We are looking for a detail-oriented Accounts Receivable Specialist to join our team on a contract basis in Washington, District of Columbia. In this role, you will be responsible for managing payment processes, maintaining accurate financial records, and ensuring efficient collection efforts. This position offers an opportunity to contribute to the financial stability of the organization while engaging directly with customers to resolve payment-related issues.<br><br>Responsibilities:<br>• Accurately process customer payments and ensure proper recording in financial systems.<br>• Generate and distribute invoices to clients in a timely manner.<br>• Monitor accounts receivable aging reports to identify and prioritize overdue accounts.<br>• Coordinate collection activities and resolve payment disputes through effective communication with customers.<br>• Perform account reconciliations and post necessary adjustments.<br>• Build and maintain strong relationships with customers to address invoice inquiries and payment concerns.<br>• Ensure compliance with company policies and regulatory requirements during payment processing and collections.<br>• Utilize accounting software, including QuickBooks and IMIS, to manage accounts receivable transactions.<br>• Prepare regular financial reports to provide insights into receivable trends and recommend improvements.<br>• Collaborate with internal teams to streamline billing and collection processes.
<p>Our client in Fairfax, Virginia is seeking a reliable <strong>Accounts Receivable Specialist</strong> to join their team. If you enjoy invoice tracking, solving payment issues, and maintaining positive client relationships, this could be a great match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and send invoices in a timely manner</li><li>Monitor accounts for overdue payments and follow up as needed</li><li>Resolve billing discrepancies and customer payment issues</li><li>Process incoming payments and update records</li><li>Reconcile AR activity and assist with aging reports</li></ul>
<p>Robert Half has a new direct-hire opportunity for a Medical Accounts Receivable and Billing Specialist. This role will support a growing department. Our client offers great work-life balance and ability to work in a fast-paced environment where your work will make a big impact. This position sits on-site full-time Monday-Friday.</p><p><br></p><ul><li>Responsible for billing and coding</li><li>Collecting on past due balances</li><li>Insurance company follow-up</li><li>Maintain up to date information from insurance companies and customers</li><li>Reduce AR aging</li><li>Special project as assigned</li><li>Provide and obtain necessary documentation as needed</li></ul><p><br></p>
<p>We are looking for a meticulous Accounting Specialist to join our team in Maryland. In this Contract to permanent position, you will manage various accounting functions, including accounts payable, accounts receivable, and payroll processing. The role requires precision, organization, and the ability to handle multiple responsibilities across different entities.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including managing 25-35 checks weekly.</p><p>• Handle accounts receivable tasks, primarily posting royalty payments from approximately 30 vendors.</p><p>• Review and complete biweekly payroll for a team of around 15 employees, collaborating with an outsourced payroll service.</p><p>• Analyze and research insurance policies to ensure compliance and accuracy.</p><p>• Prepare and file real estate tax documentation in a timely manner.</p><p>• Conduct thorough analysis of legal fee billing to support financial accuracy.</p><p>• Maintain organized filing systems for documentation.</p><p>• Perform bank reconciliations to ensure financial records align with statements.</p><p>• Assist with ad hoc personal projects, such as compiling reports or data for specific needs.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Nottingham, Maryland. This role is integral to maintaining accurate financial records while supporting accounts payable, accounts receivable, and payroll functions. The ideal candidate will have strong organizational skills and a commitment to ensuring compliance with financial policies and procedures.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices for accuracy, ensuring all necessary documentation is attached and properly coded.</p><p>• Enter invoices into the accounting system after obtaining appropriate approvals and process payments accordingly.</p><p>• Manage accounts receivable by matching payments to invoices, depositing funds, and applying payments to customer accounts.</p><p>• Prepare and distribute late notices for overdue accounts and scan deposit slips and check copies into the system.</p><p>• Process weekly payrolls, including deductions, tax updates, garnishments, and direct deposit changes.</p><p>• Generate annual W-2 forms, quarterly vacation payrolls, holiday payrolls, and other specialized payroll processes.</p><p>• Assist in ordering office supplies to maintain efficiency in day-to-day operations.</p><p>• Provide payroll-related support, such as handling unemployment claims.</p><p><br></p>
