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28 results for Office Clerk in Vista, CA

Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client, a wealth management firm, is seeking a polished and detail-oriented Office Assistant to support their team in San Diego, California. This role is ideal for someone who enjoys working in a professional, client-focused environment and is comfortable balancing administrative responsibilities with client service. The successful candidate will help ensure the office runs smoothly while providing a welcoming experience for clients and supporting the wealth management team.Responsibilities:<ul><li>Provide day-to-day administrative support to the wealth management team</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Greet clients and visitors in a professional and welcoming manner</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare, scan, copy, and organize client documents</li><li>Enter and maintain accurate client and account information in internal systems</li><li>Assist with opening and maintaining client files and records</li><li>Prepare spreadsheets, reports, and other administrative documents</li><li>Coordinate office supplies, equipment, and general office needs</li><li>Assist with client communications and follow up on administrative requests</li><li>Handle confidential client and financial information with discretion</li><li>Support special projects and additional administrative tasks as needed</li></ul>
2026-08-14T00:00:00Z

Office Assistant

Mission Viejo, CA
onsite
Temporary / Contract
16.5 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a secure testing environment. This is a Long-term Contract position expected to run for 2 to 3 months, offering a steady schedule of 35 to 40 hours per week with workdays that may fall between Monday and Saturday. The person in this role will help create an organized, detail-focused, and welcoming experience for test takers while ensuring procedures are followed carefully. Success in this position requires strong customer service, attention to detail, and the ability to stay calm in a fast-paced setting. Responsibilities: • Welcome candidates upon arrival, confirm their identity, and guide them through the check-in process with courtesy. • Conduct test center security procedures, including screening protocols and the use of handheld security devices when required. • Observe exam sessions through regular room checks and active monitoring to help maintain compliance and a secure testing environment. • Respond promptly to candidate concerns, resolve routine issues when possible, and escalate exceptions in a timely manner. • Support basic troubleshooting for testing equipment and candidate workstations to minimize disruptions during exam delivery. • Handle sensitive testing materials and records with care, ensuring all procedures are followed to protect exam integrity. • Complete administrative support tasks during slower testing periods, including scanning, clerical work, and general front desk assistance. • Document incidents accurately and report any activity that falls outside established testing standards or policies. • Assist with fingerprint scanning and other identity verification steps when those procedures apply at the site. • Help with light equipment handling, packing, unpacking, and other operational tasks needed to keep the office and testing areas ready for use.
2026-08-28T00:00:00Z

Billing Clerk

Solana Beach, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
Detail-oriented people: this is your kind of job.A growing professional services company in Solana Beach is looking for a Billing Clerk to join its Accounting team. You'll be responsible for making sure services are accurately captured, invoices go out on time, and customer accounts stay organized.This is an excellent entry-to-mid-level accounting opportunity for someone coming from billing, customer service, data entry, AP/AR, or an accounting clerk background. 📋 What you'll be doing<ul><li>Prepare and distribute customer invoices</li><li>Enter billing information into the accounting system</li><li>Verify pricing, quantities, rates, and supporting documentation</li><li>Review invoices for accuracy before release</li><li>Process billing adjustments and credits</li><li>Research missing or incorrect billing information</li><li>Maintain customer account records</li><li>Respond to basic billing questions</li><li>Reconcile billing reports to accounting records</li><li>Track outstanding invoices</li><li>Provide documentation to the AR/Collections team</li><li>Assist with month-end billing activities</li><li>Maintain organized electronic billing files</li><li>Support Accounting with special projects</li></ul>
2026-08-25T00:00:00Z

Billing Clerk

Aliso Viejo, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a detail-focused Time & Billing Clerk to support billing operations for a respected services organization in California. This Long-term Contract position is ideal for someone who enjoys working with financial data, producing accurate invoices, and keeping billing records organized in a fast-paced setting. The person in this role will contribute to day-to-day invoicing activities, help resolve billing questions, and partner with internal teams to ensure timely and precise documentation. Responsibilities: • Prepare and issue client invoices through Cleo while ensuring charges are entered accurately and submitted on schedule. • Monitor billing activity and maintain organized records so invoice status and supporting details can be easily tracked. • Create and send invoices using approved formats and confirm that all required information is complete before distribution. • Update Excel logs and reporting tools to support billing oversight, reconciliation, and follow-up activities. • Handle trust transfer paperwork and related billing transactions with close attention to accuracy and compliance. • Maintain client and billing data within internal systems, making updates as needed to keep records current. • Investigate invoice discrepancies, answer billing-related questions, and work with stakeholders to resolve issues promptly. • Review billing documentation for completeness and correctness before final processing to reduce errors and delays.
2026-08-26T00:00:00Z

