<p>We are looking for an experienced Payroll Administrator to manage all aspects of payroll processing for our team in the greater Worcester, Massachusetts area . This role involves ensuring accuracy, compliance, and timeliness in payroll operations, with a focus on prevailing wage laws and construction payroll requirements. The ideal candidate will bring a strong background in payroll systems and a deep understanding of the unique demands of the construction industry.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for 55 employees, ensuring wages, overtime, deductions, and benefits are calculated accurately and processed on time.</p><p>• Ensure compliance with federal and state labor regulations, including prevailing wage laws and the Davis-Bacon Act.</p><p>• Prepare and submit certified payroll reports for public works projects in accordance with government requirements.</p><p>• Collaborate with project administrators and HR to verify employee classifications, hours worked, and job costing details.</p><p>• Maintain and update payroll systems and records, ensuring data integrity and strict confidentiality.</p><p>• Reconcile payroll accounts, investigate discrepancies, and resolve issues promptly.</p><p>• Monitor updates to payroll laws, tax regulations, and prevailing wage rates, implementing necessary changes as required.</p><p>• Handle garnishments, tax levies, and other mandatory deductions in compliance with legal standards.</p><p>• Generate detailed payroll reports for management, including labor cost analysis and budget tracking.</p><p>• Act as a point of contact for external auditors, regulatory agencies, and payroll vendors to ensure smooth operations and compliance.</p><p><br></p><p>For immediate consideration, please call me directly!! Eric Lebow 508-205-2127</p><p><br></p>
<p>Our client is seeking an experienced <strong>Payroll Coordinator</strong> to join their team and play a key role in ensuring accurate and timely payroll processing. This position is responsible for managing high-volume payroll, processing upwards of 1,000 employees weekly, and handling both hourly and salaried payroll. The Payroll Coordinator will process timesheets through an automated time collection system (with more manual involvement than ADP), prepare tax files for submission to a third-party filing service, and assist with year-end reporting, including W-2 processing. Additional responsibilities include maintaining employee records related to payroll and employer contributions, resolving discrepancies, and supporting statutory tax reporting.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p><p><br></p><p>The ideal candidate will bring <strong>3+ years of payroll experience</strong>, with a strong background in high-volume payroll processes. Experience with payroll tax and union payroll is highly desirable, and familiarity with Deltek Costpoint is a significant plus. We are seeking someone who is adaptable, detail-oriented, and comfortable working with multiple payroll systems rather than relying on just one.</p><p>If you’re a payroll professional with a proven track record of accuracy and efficiency in fast-paced environments, this is an excellent opportunity to contribute your expertise to a dynamic organization.</p>
<p>**Payroll Administrator** Our client is seeking a detail-oriented and proactive Payroll Administrator to join their Benefits and Payroll team, supporting the diverse operations and global workforce of a mission-driven organization. In this role, you will manage U.S. and international payroll processes, ensure compliance with tax regulations, and deliver exceptional customer service to employees while maintaining complete confidentiality. You’ll also play a key part in training employees and managers on payroll systems, supporting benefits enrollment, and assisting with audits and special projects. ((Boston, Hybrid, up to $95K))</p><p><br></p><p>** Comprehensive expertise in multistate payroll processing, including regulatory knowledge and compliance adherence.</p><p>** Experience with global payroll operations is highly desirable.</p><p>** Advanced technical proficiency in UKG</p><p>** Exceptional attention to detail and accuracy in all aspects of payroll management.</p><p>** Strong data-oriented mindset, capable of reconciling large datasets and generating detailed reports.</p><p>** Technologically savvy with solid problem-solving skills to troubleshoot and resolve system errors effectively.</p>
