential files, records, and documentation.</li><li>Coordinate internal and external meetings, including agendas, logistics, and follow-up items.</li><li>Assist with special projects, event planning, and cross-functional coordination.</li><li>Track deadlines, action items, and executive priorities to ensure timely completion.</li></ul>
  • 2026-05-11T00:00:00Z
Executive Assistant
  • Columbia, MD
  • onsite
  • Permanent / Full Time
  • 75000 - 85000 USD / Yearly
  • <p>We are seeking a highly organized, proactive, and resourceful Executive Assistant to support several key members of our leadership team. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities with professionalism and discretion.</p><p><br></p><p>The ideal candidate has extensive experience supporting senior executives, coordinating complex domestic travel, managing dynamic calendars, and handling special projects with precision and confidentiality.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex and ever-changing executive calendars across multiple leaders</li><li>Coordinate heavy domestic travel arrangements, including flights, hotels, transportation, itineraries, and last-minute changes</li><li>Serve as a trusted point of contact for internal and external stakeholders</li><li>Prepare meeting agendas, materials, presentations, and follow-up action items</li><li>Coordinate leadership meetings, offsites, and events</li><li>Assist with expense reporting, invoices, and administrative documentation</li><li>Support special projects and strategic initiatives as assigned</li><li>Prioritize and manage multiple requests while maintaining attention to detail and deadlines</li><li>Handle sensitive and confidential information with discretion and professionalism</li></ul><p><br></p>
  • 2026-05-13T00:00:00Z
Executive Assistant
  • Hillsboro, VA
  • onsite
  • Temporary / Contract
  • 24 - 24 USD / Hourly
  • <p>We are seeking a highly organized and proactive Executive Assistant to support the managing director and help drive day-to-day business operations. The ideal candidate will be a detail-oriented professional with excellent communication skills, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.  You will be working onsite Monday to Friday from 9 am to 6 pm.</p><p> </p><p>Responsibilities</p><p> </p><p>·      Provide high-level administrative support to c-level executives.</p><p>·      Manage complex calendars, schedule meetings, and coordinate travel arrangements.</p><p>·      Prepare correspondence, presentations, reports, and meeting materials.</p><p>·      Screen calls, emails, and other communications, prioritizing responses as needed.</p><p>·      Organize and maintain confidential files, records, and documentation.</p><p>·      Coordinate internal and external meetings, including agendas, logistics, and follow-up items.</p><p>·      Assist with special projects, event planning, and cross-functional coordination.</p><p>·      Track deadlines, action items, and executive priorities to ensure timely completion.</p>
  • 2026-05-11T00:00:00Z
Executive Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 27 - 35 USD / Hourly
  • <p>We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization&#39;s mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as <strong>Salesforce</strong>,<strong> Blackbaud</strong>, <strong>Raiser&#39;s Edge</strong>, or <strong>DonorPerfect</strong>), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul><p><br></p>
  • 2026-05-04T00:00:00Z
Office Administrator
  • Herndon, VA
  • onsite
  • Temporary / Contract
  • 20 - 20 USD / Hourly
  • <p>We are seeking a highly organized and proactive Office Administrator to support daily office operations and help maintain an efficient, professional work environment. The ideal candidate will handle administrative tasks, coordinate office activities, and provide support to staff and leadership as needed. This position starts of part time for the first 2 weeks and then will be full time Monday to Friday 9 am to 5 pm.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage day-to-day office operations and administrative functions. </li><li>Ability to lift and move boxes up to 40 pounds as needed for shipping activities. </li><li>Manage shipping and receiving functions efficiently and accurately. </li><li>Provide support for day-to-day logistics operations. </li><li>Demonstrate strong multitasking skills in a fast-paced environment.</li><li>Maintain office supplies inventory and place orders as needed. </li><li>Schedule meetings, coordinate calendars, and arrange travel when required. </li><li>Prepare reports, correspondence, and other business documents. </li></ul>
  • 2026-05-11T00:00:00Z
Legal Assistant
  • Annapolis, MD
  • onsite
  • Permanent / Full Time
  • 70000 - 85000 USD / Yearly
  • We are looking for a dedicated Legal Assistant to join a respected personal injury law firm in Annapolis, Maryland. This role is essential in supporting attorneys throughout the litigation process, ensuring smooth case management, and delivering exceptional service to clients during critical pre-trial and trial phases. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Draft, review, and file legal documents, including complaints, motions, and discovery materials.<br>• Manage and organize both physical and electronic case files to ensure accurate and efficient access.<br>• Schedule and track court dates, deadlines, and attorney appointments to maintain compliance and efficiency.<br>• Facilitate clear communication between attorneys, clients, medical providers, and expert witnesses.<br>• Conduct research and gather evidence, such as medical records, accident reports, and other relevant documentation.<br>• Assist attorneys in preparing for depositions, hearings, mediations, and trials.<br>• Coordinate eDiscovery processes and oversee document production.<br>• Provide logistical and administrative support for trial preparation, ensuring all materials and schedules are in place.
  • 2026-05-01T00:00:00Z
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