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11 results for Event Assistant in Walnut Creek, CA

Events Coordinator

Santa Clara, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Seeking a hands-on Events Coordinator to support workplace meetings, events, and daily facility operations. This role is ideal for someone who thrives in a fast-paced, service-oriented environment and enjoys both physical setup work and interacting with stakeholders. The position will start with guided support and transition into a more independent role once fully trained.
2026-06-08T00:00:00Z

Project Assistant

Pleasanton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Part-time Project Assistant to provide dependable coordination and administrative support for leadership and cross-functional teams. This long-term contract position is ideal for someone who thrives in a busy setting, keeps priorities organized, and communicates clearly while managing shifting deadlines. The person in this role will help drive day-to-day project activity, maintain accurate records, and support operational initiatives with a high level of consistency and follow-through. Responsibilities:• Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule.• Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum.• Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work.• Maintain organized files, logs, and project records so information is accessible, current, and audit ready.• Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks.• Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives.• Communicate with internal stakeholders and external contacts in a clear and attentive manner.• Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve.• Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed. If you are interested in this role please apply now and call us at (510)470-7450
2026-05-21T00:00:00Z

Project Assistant

Lafayette, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a proactive Project Assistant to support construction project operations. This contract opportunity with potential for a permanent role is well suited for someone who is organized, dependable, and interested in building a long-term career in a fast-paced project environment. In this role, you will help keep schedules, records, and project documentation accurate while providing administrative and light accounting support to the team. Project Assistant Responsibilities:• Support project managers and project support staff with coordination tasks for current and upcoming construction work• Enter and maintain project information in Sage and related systems to keep records accurate and current.• Assist with updating timelines and tracking milestones so deliverables stay on schedule.• Prepare, organize, and distribute project documents, including subcontract packages and related paperwork• Coordinate administrative activities such as scanning, filing, and maintaining orderly project documentation• Provide light accounting assistance by helping track invoices, expenses, and other cost-related records• Communicate with internal team members and subcontractors to help move documents and approvals forward in a timely manner If you are interested in this Project Assistant role, please submit your resume today!
2026-06-19T00:00:00Z

Project Assistant

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Project Assistant to support utility-related initiatives in San Jose, California. This Long-term Contract position is ideal for someone who can keep schedules organized, maintain accurate project documentation, and help teams stay aligned on deadlines and deliverables. The role requires strong coordination skills, the ability to manage multiple priorities, and a proactive approach to keeping project activities on track. Responsibilities:• Coordinate project schedules and monitor key milestones to help ensure construction activities progress according to plan.• Maintain and update master scheduling documents so stakeholders have clear visibility into timelines, dependencies, and upcoming tasks.• Organize, scan, and manage project records to keep documentation accurate, accessible, and compliant with internal standards.• Support project managers with day-to-day administrative and coordination tasks related to active construction projects.• Track deadlines, follow up on outstanding items, and communicate schedule changes or project updates to relevant team members.• Assist in preparing reports, status summaries, and other project materials that support planning and decision-making.
2026-06-16T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Palo Alto, California. This Long-term Contract position will work closely with leadership, internal teams, and external partners to coordinate daily operations, maintain administrative workflows, and assist with project reporting and resource tracking. The role is ideal for someone who can balance multiple priorities, communicate effectively, and contribute to a well-run healthcare or clinical environment. Key Responsibilities<ul><li>Coordinate complex scheduling and calendar management activities.</li><li>Plan and organize onsite meetings, events, and team gatherings.</li><li>Prepare detailed meeting agendas, itineraries, and supporting materials.</li><li>Collaborate closely with administrative partners, business teams, and stakeholders across departments.</li><li>Create, edit, and maintain professional documents, reports, spreadsheets, and presentations.</li><li>Track action items, deadlines, and project deliverables.</li><li>Support project planning and coordination efforts to ensure timely completion of objectives.</li><li>Maintain accurate records and documentation.</li><li>Provide high-quality customer service and support to executives, leadership teams, and stakeholders.</li><li>Assist with special projects and administrative initiatives as assigned.</li></ul>
2026-06-12T00:00:00Z

Project Coordinator

Redwood City, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Project Coordinator to support fast-paced, dynamic organizations across the Bay Area. This role is ideal for a professional who thrives in a deadline-driven environment, enjoys collaborating with cross-functional teams, and can efficiently manage multiple priorities while keeping projects on track. Key Responsibilities:<ul><li>Coordinate day-to-day project activities, timelines, and deliverables</li><li>Partner with project managers and internal teams to support scheduling, documentation, and progress tracking</li><li>Prepare meeting agendas, capture notes, and distribute action items</li><li>Maintain project plans, reports, and related documentation</li><li>Monitor project progress and proactively escalate risks, delays, or issues</li><li>Communicate effectively with internal teams, vendors, and stakeholders to ensure alignment</li><li>Assist with resource coordination and workflow management</li><li>Support multiple projects simultaneously while ensuring deadlines are met</li><li>Identify opportunities to improve processes and drive operational efficiency</li></ul>
2026-06-06T00:00:00Z

