Add your latest resume to match with open positions.
92 results for Payroll Administrator in Wall, NJ
- Jersey City, NJ
- remote
- Permanent / Full Time
- 130000.00 - 180000.00 USD / Yearly
- <p>We are looking for an accomplished payroll leader to oversee enterprise-wide payroll operations for a large and diverse workforce. This position offers the opportunity to guide payroll strategy while maintaining accurate, compliant, and efficient execution across multiple entities and jurisdictions. The ideal candidate brings strong regulatory knowledge, proven team leadership, and the ability to improve processes in a fast-moving growth environment.</p><p><br></p><p>Responsibilities:</p><p>• Direct payroll operations from preparation through final distribution across multiple entities, pay groups, and geographic regions.</p><p>• Manage payroll delivery for employees with varied compensation models, including salaried, hourly, seasonal, incentive-based, and bonus-eligible populations.</p><p>• Maintain adherence to applicable payroll laws and tax regulations at the federal, state, and provincial levels.</p><p>• Act as the internal authority on payroll compliance, resolving complex tax and wage-related issues with sound judgment.</p><p>• Establish stronger controls, enhance reporting capabilities, and ensure readiness for internal and external audit activity.</p><p>• Lead, coach, and develop payroll staff while building depth through training and succession planning.</p><p>• Collaborate with partners in human resources, finance, operations, and executive leadership to align payroll priorities with business needs.</p><p>• Oversee payroll-related system improvements, integrations, acquisition support, and broader process optimization efforts.</p><p>• Identify operational challenges and implement scalable solutions that support continued organizational growth.</p>
- 2026-11-06T21:04:15Z
- Newark, NJ
- onsite
- Permanent / Full Time
- 100000.00 - 120000.00 USD / Yearly
- We are looking for an experienced payroll leader to oversee accurate and compliant payroll operations for a large, multi-state workforce in Newark, New Jersey. This role manages weekly and bi-weekly payroll processing for salaried, hourly, and union employees while partnering closely with HR and Finance to maintain strong controls, clean reporting, and dependable employee payments. The position also plays a key role in audits, accounting support, benefit deduction reviews, and ongoing process improvement across payroll workflows.<br><br>Responsibilities:<br>• Direct end-to-end payroll processing for weekly and bi-weekly pay groups, ensuring employees are paid correctly and on schedule across multiple employee populations.<br>• Monitor payroll activity for compliance with applicable wage and hour rules, tax withholding requirements, and company payroll policies in New York and New Jersey.<br>• Examine payroll registers, employee deductions, garnishments, and final payments before release, resolving discrepancies ahead of processing deadlines.<br>• Work closely with People & Organization teams to audit benefit elections, enrollment records, and payroll deductions so that employee data remains accurate across systems.<br>• Establish and maintain effective payroll review practices for benefits, fringe programs, and compensation changes, including proper tax treatment and payroll setup.<br>• Oversee payroll-related journal entries, labor distributions, and account reconciliations to support accurate financial statements and alignment with the general ledger.<br>• Prepare and review union reporting, fringe benefit remittances, and retirement contribution funding, ensuring timely submissions and compliance with plan and contract requirements.<br>• Interpret collective bargaining agreements to apply correct pay rates, benefit contributions, and union-specific deductions within payroll processing.<br>• Lead payroll support for annual workers’ compensation and retirement plan audits, and perform quarterly reconciliation analysis related to payroll tax filings such as Form 941.<br>• Drive payroll process improvements through workflow documentation, automation opportunities, cross-functional coordination, and finance support for forecasting, labor analysis, and compliance projects.
