<p><strong>Responsibilities and Duties</strong></p><p><strong>Procurement Research and Evaluation:</strong></p><ul><li>Research, identify, and evaluate the price, quality, and availability of goods and services.</li><li>Negotiate purchase and renewal terms, pricing, and indemnification language.</li><li>Utilize efficient and cost-effective procurement practices to select appropriate vendors or service providers for the district.</li><li>Build and maintain positive relationships with vendors, District employees, and community partners.</li><li>Coordinate demonstrations with vendors to showcase relevant materials, products, and services.</li><li>Review, identify, and obtain certificates of insurance, including general liability, auto, workers’ compensation, errors and omissions, and other required certifications.</li><li>Audit vendor documentation and coordinate with the district's insurance carrier to issue certificates for off-campus site usage as needed.</li><li>Analyze purchase requisitions to determine the appropriate buying method, ensuring compliance with competitive and sole source regulations.</li><li>Process and reconcile requisitions for accuracy and adherence to District procedures and applicable laws, safeguarding the district from risk.</li><li>Assist in the development of credit applications, contractual documents, public works contracts, formal bids, and requests for quotations or proposals.</li><li>Manage and audit inventory; generate reports related to asset management.</li><li>Input procurement data into spreadsheets and databases; generate computerized reports and records related to procurement and contract functions.</li><li>Create and maintain vendor files to ensure accurate record keeping.</li><li>Generate and manage a list of prequalified suppliers for Public Works projects as required under the California Uniform Construction Cost Accounting Act (CUPCCAA).</li><li>Train and oversee student employees assisting with procurement tasks.</li><li>Train and communicate procurement and contract policies to financial system users; assist requestors with entering purchase requisitions.</li><li>Serve as liaison between District staff and suppliers to resolve discrepancies, including late, incorrect, or damaged shipments, outstanding orders, back orders, and invoice inconsistencies.</li><li>Verify and confirm receipt of materials.</li></ul>
We are looking for an experienced Senior Recruiter to join our team on a long-term contract basis in San Francisco, California. In this role, you will drive impactful hiring initiatives and optimize recruitment strategies across technical and field operations roles. This is an opportunity to contribute to scalable and efficient hiring processes while providing an excellent candidate experience.<br><br>Responsibilities:<br>• Design and refine comprehensive recruiting workflows and systems to ensure efficient and high-quality hiring processes.<br>• Uphold accuracy and compliance standards across recruitment tools, including templates, documentation, background checks, and reporting.<br>• Build and maintain dashboards and scorecards to monitor key metrics such as pipeline health, time-to-fill, source performance, diversity, and candidate satisfaction.<br>• Lead initiatives to enhance recruiter effectiveness and improve candidate experience, including organizing technical recruiting events and conferences.<br>• Collaborate with hiring managers to understand staffing needs and develop tailored sourcing strategies.<br>• Utilize tools like Greenhouse and Sequoia to streamline recruitment operations and maintain data integrity.<br>• Provide guidance on sourcing strategies for specialized roles, including engineering and field operations.<br>• Ensure adherence to organizational standards and best practices throughout the recruitment lifecycle.<br>• Identify opportunities for process automation to improve scalability and efficiency.<br>• Partner with cross-functional teams to align recruitment efforts with business goals.
We are looking for a highly skilled Administrative Assistant to support our team in Sunnyvale, California. This long-term contract position offers an opportunity to work in a fast-paced environment, providing vital administrative support across multiple departments. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office tools.<br><br>Responsibilities:<br>• Provide administrative support to both Support Services in the morning and Account Services in the afternoon.<br>• Manage account-related tasks including opening new accounts, performing account maintenance, and ensuring compliance with relevant regulations.<br>• Deliver exceptional service to members by addressing inquiries and resolving issues promptly.<br>• Organize and prioritize tasks to meet deadlines in a dynamic and collaborative environment.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, Teams, and Word to perform daily tasks efficiently.<br>• Maintain a high level of accuracy and attention to detail in all documentation and processes.<br>• Collaborate with team members to achieve departmental goals and ensure seamless operations.<br>• Handle multiple responsibilities independently while maintaining a high level of productivity.<br>• Support various administrative functions to streamline workflows and enhance department efficiency.