<p>We are looking for an experienced Senior Payroll Specialist to ensure accurate and timely processing for a multi-location, high-volume workforce. This role requires meticulous attention to detail, confidentiality, and a strong understanding of payroll systems and compliance standards. Reporting to the Accounting Manager and Controller, the Payroll Specialist will play a critical role in maintaining payroll integrity and resolving any related issues. This role is IN office int he greater Worcester area! </p><p><br></p><p>Responsibilities:</p><p>• Compile and process weekly payroll data, including timesheets, for accuracy and compliance with established guidelines.</p><p>• Perform audits to identify and correct data entry errors, ensuring payroll accuracy.</p><p>• Calculate and process garnishments, deductions, and taxable adjustments in compliance with legal requirements.</p><p>• Enter local and federal Prevailing Wage rates into payroll systems and generate Certified Payroll reports.</p><p>• Print and distribute payroll checks, upload direct deposit notifications, and transmit files to financial institutions.</p><p>• Address payroll inquiries and resolve issues promptly with employees, supervisors, and administrators.</p><p>• Maintain the confidentiality of sensitive payroll information, including wages, deductions, and tax details.</p><p>• Collaborate on special projects and contribute to process improvements within the payroll system.</p><p>• Ensure compliance with company policies, safety standards, and the Code of Conduct.</p><p>• Support miscellaneous tasks as needed to assist the accounting and payroll team.</p>
We are looking for an experienced Payroll Manager to oversee comprehensive payroll operations for a growing organization. This long-term contract position offers the opportunity to manage payroll processes across multiple states and ensure compliance with organizational policies and regulations. The ideal candidate will have expertise in equity compensation and a strong background in handling payroll for large employee populations.<br><br>Responsibilities:<br>• Manage full-cycle payroll operations, ensuring accuracy and timeliness for all employees.<br>• Oversee multi-state payroll processes, including compliance with state and federal regulations.<br>• Administer payroll for more than 500 employees, maintaining precise records and reports.<br>• Handle equity compensation, collaborating with relevant teams to ensure proper execution.<br>• Utilize ADP Workforce Now and UKG Pro to streamline payroll processes and reporting.<br>• Develop and implement improvements to payroll systems and procedures.<br>• Collaborate with internal departments, such as HR and finance, to address payroll-related concerns.<br>• Ensure proper execution of payroll audits and reconciliations.<br>• Stay updated on industry best practices and regulatory changes to maintain compliance.<br>• Provide guidance and support to team members regarding payroll systems and processes.
<p><strong>Office Manager/Bookkeeper </strong></p><p><strong>Location:</strong> Somers, Connecticut area</p><p> </p><p><strong>Primary Responsibilities:</strong></p><ul><li><strong>Bookkeeping</strong>- handle general ledger accounting including all AP/AR, invoicing, reconciliations, reporting</li><li><strong>Payroll Processing:</strong> Handle weekly payroll </li><li>Manage union paperwork, labor rates, job rates, onboarding, and offboarding employees based on project timelines.</li><li><strong>Reporting:</strong></li><li>Prepare monthly union reports.</li><li>Complete monthly certified payroll reports.</li><li><strong>Administrative Support:</strong> Assist the Owners with administrative duties and ad hoc projects including a systems conversion to a new accounting software</li></ul><p><strong> </strong></p><p><strong>Qualifications:</strong></p><ul><li>Experience in bookkeeping and payroll processing</li><li>Construction or related industry (service, manufacturing, etc.) </li></ul><p><strong> </strong></p><p><strong>Why You’ll Love This Role:</strong></p><ul><li>Flexible hours and schedule to fit your needs.</li><li>Work with a growing and dynamic construction company.</li><li>Opportunities to learn and grow your skill set in accounting and administrative tasks.</li></ul><p><strong> </strong></p><p><strong>How to Apply:</strong></p><p>To be considered for this role, apply today or email your resume to Kelsey.Ryan@roberthalf(.com).</p>