<p>We are in search of an Office Manager/Bookkeeper to become a part of our dynamic team. This role is based in Manassas, Virginia, and involves overseeing a range of administrative and financial tasks, including the management of accounts payable and receivable, payroll, and fiscal reporting. You will also supervise supply activities and maintain personnel records.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer credit applications</p><p>• Maintain precise records of all accounting activities</p><p>• Prepare and administer payrolls and various employee benefit programs</p><p>• Oversee the preparation of monthly operations reports, financial statements, schedules, and statistical data</p><p>• Supervise supply activities, as well as the repair, maintenance, or alteration of buildings and equipment</p><p>• Process requisitions for supplies, materials, and equipment</p><p>• Work in collaboration with the CPA for tax completion</p><p>• Co-sign checks and vouchers concerning purchase orders, travel expenses, vendor claims, and other expenditures</p><p>• Analyze expenditures and other financial data to inform business decisions</p><p>• Establish and maintain accounting procedures, fiscal reporting requirements, and budget work programs</p><p><br></p><p>If interested, please message Ian Gainor via LinkedIn</p>
<p>Are you an accounting professional with a keen eye for detail? Do you take pride in managing accounts, reconciling figures, and ensuring everything adds up perfectly? If you have a minimum of 3 years of experience and expertise in accounts receivable, deferred revenue, and account reconciliations, we have an opportunity for you! As a Staff Accountant you will report to the Accounting Manager with about 50% of your time spent on the full cycle of accounts receivables and the other 50% on revenue, account reconciliation's, fixed assets, other ad hoc responsibilities and special projects aimed at enhancing the efficiencies, policies, procedures and systems within the accounting department. This is an in-office position with an organization that is growing through acquisitions and offers professional growth, competitive salary, bonus potential, and a full suite of benefits (medical, dental, vision, 401K with 4% match, 3 weeks of vacation and more) as well as excellent work life balance. Salary is based on education, skills, proficiencies, experience, and credentials.</p><p>Essential Responsibilities:</p><p>Accounts Receivable Management:</p><ul><li>Execute comprehensive end-to-end accounts receivable functions.</li><li>Respond confidently and effectively to both internal and external billing inquiries.</li></ul><p>Revenue Recognition and Deferred Revenue:</p><ul><li>Collaborate fruitfully with the finance team to uphold ASC 606-compliant revenue recognition processes.</li></ul><p>Month-End Journal Entries and Accruals:</p><ul><li>Prepare month-end journal entries.</li><li>Ensure compliance with internal policies and GAAP standards.</li></ul><p>Fixed Asset Management:</p><ul><li>Maintain Fixed Asset and Construction in Progress (CIP) schedules.</li></ul><p>General Ledger Reconciliation:</p><ul><li>Perform reconciliations for key accounts.</li></ul><p>Financial Reporting:</p><ul><li>Contribute to ad-hoc reporting and support data requests for audits.</li></ul><p>Additional Responsibilities:</p><ul><li>Participate in process enhancement initiatives.</li></ul><p>Please apply directly to this position for consideration. If you have additional questions, in addition to your application, contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074.</p>
We are looking for a skilled Bookkeeper to join our team in Baltimore, Maryland. This role offers the opportunity to work on diverse and engaging projects while contributing to the financial health of various clients. If you thrive in dynamic environments and enjoy leveraging your accounting expertise, this position is ideal for you.<br><br>Responsibilities:<br>• Manage day-to-day bookkeeping tasks, including tracking financial transactions and maintaining accurate records.<br>• Process accounts payable and accounts receivable efficiently, ensuring timely payments and collections.<br>• Perform bank reconciliations to verify account accuracy and resolve discrepancies.<br>• Utilize QuickBooks to manage and streamline financial processes.<br>• Generate financial reports and summaries to assist in decision-making and strategic planning.<br>• Support audits and ensure compliance with financial regulations and policies.<br>• Collaborate with clients and team members to address accounting challenges and provide solutions.<br>• Maintain confidentiality of sensitive financial information.<br>• Assist in developing and improving financial systems and processes.
