<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>
<p>We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all payroll and payroll tax delivery systems</p><p>• Ensure timely and accurate processing of customer credit applications</p><p>• Maintain meticulous records of customer credit</p><p>• Monitor internal controls to ensure compliance with control objectives</p><p>• Ensure all payroll processes are SOX compliant</p><p>• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others </p><p><br></p><p>For more information regarding this position please reach out to Gary Daum at Robert Half. </p>
<p><strong>Job Posting: Payroll Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $25 - $36 hourly </p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced <strong>Payroll Specialist</strong>. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul><p><br></p>
We are looking for an experienced Payroll Administrator to join our team in Stockton, California. In this role, you will oversee the processing of payroll functions, ensuring compliance with federal and state laws while maintaining confidentiality and accuracy. This position also involves collaborating with Human Resources and Finance to manage employee data, generate reports, and address payroll-related inquiries.<br><br>Responsibilities:<br>• Administer the Human Resources Information System, ensuring secure access and maintaining document integrity.<br>• Oversee semi-monthly payroll processes, including new employee data entry, timecard management, tax calculations, benefits deductions, and garnishments.<br>• Review and reconcile payroll discrepancies by auditing time and attendance records, wage computations, and other related data.<br>• Ensure timely distribution of final paychecks, including accurate calculations for overtime, vacation, and holiday pay in compliance with California labor laws.<br>• Generate payroll-related reports for external agencies, such as Goodwill International, government entities, and workers' compensation organizations.<br>• Manage employment verification requests and coordinate garnishment setups with external agencies.<br>• Maintain onboarding checklists for new and rehired employees within the HR system.<br>• Update and distribute organizational charts on a monthly basis.<br>• Collaborate on special projects and provide support to the Director of Finance as needed.<br>• Ensure regular attendance to fulfill essential job functions.
<p><strong>Job Posting: Senior Payroll Manager</strong></p><p>A leading multi-entity organization is seeking an experienced and highly motivated <strong>Senior Payroll Manager</strong> to oversee payroll operations across multiple states. This strategic role combines leadership, compliance, and financial oversight, offering a unique opportunity to shape payroll and benefits administration within a dynamic and growing company.</p><p><br></p><p><strong>About the Role:</strong></p><p>The Senior Payroll Manager will lead a small team and manage complex payroll cycles, ensuring accuracy, compliance, and operational excellence. This role also supports retirement plan administration, financial reporting, and cross-functional collaboration with HR, accounting, and finance teams. The ideal candidate brings deep payroll expertise, strong leadership skills, and a passion for continuous improvement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Payroll Management:</strong> Oversee five payroll cycles, audit submissions, resolve timekeeping issues, and manage payroll tax filings.</li><li><strong>Benefits & Retirement Plans:</strong> Administer 401(k), profit-sharing, deferred compensation, and long-term incentive plans; ensure compliance with ACA and other regulations.</li><li><strong>Financial Operations:</strong> Conduct payroll-related cash flow analysis, prepare journal entries, and support budget forecasting and board reporting.</li><li><strong>Team Leadership:</strong> Supervise and mentor 1–2 payroll team members, fostering a collaborative and high-performing culture.</li><li><strong>Process Improvement:</strong> Enhance payroll systems and workflows; escalate system issues and stay current on industry best practices.</li><li><strong>Compliance & Auditing:</strong> Ensure alignment with internal policies and external regulations; partner with auditors on payroll reviews.</li><li><strong>Reporting & Analysis:</strong> Deliver payroll analytics and KPIs to senior leadership; maintain a rolling three-year payroll budget.</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for a meticulous and detail-oriented Payroll Administrator to join our client on a contract basis in San Ramon, California. This role involves managing payroll processes for both certified and non-certified employees, ensuring accuracy and compliance with all regulations. The position requires strong organizational skills, the ability to work independently, and a commitment to delivering reliable results.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Verify payroll entries for accuracy and address discrepancies promptly.</p><p>• Maintain compliance with multi-state payroll regulations and certified payroll requirements.</p><p>• Collaborate with team members to resolve payroll-related queries and improve processes.</p><p>• Generate reports and documentation to support payroll audits and internal reviews.</p><p>• Adhere to tight deadlines while maintaining high standards of reliability and precision.</p><p>• Provide support for timekeeping system updates and integrations.</p><p>• Ensure confidentiality of payroll data and sensitive information.</p>