- 2026-10-09T14:43:45Z
- Somerset, NJ
- onsite
- Permanent / Full Time
- 65000.00 - 85000.00 USD / Yearly
- <p>We are looking for a Full Charge Bookkeeper to oversee day-to-day financial operations for the organization. This position is responsible for maintaining accurate records, supporting financial compliance, and ensuring core accounting activities are completed on time. The ideal candidate brings strong bookkeeping expertise, sound judgment, and the ability to produce reliable reports for leadership and external partners.</p><p><br></p><p>Responsibilities:</p><p>• Manage the organization’s full-cycle bookkeeping activities, ensuring financial records are accurate, current, and aligned with established accounting practices.</p><p>• Process accounts payable and accounts receivable transactions, including invoice handling, payment tracking, and timely posting of receipts and disbursements.</p><p>• Reconcile bank statements, deposits, and general ledger balances to maintain consistency across all financial accounts.</p><p>• Administer payroll functions and related tax filings, while supporting year-end reporting such as 1099 preparation and submission.</p><p>• Maintain balance sheet schedules, escrow records, fixed asset documentation, and vendor account files with a high level of accuracy.</p><p>• Assist with annual budget tracking and provide organized financial documentation to support audit readiness and external review processes.</p><p>• Prepare regular and ad hoc financial reports for management to support operational and strategic decision-making.</p><p>• Collaborate with outside accounting, audit, and other service firms throughout the year to ensure timely financial coordination and compliance.</p><p><br></p><p>BENEFITS: Medical, Dental, Prescription and Vision</p>
- 2026-11-04T17:43:47Z
- Mount Vernon, NY
- onsite
- Permanent / Full Time
- 150000.00 - 175000.00 USD / Yearly
- We are looking for an experienced Controller to lead core accounting operations and provide reliable financial insight for leadership in Mount Vernon, New York. This role oversees close activities, reporting, job costing, payroll-related accounting, and compliance across project-based operations. The ideal candidate brings strong command of construction or project accounting, a disciplined approach to controls, and the ability to guide a team while partnering closely with operations and project leadership.<br><br>Responsibilities:<br>• Lead monthly and annual close activities by coordinating deadlines, reviewing account activity, and ensuring the trial balance is accurate, fully supported, and ready for audit review.<br>• Prepare and analyze financial statements, including profit and loss, balance sheet, and cash flow reporting, while delivering meaningful variance commentary against prior periods and budget.<br>• Maintain the general ledger structure, oversee journal entry preparation and review, and ensure reconciliations and supporting schedules meet U.S. accounting standards.<br>• Direct cash management activities by reviewing daily liquidity, overseeing bank and credit card reconciliations, and helping support forecasting and treasury planning.<br>• Supervise payroll accounting processes, including liability reconciliations, benefit-related accruals, and review procedures that help resolve deduction and withholding discrepancies in a timely manner.<br>• Manage certified payroll and prevailing wage compliance for applicable projects, including report preparation, documentation uploads, subcontractor payroll tracking, and responses to audit or administrator requests.<br>• Oversee billing, accounts receivable, and collections by guiding invoicing, reconciling pay applications to invoices, addressing billing corrections, and reducing aged balances and retainage exposure.<br>• Own job costing and work-in-progress reporting by validating cost allocations, reviewing percentage-of-completion revenue recognition, monitoring change orders and retainage, and highlighting overbilling or underbilling risks.<br>• Support tax and regulatory obligations through sales tax filings, related accounting entries, and coordination for insurance, workers’ compensation, and other financial audits.<br>• Act as the accounting lead for the finance systems environment, including Sage Intacct, BuildOps, Coast, and certified payroll tracking tools, while improving procedures, strengthening internal controls, and developing the accounting team through consistent coaching and weekly review cadences.
- 2026-10-23T15:28:42Z
- Melville, NY
- onsite
- Temporary / Contract
- 30.00 - 35.00 USD / Hourly
- <p>Our client in <strong>Melville, New York</strong> is seeking a detail-oriented <strong>Part-Time Bookkeeper / Payroll Specialist</strong> to support day-to-day accounting and payroll functions. Based on general knowledge.</p><p>This role is ideal for a professional with experience in <strong>bookkeeping, payroll processing, reconciliations, and general accounting support</strong> who is looking for a flexible, part-time schedule. Based on general knowledge.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll accurately and on schedule using <strong>ADP</strong>. Based on general knowledge.</li><li>Maintain payroll records and assist with related reporting. Based on general knowledge.</li><li>Handle bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations. Based on general knowledge.</li><li>Prepare journal entries and support general ledger maintenance. Based on general knowledge.</li><li>Review financial records, identify discrepancies, and help resolve issues. Based on general knowledge.</li><li>Assist with month-end close and other accounting-related activities. Based on general knowledge.</li><li>Utilize <strong>QuickBooks</strong> and <strong>ADP</strong> to maintain accurate financial and payroll records. Based on general knowledge.</li><li>Maintain confidentiality and ensure accuracy in financial and payroll data. Based on general knowledge.</li></ul><p><br></p>