We are seeking dedicated individuals to join our team as contract staff, assisting with conference operations during JP Morgan Week. This is a contract role based in San Francisco, California, where you will play a key part in ensuring a seamless and welcoming experience for attendees. If you excel in fast-paced environments and are committed to providing exceptional service, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome and assist conference attendees, ensuring they feel comfortable and supported throughout the event.<br>• Coordinate logistics across multiple floors, including catering arrangements and meeting room setups.<br>• Serve as the main point of contact for inquiries and provide accurate information about conference activities.<br>• Maintain an attentive and friendly demeanor while managing reception and administrative duties.<br>• Handle event-related tasks promptly, ensuring smooth operations and addressing any issues that arise.<br>• Collaborate with other team members to ensure efficient workflow and communication.<br>• Monitor supplies and equipment, restocking and addressing needs as necessary.<br>• Support the coordination of corporate events, including setup and breakdown.<br>• Uphold the company’s standards for excellent customer service and conduct.<br>• Adapt to changing priorities and tasks during the event to meet organizational goals.
<p>We are looking for a meticulous Medical Receptionist to join our OB/GYN healthcare team in San Francisco AND Sausalito California. This role is pivotal in providing exceptional support to patients and clinicians, ensuring smooth administrative operations in a fast-paced medical environment. As a Contract-to-long-term position, it offers an excellent opportunity for growth and skill development within the healthcare industry.</p><p><br></p><p>8:30AM-5PM Monday-Friday onsite in Sausalito and trains for the first few months in SF </p><p><br></p><p>Responsibilities:</p><p>· <strong>Greet patients professionally, both in person and over the phone</strong></p><p>· <strong>Knowledge of Obstetrical and Gynecological appointment protocol. </strong></p><p>· <strong>Answers incoming phone calls promptly and provides triage concerns efficiently </strong></p><p>· <strong>Collects copayments and past due balances at time of phone call and when checking in patients.</strong></p><p>· <strong>Handles scheduling and rescheduling appointments; calls no shows, bumped appts, and cancellations; modifies schedules for clinicians as needed. </strong></p><p>· <strong>Scanning: scans insurance cards, consents and other patient paperwork.</strong></p><p>· <strong>Liaise with medical staff to provide patient access to care</strong></p><p>· <strong>Comforting patients by anticipating anxieties and effectively answering questions. Provide liaison support when ap</strong></p><p>· <strong>Sort through mail</strong></p><p>· <strong>Post payments sent through USPS</strong></p><p>· <strong>Handles front office technical and maintenance issues. </strong></p><p>· <strong>Weekly office upkeep: laundry, kitchen, storage and personal spaces.</strong></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013332338**</p>
<p>Director - Legal Non-profit</p><p><br></p><p>We are looking for a dedicated Director for a legal nonprofit to oversee operations and ensure compliance within a key legal program based in the San Francisco Bay Area. In this role, you will guide organizational processes, monitor financial performance, and foster collaboration with various stakeholders to achieve high-quality legal representation for indigent clients. The ideal candidate will have significant experience in criminal law and a proven ability to lead teams effectively.</p><p><br></p><p>Responsibilities:</p><p>• Ensure adherence to program contracts, applicable laws, organizational policies, and regulations, recommending updates to rules, procedures, or fee schedules to enhance operations and financial sustainability.</p><p>• Represent the organization in court, county, and inter-agency meetings, collaborating with stakeholders to improve services and legal outcomes for indigent clients.</p><p>• Monitor financial activities, including revenue and expenses, while analyzing monthly attorney fees and ensuring alignment with budgetary goals.</p><p>• Provide support to the advisory committee by fostering positive relationships with members, coordinating training resources, and responding to panel attorney inquiries.</p><p>• Develop and implement a mentoring program that pairs less experienced attorneys with highly skilled professionals, supporting skill advancement and career growth.</p><p>• Train, coach, and supervise staff to maintain efficient administrative operations, assisting with case referrals, billing processes, and timely attorney payments as needed.</p><p>• Identify and implement data collection systems and procedures that promote accuracy and optimize resource use.</p><p>• Coordinate peer and judicial evaluations, including courtroom observations, to maintain high standards of attorney performance.</p><p>• Address compliance issues effectively and consistently, ensuring resolutions align with organizational goals.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Stockton, California. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic organization within the import/export industry. The ideal candidate will excel in managing financial transactions, maintaining accurate records, and supporting administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Process and verify vendor invoices to ensure proper coding and timely payment.<br>• Manage electronic and paper records to maintain organized and up-to-date files.<br>• Conduct account reconciliations and monitor payment schedules to prevent discrepancies.<br>• Prepare financial reports, charts, and spreadsheets for management review.<br>• Assist in tracking invoices, maintaining vendor profiles, and handling payment processes.<br>• Collaborate with the finance team to support administrative functions and accounting tasks.<br>• Ensure compliance with company policies and confidentiality standards while handling sensitive financial data.<br>• Operate office equipment and utilize software tools, including Excel and Word, for daily tasks.