<p>Robert Half's client in Worcester is looking for a Mailroom Assistant who can support a busy mailroom of a payroll company during tax season. The client is looking for an individual who will be responsible for:</p><p><br></p><p>- Document-printing</p><p>- Maintaining the flow of printers</p><p>- Reviewing documents for quality</p><p>- Filling printers</p><p>- Troubleshooting issues with the printers</p><p>- Working with barcode scanners, printers, document sealing, and inserting machines</p><p>- Handling printed documents and sealing/packing them appropriately</p>
<p>We are looking for a detail-oriented Collections Specialist to join our client in Cranston, Rhode Island. In this role, you will manage key aspects of customer accounts, including collections and account analysis, while maintaining strong communication and interpersonal relationships. This position offers an opportunity to work independently and contribute to the financial health of a dynamic metal fabrication company.</p><p><br></p><p>Responsibilities:</p><p>• Manage the accounts receivable process, including reviewing and approving customer orders to ensure compliance with company policies.</p><p>• Conduct thorough analysis of customer accounts to identify discrepancies and resolve issues promptly.</p><p>• Handle commercial collections by negotiating payment terms and securing timely payments from clients.</p><p>• Apply cash payments accurately and maintain detailed records of transactions.</p><p>• Collaborate with internal teams to ensure billing functions are completed efficiently and accurately.</p><p>• Communicate effectively with customers to address inquiries and provide exceptional service.</p><p>• Research and resolve account-related problems independently, demonstrating a proactive approach.</p><p>• Generate reports and maintain accurate documentation to track collections and overall account status.</p><p>• Monitor accounts for overdue balances and take appropriate action to minimize risk.</p><p>• Support the implementation of best practices to improve accounts receivable processes.</p>
We are looking for a detail-oriented Accounting Assistant to join our team in Burlington, Massachusetts. In this Contract-to-permanent role, you will play a vital part in supporting our accounting operations, focusing on data entry, administrative tasks, and assisting with additional accounting duties as needed. This position offers an excellent opportunity to grow your skills in a fast-paced healthcare environment.<br><br>Responsibilities:<br>• Process and record customer invoices with accuracy and efficiency.<br>• Enter vendor invoices and ensure proper documentation.<br>• Perform high-volume data entry tasks to support accounting operations.<br>• Maintain organized records of financial transactions and invoices.<br>• Assist in preparing and reconciling accounting entries.<br>• Handle light administrative duties to support the accounting team.<br>• Collaborate with team members to ensure timely completion of accounting tasks.<br>• Provide support for additional accounting functions as required.<br>• Ensure compliance with company policies and procedures during data handling.<br>• Address discrepancies and resolve invoicing issues promptly.
We are looking for a meticulous Accounting Assistant to join our team in Avon, Massachusetts. This Contract-to-Permanent position offers an excellent opportunity to contribute to the accounts receivable process by ensuring accurate recording and reconciliation of customer payments. The role requires working on-site Monday through Friday, with a consistent schedule of 40 hours per week.<br><br>Responsibilities:<br>• Record and post customer payments accurately, including cash, checks, and credit card transactions.<br>• Verify and enter revenues from lockbox deposits and local bank transactions to maintain up-to-date records.<br>• Update accounts receivable balances by calculating and reconciling unpaid invoices.<br>• Perform account reconciliations to ensure accuracy across financial records.<br>• Assist with billing processes and ensure timely issuance of invoices.<br>• Handle cash applications and ensure proper allocation of payments.<br>• Conduct collections activities for overdue accounts in a precise and respectful manner.<br>• Utilize financial software such as Microsoft Excel, Oracle, QuickBooks, and SAP to manage accounts efficiently.<br>• Collaborate with team members to resolve discrepancies and improve workflow processes.<br>• Maintain organized and accurate documentation for auditing purposes.