<p>We are looking for a detail-oriented Billing Coordinator to manage and oversee billing operations for a law firm in Baltimore, Maryland. The ideal candidate will bring expertise in legal billing, 3E billing system, ensuring accuracy and efficiency in financial transactions. If you have a strong background in billing function supporting Attorneys at law firms and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>· Produce firm standard billing proformas for review by billing responsible attorneys each month</p><p>· Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines</p><p>· Respond to information requests from lawyers, clients and staff related to client billings</p><p>· Monitor invoices submitted through the various e-billing hubs to ensure submission</p><p>· Follow-up with billing responsible attorneys to ensure timely processing of bills</p><p>· Research proformas or billing-related inquiries</p><p>· Produce monthly statements for outstanding invoices and send same to clients</p><p><br></p><p> </p><p>All interested candidates in this Billing Coordinator role and other permanent opportunities please send your resume to Justin Decker via LinkedIn. </p>
<p>Robert Half has a new direct-hire position for a Billing and Collections Specialist for a well-known Baltimore law firm. Our client offers strong benefits, hybrid work schedule and room for growth on the team. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Billing:</strong></p><ul><li>Prepare and process accurate client invoices in accordance with attorney instructions and client guidelines.</li><li>Review pre-bills, make edits, and finalize invoices using legal billing software </li><li>Ensure time entries are correctly recorded and compliant with client billing terms.</li><li>Submit electronic invoices through e-billing portals</li><li>Monitor and resolve billing discrepancies or client disputes promptly and professionally.</li><li>Maintain organized billing records and ensure confidentiality of sensitive information.</li></ul><p><strong>Collections:</strong></p><ul><li>Track and manage accounts receivable; follow up with clients regarding outstanding balances.</li><li>Send collection notices and engage in direct communication with clients to resolve payment issues.</li><li>Coordinate with attorneys on high-priority or delinquent accounts.</li><li>Process payments, apply them to client accounts, and reconcile records regularly.</li><li>Generate aging reports and provide regular updates to firm leadership on collection status.</li></ul><p><strong>Compliance & Reporting:</strong></p><ul><li>Ensure billing and collection practices comply with firm policies, ethical standards, and client agreements.</li><li>Maintain and update client billing profiles and contact information.</li><li>Assist with month-end closing activities and reporting.</li><li>Provide support during financial audits or internal reviews as needed.</li></ul>
<p>My client is a law firm looking for a Staff Accountant to fill the role for their organization, in their Washington, DC office. The ideal candidate for the Staff Accountant role would be responsible for maintaining the general ledger accounts, reconciling accounts payable and accounts receivable, assisting with billings and the month end close process, posting journal entries and assisting with other ad hoc projects. This person will be working closely with the accounting manager. The organization offers excellent benefits; including medical benefits and great work-life balance. </p><p><br></p><p>Daily responsibilities of the Staff Accountant include:</p><p><br></p><p>· Perform month-end close.</p><p>· General ledger maintenance.</p><p>· Assist with billings compliance.</p><p>· Reconcile AP and AR accounts.</p><p>· Prepare financial statements.</p><p>· Research and maintaining compliance US GAAP.</p>
<p>Established management provider is looking to hire an Accounting Manager/Supervisor who can build and maintain a strong financial team! This role involves maintaining internal controls, supporting strategic financial initiatives, preparing monthly account reconciliations, coordinating financial tax audits, monitor and analyze account data, overseeing the month end close process, entering general ledger activities, and staying updated on changes in accounting standards and regulations to ensure ongoing financial health and growth. The ideal Accounting Manager/Supervisor will have solid financial analysis skillset, excellent communication and interpersonal skills, strong understanding of GAAP standards, and the capacity to multi-task while meeting crucial deadlines.</p><p><br></p><p>What you get to work on daily</p><p>· Supervise and lead the accounting team, including accounts payable/receivable and general ledger</p><p>· Manage month-end and year-end closings</p><p>· Coordinate and support external audits </p><p>· Oversee tax filings ensuring compliance with local, state and federal regulations</p><p>· Prepare monthly, quarterly, and annual financial reports/statements</p><p>· Analyze financial data and provide insights to senior management</p><p>· Support system implementations, upgrades, and process automation projects</p><p>· Monitor and track internal assets and expenditures</p>