<ul><li>Manage daily HR operations, including onboarding, offboarding, and maintaining employee records.</li><li>Assist with benefits administration, payroll processes, and timekeeping procedures.</li><li>Support the recruitment process by coordinating interviews, screening candidates, and communicating with hiring managers.</li><li>Assist with employee relations, responding to inquiries and addressing concerns promptly and professionally.</li><li>Help ensure company policies and procedures remain compliant with all relevant employment laws and regulations.</li><li>Contribute to HR projects such as performance management, training initiatives, and employee engagement programs.</li><li>Prepare HR reports and documentation as needed.</li><li>Support HR leadership with additional tasks or projects as assigned.</li></ul>
We are looking for a dedicated Human Resources (HR) Assistant to join our team on a contract basis in Santa Clara, California. This role is designed to support a variety of HR functions, including recruitment, onboarding, employee engagement, and administrative tasks. The ideal candidate will play a key part in fostering a positive workplace culture and ensuring smooth HR operations.<br><br>Responsibilities:<br>• Coordinate onboarding and orientation processes for new hires, ensuring a welcoming and efficient start.<br>• Maintain and update employee records in HR systems, including data related to benefits, compliance, and status changes.<br>• Support engagement initiatives by organizing surveys, recognition programs, and company-wide events.<br>• Compile and analyze HR data to assist in creating reports and audits.<br>• Provide administrative assistance to the HR team, offering guidance on policies, benefits, and procedures.<br>• Conduct background checks and employment verifications to support recruitment efforts.<br>• Manage employee documentation and ensure files are kept up to date.<br>• Administer the I-9 and eVerify processes and prepare necessary documentation for audits.<br>• Maintain and update the company's intranet, including site navigation and content.<br>• Assist with recruitment activities, such as posting job descriptions and scheduling interviews.
<p>Top real estate law firm is seeking a skilled land use attorney to join their team. This role offers the opportunity to work on challenging projects in a collaborative environment, representing a broad range of reputable clients. If you have proven expertise in land use law and a passion for delivering exceptional legal services, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Advise clients on land use matters, including project entitlements and administrative proceedings.</p><p>• Represent clients in hearings and negotiations related to zoning, permitting, and land development.</p><p>• Conduct thorough legal research and analysis to provide strategic recommendations.</p><p>• Collaborate with a team of experienced attorneys to deliver comprehensive solutions.</p><p>• Draft and review legal documents, including contracts, agreements, and regulatory filings.</p><p>• Stay updated on changes in land use and real estate laws to ensure compliance.</p><p>• Build and maintain strong client relationships by providing clear communication and expert guidance.</p><p>• Support team growth through mentoring and knowledge sharing within the group.</p><p>• Participate in firm-wide initiatives to promote diversity and inclusion.</p><p>• Manage multiple cases efficiently while meeting deadlines and client expectations.</p>
<p>We are looking for a skilled Leasing Assistant to join our team on a contract basis in Walnut Creek, CA. This role requires someone who is detail oriented, with strong organizational and customer service abilities to support property management operations. The position follows a Tuesday through Saturday schedule with Sundays and Mondays off.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for clients and visitors, ensuring a welcoming and detail-oriented environment.</p><p>• Assist with leasing inquiries by providing detailed information about available properties and guiding potential tenants through the leasing process.</p><p>• Maintain accurate records of tenant applications, lease agreements, and other essential documentation.</p><p>• Coordinate property tours and appointments, ensuring all schedules are organized efficiently.</p><p>• Address tenant concerns and questions promptly, delivering exceptional customer service.</p><p>• Support administrative duties such as managing phone calls, emails, and other communication channels.</p><p>• Collaborate with the property management team to ensure seamless daily operations.</p><p>• Monitor and update property listings to keep information current and accurate.</p><p>• Handle receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Perform other tasks as needed to support property management objectives.</p><p><br></p><p>If you have leasing experience and are interested in this temporary leasing assistant role, submit your resume today!</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.</p><p>• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.</p><p>• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.</p><p>• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.</p><p>• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.</p><p>• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.</p><p>• Maintain confidentiality and discretion while managing sensitive information and communications.</p><p>• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.</p><p>• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **</p>