We are looking for an experienced Payroll Systems Consultant to join our team on a contract basis in Watertown, Massachusetts. This role is ideal for professionals with expertise in payroll system implementation and union payroll processes. You will play a key part in optimizing payroll operations and ensuring seamless system integrations.<br><br>Responsibilities:<br>• Lead the implementation of payroll systems, focusing on transitioning to Viewpoint Spectrum.<br>• Configure union payroll settings, including wage codes and pay rates, to align with organizational requirements.<br>• Conduct thorough data cleanup and migration from legacy systems to ensure accuracy and consistency.<br>• Collaborate with stakeholders to streamline manual payroll processes and improve efficiency.<br>• Perform test payroll runs in the new system to validate data and functionality.<br>• Provide consulting expertise to address challenges related to union contracts and payroll compliance.<br>• Work closely with project teams to manage database migrations and system conversions.<br>• Ensure successful deployment of payroll systems by cross-referencing historical data with new system outputs.<br>• Offer guidance and training to staff on new payroll functionalities and best practices.
<p>Our client is a well-established investment management company is looking to add to the Finance team in their Boston office. The Finance team works alongside investment professionals, legal, tax, and operations groups to support and oversee investment activities within a diversified portfolio. Responsibilities include ensuring accurate accounting, reporting, and performance analysis, along with conducting financial analysis and market research to evaluate investment opportunities and trends. </p><p><br></p><p>The role involves primary oversight of real assets fund investments, including real estate, private credit, and private equity, while also contributing to broader initiatives across asset classes. Collaborating closely with internal functions and external partners, the position ensures compliance with regulations and supports the lifecycle of portfolio investments. </p>
<p>We are looking for an experienced Senior Finance professional to lead a comprehensive implementation program. This long-term contract position can be fully remote and offers an exciting opportunity to drive strategic financial transformation across multiple workstreams. The ideal candidate will play a pivotal role in program governance, risk management, and ensuring alignment with organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Lead the planning, execution, and delivery of the Finance implementation program across multiple workstreams.</p><p>• Collaborate with finance, IT, and system integration teams to establish program governance, ensuring alignment on objectives, timelines, and deliverables.</p><p>• Identify, assess, and mitigate program risks and issues, driving leadership discussions to achieve successful outcomes.</p><p>• Coordinate efforts for organizational change management, testing, data conversion, and security to support enabling workstreams.</p><p>• Regularly update the executive team and steering committee on program progress and key milestones.</p><p>• Ensure resources are effectively assigned and program plans are aligned to meet strategic goals.</p><p>• Drive financial reporting enhancements and support annual budgeting processes to align with organizational objectives.</p>
<p>Are you a meticulous and experienced bookkeeper looking to make a meaningful impact? Our client, a respected nonprofit organization based in Woodstock, CT, is seeking a highly skilled <strong>Contract Bookkeeper</strong> to support their financial operations. This is an excellent opportunity to contribute to a mission-driven organization while leveraging your expertise in accounting and bookkeeping.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records in compliance with nonprofit accounting standards.</li><li>Process accounts payable, accounts receivable, and payroll in a timely manner.</li><li>Reconcile bank statements, financial reports, and donor contributions on a regular basis.</li><li>Assist in budget preparation, financial forecasting, and grant tracking.</li><li>Ensure compliance with nonprofit financial regulations, tax filings, and audit requirements.</li><li>Collaborate with internal stakeholders on financial processes and reporting needs.</li></ul><p><br></p>
We are looking for a detail-oriented Part-Time Bookkeeper to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will play a key role in managing financial records for a non-profit organization, ensuring accuracy and compliance. This position requires proficiency in QuickBooks Desktop and a collaborative spirit to work effectively with other stakeholders.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date bookkeeping records for a non-profit organization.<br>• Process accounts payable transactions and ensure timely payments.<br>• Manage payroll operations using Paychex, ensuring all employee compensation is correct and on schedule.<br>• Perform monthly bank reconciliations to verify financial data and resolve discrepancies.<br>• Utilize QuickBooks Desktop to manage financial entries and reporting.<br>• Collaborate with donor database personnel to ensure alignment between financial and donor information.<br>• Ensure compliance with accounting standards and organizational policies.<br>• Provide regular financial reports and insights to support decision-making processes.<br>• Assist with any ad hoc financial tasks as needed.
