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19 results for Recruiting Coordinator in Walnut Creek, CA

Administrative Coordinator

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Job Summary:The Administrative Coordinator provides broad administrative support to departments or leadership teams. This role is responsible for coordinating office activities, managing schedules, preparing documents, and supporting day-to-day business operations.Key Responsibilities:<ul><li>Coordinate calendars, meetings, travel, and events</li><li>Prepare reports, presentations, and internal communications</li><li>Manage office supplies, records, invoices, and filing systems</li><li>Support onboarding, vendor coordination, and departmental logistics</li><li>Maintain accurate data and documentation across systems</li><li>Assist with process improvements and special projects</li><li>Provide general administrative support to leadership and team members</li></ul>
2026-08-30T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-08-21T00:00:00Z

Administrative Coordinator

Stockton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Responsibilities:• Coordinate administrative support for environmental health and safety programs, including scheduling, recordkeeping, and follow-up activities.• Review work areas for potential risks, document observations, and help track corrective actions to improve workplace safety.• Organize and support employee safety training sessions covering safe work methods, equipment use, and emergency response practices.• Assist with incident and accident reviews by gathering information, maintaining files, and helping prepare required reports.• Maintain accurate safety, environmental, and quality documentation to support compliance and audit readiness.• Support site standards for workplace organization and cleanliness by helping monitor established 5S expectations.• Communicate with employees and supervisors to reinforce safety procedures and provide administrative coordination for related initiatives.• Handle additional coordination duties as needed to support departmental and site objectives. For immediate consideration please contact Cortney 209-225-2014
2026-08-26T00:00:00Z

Executive Recruiter

San Francisco, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
We are looking for an experienced Executive Recruiter to lead senior-level hiring initiatives for a global technology-focused organization. This 5 months contract opportunity is ideal for a detail-oriented recruiting specialist who brings strong judgment, executive presence, and a track record of managing complex leadership searches with discretion and precision. The role will focus on identifying, engaging, and securing top executive talent while serving as a trusted partner to senior stakeholders across the business. Responsibilities:• Lead end-to-end recruitment for executive and senior leadership roles, including vice president and C-suite level searches, with a high degree of confidentiality and professionalism.• Develop targeted search strategies that combine passive talent outreach, market mapping, and long-range pipeline building to strengthen leadership succession efforts.• Partner closely with senior executives, HR leaders, and cross-functional stakeholders to define hiring priorities, align on candidate profiles, and drive effective search execution.• Advise decision-makers on executive talent trends, competitive hiring dynamics, and availability of leadership talent across relevant technology markets.• Manage offer development and closing processes in coordination with Total Rewards, Legal, and HR partners, with attention to executive compensation components such as equity and sign-on structures.• Build and present diverse executive candidate slates with relevant experience that reflect business needs and support inclusive hiring outcomes.• Oversee and guide external search partners when engaged, ensuring service quality, process alignment, and strong candidate experience.• Maintain accurate recruitment activity and candidate records within the applicant tracking system while supporting disciplined search management.• Serve as a strategic recruiting advisor who can navigate sensitive searches independently and influence stakeholders at the highest levels of the organization.
2026-08-14T00:00:00Z

HR Coordinator

Union City, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an HR Coordinator to support core human resources operations and maintain accurate employee information while helping deliver a consistent, compliant HR experience. This 3–4-month Contract position is based in Union, California, and is ideal for someone who combines strong HR knowledge with hands-on experience in HR systems and day-to-day employee support. The role will contribute across talent administration, onboarding, benefits coordination, policy adherence in a fast-paced environment. Responsibilities:• Manage employee lifecycle activities, including recruitment administration, retention support, and separation processing, while keeping records accurate and current.• Coordinate onboarding and training logistics to help employees transition smoothly into the organization.• Maintain and update HRIS data, monitor record quality, and support reporting and analysis tied to workforce information.• Assist with benefits administration by handling enrollments, changes, and employee questions in a timely manner.• Help ensure HR practices align with applicable employment laws, internal policies, and required documentation standards.• Support the development, communication, and consistent application of HR policies and procedures across the workforce.• Contribute to workplace safety initiatives by helping track requirements, documentation, and related HR support activities.• Provide assistance with HRIS implementation efforts and system-related process improvements, including work connected to UltiPro HRIS.• Partner with internal stakeholders to address employee matters, organize information, and support ongoing HR operations. If you are interested in this role, please apply today and call us at (510)421-6563
2026-08-26T00:00:00Z