- 2026-10-26T21:18:47Z
- Somerset, NJ
- onsite
- Permanent / Full Time
- 155000.00 - 170000.00 USD / Yearly
- <p>The Senior Manager, US Accounting is responsible for leading end‑to‑end accounting operations and ensuring the integrity, accuracy, and timeliness of financial information across the US business. This role oversees all aspects of the financial close process, directs internal reporting delivery, maintains a strong control environment, and partners across Finance and Operations to support informed decision-making. The Senior Manager is accountable for producing high‑quality outputs, implementing process improvements, and elevating the effectiveness of the accounting function.</p><p> </p><p><br></p><p><strong>Responsibilities</strong></p><p>· Oversee entity-level accounting for Americas entities, including general ledger oversight, account reconciliations, and review of financial results. </p><p>· Prepare monthly internal reporting of the P& L, balance sheet, and cash flow, including prior-period variance explanations, margin analysis, and executive commentary.</p><p>· Track and report KPIs to measure accounting performance, monitor progress toward objectives, and identify opportunities for improvement.</p><p>· Maintain GAAP-compliant accounting policies and documented SOPs, ensuring consistent application across entities.</p><p>· Oversee BlackLine administration, configuration, reconciliation workflows, and ongoing maintenance.</p><p>· Coordinate cross-functional initiatives with FP& A, Payroll, Finance Operations, Procurement, IT, and Operations, providing accounting guidance, defining clear ownership, and establishing regular collaboration checkpoints to support business initiatives and strengthen end-to-end process accuracy.</p><p>· Manage and mentor the accounting team, maintaining development plans, performance goals, competency assessments, and training plans.</p><p>· Modernize accounting and reporting workflows through AI integration by leveraging AI and emerging tools to reduce manual effort and accelerate analysis while maintaining appropriate judgment, review, and accountability.</p><p>· Manage ERP and reporting system enhancements, including requirements, user acceptance testing, rollout training, and accounting-cycle SOPs.</p><p>· Maintain audit-ready documentation and supporting evidence to facilitate external audit requests.</p>
- 2026-11-12T01:58:44Z
- New York, NY
- onsite
- Permanent / Full Time
- 130000.00 - 150000.00 USD / Yearly
- <p>Our client is a fast-moving, mission-driven nonprofit dedicated to creating meaningful social impact and advancing solutions to some of the world’s most pressing challenges. With a highly collaborative, international team and an ambitious agenda, the organization offers the opportunity to make a tangible difference while working in a dynamic environment.</p><p><br></p><p>This distinguished organization is currently seeking an experienced Accounting Manager to serve as a hands-on accounting leader overseeing the integrity of the general ledger, financial close, consolidation, and reporting across multiple domestic and international entities. This is a senior role ideal for an accounting professional who enjoys digging into the details, solving complex accounting issues, and strengthening processes in a growing, multi-entity organization.</p><p><br></p><p>Responsibilities:</p><p>· Lead monthly, quarterly, and annual financial consolidation across domestic and international entities</p><p>· Own the general ledger and drive the full month-end and year-end close process, from journal entries and reconciliations through consolidated financial statements.</p><p>· Ensure consistent accounting practices across entities while maintaining compliance with U.S. GAAP and nonprofit accounting standards.</p><p>· Oversee nonprofit-specific accounting, including contributions, grants, donor restrictions, net assets, allocations, and functional expenses.</p><p>· Lead the annual external audit and coordinate accounting support for tax filings.</p><p>· Provide accounting oversight of Accounts Payable and Payroll, ensuring transactions, controls, reconciliations, and close activities are accurately reflected in financial reporting.</p><p>· Identify accounting discrepancies and control gaps, investigate root causes, and implement practical improvements to processes, policies, and systems.</p><p>· Partner with Finance leadership and international colleagues to explain financial results, resolve complex accounting matters, and maintain accurate, audit-ready records.</p><p><br></p><p>For immediate consideration please email Ronny.Cohen@roberthalf.</p>
- 2026-10-23T12:18:43Z
- Wall, NJ
- onsite
- Permanent / Full Time
- 150000.00 - 190000.00 USD / Yearly
