Add your latest resume to match with open positions.

3 results for Office Specialist in Waller, TX

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed timeframes. • Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery. • Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution. • Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use. • Handle confidential files and sensitive information with discretion while following company and client policies. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required. • Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds. • Work collaboratively with the office services team and escalate more complex operational problems when appropriate.
2026-08-20T00:00:00Z

Administrative Assistant

Katy, TX
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Katy, Texas in a contract role with permanent potential. This position supports contract administration activities by coordinating documentation, tracking project records, and helping keep critical files current and accurate across several systems. The ideal candidate is organized, dependable, and comfortable working with project teams, spreadsheets, and insurance-related documentation in a fast-paced environment. Responsibilities: • Prepare new agreements and project modifications for setup by entering and organizing information across multiple business systems. • Examine incoming contract materials to confirm all required details are complete before records are established for a project. • Build and maintain well-structured digital and physical filing systems so contract documentation remains easy to access and audit-ready. • Record updates in Excel-based tracking tools after project leadership completes required review and approval steps. • Request project insurance documentation through the company’s external agent platform and monitor related submissions. • Track renewals and maintain current certificates of insurance for active work as well as closed projects when needed. • Partner with Project Managers and internal stakeholders to keep contract records aligned, accurate, and up to date. • Support general administrative activities such as data entry, office coordination, and communication with internal and external contacts as needed.
2026-08-20T00:00:00Z

Executive Assistant

Brookshire, TX
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Executive Assistant to provide contract support to leadership in Texas. This role will manage a demanding schedule, coordinate administrative priorities, and prepare high-quality business materials while maintaining a high level of discretion. The position also requires confidence working in Microsoft 365, comfort using AI tools, and the ability to interact respectfully with individuals with disabilities in a mission-driven environment. Responsibilities: • Manage complex executive calendars, prioritize scheduling requests, and keep daily commitments organized and up to date. • Arrange business travel plans, including itineraries, reservations, and related logistics for leadership. • Prepare presentations, correspondence, reports, and other business documents using Microsoft 365 tools. • Support meeting coordination by organizing agendas, materials, scheduling details, and follow-up actions. • Provide administrative assistance to executive leadership while handling sensitive information with sound judgment and confidentiality. • Communicate effectively with internal and external contacts in a courteous and service-oriented manner. • Build productive working relationships across the organization, including regular interaction with individuals with disabilities. • Assist with day-to-day executive office operations to help leadership stay focused on strategic and operational priorities.
2026-08-20T00:00:00Z