<p>My client is a well-established financial services firm seeking a detail-oriented and proactive Office Manager to join our team in Fairfax, Virginia. In this role, you will be responsible for overseeing daily office operations, including calendar management, client services, and providing administrative support to Managing Director. This position offers excellent opportunities for growth and visibility within the organization. Candidates with superior customer service experience and experience in the financial services industry are strongly encouraged to apply. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all administrative tasks to support Managing Director and ensure seamless office operations.</p><p>• Coordinate office facilities management, liaising with service providers to address maintenance needs.</p><p>• Manage client database system and office MS Outlook calendar </p><p>• Schedule and organize meetings, maintain calendars, and assist in the preparation of reports and presentations.</p><p>• Handle procurement of office supplies and maintain inventory to support efficient operations.</p><p>• Sort and manage incoming and outgoing mail and deliveries.</p><p>• Assist in the development and implementation of office policies and procedures to improve workflows.</p><p>• Support office layout planning and coordinate office moves when necessary.</p><p>• Identify opportunities to enhance processes and implement improvements.</p><p>• Book travel arrangements for teams as required.</p><p>• Collaborate with departments to ensure smooth execution of business processes and scheduling.</p><p><br></p><p>All interested candidates in this Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume to Justin Decker via LinkedIn</p>
<p>Our client, a well-known global not for profit is recruiting for an experienced Accounting Manager to join their team based in Washington, DC. In this role as Accounting Manager, you will oversee all accounting functions, supervise, train and mentor your staff and support the executive team. You will also be responsible for the timely preparation of GAAP based financial reporting. </p><p><br></p><p>Responsibilities:</p><p>• Oversee all accounting functions including ledger maintenance, accounts payable, accounts receivable, revenue and asset accounting, and financial analysis and reporting in accordance with generally accepted accounting principles. </p><p>• Prepare and review bank reconciliations and journal entries and analyze general ledger accounts.</p><p>• Manage payroll operations, ensuring accurate and timely submission.</p><p>• Oversee and manage annual audits and tax preparations with a focus on revenue recognition and functional expenses.</p><p>• Monitor revenue and expenses; coordinate the collection, consolidation, and evaluation of financial data; and prepare reports.</p><p>• Contribute to improving internal accounting processes, prepare and complete action plans, identify trends, determine system improvements, and implement changes.</p><p>• Train and mentor the finance and accounting staff and educate non-finance staff on policies and procedures to ensure compliance.</p><p>• Help to guide other departments by interpreting accounting policy and applying recommendations to operational issues.</p><p>• Monitor emerging technology to help determine ways to automate the accounting process </p><p><br></p><p>Our client offers medical benefits as part of their overall compensation package.</p><p> </p><p>Please submit your resume in confidence to Raj Khanna, Senior Vice President, Robert Half or directly via LinkedIn for immediate consideration for this or one of our many current openings in the Washington, DC Metro area.</p>
The Accounts Payable Coordinator is responsible for the efficient and accurate processing of vendor invoices, reconciliation of purchase orders, and execution of payment runs. This role plays a key part in maintaining vendor relationships and supporting the financial operations of the company. The successful candidate will be proactive, detail-oriented, and capable of working cross-functionally to achieve goals. Strong Excel skills and experience with purchase orders are essential. Prior experience in a multinational or manufacturing environment is preferred. <br> RESPONSIBILITIES • Utilizes the ERP to accurately process vendor invoices and ensures timely entry into the accounting system. • Processes bi-weekly and monthly payment runs via Accounts Payable Check, ACH, Virtual Payment cards and other electronic payments, in accordance with company policies. • Utilizes Excel tools such as Pivot Table and VLOOKUP to manage data and prepare complex AP entries. • Responds to vendor inquiries and maintains detail oriented relationships. • Collaborates with purchasing and receiving teams to resolve invoice and PO issues. • Processes domestic and international invoices and payments. • Assist with month-end closing activities related to accounts payable, such as preparation of invoice accrual and review of unvouchered payables. • Maintains organized records of all transactions and supporting documentation including conversion of paper documents to PDF for storage. • Supports internal and external audits by providing necessary documentation. • Reviews open purchase order receipts and works with internal and external partners to reconcile balances. • Identifies and implements process improvements to enhance AP efficiency. • Prepares and posts journal entries under direction of supervisor. • Generates yearly 1099 reporting. • Other duties as assigned. <br> QUALIFICATIONS • Associate’s degree in accounting, Finance, or business-related field minimum. • 3+ years relevant AP experience. • Prior experience using 3-way PO match in an ERP. • Experience in a manufacturing environment is preferred. • Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas). • Strong organizational and time management skills. • Ability to work independently and cross-functionally to solve problems. • Excellent written and oral communication skills. • Proficient in Microsoft Office Environment.