- <p>The Vice President, Finance & Administration will provide leadership across finance, accounting, risk management, labor administration, and corporate operations. This hands-on executive will oversee the company's financial health, insurance programs, union workforce administration, compliance initiatives, and key administrative functions.</p><p><br></p><p>Finance & Accounting</p><p>Lead all financial operations, including project accounting, cash flow, accounts receivable, accounts payable, and banking relationships.</p><p>Develop and manage annual operating budgets, forecasts, and financial reporting.</p><p>Oversee ERP system administration and optimization.</p><p>Manage corporate credit card programs and multi-state sales and use tax compliance.</p><p>Coordinate income and sales tax filings with external advisors.</p><p><br></p><p>Insurance & Risk Management</p><p>Manage all corporate insurance programs, including general liability, workers' compensation, US Longshore & Harbor Workers' Compensation, employee benefits, auto, property, cargo, and surety bonding.</p><p>Oversee broker relationships, policy renewals, claims management, and certificate of insurance compliance.</p><p>Ensure customer, subcontractor, and vendor insurance requirements are met.</p><p><br></p><p>Labor & Union Administration</p><p>Administer union agreements and related workforce programs.</p><p>Oversee wage rates, fringe benefit contributions, payroll deductions, labor burden calculations, and billing rates.</p><p>Manage union reporting, contribution payments, audits, and USL& H claim administration.</p><p><br></p><p>Operations & Compliance</p><p>Partner with project management and legal counsel on contract review and risk mitigation.</p><p>Oversee fleet management, OSHA reporting, and corporate compliance requirements.</p><p>Manage key third-party partners, including IT, ERP, tax, and consulting vendors.</p><p>Develop, implement, and enforce company policies and operational procedures.</p><p><br></p><p>Salary & Compensation</p><p>Salary range - $150,000-190,000</p><p>Medical - 100% covered for employee</p><p>401k + match </p><p>PTO/Sick days </p><p><br></p><p><br></p>
- 2026-11-06T17:13:44Z
- New York, NY
- onsite
- Temporary / Contract
- 22.80 - 24.00 USD / Hourly
- We are looking for a Workplace Coordinator to support day-to-day office operations for a real estate development organization in New York, New York. This Contract position requires someone who can keep workplace activities organized, respond professionally to incoming inquiries, and help maintain efficient scheduling and administrative processes. The ideal candidate brings strong coordination skills, sound judgment, and the ability to handle payroll-related tasks while supporting a productive office environment.<br><br>Responsibilities:<br>• Oversee daily workplace coordination activities to help the office run smoothly and efficiently.<br>• Manage dispatch-related requests by directing tasks and communications to the appropriate internal teams or contacts.<br>• Organize calendars, appointments, and operational schedules to support timely coverage and effective planning.<br>• Handle inbound calls with professionalism, providing accurate information and routing inquiries as needed.<br>• Process full-cycle payroll activities with attention to detail, deadlines, and accuracy.<br>• Support team leads with administrative coordination and day-to-day leadership support tasks.<br>• Maintain organized records and workplace documentation to improve visibility across office operations.
- 2026-11-05T16:48:45Z
- Warrington, PA
- remote
- Temporary / Contract
- 30.00 - 34.00 USD / Hourly
- <p>Our client is seeking an Accounting Specialist to support accounts payable, accounts receivable, payroll, general ledger activities, and tax compliance. This position requires a detail-oriented professional who can manage multiple accounting functions in a fast-paced environment.</p><p>Responsibilities</p><ul><li>Prepare journal entries, account reconciliations, and month-end reports.</li><li>Process customer invoices, cash receipts, credit memos, and credit card payments.</li><li>Review and process AP invoices, expense reports, and vendor payments (check, ACH, wire).</li><li>Maintain vendor records, W-9s, ACH information, and assist with 1099 reporting.</li><li>Prepare weekly AP schedules and maintain accounting files.</li><li>Process biweekly payroll and maintain employee and timesheet records.</li><li>Prepare and file Sales & Use Tax returns.</li><li>Manage petty cash and assist with other accounting and administrative projects.</li></ul>
- 2026-10-28T13:28:44Z
- Manalapan, NJ
- onsite
- Permanent / Full Time
- 80000.00 - 90000.00 USD / Yearly
- <p>Benefits: </p><ul><li>Competitive salary commensurate with experience</li><li>Medical insurance</li><li>Generous Paid Time Off (PTO) program</li><li>Stable and growing organization</li></ul><p>Our client a growing manufacturing company based in Manalapan, NJ is seeking an experienced and detail-oriented <strong>Full Charge Bookkeeper</strong> to oversee all day-to-day accounting operations. This is a highly visible role that offers the opportunity to make a significant impact within a collaborative and entrepreneurial environment. The ideal candidate will have strong accounting and payroll experience, be comfortable working independently, and possess the versatility to assist with office administration and facilities-related functions.</p><p>Responsibilities include:</p><ul><li>Manage the full cycle accounting process including: </li><li>Accounts Payable</li><li>Accounts Receivable</li><li>General Ledger maintenance</li><li>Bank and credit card reconciliations</li><li>Journal entries and month-end close</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Process payroll through <strong>Paychex</strong></li><li>Support day-to-day office operations</li><li>Coordinate office vendors and service providers</li><li>Manage office supplies and purchasing</li><li>Serve as a key point of contact for administrative and operational needs</li></ul><p><br></p>
- 2026-10-19T16:33:44Z
- New York, NY
- onsite
- Permanent / Full Time
- 145000.00 - 165000.00 USD / Yearly