<p><strong>Senior Payroll Manager for Family Office </strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p>Join a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Interested in learning more?</strong></p><p>Please reach out to <strong>Jennifer Fukumae at Robert Half</strong> on LinkedIn for a confidential conversation and apply directly to be considered.</p><p> </p><p><strong>Responsibilities Include: </strong></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul>
<p><strong>Senior Payroll Manager</strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p>Join a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Interested in learning more?</strong></p><p>Please reach out to <strong>Jennifer Fukumae at Robert Half</strong> on LinkedIn for a confidential conversation and apply directly to be considered.</p><p> </p><p><strong>Responsibilities </strong></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul><p><br></p>
<p><strong>Senior Payroll Manager - Family Office </strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p><strong>Jennifer Fukumae </strong>is partnering with a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul><p> </p>
We are looking for an experienced Payroll Manager to oversee and execute end-to-end payroll functions for a multi-state workforce. This role requires strong expertise in managing high-volume payroll processing, compliance with state and federal regulations, and collaboration with cross-functional teams. This is a Long-term Contract position based in Sunnyvale, California.<br><br>Responsibilities:<br>• Manage the full payroll lifecycle, including data intake, audits, approvals, calculations, and funding for multi-state employees.<br>• Oversee timecard processes by reconciling discrepancies, addressing missing punches, and ensuring managers meet deadlines.<br>• Calculate and review overtime, premium pay, and other adjustments in accordance with state and company policies.<br>• Process and reconcile stock transactions, including collaboration with Equity Administration to validate taxable income and ensure accurate W-2 reporting.<br>• Ensure compliance with payroll regulations and internal controls for retroactive payments, bonuses, garnishments, and other adjustments.<br>• Generate and distribute detailed payroll, headcount, variance, and tax reports for internal stakeholders.<br>• Investigate and resolve payroll discrepancies and employee inquiries with efficiency and empathy.<br>• Collaborate with departments such as Benefits, Accounting, and FP& A to ensure accurate data mapping and alignment with organizational processes.
<p>We are looking for an experienced Payroll and Benefits Specialist to oversee biweekly, multistate payroll for a workforce of 1,500 employees, including hourly and salaried staff. This role is based in San Francisco, California, and offers a long-term contract opportunity to contribute to accurate payroll processing and benefits administration. Collaborating with cross-functional teams, you will ensure compliance, efficiency, and data integrity across payroll systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage biweekly payroll processing for 1,500 employees, ensuring accuracy and adherence to federal, state, and local regulations.</p><p>• Collaborate with managers and departments to verify payroll data, resolve discrepancies, and implement process improvements.</p><p>• Supporting onboarding, new hire orientation and open enrollment, first point of contact for all benefits related issues and questions </p><p>• Conduct payroll audits to ensure proper taxation, tips allocation, garnishments, and funding.</p><p>• Process manual checks, retroactive pay adjustments, garnishments, and benefits-related payments.</p><p>• Ensure compliance with established payroll policies, procedures, and legal requirements.</p><p>• Prepare, reconcile, and deliver payroll reports, including year-end reporting such as W-2 and W-2c forms.</p><p>• Maintain data integrity across payroll, HR, and accounting systems, supporting system integrations and updates as needed.</p><p>• Compile and analyze payroll metrics and dashboards to provide insights for leadership.</p><p>• Partner with cross-functional teams to enhance payroll workflows and operational efficiency.</p>
