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6 results for Office Specialist in Waller, TX

Office Services Associate

Houston, TX
onsite
Temporary / Contract
16.5 - 17.5 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs. • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations. • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule. • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work. • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation. • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact. • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required. • Handle confidential records and sensitive information with discretion while following company policies and operational procedures. • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed.
2026-05-20T00:00:00Z

Billing Specialist

Houston, TX
onsite
Temporary / Contract
21 - 27 USD / Hourly
OverviewWe are partnering with a growing company in Downtown Houston seeking a Billing Specialist for a contract to hire opportunity. This role focuses on revenue accuracy, contract based billing, and client interaction. Ideal for someone who can interpret agreements, manage complex billing structures, and ensure invoices are aligned to client terms.Responsibilities<ul><li>Generate invoices based on contracts, service agreements, or project milestones</li><li>Interpret pricing terms, rates, and billable components to ensure accurate revenue capture</li><li>Manage recurring, project based, or time and materials billing cycles</li><li>Partner with operations, sales, and project teams to validate billable activity</li><li>Audit billing data for completeness and accuracy prior to invoice release</li><li>Submit invoices through client portals and ensure compliance with customer requirements</li><li>Handle client billing inquiries and resolve discrepancies directly</li><li>Track unbilled revenue and ensure timely invoicing</li><li>Support revenue reporting, reconciliations, and month end close</li><li>Identify gaps in billing processes and improve accuracy and turnaround time</li></ul>
2026-06-12T00:00:00Z

Billing Specialist

Houston, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Robert Half is currently seeking a detail-oriented and proactive Billing Analyst for a contract-to-hire opportunity with our client near downtown Houston. This is an excellent chance to showcase your accounting and finance expertise in a dynamic and fast-paced work environment. Job Responsibilities<ul><li>Invoice Preparation: Ensure timely and accurate preparation of customer invoices.</li><li>Traffic Audit: Audit traffic positions to confirm traffic logs presented with customer invoices are correct.</li><li>Sales Support: Provide contract and invoice details to facilitate Sales team requests and ensure all revenue per contract information is presented for review.</li><li>General Responsibilities: Perform other duties as assigned, ensuring optimal workflow and efficiency.</li></ul>
2026-06-12T00:00:00Z

Executive Assistant

Bryan, TX
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and keeps executive operations running smoothly. The person in this role will manage competing priorities, handle sensitive matters with discretion, and help drive communication and coordination across key initiatives. Responsibilities: • Oversee complex executive calendars by balancing meetings, strategic priorities, travel plans, and shifting business needs. • Anticipate scheduling and administrative obstacles early and take action to keep leadership activities on track. • Draft, proofread, and refine presentations, reports, correspondence, and briefing materials for executive review. • Coordinate travel logistics and related arrangements to support efficient and seamless executive itineraries. • Organize leadership meetings, board sessions, retreats, and special events, including agendas, materials, notes, and follow-up items. • Serve as a central point of contact between executives, internal teams, and external partners to maintain clear communication and alignment. • Handle confidential information with a high level of professionalism, accuracy, and discretion. • Support planning efforts and special projects tied to leadership goals and organizational priorities. • Recommend and coordinate improvements to executive administrative workflows and support processes across the organization.
2026-06-11T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership and key members of the Institutional Group in Houston, Texas. This contract position is ideal for someone who thrives in a fast-moving environment, can manage frequent scheduling changes, and brings exceptional organization and discretion to daily operations. The role will play an important part in keeping executive calendars, travel, meetings, and department activities running efficiently while supporting a detail-focused and responsive office environment. Responsibilities: • Manage complex executive calendars with frequent changes, coordinating appointments, meetings, and conference calls while ensuring priorities are handled efficiently. • Arrange meeting logistics from start to finish, including agenda preparation, room scheduling, and coordination of catering or other onsite needs. • Maintain and update client and contact records within CRM platforms such as Salesforce, ensuring information remains accurate and accessible. • Coordinate domestic and international travel plans in alignment with company guidelines, including itinerary planning and related logistics. • Prepare and submit electronic expense reports in accordance with internal policies, resolving issues as needed to support timely processing. • Support the planning and execution of client events, conferences, and internal gatherings, and assist onsite when event coordination is required. • Create reports, spreadsheets, and other administrative documents while contributing to special projects and ad hoc assignments for leadership. • Provide general office support by handling mail, supplies, invoices, visitor reception, incoming calls, filing systems, and basic office equipment troubleshooting. • Handle sensitive business and client information with a high level of discretion and confidentiality while coordinating with internal teams on daily operational matters. • Assist with onboarding logistics, office-related coordination, and communication with building management regarding maintenance, moves, vendor access, and site support needs.
2026-06-12T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-05-22T00:00:00Z