- <p><strong>Join a mission-driven organization as a Controller, where you'll play a key leadership role overseeing accounting operations, financial reporting, payroll, and compliance. This is an excellent opportunity for a hands-on accounting professional who enjoys managing a broad range of finance and operational responsibilities while leading a small team.</strong></p><p><br></p><p>What You'll Do</p><ul><li>Lead day-to-day accounting operations, including general ledger management, account reconciliations, and financial reporting.</li><li>Supervise and mentor accounting staff while ensuring accuracy and efficiency across the department.</li><li>Oversee accounts payable, cash receipts, payroll processing, and year-end tax reporting.</li><li>Manage benefits-related financial administration and support participant reporting processes.</li><li>Partner with external auditors and coordinate audit preparation and year-end documentation.</li><li>Maintain banking and vendor relationships, including insurance policies and service agreements.</li><li>Support office operations by overseeing facility-related contracts and administrative services.</li><li>Identify opportunities to improve processes, strengthen controls, and enhance operational efficiency.</li></ul>
- 2026-10-21T21:38:46Z
- New York, NY
- onsite
- Temporary / Contract
- 29.00 - 33.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to join a non-profit organization in New York, New York on a Long-term Contract basis. This position focuses on accurate payment processing, detailed financial review, and strong coordination with the finance team across day-to-day accounting activities. The ideal candidate brings solid accounts payable experience, strong Excel skills, and the ability to manage reporting, reconciliations, and invoice coding in a fast-moving environment.<br><br>Responsibilities:<br>• Oversee day-to-day accounts payable activities and partner closely with finance staff to ensure timely and accurate transaction processing.<br>• Review invoices, assign proper account coding, and process payments with a high level of precision and consistency.<br>• Generate financial and payroll-related reports, export data into Excel, and organize information for analysis, coding, and invoice application.<br>• Complete monthly allocations, prepare journal entries, and reconcile accounts to support accurate financial records.<br>• Examine invoices and payment details carefully, applying sound judgment to complex coding and expense review situations.<br>• Support credit card and expense processing by validating charges, confirming payment terms, and resolving discrepancies as needed.<br>• Track recurring monthly deadlines for allocations and payments, following up proactively to keep deliverables on schedule.<br>• Use financial platforms such as Financial Edge and AvidXchange, and assist with related accounting support tied to future system integration efforts.<br>• Provide backup support in adjacent accounting and administrative functions, including accounts receivable and other operational tasks when priorities shift.
- 2026-10-20T18:43:44Z
- New York, NY
- onsite
- Permanent / Full Time
- 90000.00 - 95000.00 USD / Yearly
- <p>Join a mission-driven healthcare organization dedicated to expanding access to quality, comprehensive care for underserved communities! With a strong commitment to inclusive, culturally responsive care, this organization works to improve health outcomes and enhance the well-being of individuals and families from diverse backgrounds.</p><p><br></p><p>Our client is looking for a Senior Accountant to play a key role in supporting the organization’s financial operations—overseeing purchasing, accounts payable, account reconciliations, and financial reporting. Reporting to the Controller, this individual will help maintain accurate financial records, support grant and contract management, and ensure compliance with financial policies and reporting requirements. This is an excellent opportunity for an experienced accounting professional who thrives in a multifaceted role and is passionate about contributing to a meaningful mission.</p><p><br></p><p>Key Responsibilities:</p><p>· <strong>Accounts Payable & Purchasing</strong>: Oversee invoice processing, vendor communications, purchasing documentation, payment preparation, and corporate credit card administration.</p><p>· <strong>General Accounting & Reconciliations</strong>: Maintain bank reconciliations, balance sheet schedules, accounts payable records, and journal entries while supporting month-end close activities and investigating discrepancies.</p><p>· <strong>Grants, Contracts & Budgeting</strong>: Track financial activity across government contracts and private grants, monitor spending against approved budgets, prepare financial reports and reimbursement requests, and coordinate budget adjustments with internal stakeholders.</p><p>· <strong>Cash Management & Banking</strong>: Monitor cash balances, reconcile receipts and deposits, manage petty cash and transit benefit cards, and ensure transactions are properly recorded and allocated.</p><p>· <strong>Payroll, Benefits & Insurance</strong>: Maintain confidential payroll information, coordinate benefits-related reporting and reconciliations, manage insurance documentation, and liaise with brokers and external insurance reviewers.</p><p>· <strong>Compliance & Financial Support</strong>: Prepare required financial and regulatory reports, assist with audits and funding agency reviews, maintain supporting documentation, and collaborate with the Controller to strengthen financial procedures.</p><p><br></p><p>For immediate consideration please email Ben.Turnbull@roberthalf.</p>
- 2026-10-22T18:53:47Z
- Woodbridge, NJ
- onsite
- Temporary to Hire
- 21.00 - 24.00 USD / Hourly