<p>Robert Half is partnering with a top Private Equity firm seeking a detail-oriented and analytically strong HR Analyst to join their People team. The successful candidate will serve as a critical internal partner in managing and enhancing HR systems, developing and delivering HR metrics, optimizing workflows, and supporting key HR operations. This role will also act as a backup for payroll processing and contribute to broader People Team initiatives. This is an excellent opportunity for an HR professional with 5-7+ years of experience, strong operational, technical capabilities, and a business mindset. You will work with a high-performing, collaborative team to support an organization that has a strong culture, great reputation in the industry, and operates at the highest level of professional standards.</p><p><br></p><p>About the Role</p><p><br></p><p>HR Systems Management</p><ul><li>Serve as the primary administrator for the firm’s core HR system, UKG.</li><li>Work with UKG and external carriers/vendors to optimize system integrations across HR operations.</li><li>Maintain system integrity and user access, perform data audits, and implement system upgrades and enhancements aligned with business needs.</li><li>Build and maintain process documentation and training materials.</li><li>Support with other HR systems management and implementations as needed.</li></ul><p><br></p><p>HR Metrics, Reporting & Analytics</p><ul><li>Produce regular workforce reports including headcount, attrition, performance, compensation, diversity, and organizational structure.</li><li>Produce ad-hoc reports as requested.</li><li>Provide data analysis to support strategic workforce planning, compensation reviews, and regulatory compliance.</li><li>Ensure accuracy, confidentiality, and compliance in all reporting processes.</li><li>Responsible for data entry, data integrity and auditing as required.</li></ul><p><br></p><p>Workflow Automation & Process Optimization</p><ul><li>Work with Director of People Operations to identify and execute automation opportunities in key HR processes (e.g., onboarding/offboarding, performance reviews, employment changes, benefits).</li><li>Enhance HR service delivery by collaborating with other teams (e.g. IT, Compliance, Finance) to improve workflow efficiencies and document processes.</li></ul><p><br></p><p>Generalist Support</p><ul><li>Serve as a secondary resource to the payroll function, ensuring timely and accurate payroll processing during coverage periods.</li><li>Support the execution of annual HR cycles (performance management, compensation planning, benefits renewals).</li><li>Support the People Team on employee relations, policy development, and other team initiatives.</li></ul><p><br></p><p><br></p><p><br></p>
We are seeking a bilingual (English/Spanish) Operations Administrator to support day-to-day workforce operations in a dynamic, fast-paced environment. Ideal candidate comes from industries such as janitorial, security, or restaurants, experience working in high-turnover environments. Responsible for managing timekeeping records, dispatch coordination, and supporting safety training initiatives. Role requires someone who is detail-oriented, organized, and experienced using the full Microsoft Office Suite. Key Responsibilities: Review and audit timecards in ADP payroll to identify and correct missed punches and job code mismatches Monitor and manage employee time clock activity to ensure accuracy and compliance Coordinate daily dispatch and shift assignments Lead or support safety trainings in both English and Spanish Maintain open communication with field staff and leadership to resolve scheduling or timekeeping issues Maintain documentation and records, and help improve processes as needed
<p><strong>Job Posting: Billing and Productivity Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $25 - $28.50 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Join our clients through Robert Half as a <strong>Billing and Productivity Specialist</strong> and become an integral part of their accounting operations. This position is perfect for individuals with strong organizational, analytical, and communication skills. In this role, you'll focus on invoice preparation, cost reporting, productivity tracking, and labor rate development to ensure seamless processes and accurate client billing. You'll collaborate closely with multiple teams to drive financial transparency and efficiency within projects.</p><p> </p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Invoice Compilation</strong></p><ul><li>Prepare billing packages with required documentation, including labor reports, subcontractor invoices, and material records.</li><li>Review, interpret, and implement client-specific billing guidelines.</li><li>Utilize proprietary software for invoicing processes, providing feedback to developers for program enhancements.</li><li>Verify electronic time reports weekly for T& M and GMP billing projects, coordinating with payroll teams.</li><li>Generate draft invoices and collaborate with project managers for review before submission.</li><li>Investigate and resolve any questionable invoice data before finalizing and submitting invoices.</li><li>Upload invoice documents into client portals to ensure timely payment.</li><li>Obtain monthly lien releases for all subcontractors and vendors on assigned projects.</li><li>Respond to audit requests for invoices submitted by clients and internal audits.</li></ul><p> </p><p><strong>Cost Control Reporting</strong></p><ul><li>Use proprietary software for providing project cost analysis, as required by project managers.</li><li>Monitor and report accounts receivable (AR) aging for assigned projects.</li><li>Proactively follow up with clients to ensure timely collections of payments.</li><li>Support and understand electronic work order processes.