We are looking for a skilled Bookkeeper to join our team in Natick, Massachusetts. In this role, you will play a critical part in managing financial transactions, payroll processes, and employee benefits while supporting various administrative operations. This is an excellent opportunity for an experienced and detail-oriented individual seeking to contribute to the efficiency and success of a dynamic organization.<br><br>Responsibilities:<br>• Handle accounts receivable tasks, including invoicing, collections, and processing client payments.<br>• Manage accounts payable by overseeing vendor relationships and ensuring timely payment approvals.<br>• Process payroll activities such as bonuses, commissions, salary adjustments, and reimbursements.<br>• Administer employee benefits enrollment and maintain accurate records of client expenses.<br>• Support onboarding processes for new hires and conduct exit interviews as needed.<br>• Maintain and update internal databases to ensure accurate and organized records.<br>• Perform bank reconciliations and monitor financial transactions to ensure accuracy.<br>• Assist in general agency operations, including compliance with financial and HR policies.<br>• Collaborate with team members to streamline processes and improve overall efficiency.
<p>**Accounts Payable Coordinator** Our Client is seeking an experienced and organized Accounts Payable Specialist with 2-3 years of relevant experience. Responsibilities include analyzing and processing high-volume vendor invoices, monitoring the AP mailbox, adhering to proper accounting procedures, and assisting with monthly and yearly closings. An ability to multitask, a proactive attitude, and strong organizational skills are key for this role. If you're ready to take full ownership of tasks and have a knack for facilitating the resolution of Accounts Payable issues, we encourage you to apply! ((Boston, Hybrid, Up to $65K))</p><p> </p><p>** 2+ years Full Cycle Accounts Payable experience</p><p> ** High-volume environment with knowledge of accounting principles and practices</p><p>** Strong attention to detail with the ability to identify and resolve discrepancies</p><p>** Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines</p><p>** Technically proficient in NetSuite and Microsoft Office with a strong emphasis in Excel. </p><p>** Pivot Tables, V-Lookups and advanced formulas </p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Worcester, Massachusetts. This role is ideal for individuals with a strong background in financial operations and excellent organizational abilities. You will play a key role in ensuring accurate and timely processing of invoices and payments, contributing to the efficiency of our accounting department.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure accurate coding and timely payments.</p><p>• Conduct regular account reconciliations to maintain accuracy in financial records.</p><p>• Manage check runs and payment distributions in alignment with organizational policies.</p><p>• Perform data entry tasks with precision to support the accounts payable function.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies and inquiries.</p><p>• Utilize accounting software such as QuickBooks, Oracle, SAP, or similar tools to streamline workflows.</p><p>• Assist in maintaining organized records and documentation for audit and reporting purposes.</p><p>• Support month-end and year-end closing activities related to accounts payable.</p><p>• Ensure compliance with company policies and regulations in all financial transactions.</p>
Our client in the Retail/Distribution industry is seeking a detail-oriented and motivated Staff Accountant to join their team and play a key role in managing accounts receivable, accounts payable, and financial reporting. This position offers an exciting opportunity for detail oriented growth, providing hands-on experience in journal entries, account reconciliations, employee expense reports, and budgeting. With a strong foundation in accounting principles, the Staff Accountant will work within established protocols and regulations to ensure accuracy and efficiency in daily financial operations. Advanced Excel skills are essential for success in this role, including the ability to merge and compare multiple data sources, analyze large datasets, and utilize complex formulas and functions. The ideal candidate will have a Bachelor’s degree in Accounting (or extensive relevant experience) and a natural flair for numbers, problem-solving, and process improvement. With limited direct supervision, this role offers the autonomy to develop financial expertise while also presenting opportunities for career advancement into higher-level accounting and finance positions within the organization. <br> For immediate consideration, please call Dan Duggan at (508) 205-2126.