- <p>We are looking for an Accounts Receivable Specialist in Middlesex County, NJ. In this role you will be responsible for accounts receivable, collecting payments, posting payments, billing, and more. If you are looking to grow your career, this might be the opportunity for you!</p><p><br></p><p>Responsibilities: </p><p>• Process accounts receivable transactions, including generating and distributing invoices.</p><p>• Handle billing activities and ensure timely issuance of AR invoices to customers.</p><p>• Address customer inquiries and provide assistance with billing and payment-related concerns.</p><p>• Support invoice processing to ensure compliance and accuracy.</p><p>• Collaborate with the accounting supervisor to maintain accurate financial records.</p><p>• Assist with general data entry tasks related to financial transactions.</p><p>• Maintain organized documentation for financial processes and transactions.</p>
- 2026-10-22T19:48:44Z
- New York, NY
- onsite
- Temporary / Contract
- 25.34 - 30.00 USD / Hourly
- <p>We are looking for an organized HRIS Coordinator to join a restaurants and catering organization in New York, New York on a Contract basis. This position supports core HR operations by managing employee inquiries, maintaining accurate records, and helping keep documentation current across HR systems. </p><p><br></p><p>Responsibilities:</p><p>• Manage the shared HR inbox, respond to employee questions in a timely manner, and route complex matters to the appropriate team members.</p><p>• Maintain training records by updating documentation, organizing digital files, and correcting incomplete or outdated information across HR platforms.</p><p>• Assist with employment eligibility compliance by reviewing I-9 documentation, tracking reverification needs, and supporting audit readiness.</p><p>• Coordinate payroll-related follow-up by identifying employee issues, communicating details to the payroll team, and confirming that open items are resolved.</p><p>• Track employee leave activity, monitor required forms, and ensure supporting paperwork is completed and properly recorded.</p><p>• Provide recruiting support through resume review, applicant tracking, and coordination of candidate-related administrative tasks.</p><p>• Perform routine audits, filing, and record maintenance to improve data accuracy and support HR compliance efforts.</p><p>• Prepare HR documentation and organize records needed for benefits administration and open enrollment activities.</p>
- 2026-10-29T15:24:06Z
- New York, NY
- onsite
- Permanent / Full Time
- 70000.00 - 90000.00 USD / Yearly
- <p>Growing firm in New York City is currently seeking an Accounts Receivable Specialist to join a construction-focused accounting team. This position is ideal for someone who understands contract billing, customer invoicing, and account follow-up in a project-driven environment. The role supports accurate cash flow management by coordinating billing activity, maintaining organized records, and partnering with internal teams to resolve payment issues efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Create and submit construction-related invoices, progress billings, payment requests, lien waivers, and supporting documentation in accordance with contract terms.</p><p>• Oversee day-to-day receivables activity by issuing invoices, applying incoming payments, updating customer accounts, and maintaining accurate balances.</p><p>• Review contract amounts, approved changes, retainage details, and billing timelines to ensure customer charges are complete and correct.</p><p>• Partner with project managers, accounting personnel, and clients to investigate billing questions and help resolve unpaid or disputed items.</p><p>• Analyze aging reports regularly and carry out timely collection efforts on overdue balances with professionalism and consistency.</p><p>• Maintain organized records for contracts, invoice status, receipts, and account activity within the accounting system.</p><p>• Assist with monthly close activities by preparing receivables reports, reconciling billing transactions, and supporting financial accuracy.</p>
- 2026-11-02T14:18:35Z
- Brooklyn, NY
- onsite
- Permanent / Full Time
- 75000.00 - 80000.00 USD / Yearly
- <p>We are looking for an Accounts Receivable Specialist to join a construcion company in Brooklyn, New York. This position is ideal for someone who can manage high-volume billing and receivables activity with accuracy, strong follow-through, and clear communication across project and finance teams. The role supports the full monthly invoicing cycle, account updates, and collections efforts while helping maintain organized records and audit readiness.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete monthly billing cycle, including preparing invoices, coordinating required notarization, and securing final approval before submission.</p><p>• Maintain and update receivables records for a large client portfolio, ensuring account details and tracking spreadsheets remain accurate and current.</p><p>• Handle construction-related billing activities such as processing change order documentation and supporting contract-based invoicing needs.</p><p>• Follow up with subcontractors and other stakeholders to obtain lien waiver documentation in a timely manner.</p><p>• Partner with project managers to gather billing details, resolve discrepancies, and provide reporting support tied to project activity.</p><p>• Apply incoming payments, monitor outstanding balances, and carry out commercial collections efforts to improve account resolution.</p><p>• Assist with audit preparation by organizing receivable documentation and responding to requests for supporting records.</p>
- 2026-10-15T19:03:40Z
- New York, NY
- onsite
- Temporary / Contract
- 47.50 - 55.00 USD / Hourly