Workplace Coordinator

Redwood City, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
Exciting AI Startup Opportunity in Redwood City! Robert Half is partnering with a rapidly growing AI startup that is redefining the future of technology. Join a highly diverse, collaborative team of professionals who are passionate about innovation, growth, and making a meaningful impact in the AI space. We are seeking a Workplace Coordinator who enjoys creating exceptional employee experiences while ensuring office operations run seamlessly behind the scenes. This role is perfect for someone who is proactive, resourceful, and takes pride in anticipating needs before they arise. You'll play a critical role in supporting a fast-paced office environment where employees are continuously learning, growing, and building the future of AI together. 📌 Position Description As the Workplace Coordinator, you'll be the go-to person for workplace operations, facilities coordination, employee experience initiatives, and office support. You'll help create a welcoming, productive, and well-organized environment while supporting employees, leadership, visitors, and vendors. Responsibilities: Manage day-to-day workplace operations for the Redwood City office. Coordinate office space requests, workstation setups, seating arrangements, and workplace moves. Serve as the primary point of contact for facilities, janitorial, maintenance, security, and workplace-related requests. Manage office supplies, inventory, equipment, and vendor relationships. Support employee onboarding and offboarding, including access, badging, and workstation setup. Help coordinate team lunches, employee events, celebrations, and company-wide gatherings. Welcome candidates, visitors, and vendors with professionalism and exceptional customer service. Manage incoming mail, deliveries, and office logistics. Maintain conference rooms, kitchens, common areas, and shared workspaces. Partner with leadership, HR, recruiting, and workplace teams to support employee experience initiatives. Continuously identify opportunities to improve workplace processes and enhance the office environment. 🎉 Perks & Benefits: Opportunity to join a cutting-edge AI company experiencing significant growth. Work alongside a diverse team of talented professionals building careers in the rapidly expanding AI industry. Collaborative, innovative, and highly motivated startup culture. Long-term growth potential and career development opportunities. Competitive compensation and comprehensive benefits package. Fully stocked kitchen loaded with premium snacks, beverages, and refreshments. Frequent catered breakfasts, lunches, team celebrations, and office events. Modern office environment with a strong focus on employee experience. Opportunity to make a direct impact on workplace culture and employee engagement.
2026-08-31T00:00:00Z

Workplace Coordinator

Mountain View, CA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day. Responsibilities: • Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience. • Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival. • Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed. • Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels. • Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments. • Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner. • Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs. • Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics. • Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests. • Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
2026-08-31T00:00:00Z

Workplace Coordinator

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations in San Jose, California. This Contract position is ideal for someone who can keep schedules organized, respond professionally to inbound calls, and help maintain smooth coordination across workplace activities. The role also involves handling payroll-related tasks and providing day-to-day support that keeps teams informed and operations running efficiently. Responsibilities: • Manage daily dispatch activities and ensure requests are assigned promptly and accurately. • Organize and adjust team schedules to support coverage needs, changing priorities, and operational timelines. • Serve as a point of contact for incoming calls, providing clear information and routing inquiries appropriately. • Process full-cycle payroll activities with attention to accuracy, timing, and compliance with established procedures. • Support workplace operations by coordinating administrative tasks and helping teams stay aligned on priorities. • Provide day-to-day leadership support by assisting with communication, follow-up, and coordination across functions.
2026-08-31T00:00:00Z

Logistics Coordinator

San Jose, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Dispatcher to work closely with the Senior Management team to coordinate and support daily Dispatch logistics of vehicles and staff routes based in San Jose, an Jose, California. This position plays a key role in communicating with customers and drivers, monitoring delivery activity, and making scheduling adjustments as business needs change. The ideal candidate brings strong administrative skills, sound judgment, and a detail-oriented approach to transportation and service operations. Responsibilities:• Coordinate recurring service schedules and refine route plans to improve efficiency and on-time execution. Implement daily dispatch routes to internal team. • Communicate with customers, drivers, and internal service teams to confirm appointments, resolve scheduling issues, and share important updates.• Monitor delivery and service activity throughout the day and respond quickly to changes that affect timelines or route coverage.• Enter route details, service updates, and operational data accurately into company systems and maintain current records.• Support dispatch and transportation-related administrative tasks to help ensure smooth daily operations.• Work closely with drivers to provide route information, address issues in the field, and help maintain service quality.• Handle inbound calls and general office coordination duties while assisting with logistics-related requests.• Review schedules and service records carefully to identify discrepancies and ensure accurate planning and follow-through.
2026-08-31T00:00:00Z