</li><li>Compile pricing for additional work activities using electronic timekeeping data from the field.</li><li>Attend monthly accounting software development training, offering meaningful feedback for process improvements.</li></ul><p> </p><p><strong>Productivity Reporting</strong></p><ul><li>Generate weekly reports analyzing productivity for active commercial projects.</li><li>Follow up with teams to complete missing production reports and ensure accuracy for analysis.</li><li>Maintain year-over-year project manager productivity metrics.</li><li>Assist Division Managers in developing project performance metrics as needed.</li></ul><p> </p><p><strong>Labor Rate Development</strong></p><ul><li>Develop and manage project-specific labor billing rates.</li><li>Communicate labor rate updates to clients throughout project progression.</li><li>Apply project insurance programs and implement required insurance deductions to labor rate calculations.</li><li>Incorporate allowable markups, inclusions, and exclusions for project-specific labor billing requirements.</li></ul><p><br></p>
<p>Robert Half is seeking a Talent Manager in the Walnut Creek/San Ramon territory, who thrives in a fast-paced, dynamic environment. This position will play a crucial role in driving our sales efforts, with a primary focus on outbound calls to strengthen relationships and increase revenue. This position is hybrid – in office/from home/visiting clients offsite. </p><p> </p><p> Responsibilities:</p><p> -Build client relationships through outbound calls, following up on leads to generate new business</p><p> -Develop and execute on sales strategies to meet and exceed sales targets</p><p> -Participate in meetings with prospective clients, presenting our services and solutions effectively</p><p> -Foster and maintain relationships with clients, identifying their needs, and proposing suitable solutions</p><p> -Work in a metrics-driven environment to ensure performance measurements are met</p><p> -Maintain a comprehensive understanding of the marketplace, competition, and industry trends</p><p> -Recruiting and coordinating candidates on job placements</p><p> -Communicate effectively with internal teams to ensure client satisfaction and timely fulfillment of job orders</p><p> </p><p> </p><p> </p>
<p>We are looking for a skilled and proactive HR Generalist to join our esteemed wine industry team. This role is pivotal in fostering a positive and productive work environment while ensuring compliance with HR policies and procedures. The ideal candidate will have a strong background in human resources, payroll administration, and benefits management, along with exceptional organizational and interpersonal skills. Only candidates bilingual in English/Spanish will be considered.</p><p><br></p><p>Responsibilities:</p><p>• Develop, implement, and maintain HR policies related to employee conduct, leave management, and workplace procedures.</p><p>• Ensure the employee handbook, records, and HR files are accurate, compliant, and updated annually.</p><p>• Manage onboarding and offboarding processes, including conducting exit interviews.</p><p>• Maintain accurate records of employee salary and wage history while coordinating participation in industry salary surveys.</p><p>• Lead the company’s safety committee and oversee compliance with workplace safety regulations.</p><p>• File workers’ compensation reports and investigate workplace injuries.</p><p>• Support recruitment efforts by reviewing résumés, participating in interviews, and assisting with the hiring process.</p><p>• Process weekly and bi-weekly payroll, including tracking contributions, managing wage garnishments, and handling employee status changes.</p><p>• Oversee healthcare benefits renewal, including eligibility, enrollment, deduction management, and contribution processing.</p><p>• Audit benefit records and payroll systems to ensure accuracy and compliance.</p>
<p>This position has a flexible schedule and will be based 100% on site, approximately 3-4 days/ 24-32 hours per week.</p><p><br></p><p>In this role, you will be supporting the HR director with payroll, assisting employees with open enrollment/benefit plan selection and providing general human resources assistance.</p><p><br></p><p>Experience with data entry, MS Office Suite and ADP and/or Paylocity, is preferred.</p><p><br></p><p>POSITION SUMMARY</p><p>The role of HR Coordinator provides administrative support within the firm’s human resources department. This role fosters positive relationships between HR and employees, vendors, other business partners.</p><p><br></p><p>POSITION RESPONSIBILITIES</p><p>Provide essential support to HR operations including but not limited to, responding to employee and external inquiries; provide support in the areas of recruitment, payroll and benefits; HR file maintenance; audit support; onboarding and offboarding; HRIS support.</p>