- We are looking for a Contract Human Resources (HR) Specialist to support immigration, mobility, and employee authorization programs in New York, New York. This role will oversee case coordination, relocation activity, and compliance tracking while serving as a key resource for employees and internal stakeholders. The ideal candidate will bring strong knowledge of employment-based immigration processes, careful records management, and the ability to improve program operations through clear communication and organized execution.<br><br>Responsibilities:<br>• Oversee employment-based immigration matters by working with outside counsel, tracking case activity, and helping employees maintain valid work authorization.<br>• Guide employees and business partners through visa procedures, required documents, filing timelines, and potential compliance considerations.<br>• Maintain accurate immigration records in HR systems, including visa classifications, case updates, expiration deadlines, and re-verification requirements.<br>• Proactively track upcoming work authorization deadlines and coordinate extensions, amendments, and related filings with employees, internal teams, and legal partners.<br>• Administer annual visa programs such as the H-1B cap process, including candidate review, approval coordination, employee communication, and submission support.<br>• Coordinate J-1 intern program activities and ensure required documentation and evaluation milestones are completed on schedule.<br>• Manage relocation support for new hires and internal transfers across the Americas, partnering with vendors and internal teams to deliver a consistent employee experience.<br>• Prepare mobility cost estimates, address policy-related questions, and help resolve escalated relocation issues while coordinating with Payroll, Tax, Finance, Benefits, and Recruiting.<br>• Analyze immigration and mobility program data, conduct audits for accuracy, and create process documentation and knowledge resources to strengthen operations.<br>• Monitor vendor performance, stay current on regulatory changes, and recommend process improvements that simplify and scale immigration and relocation programs.
- 2026-10-27T16:04:23Z
- New York, NY
- onsite
- Permanent / Full Time
- 75000.00 - 90000.00 USD / Yearly
- We are looking for an experienced Human Resources Manager to support a fast-paced restaurant and corporate office environment. This role is ideal for a hands-on HR specialist who can balance employee support, compliance, and day-to-day operations across a multi-location organization. The position calls for someone with strong hospitality experience who is comfortable managing competing priorities and contributing during high-demand periods.<br><br>Responsibilities:<br>• Oversee daily human resources operations for multiple restaurant locations and the corporate office, ensuring consistent support across the organization.<br>• Address employee relations matters with care, sound judgment, and a solutions-focused approach.<br>• Manage onboarding activities and employment documentation, helping create a smooth and compliant onboarding experience.<br>• Review payroll-related records and pay information for accuracy using HR and payroll systems.<br>• Administer benefits processes and assist employees with benefit-related questions through designated platforms.<br>• Respond to general HR inquiries from staff and managers in a timely and knowledgeable manner.<br>• Contribute to employee engagement efforts and support initiatives that strengthen workplace culture.<br>• Partner with leadership on a range of HR projects while adapting quickly to seasonal demands and busy operational periods.
- 2026-10-30T16:08:49Z
- Newtwon Area, PA
- onsite
- Permanent / Full Time
- 60000.00 - 70000.00 USD / Yearly
- <p>We are looking for an Accounting Clerk/Admin to support daily administrative and accounting operations for a CPA firm in the Newtown, Pennsylvania area. This position blends office coordination with financial support tasks, making it ideal for someone who is comfortable handling client communication, documentation, and transactional processes in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment with confidential information, and the ability to keep work moving efficiently in a deadline-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day administrative activities, including calendar coordination, document organization, filing, and general office support for the firm.</p><p>• Process invoices, maintain accurate records for accounts payable and accounts receivable, and enter financial data with a high level of accuracy.</p><p>• Assist with QuickBooks and QuickBooks Online tasks to support bookkeeping, account maintenance, and routine financial tracking.</p><p>• Prepare, organize, and distribute client correspondence and internal documentation while maintaining orderly records and consistent follow-up.</p><p>• Coordinate workflow across accounting and tax-related assignments to help ensure deadlines are tracked and work is completed on schedule.</p><p>• Support annual tax season activities by organizing files, assisting with required documentation, and helping maintain efficient administrative processes.</p><p>• Use Microsoft Office applications to create reports, manage spreadsheets, draft communications, and support daily office operations.</p><p>• Handle sensitive financial and client information with discretion and in accordance with confidentiality and data privacy expectations.</p>
- 2026-11-07T15:33:45Z
- Bridgewater, NJ
- remote
- Temporary / Contract
- 25.00 - 30.00 USD / Hourly