Sr. Recruiter

Campbell, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
We are looking for an experienced Sr. Recruiter to support hiring initiatives in Fremont, California. This 3-6 months contract position is ideal for a detail-oriented recruiter who can independently manage a high-volume workload while delivering strong talent across technical and business functions. The right candidate will bring a proactive sourcing approach, sound judgment, and the ability to create structure in a fast-moving environment. Responsibilities:• Lead end-to-end recruitment efforts for a wide range of openings, from intake discussions through offer stage and onboarding coordination.• Develop targeted sourcing strategies to identify and attract passive talent across engineering, manufacturing, technical operations, IT/software, and sales functions.• Manage a large requisition load while balancing urgency, quality, and stakeholder expectations in a dynamic setting.• Partner with hiring managers to align on role needs, candidate profiles, interview plans, and timely hiring decisions.• Improve recruiting operations by refining workflows, strengthening candidate tracking practices, and introducing more effective hiring processes.• Use recruiting platforms and sourcing tools such as Lever, LinkedIn Recruiter, and similar technologies to maintain organized pipelines and build talent networks.• Provide a strong candidate experience through clear communication, efficient coordination, and consistent follow-up throughout the hiring process.• Support the enhancement or implementation of applicant tracking and recruiting systems when needed as part of broader talent acquisition process improvements.
2026-08-28T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-08-28T00:00:00Z

Marketing/Communications Coordinator

Concord, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a skilled Marketing/Communications Coordinator to support a government organization in California. This long-term contract position will focus on strengthening public awareness of related programs, policies, and services through clear, effective communication across print, digital, and social channels. The role is ideal for a communications specialist who can balance content development, brand consistency, vendor coordination, and audience engagement in a highly structured environment. Responsibilities:• Lead the development and execution of communication initiatives that improve understanding of benefits, procedures, and policy information.• Maintain a consistent organizational voice and visual identity across publications, outreach materials, reports, and public-facing messaging.• Produce, revise, and manage written and visual content such as forms, brochures, newsletters, flyers, and other marketing collateral.• Update and maintain website content to ensure information remains accurate, current, and accessible to target audiences.• Plan, create, and publish social media content for platforms such as LinkedIn and Facebook in alignment with communication goals.• Coordinate the creation of video and multimedia assets by working closely with graphic design and audio-visual resources.• Oversee external vendor engagements, including contract administration, request-for-proposal activities, deliverable review, and budget compliance.• Build productive relationships with internal and external stakeholders to identify opportunities for stronger outreach and more effective communications.
2026-08-27T00:00:00Z

Deal Coordinator

Menlo Park, CA
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-08-31T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-26T00:00:00Z

Program Coordinator

Alameda, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Summary:The Program Coordinator supports the planning, execution, and monitoring of organizational programs and initiatives. This role coordinates schedules, communications, resources, and reporting to help ensure program goals are achieved efficiently and on time.Key Responsibilities:<ul><li>Coordinate program activities, timelines, and deliverables</li><li>Track project milestones and maintain program documentation</li><li>Communicate with internal teams, external partners, and stakeholders</li><li>Schedule meetings, prepare agendas, and document action items</li><li>Monitor budgets, invoices, and program-related expenses</li><li>Assist with reporting, data collection, and process improvement efforts</li><li>Provide administrative support to program leaders and department staff</li></ul>
2026-08-29T00:00:00Z

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-08-28T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent / Full Time
53000 - 57000 USD / Yearly
We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting. Responsibilities:<ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
2026-08-10T00:00:00Z

Workplace Coordinator (Entry Level)

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-08-28T00:00:00Z

Temp Recruiter

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our team is seeking a Temporary Recruiter to support hiring efforts in a structured government/nonprofit environment. We are looking for someone who is organized, people-focused, and able to manage multiple priorities while following established recruiting processes. This is a great opportunity for a recruiting professional with at least 3 years of experience who enjoys working closely with hiring managers, supporting candidates throughout the hiring process, and handling a variety of openings. The ideal candidate will be comfortable managing full-cycle recruiting for roles that may require more personalized sourcing and partnership rather than large-scale, high-volume hiring.Responsibilities:<ul><li>Manage full-cycle recruiting, including sourcing, screening, scheduling interviews, coordinating feedback, and supporting onboarding</li><li>Partner with hiring managers to understand staffing needs and assist with recruiting strategies for open positions</li><li>Support hiring for specialized and hard-to-fill roles that may require customized outreach and sourcing methods</li><li>Maintain job postings, candidate records, interview notes, and hiring documentation in accordance with company procedures</li><li>Ensure a positive candidate and hiring manager experience throughout the recruitment process</li><li>Coordinate onboarding activities and help facilitate a smooth transition for new hires</li><li>Provide general administrative support related to recruiting and HR processes</li><li>Assist with additional HR or personnel-related tasks as needed</li></ul>
2026-08-21T00:00:00Z