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13 results for Front Desk Coordinator in Walnut Creek, CA

Front Desk Coordinator

San Mateo, CA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Our client is seeking a Front Desk Coordinator in San Mateo CA to support a busy, patient-focused healthcare office. This contract opportunity is ideal for a detail oriented, customer-service-oriented individual who enjoys creating a welcoming experience while ensuring efficient front office operations. Key Responsibilities: Greet and welcome patients, families, visitors, and staff, providing a positive first impression and outstanding customer service. Check/schedule in patients, confirm appointments, and direct guests to the appropriate department or appointment location. Answer and route incoming calls through the main phone line while providing detail oriented and courteous support. Maintain reception and waiting areas to ensure cleanliness, organization, and adequate supplies throughout the day. Assist with new patient scheduling and intake-related calls in coordination with the intake team. Support office opening, closing, and workplace safety procedures to help ensure smooth daily operations. Perform administrative duties including printing, scanning, filing, and organizing patient documentation. Maintain accurate records while handling confidential information in accordance with HIPAA and privacy guidelines. Monitor front desk workflows and assist with a variety of administrative and operational tasks as needed. Collaborate with internal teams to support an efficient, patient-centered office environment.
2026-07-18T00:00:00Z

Front Desk Coordinator

Redwood City, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
Robert Half has a very exciting temp to hire Concierge opening for our client that manages the Oracle Campus in Belmont. Great opportunity to get your foot in the door with one of the largest Real Estate Services companies globally. They have over 100,000 employes in over 80 countries. Please find the details below and if interested, reply with an updated resume and a time to connect. We are looking to submit profiles ASAP! Responsibilities:<ul><li>Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression.</li><li>Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals.</li><li>Issue and track visitor and employee badges while following site access and security procedures.</li><li>Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise.</li><li>Enter, monitor, and assign service requests and work orders to support smooth facility operations.</li><li>Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team.</li><li>Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution.</li><li>Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards.</li><li>Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.</li></ul>
2026-07-17T00:00:00Z

Medical Front Desk Coordinator

San Leandro, CA
onsite
Temporary / Contract
25 - 31 USD / Hourly
Position: Medical Front Desk CoordinatorLocation: San Leandro, CACompensation: $25–$35/hour (DOE)Job Type: Contract About the RoleWe are seeking a friendly, organized, and patient-focused Medical Front Desk Coordinator to support the daily operations of a busy healthcare practice in San Leandro. This role serves as the first point of contact for patients and visitors, helping create a positive experience while ensuring the smooth flow of appointments, registrations, and administrative processes. The ideal candidate has prior medical office experience, strong customer service skills, and the ability to multitask in a fast-paced environment. This contract opportunity is ideal for someone who enjoys working directly with patients and contributing to high-quality care delivery.Responsibilities<ul><li>Greet patients, visitors, and vendors while providing professional and compassionate customer service in person and over the phone.</li><li>Schedule, confirm, and manage patient appointments while maintaining provider calendars and coordinating patient flow.</li><li>Verify insurance eligibility, collect patient demographics, obtain required documentation, and accurately update electronic medical records.</li><li>Answer incoming calls, respond to patient inquiries, route messages appropriately, and assist with referrals, authorizations, and follow-up appointments.</li><li>Process patient check-in and check-out procedures, collect copays, maintain accurate records, and support daily front office operations.</li></ul>
2026-07-02T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-17T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-17T00:00:00Z

Guest Services Coordinator

Portola Valley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Guest Services Coordinator to support resident life programming in California. This contract opportunity with potential for a permanent role focuses on creating meaningful experiences that enhance residents’ social, emotional, physical, and spiritual well-being while ensuring activities are delivered in accordance with community standards and applicable guidelines. The ideal candidate brings compassion, organization, and strong coordination skills to help residents stay engaged through well-planned events, personalized interaction, and consistent communication with families and staff. Responsibilities: • Lead both group programs and individual engagement opportunities designed around each resident’s interests, preferences, and level of support needed. • Organize activity materials and program supplies, ensuring resources are available, orderly, and ready for scheduled events. • Prepare and share monthly calendars while keeping residents and families informed about upcoming programs and community updates. • Track participation, complete program documentation, and maintain accurate records related to resident engagement and activity outcomes. • Arrange rooms and equipment for events, including seating layouts and audiovisual setup, and restore spaces afterward. • Plan and coordinate seasonal displays and cultural decorations that reflect a wide variety of celebrations and community events. • Provide reminders and hands-on encouragement to help residents, including those needing additional care, participate comfortably in activities. • Support outings and special events by coordinating schedules, transportation details, and communication with outside partners, volunteers, and vendors.
2026-07-17T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: ReceptionistJob Summary:The Receptionist serves as the first point of contact for visitors, clients, and callers, helping ensure smooth front desk and office operations. This role is responsible for greeting guests, managing incoming calls, handling basic administrative tasks, and providing professional customer service. Based on general knowledge.Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and staff in a professional manner. Based on general knowledge.</li><li>Answer, screen, and direct incoming phone calls. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages, and deliveries. Based on general knowledge.</li><li>Maintain the reception area to ensure it is clean, organized, and presentable. Based on general knowledge.</li><li>Schedule appointments, meetings, and conference rooms as needed. Based on general knowledge.</li><li>Provide general administrative support such as filing, data entry, copying, and scanning. Based on general knowledge.</li><li>Assist with office supply inventory and ordering. Based on general knowledge.</li><li>Respond to general inquiries and direct requests to the appropriate department or staff member. Based on general knowledge.</li><li>Maintain confidentiality and professionalism in all interactions. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Receptionist