<p>Reputable personal injury firm is seeking an experienced and compassionate Case Manager to join their team. This position is ideal for someone with a strong background in personal injury law who thrives in a fast-paced environment and is committed to delivering exceptional client service. As a key member of our legal team, you will play a vital role in managing cases, communicating with clients, and supporting attorneys to ensure successful outcomes.</p><p><br></p><p>Responsibilities:</p><p>• Conduct initial interviews with prospective clients to gather relevant case information.</p><p>• Request, review, and organize medical records related to client cases.</p><p>• Maintain consistent communication with insurance companies, medical providers, and clients to provide updates and address inquiries.</p><p>• Draft and send correspondence letters to clients, insurance companies, and healthcare providers.</p><p>• Collaborate closely with attorneys to review case status and develop strategies.</p><p>• Perform investigative tasks related to claims and pre-litigation case work.</p><p>• Manage administrative duties such as faxing, filing, and copying to support case management.</p><p>• Oversee and prioritize a substantial caseload while ensuring accuracy and timeliness.</p><p>• Assist staff and team members with various tasks, ensuring seamless workflow and collaboration.</p><p>• Utilize software tools, including Microsoft Word and Excel, to maintain organized records and documentation.</p>
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
<p>We are looking for a dedicated Benefits and Wellness Administrator to join our team in Solano County, California. This role requires a proactive individual who can manage employee benefit programs and wellness initiatives while ensuring compliance with federal and state regulations. The ideal candidate will bring strong organizational skills, bilingual Spanish communication abilities, and a passion for fostering employee well-being.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the administration of employee benefit programs, including health, dental, vision, life insurance, disability, and retirement plans.</p><p>• Coordinate open enrollment processes, including updating systems and preparing communication materials.</p><p>• Process new enrollments, qualifying life events, and terminations within vendor systems.</p><p>• Manage the administration of time-off policies, leaves of absence, and accommodations in compliance with regulations.</p><p>• Develop and implement wellness programs that promote physical, mental, and financial health.</p><p>• Collaborate with vendors and internal teams to organize wellness events and track program participation.</p><p>• Research and compare competitors’ benefit plans to recommend improvements for organizational offerings.</p><p>• Ensure timely employer contributions and employee payroll deductions are accurately processed.</p><p>• Respond to unemployment claims and manage related documentation.</p><p>• Maintain compliance with federal and California state laws, including FMLA and other applicable regulations.</p>
<p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator will ensure a high-quality experience for employees and visitors as part of the transition to a hybrid work model. This role focuses on managing office spaces, fostering employee engagement through events, and collaborating with local users and leadership to adapt initiatives to meet office needs. The coordinator will act as the primary point of contact for office operations, ensuring a welcoming, efficient, and safe workplace environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary office contact, building relationships with employees and leadership.</li><li>Manage reception desk activities, including visitor management.</li><li>Plan and implement employee engagement programs and monitor satisfaction.</li><li>Oversee office services, including vendor/contractor management and ticket resolutions.</li><li>Track facility budgets, process purchase requests, and manage invoices.</li><li>Support Health & Safety programs and respond to critical events.</li><li>Handle maintenance, renovations, and building updates.</li><li>Facilitate new technology rollouts (e.g., visitor systems, A/V systems).</li><li>Maintain inventory and manage access control systems.</li><li>Ensure conference rooms are organized and office cleanliness is maintained.</li></ul><p><br></p>
<p>We are looking for a dedicated Case Manager to join our team in San Francisco, California. In this contract role, you will provide critical support to formerly homeless individuals, helping them access resources, maintain housing stability, and improve their overall quality of life. This position requires a proactive approach to case management and collaboration with tenants, hotel staff, and external service providers.</p><p><br></p><p>Responsibilities:</p><p>• Manage a caseload of 60-90 tenants, including individuals with mental health, substance abuse, and medical challenges, ensuring their housing stability.</p><p>• Conduct outreach visits upon tenant entry to housing, as well as follow-up assessments to address ongoing needs.</p><p>• Provide comprehensive case management services focused on tenant-driven goals such as housing retention and life improvement.</p><p>• Assist tenants in securing benefits, making rent payments, and addressing unit habitability concerns.</p><p>• Facilitate tenant referrals to employment programs, social services, and other community resources based on individual needs.</p><p>• Organize community-building activities, including tenant groups, events, and social initiatives to foster a supportive living environment.</p><p>• Respond to tenant crises through de-escalation techniques and appropriate interventions.</p><p>• Partner with property management staff and external providers to ensure tenants receive necessary support.</p><p>• Maintain accurate and organized case files, ensuring confidentiality and compliance with documentation standards.</p><p>• Report suspected abuse or neglect to appropriate authorities and adhere to legal reporting requirements.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013293596 **</p>