We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in San Francisco, California. In this role, you will support daily office operations, including reprographics, mail services, and other administrative tasks across both physical and digital environments. This position requires excellent organizational and customer service skills to ensure smooth execution of office functions and client satisfaction.<br><br>Responsibilities:<br>• Handle reprographics and mail services tasks, ensuring timely and accurate completion of all projects.<br>• Utilize and maintain logs for office services activities, tracking progress and outcomes.<br>• Operate and troubleshoot office equipment, including copiers, scanners, and fax machines.<br>• Load machines with necessary supplies such as paper and toner, ensuring smooth operation.<br>• Follow established procedures to prioritize and execute workflow efficiently.<br>• Communicate with supervisors or clients to address deadlines or job-related concerns.<br>• Perform quality assurance checks on completed work to maintain high standards.<br>• Maintain confidentiality when handling sensitive documents and information.<br>• Adhere to company and client site policies while optimizing the use of resources.<br>• Assist with reception, hospitality, and other service lines as needed to support the team.
<p>We are looking for an experienced Office Manager to oversee daily administrative functions and ensure smooth operations within our office in San Francisco, California. This is a long-term contract position offering the opportunity to contribute to a well-organized and productive workplace. The role requires attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively.</p><p><br></p><p>This is a part-time role with flexible hours: 2-3 days in office per week (24 hours)</p><p>Located near Presidio Heights San Francisco (not easily accessible by BART) </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage administrative tasks to ensure efficient office operations.</p><p>• Maintain adequate stock of office supplies by monitoring inventory and placing orders as needed.</p><p>• Handle accounts payable processes, including invoice management and payment tracking.</p><p>• Perform receptionist duties such as greeting visitors, answering calls, and directing inquiries to the appropriate departments.</p><p>• Organize and maintain office records and documentation in an orderly manner.</p><p>• Assist in scheduling meetings and managing calendars for team members.</p><p>• Ensure compliance with office policies and procedures while addressing any operational issues.</p><p>• Support team members with general administrative needs and requests.</p><p>• Develop and implement processes to improve overall office efficiency.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013350123**</p><p><br></p>
<p>We are looking for a detail-oriented Entry Level Accountant to join our team in San Francisco, California. This long-term contract position offers an excellent opportunity to gain hands-on experience in tax compliance and financial reporting while working in a dynamic, fast-paced environment. If you have strong organizational skills, proficiency in Excel, and a willingness to learn, this role could be a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit monthly sales and use tax returns, property tax filings, and business license applications.</p><p>• Reconcile accounts and assist with month-end financial close processes.</p><p>• Analyze and organize raw data to determine appropriate tax jurisdictions and rates.</p><p>• Utilize advanced Excel functions, including pivot tables, formulas, and macros, to manage and interpret financial data.</p><p>• Support tax preparers by uploading data into specialized software and ensuring accurate filings.</p><p>• Maintain electronic filing systems and organize records for audit and compliance purposes.</p><p>• Assist with filing extensions, e-filings, and miscellaneous administrative projects as needed.</p><p>• Collaborate with team members to ensure deadlines are met and reporting is accurate.</p><p>• Provide support for multi-state tax compliance and reporting activities</p>
We are looking for an organized and customer-focused Workplace Coordinator to support daily building operations and enhance the experience for employees and visitors. This role blends reception responsibilities, facilities coordination, and event logistics to ensure a smooth and detail-oriented workplace environment. As a Contract to permanent position, this opportunity offers the chance to grow and contribute to a dynamic team in Santa Clara, California.<br><br>Responsibilities:<br>• Greet and assist visitors, manage check-in procedures, issue security badges, and uphold visitor protocols.<br>• Plan, coordinate, and execute on-site events, including meetings, conferences, and corporate gatherings, ensuring room setups, AV equipment, catering, and signage are handled effectively.<br>• Monitor common areas and meeting rooms for cleanliness and functionality, promptly submitting maintenance requests when needed.<br>• Work with vendors to arrange cleaning, catering, and other services to support workplace operations and events.<br>• Deliver exceptional hospitality and service to employees and guests, ensuring public spaces remain welcoming and detail-oriented.<br>• Organize calendars for meeting spaces and events, ensuring efficient scheduling and room availability.<br>• Maintain inventory levels for office and event supplies, restocking as needed to meet operational demands.<br>• Generate reports and documentation related to facilities and events, ensuring accurate and timely record-keeping.<br>• Support workplace operations by addressing incoming calls, dispatching tasks, and coordinating schedules as required.<br>• Serve as a point of contact for building-related inquiries, fostering effective communication across teams.