Berkeley, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a dedicated Housing Specialist to join our team in Berkeley, California. In this long-term contract position, you will play a pivotal role in assisting clients with housing needs, ensuring eligibility compliance, and maintaining accurate documentation. This role requires a strong ability to communicate effectively, analyze data, and provide exceptional support to clients, landlords, and community stakeholders. Responsibilities: • Conduct interviews with clients and applicants to assess their housing needs and assist with completing necessary applications and declarations. • Verify applicant information by gathering data from previous landlords, social service departments, and other relevant agencies. • Evaluate eligibility for housing assistance programs based on established criteria and make informed decisions. • Manage and maintain detailed client records, oversee annual reexaminations, and handle interim changes, terminations, and portability processes. • Calculate housing allowances to determine rent levels and decide on program continuation, modifications, or terminations. • Issue housing vouchers and lead informational briefings for unit transfers and relocations. • Ensure accurate data entry to support monitoring activities, generate reports, prepare lease agreements, and draft essential documents. • Facilitate meetings with landlords, applicants, and participants, mediating disputes in accordance with housing regulations. • Provide courteous and confidential customer service, responding to inquiries about housing programs through phone, email, and in-person communication. • Prepare and manage required forms and documents for government compliance, ensuring timely responses to correspondence and inquiries.
2026-07-15T00:00:00Z

Receptionist

Union City, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Position: Receptionist (temp)Location: onsite - Union City, CASchedule: Full Time, Monday - Friday 8:30am - 5:30pmDuration: ongoing We're seeking a friendly, organized, and detail-oriented Receptionist / Administrative Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced office setting, and takes pride in keeping daily operations running smoothly.The successful candidate will be highly organized, customer-service oriented, and capable of balancing multiple priorities while providing exceptional support across the organization. Key Responsibilities<ul><li>Welcome clients, visitors, and vendors while maintaining a professional and positive front-office experience.</li><li>Answer and direct incoming phone calls, emails, and general inquiries.</li><li>Maintain a clean, organized, and professional reception area and conference rooms.</li><li>Coordinate conference room scheduling, meeting setup, and conference call arrangements.</li><li>Process incoming and outgoing mail, packages, and courier services.</li><li>Manage inventory and ordering of office, kitchen, and facility supplies.</li><li>Serve as a point of contact for office maintenance requests and coordinate with building management as needed.</li><li>Provide administrative support including document preparation, filing, scanning, copying, and data entry.</li><li>Assist with maintaining firm records and ensuring accurate document organization.</li><li>Support employee events, meetings, training sessions, and other company activities.</li><li>Assist departments with special projects and general administrative tasks as assigned.</li><li>Maintain office equipment and coordinate service requests for printers, copiers, and related technology.</li></ul>
2026-07-17T00:00:00Z

Facilities Coordinator

Richmond, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Facilities CoordinatorLocation: Richmond, CACompensation: $25-30/hour (DOE)Job Type: Contract About the RoleWe are seeking a proactive and detail-oriented Facilities Coordinator to support the day-to-day operations of a busy Richmond facility. This role serves as the primary point of contact for facilities requests, vendor coordination, maintenance scheduling, and workplace support, helping to ensure a safe, efficient, and well-maintained environment for employees and visitors. The ideal candidate is highly organized, customer-focused, and comfortable managing multiple priorities in a fast-paced setting. This contract opportunity is ideal for someone with facilities, office operations, property management, or workplace services experience who enjoys solving problems and improving the employee experience.Responsibilities<ul><li>Serve as the primary contact for facilities requests, work orders, and building-related issues, ensuring timely follow-up and resolution for employees, vendors, and stakeholders.</li><li>Coordinate vendors, contractors, and service providers for maintenance, repairs, janitorial services, HVAC, security, and other facility-related projects.</li><li>Schedule and track preventative maintenance, facility inspections, repairs, and workplace services to ensure building operations remain efficient and compliant.</li><li>Support office operations by managing supplies, conference room readiness, mail services, space planning, workplace moves, and employee events.</li><li>Maintain facilities records, invoices, service agreements, work order systems, and vendor documentation while providing regular status updates to management.</li></ul>
2026-07-02T00:00:00Z

Medical Receptionist

Menlo Park, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-17T00:00:00Z

Medical Receptionist

Mountain View, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-17T00:00:00Z

Receptionist 4

Redwood City, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Robert Half has a very exciting 2 Month Concierge opening for our client that manages the Oracle Campus in Belmont. Great opportunity to get your foot in the door with one of the largest Real Estate Services companies globally. They have over 100,000 employes in over 80 countries. Please find the details below and if interested, reply with an updated resume and a time to connect. We are looking to submit profiles ASAP! Responsibilities:<ul><li>Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression.</li><li>Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals.</li><li>Issue and track visitor and employee badges while following site access and security procedures.</li><li>Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise.</li><li>Enter, monitor, and assign service requests and work orders to support smooth facility operations.</li><li>Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team.</li><li>Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution.</li><li>Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards.</li><li>Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.</li></ul>
2026-07-17T00:00:00Z