<p><br></p><p><strong>Position Title:</strong> Human Resources Specialist – Title IX & Title V Compliance</p><p><br></p><p><strong>Location:</strong> 5-day onsite, Los Altos, CA</p><p><br></p><p><strong>Employment Type:</strong> 6 month contract</p><p><br></p><p><strong>About the Role:</strong></p><p>Are you a seasoned HR professional with a passion for compliance and experience navigating the complexities of federal regulations like Title IX and Title V? We are seeking a detail-oriented and proactive HR Specialist to lead initiatives and ensure organizational adherence to these vital legal frameworks. This role is ideal for a highly motivated individual who thrives in addressing nuanced compliance issues, developing robust policies, and fostering a culture of inclusivity and equity within the workplace.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the company’s subject-matter expert on Title IX and Title V compliance, staying informed of regulatory updates and advising leadership on necessary changes to policies and procedures.</li><li>Develop, implement, and manage policies, processes, and training programs ensuring compliance with Title IX and Title V mandates.</li><li>Oversee and conduct prompt, equitable, and impartial investigations of Title IX and Title V complaints, collaborating with internal and external stakeholders as required.</li><li>Provide guidance on matters relating to discrimination, harassment, workplace equity, and other compliance-related issues to ensure a respectful and safe environment for all employees.</li><li>Monitor and analyze workplace practices and statistics related to equity, diversity, and inclusion, and suggest actionable improvements.</li><li>Partner with cross-functional teams, such as legal counsel, diversity officers, and employee resource groups, to align compliance initiatives with broader organizational goals.</li><li>Create and deliver training to staff and leadership on Title IX and Title V compliance requirements, as well as broader HR compliance topics.</li><li>Ensure confidentiality and employ appropriate documentation protocols during all investigations and records management activities.</li></ul><p><br></p>
We are seeking a proactive and detail-oriented HR Generalist to join our clients Human Resources team. This role is responsible for supporting various HR functions including recruitment, onboarding, employee relations, benefits administration, compliance, and performance management. The ideal candidate is a people-first detail oriented who thrives in a fast-paced environment and is passionate about fostering a positive workplace culture. <br> Key Responsibilities: Administer day-to-day HR operations and provide support to employees and managers. Assist in recruitment efforts including job postings, screening candidates, scheduling interviews, and onboarding new hires. Maintain employee records and ensure compliance with federal, state, and local employment laws. Manage benefits administration, including enrollments, changes, terminations, and employee inquiries related to health, dental, vision, 401(k), and other benefit programs. Serve as the primary point of contact for benefits vendors and assist in annual open enrollment processes. Coordinate and support performance review processes and employee development initiatives. Handle employee relations matters with professionalism and confidentiality. Assist in the development and implementation of HR policies and procedures. Participate in HR projects and initiatives to improve employee engagement and organizational effectiveness. <br> Qualifications: Bachelor’s degree in human resources, Business Administration, or related field. 3+ years of experience in an HR Generalist or similar HR role. Hands-on experience with ADP Workforce Now for payroll, benefits, and HRIS functions. Strong knowledge of HR laws and best practices. Excellent interpersonal and communication skills. Proficient in Microsoft Office Suite and HRIS systems. Ability to handle sensitive information with discretion and integrity. HR certification (e.g., PHR, SHRM-CP) is a plus.
<p><strong>Key Responsibilities:</strong></p><ul><li><strong>Office Management</strong>: Ensure the workplace is well-maintained, organized, and equipped with necessary resources.</li><li><strong>Vendor Oversight</strong>: Manage contracts and communication with facility service providers, ensuring timely and quality service delivery.</li><li><strong>Employee Support</strong>: Coordinate workplace services and address employee needs related to office operations.</li><li><strong>Event Coordination</strong>: Assist in planning and executing onsite events, meetings, or workshops.</li></ul>