<p>Our client in McLean, Virginia is seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join their team. This role is a great fit for someone who enjoys keeping things organized, catching discrepancies, and staying on top of the numbers.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Match, batch, code, and enter invoices for processing</li><li>Post and reconcile AP batches accurately</li><li>Investigate and resolve vendor inquiries and discrepancies</li><li>Reconcile sub-ledger activity to the general ledger</li><li>Assist with account reconciliations, chargebacks, and cash applications</li></ul>
<p>Our client in Vienna, Virginia is seeking a hands-on <strong>Bookkeeper</strong> to manage the day-to-day flow of transactions and support general accounting functions. This role is well-suited for someone who enjoys working across multiple areas of the books.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable</li><li>Manage bank reconciliations and support payroll processing</li><li>Post journal entries and assist with month-end tasks</li><li>Help maintain accurate financial records and ledgers</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Middle River, Maryland. This part-time position is designed as a Contract to permanent opportunity, offering a chance to showcase your skills and grow within the role. The ideal candidate will play a critical role in managing invoice processing, reconciling vendor accounts, and supporting accounts receivable tasks as needed.<br><br>Responsibilities:<br>• Process and code invoices with accuracy and efficiency.<br>• Match invoices to corresponding purchase orders and ensure proper documentation.<br>• Reconcile vendor statements to resolve discrepancies and maintain account accuracy.<br>• Generate accounts payable reports and provide insights to management.<br>• Assist in accounts receivable tasks, including reporting and handling clerical responsibilities.<br>• Conduct check runs and ensure timely payment to vendors.<br>• Perform 3-way matching to verify invoices, purchase orders, and receipts.<br>• Utilize Microsoft Excel for data entry, reporting, and reconciliation tasks.
<p>Our client in Vienna, Virginia is seeking an organized <strong>Accounting Clerk</strong> to support their team with day-to-day transactional tasks. This is a great opportunity for someone who enjoys data entry, working with numbers, and contributing to a collaborative accounting team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Match invoices to purchase orders or vouchers</li><li>Enter financial data into internal systems</li><li>Assist with accounts payable and accounts receivable processing</li><li>Provide general support to the accounting department as needed</li></ul>
We are looking for a dedicated Admin Services Coordinator to join our team in Toms River, New Jersey. This long-term contract position requires an individual with strong organizational skills and a commitment to providing excellent service to tenants, vendors, and contractors. The role involves managing administrative tasks, supporting property operations, and ensuring compliance with company policies.<br><br>Responsibilities:<br>• Manage tenant work order systems and ensure timely resolution of requests in alignment with company guidelines.<br>• Build and maintain positive relationships with tenants, vendors, and contractors to foster collaboration.<br>• Oversee financial processes by coding invoices, preparing tenant billings, and ensuring payments align with contracts.<br>• Process purchase orders, track vendor contracts, and assist with preparing bid packages.<br>• Maintain accurate property management files and ensure all vendor insurance documents are current.<br>• Administer and prepare various accounting reports, including accounts receivable, general ledger, and rent roll.<br>• Monitor janitorial logs and address issues promptly to uphold property standards.<br>• Support sustainability initiatives and corporate directives, ensuring innovative practices are implemented.<br>• Coordinate office supply inventory and manage elevator reports.<br>• Assist the Property Manager with identifying and implementing property-specific initiatives.
<p>We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations. </p><p><br></p><p> Responsibilities: </p><p>• Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management. </p><p>• Prepare, analyze, and present monthly financial statements, budgets, and forecasts. </p><p>• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping. </p><p>• Handle invoicing, bill payments, and expense reporting in a timely manner. </p><p>• Collaborate with external accountants for tax preparation and annual audits. </p><p>• Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing. </p><p>• Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files. </p><p>• Maintain employee records, including attendance, benefits, and performance evaluations. </p><p>• Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies. </p><p>• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships. </p><p>• Develop and implement office policies and procedures to improve efficiency. </p><p>• Coordinate meetings, events, and travel arrangements for staff. </p><p>• Provide administrative support to the leadership team as needed. </p><p><br></p><p> Please reach out to Ian Gainor via LinkedIn if interested.</p>