Project Coordinator

Daly City, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Project Coordinator to support fast-paced, dynamic organizations across the Bay Area. This role is ideal for a professional who thrives in a deadline-driven environment, enjoys collaborating with cross-functional teams, and can efficiently manage multiple priorities while keeping projects on track. Key Responsibilities:<ul><li>Coordinate day-to-day project activities, timelines, and deliverables</li><li>Partner with project managers and internal teams to support scheduling, documentation, and progress tracking</li><li>Prepare meeting agendas, capture notes, and distribute action items</li><li>Maintain project plans, reports, and related documentation</li><li>Monitor project progress and proactively escalate risks, delays, or issues</li><li>Communicate effectively with internal teams, vendors, and stakeholders to ensure alignment</li><li>Assist with resource coordination and workflow management</li><li>Support multiple projects simultaneously while ensuring deadlines are met</li><li>Identify opportunities to improve processes and drive operational efficiency</li></ul>
2026-06-06T00:00:00Z

Project Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Description:We are seeking a Project Coordinator to support project planning, scheduling, communication, and documentation to help ensure successful project delivery.Responsibilities:<ul><li>Assist with project timelines, milestones, and deliverables</li><li>Coordinate meetings and track action items</li><li>Maintain project documentation and status reports</li><li>Communicate updates to internal stakeholders</li><li>Support budget tracking and resource coordination</li></ul>
2026-06-15T00:00:00Z

Project Coordinator

San Mateo, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Project Coordinator to support fast-paced, dynamic organizations across the Bay Area. This role is ideal for a professional who thrives in a deadline-driven environment, enjoys collaborating with cross-functional teams, and can efficiently manage multiple priorities while keeping projects on track. Key Responsibilities:<ul><li>Coordinate day-to-day project activities, timelines, and deliverables</li><li>Partner with project managers and internal teams to support scheduling, documentation, and progress tracking</li><li>Prepare meeting agendas, capture notes, and distribute action items</li><li>Maintain project plans, reports, and related documentation</li><li>Monitor project progress and proactively escalate risks, delays, or issues</li><li>Communicate effectively with internal teams, vendors, and stakeholders to ensure alignment</li><li>Assist with resource coordination and workflow management</li><li>Support multiple projects simultaneously while ensuring deadlines are met</li><li>Identify opportunities to improve processes and drive operational efficiency</li></ul>
2026-06-06T00:00:00Z

Program Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Description:We are looking for a Program Coordinator to support nonprofit program delivery, participant communication, and administrative operations.Responsibilities:<ul><li>Coordinate program activities, events, and outreach efforts</li><li>Maintain participant records and program data</li><li>Communicate with community partners and stakeholders</li><li>Assist with grant-related reporting and documentation</li><li>Support program evaluation and continuous improvement</li></ul>
2026-06-15T00:00:00Z

Program Coordinator

Palo Alto, CA
onsite
Temporary / Contract
51 - 61 USD / Hourly
We are looking for a Program Coordinator to support program planning, operational execution, and stakeholder coordination for a Contract position based in Palo Alto, California. This role partners with clinical, administrative, and service teams to organize initiatives, improve workflows, and maintain strong communication across departments. The position also contributes to customer support, marketing logistics, and project documentation while helping ensure activities align with organizational standards and service goals. Responsibilities: • Coordinate program activities from planning through execution, ensuring timelines, scope, and expectations are clearly defined and tracked. • Support initiatives that strengthen internal operations and contribute to service growth by organizing tasks, updates, and follow-through across teams. • Arrange and manage workgroups focused on process improvement, and prepare meeting summaries and related communications for stakeholders. • Assist with patient-facing coordination by applying knowledge of care coordination processes to help address inquiries and visit-related needs. • Oversee logistics for promotional materials, events, and outreach efforts tied to internal and external program activities. • Participate in sourcing and evaluation activities for external consultants, contractors, and vendors as needed. • Monitor projects for adherence to departmental, hospital, and university policies through consistent quality review practices. • Review current business processes, document findings, and recommend practical workflow adjustments to support desired project outcomes. • Foster positive and attentive interactions with clients, community members, vendors, and internal partners from diverse backgrounds.
2026-06-10T00:00:00Z