- <p><strong>Accounting Clerk Key Responsibilities: </strong></p><ul><li>Process and verify revenue activity on a recurring basis, ensuring transactions are accurately reflected in the general ledger.</li><li>Generate customer billings and monitor incoming payments, including deductions, adjustments, and service-related fees.</li><li>Analyze government rebate and reimbursement programs and support related accrual calculations.</li><li>Coordinate with outsourced payroll resources to review payroll-related accounting activity and record monthly journal entries.</li><li>Manage transactions between affiliated entities and collaborate with internal stakeholders to ensure balances and activity agree across locations.</li><li>Perform reconciliations of intercompany accounts and resolve discrepancies in a timely manner.</li><li>Support periodic financial reporting requirements through account analysis, schedules, and balance sheet documentation.</li><li>Assist with cash management activities and ensure transactions are recorded in accordance with accounting policies.</li><li>Provide transactional and reporting support for operational and compliance-related reporting initiatives.</li><li>Participate in audit preparation by gathering supporting documentation and responding to information requests.</li><li>Complete financial analyses, reporting projects, and other assignments as needed.</li></ul><p><br></p>
- 2026-11-02T21:08:44Z
- Princeton, NJ
- onsite
- Temporary / Contract
- 35.00 - 38.00 USD / Hourly
- <p>We are looking for a Benefits Specialist to support an organization in the Princeton, New Jersey area. This Long-term Contract position will focus on delivering accurate benefits and leave administration while providing employees with clear, responsive support. The ideal candidate brings strong HR experience, a service-oriented approach, and the ability to manage compliance, reporting, and benefit communications with precision.</p><p><br></p><p>Responsibilities:</p><p>• Administer a broad range of employee benefit programs, including medical, dental, vision, life insurance, disability coverage, retirement plans, and voluntary offerings.</p><p>• Coordinate leave administration activities and ensure all related processes are handled in accordance with applicable policies and regulatory requirements.</p><p>• Lead annual open enrollment efforts, including planning, employee support, and follow-up activities to promote a smooth enrollment experience.</p><p>• Review and reconcile benefits invoices, prepare audits, and generate reports to maintain accurate records and support decision-making.</p><p>• Develop and deliver employee-facing communications that explain benefit options, updates, and key deadlines in a clear and accessible way.</p><p>• Facilitate training sessions on benefit plans and leave programs to improve employee understanding and program utilization.</p><p>• Respond to employee questions regarding benefits and leave matters with professionalism, accuracy, and a high level of customer service.</p>
- 2026-10-30T19:58:43Z
- New York, NY
- onsite
- Permanent / Full Time
- 80000.00 - 90000.00 USD / Yearly
- <p>Growing New York City firm is currently seeking an HR Generalist to support recruitment, onboarding, and day-to-day human resources operations for a growing team. This role combines talent acquisition with employee support, helping create a smooth experience for candidates and new team members while maintaining accurate HR processes. </p><p><br></p><p>Responsibilities:</p><p>• Lead recruitment efforts from intake through offer stage for openings across a range of business functions.</p><p>• Create engaging job advertisements, identify suitable talent through multiple sourcing channels, and conduct initial candidate evaluations.</p><p>• Arrange and coordinate interviews with hiring managers while ensuring timely communication throughout the selection process.</p><p>• Build and maintain a steady pipeline of prospective candidates to support both immediate openings and future workforce needs.</p><p>• Manage pre-employment and onboarding activities, including background verification, onboarding documents, orientation materials, and first-day readiness.</p><p>• Work closely with payroll, IT, and department leaders to ensure new employees are set up successfully and have a smooth transition into the organization.</p><p>• Maintain personnel files and HR records with a high level of accuracy while supporting compliance with company standards and employment regulations.</p><p>• Respond to routine employee questions related to onboarding, benefits, and HR policies, and provide general support for employee relations and HR programs.</p><p>• Assist with performance review administration, training coordination, reporting, and initiatives that strengthen employer brand and employee engagement.</p>
- 2026-10-29T15:04:35Z
- New York, NY
- onsite
- Permanent / Full Time
- 140000.00 - 160000.00 USD / Yearly
- <p>Established South Jersey client is looking to add a Controller with real estate industry experience to their finance team. The Controller will be responsible for ensuring compliance within the government sector, overseeing cost accounting, consolidations, financial reporting, budgeting, general ledger responsibilities, assisting with payroll tax processing, creating financial forecasting coordinating month-end, quarter-end, and year-end financial close processes, and implementing and maintaining internal controls to safeguard company assets. The ideal individual for this role must be a people leader, drive process improvements & ERP system enhancements, have strong knowledge of GAAP, and proven experience in budgeting.</p><p><br></p><p>Major Responsibilities</p><p>· Review and manage accounting operations</p><p>· Oversee the month end close process</p><p>· Develop financial strategies</p><p>· Expense Variance Review</p><p>· Prepare financial statements and reports</p><p>· Account Reconciliations </p><p>· Consolidate financial data</p><p>· Internal Control Monitoring</p><p>· Assist with internal/external audit preparation</p><p>· Coach, Train, Mentor financial staff</p>
- 2026-11-02T17:43:45Z