<p>Our client is seeking an experienced Litigation Secretary to provide temporary support to its litigation teams during a transition period. This is an immediate contract opportunity supporting a busy practice while the firm continues its permanent search. The assignment has the potential to extend based on ongoing needs. This role supports 5–6 attorneys (with paralegal support), including attorneys handling heavy litigation matters. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced litigation environment with hands-on state and federal e-filing responsibilities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread litigation documents including pleadings, motions, briefs, discovery, and correspondence</li><li>Create and update Tables of Authorities (TOA) and Tables of Contents (TOC)</li><li>Handle state and federal court e-filing independently</li><li>Maintain attorney calendars, court deadlines, hearings, depositions, and meetings</li><li>Organize and manage case files (electronic and hard copy)</li><li>Assist with trial preparation, exhibits, and binders as needed</li><li>Coordinate service of documents and filings</li><li>Communicate professionally with attorneys, clients, court personnel, and opposing counsel</li><li>Provide general litigation administrative support to keep matters moving efficiently</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Fairfield, California. This is a long-term contract position offering a mix of ongoing and part-time work over the course of several months. The role is ideal for individuals with basic Microsoft Office skills and entry-level experience in Excel.<br><br>Responsibilities:<br>• Input and update data accurately, including adding and verifying dates.<br>• Utilize basic Excel functions to organize and maintain records.<br>• Perform routine accounts payable tasks, including reviewing and processing invoices.<br>• Ensure timely and accurate entry of financial transactions.<br>• Collaborate with team members to address discrepancies or errors in data.<br>• Maintain confidentiality and security of sensitive information.<br>• Assist with general administrative tasks as needed to support the team.<br>• Uphold accuracy and efficiency in all data-related activities.<br>• Follow established protocols and procedures for data entry assignments.
<p>A boutique San Francisco law firm is seeking a Litigation Secretary to support multiple attorneys with complex litigation matters. This is a dynamic contract-to-hire opportunity for a detail-oriented professional who thrives in a fast-paced environment and is eager to contribute to a collaborative team. The ideal candidate will bring strong litigation support experience, excellent organizational skills, and the ability to manage competing priorities with professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and file documents in state, federal, and appellate courts, including TOAs, TOCs, and exhibits.</li><li>Manage attorneys’ calendars, including scheduling depositions, mediations, hearings, and travel arrangements.</li><li>Record and track deadlines through the firm’s docketing and calendar system.</li><li>Draft, proof, and finalize pleadings, discovery, motions, and correspondence.</li><li>Support discovery and trial preparation, including subpoenas, deposition summaries, and trial binders.</li><li>Perform administrative tasks such as time entry, expense reports, and new case memos.</li><li>Organize and maintain digital and physical case files; handle heavy document management.</li><li>Communicate with clients, courts, and opposing counsel in a professional manner.</li><li>Provide support to multiple attorneys with varied needs across heavy litigation dockets.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in Palo Alto, California. In this role, you will support daily office operations, including reprographics, mail services, and other administrative tasks across both physical and digital environments. This position requires excellent organizational and customer service skills to ensure smooth execution of office functions and client satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Handle reprographics and mail services tasks, ensuring timely and accurate completion of all projects.</p><p>• Utilize and maintain logs for office services activities, tracking progress and outcomes.</p><p>• Operate and troubleshoot office equipment, including copiers, scanners, and fax machines.</p><p>• Load machines with necessary supplies such as paper and toner, ensuring smooth operation.</p><p>• Follow established procedures to prioritize and execute workflow efficiently.</p><p>• Communicate with supervisors or clients to address deadlines or job-related concerns.</p><p>• Perform quality assurance checks on completed work to maintain high standards.</p><p>• Maintain confidentiality when handling sensitive documents and information.</p><p>• Adhere to company and client site policies while optimizing the use of resources.</p><p>• Assist with reception, hospitality, and other service lines as needed to support the team.</p>