<p>We are looking for an experienced Accounts Payable Clerk to join our team on a contract to hire basis in Boston, Massachusetts. The ideal candidate will demonstrate attention to detail and strong organizational skills while processing invoices, managing payments, and ensuring accurate financial records. This position requires a thorough understanding of accounts payable processes and the ability to work efficiently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices accurately and ensure proper coding in compliance with company policies.</p><p>• Verify and reconcile invoice discrepancies to maintain accurate financial records.</p><p>• Prepare and execute regular check runs for timely payments.</p><p>• Maintain detailed records of all accounts payable transactions.</p><p>• Collaborate with internal teams to address and resolve payment issues.</p><p>• Monitor and manage accounts payable aging reports to avoid overdue payments.</p><p>• Assist with month-end closing activities related to accounts payable.</p><p>• Ensure compliance with financial regulations and company procedures.</p><p>• Support continuous improvement initiatives for accounts payable processes.</p>
<p>We are seeking a diligent <strong>Bookkeeper</strong> for a temporary-to-hire opportunity with a company onsite in Back Bay.</p><p><br></p><p><strong>Key Highlights of the Role:</strong></p><ul><li>Contribute to the management of day-to-day accounting functions</li><li>Join an established, long-standing firm with a fully onsite, collaborative work environment.</li></ul><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Overseeing accounts payable (AP) and processing accounts receivable (AR).</li><li>Performing bank reconciliations and recording journal entries.</li><li>Preparing and reviewing financial reports, including rent, income, and expense distribution reports.</li><li>Completing month-end reconciliations and recording bad debt write-offs.</li><li>Ensuring timely payment of real estate and property taxes.</li><li>Reconciling resident deposits and updating tenant ledgers.</li><li>Accounting for replacement reserves as required.</li><li>Assisting with their property accounting software and supporting employee training as needed.</li><li>Supporting special projects and ad-hoc initiatives for property management, senior accounting teams, and company leadership.</li></ul>
<p>**Bookkeeper** Our client is looking for a detail-oriented and highly organized Property Accountant to join our team and oversee the daily accounting functions for a portfolio of 8-12 properties across multiple states. In this role, you will manage accounts payable and receivable, perform bank reconciliations, review financial statements, and ensure compliance with tax and reporting deadlines. You will also play a key role in developing expertise with property accounting software, assisting the team with training, and supporting special projects for property management and senior accounting staff. ((Boston, On Site, up to $70K + bonus)) </p><p><br></p><p>**Bachelor’s degree or associate degree<em>, preferred </em></p><p><em>** </em>3-5+ years of bookkeeping experience </p><p>** Property management accounting experience, <em>plus</em></p><p>** Entrata experience, <em>plus</em></p>
<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable (AR) Analyst</strong> to join our clients team. </p><p><br></p><p>In this role, you will be responsible for managing vendor program agreements, ensuring accuracy and compliance with negotiated terms. You will collect vendor program allowances using aging reports to manage collections effectively, and prepare quarterly reconciliations, investigating and resolving any discrepancies that arise during the process. A key part of your responsibilities will be identifying and communicating collection cushions and risks while ensuring monthly collection goals and due dates are consistently met. You will complete the vendor post-audit function and create weekly invoices for marketing activities, processing invoices and credit memos, and managing the collection of open balances.</p><p>This role requires strong collaboration with both vendors and internal merchants. You’ll partner with vendors to understand proof-of-performance requirements and work closely with merchants to gather information on upcoming marketing activities, ensuring a structured process for communicating vendor program details. Regular meetings with merchants will be essential to review vendor balances, assess risk, and ensure receipt of roadmaps for significant outstanding balances, particularly those exceeding 90 days. Additionally, the AR Analyst will perform month-end close duties including journal entry preparation and account reconciliations. If you are highly organized, analytical, and thrive in a collaborative environment, we encourage you to apply.</p><p><br></p><p><strong>For immediate consideration please call Allison Brown at 508.205.2121</strong></p>