We are looking for an Accounts Payable Clerk to join our team in Lodi, California. This Contract to permanent position offers an excellent opportunity to contribute to a fast-paced wholesale distribution environment while leveraging your expertise in accounts payable processes. The ideal candidate will play a key role in maintaining accurate financial records, ensuring timely payments, and supporting vendor relationships.<br><br>Responsibilities:<br>• Process invoices and accounts payable transactions with precision and efficiency.<br>• Reconcile vendor accounts to identify and resolve any discrepancies.<br>• Maintain organized and accurate financial records in compliance with company policies.<br>• Execute vendor payments using approved methods and ensure timely processing.<br>• Collaborate with the accounting team to streamline and improve accounts payable procedures.<br>• Manage coding for expenses and cost centers to ensure proper allocation.<br>• Handle interoffice mail and correspondence related to accounts payable.<br>• Support the team with data entry and administrative tasks as needed.<br>• Utilize accounting systems and software for invoice processing and reporting.<br>• Assist with audits and ensure adherence to financial controls.
We are looking for a Front Desk Coordinator to join our team on a contract basis in Palo Alto, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring attentive and efficient interactions. This part-time position requires excellent communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a friendly and attentive manner.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide concierge services to meet the needs of guests and staff.<br>• Handle switchboard operations efficiently, managing phone lines ranging from 1 to 10.<br>• Maintain an organized and welcoming reception area.<br>• Coordinate scheduling and appointments as needed.<br>• Respond promptly to inquiries and provide accurate information.<br>• Support administrative tasks and collaborate with team members to ensure smooth daily operations.<br>• Uphold company standards and maintain confidentiality in all interactions.
We are looking for a dedicated Customer Service Representative to join our team in San Leandro, California. This long-term contract position offers an opportunity to support the Customer Service department by managing administrative tasks and ensuring smooth operations. The ideal candidate will bring organizational skills, attention to detail, and proficiency in Microsoft Office tools to excel in this role.<br><br>Responsibilities:<br>• Manage administrative duties such as data entry, correspondence handling, and document organization.<br>• Utilize Microsoft Outlook to manage communications and scheduling effectively.<br>• Create and edit documents in Word while maintaining accuracy and attention to detail.<br>• Assist with Excel spreadsheet updates and ensure proper data management.<br>• Support the Customer Service team by handling overflow tasks and prioritizing efficiency.<br>• Communicate with internal and external stakeholders to address inquiries and follow up when needed.<br>• Maintain a positive and collaborative attitude to foster teamwork within the department.<br>• Adapt to shifting priorities and provide assistance wherever needed.<br>• Ensure all tasks are completed accurately and on time to support departmental goals.
We are looking for a detail-oriented Bookkeeper to join our team on a contract basis in San Rafael, California. This role is essential in maintaining accurate financial records and supporting the organization's daily accounting operations. The ideal candidate will excel in managing accounts payable, performing reconciliations, and assisting with client billing processes.<br><br>Responsibilities:<br>• Process vendor payments through weekly or bi-weekly check runs, ensuring invoices are properly coded, approved, and scheduled for payment.<br>• Manage vendor files and address inquiries regarding payment statuses promptly.<br>• Perform monthly reconciliations for all operational and trust accounts, ensuring accuracy and resolving discrepancies.<br>• Reconcile credit card statements, petty cash, and other assigned balance sheet accounts.<br>• Assist in preparing and sending client invoices, reviewing billing data for accuracy and completeness.<br>• Monitor outstanding receivables and support follow-up efforts to ensure timely payments.<br>• Input and maintain accurate financial information within the accounting system.<br>• Contribute to month-end close activities, including creating journal entries and cleaning up accounts.<br>• Organize and maintain both digital and physical financial records for easy accessibility.<br>• Support the Finance team with ad-hoc reporting and administrative tasks as needed.