Accounting Clerk

Vista, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A busy distribution company in Vista is looking for an Accounting Clerk to provide support across the accounting department. This is a great lower-level opportunity for someone with 1–2 years of accounting, AP, AR, billing, or administrative experience who wants to continue building their accounting skill set.You'll work with invoices, payments, account records, reconciliations, and general accounting documentation while learning how the different pieces of the accounting department connect. Responsibilities<ul><li>Enter invoices and accounting transactions</li><li>Assist with AP and AR processing</li><li>Review invoices for accuracy and appropriate coding</li><li>Maintain vendor and customer records</li><li>Assist with payment posting</li><li>Research account discrepancies</li><li>Perform basic account reconciliations</li><li>Prepare daily and weekly accounting reports</li><li>Maintain organized financial documentation</li><li>Assist with credit card and expense reconciliation</li><li>Support month-end close activities</li><li>Assist with filing and audit documentation</li><li>Communicate with internal departments regarding missing information</li><li>Provide general accounting support to the Finance team</li></ul>
2026-08-28T00:00:00Z

OFFICE MANAGER

San Marcos, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
You know that person who somehow knows where everything is, who needs what, and what needs to happen next? That's this job.A growing professional services organization in San Marcos is looking for an Office Manager to take ownership of the day-to-day office environment.This isn't a receptionist position. You'll have responsibility for office operations, vendors, facilities, employee support, purchasing, and administrative processes, while serving as a key point of contact for both employees and leadership.Current San Diego-area hiring continues to show demand for office management roles that combine facilities, administrative operations, billing, and internal support. Your territory📦 Office Operations Keep supplies, equipment, mail, vendors, and office services running smoothly.👥 Employee Support Help employees with office needs, onboarding logistics, and workplace requests.📋 Vendor Management Coordinate with building management, service providers, suppliers, and contractors.💰 Administrative Finance Assist with invoices, purchase orders, expenses, and basic budget tracking.🛠️ Problem Solving When something breaks, disappears, or needs to get done yesterday—you'll be the person figuring it out.Responsibilities<ul><li>Oversee daily office operations</li><li>Manage office supplies and purchasing</li><li>Coordinate vendors and building services</li><li>Maintain relationships with landlords and service providers</li><li>Assist with office moves, renovations, and maintenance</li><li>Process invoices and purchase orders</li><li>Track office expenses</li><li>Support employee onboarding and workplace setup</li><li>Coordinate meetings, events, and company activities</li><li>Maintain office policies and procedures</li><li>Assist leadership with administrative projects</li><li>Identify opportunities to make office processes more efficient</li></ul>
2026-08-21T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are seeking an organized and proactive Office Manager to oversee daily office operations and support a productive, efficient workplace. The ideal candidate will be responsible for coordinating administrative functions, managing office resources, and helping ensure smooth communication across teams. Key Responsibilities<ul><li>Oversee day-to-day office operations and administrative processes</li><li>Manage office supplies, vendor relationships, and facility needs</li><li>Coordinate schedules, meetings, and office communications</li><li>Support onboarding, records management, and internal documentation</li><li>Assist with budgeting, expense tracking, and basic reporting</li><li>Maintain office policies, procedures, and workflow efficiency</li><li>Provide administrative support to leadership and staff as needed</li><li>Help coordinate special projects and cross-functional initiatives</li></ul>
2026-08-14T00:00:00Z

Payroll Clerk

Oceanside, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing healthcare organization in Oceanside is looking for a Payroll Clerk to support its payroll and accounting functions. This is an ideal opportunity for someone who has experience with timekeeping, payroll administration, or accounting and wants to grow within the payroll field.You'll work with employee time records, payroll changes, deductions, and payroll documentation while partnering with HR and Accounting to resolve discrepancies.What you'll be doing<ul><li>Assist with weekly and biweekly payroll processing</li><li>Review employee timecards for accuracy</li><li>Enter payroll adjustments and employee changes</li><li>Verify overtime, PTO, and other payroll-related information</li><li>Maintain payroll records and supporting documentation</li><li>Research timekeeping discrepancies</li><li>Communicate with employees regarding payroll questions</li><li>Coordinate with HR regarding new hires and employee changes</li><li>Assist with payroll reconciliations</li><li>Review payroll reports before processing</li><li>Assist with payroll tax and deduction documentation</li><li>Maintain confidentiality of employee information</li><li>Support year-end payroll activities</li><li>Assist the Payroll Manager and Accounting team with special projects</li></ul>
2026-08-28T00:00:00Z

Data Entry Clerk

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our client is seeking a reliable and detail-oriented Data Entry Clerk to support their team in San Diego, California. This role is ideal for someone who is highly organized, accurate, and comfortable working with large amounts of information. The successful candidate will be responsible for entering, verifying, and maintaining data while providing general administrative support as needed.Responsibilities:<ul><li>Enter and update information accurately into databases, spreadsheets, and internal systems</li><li>Review data for accuracy, completeness, and inconsistencies</li><li>Verify information and correct errors or discrepancies</li><li>Organize and maintain electronic and physical records</li><li>Scan, file, and process documents as needed</li><li>Assist with data cleanup and record maintenance</li><li>Prepare basic reports and spreadsheets</li><li>Perform research to locate missing or incomplete information</li><li>Handle confidential information with professionalism and discretion</li><li>Provide general administrative support to the team as needed</li></ul>
2026-08-14T00:00:00Z

Data Entry Clerk

Escondido, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Looking for a Foot in the Door with a Growing Healthcare Organization?A busy healthcare services company in Escondido is looking for a Data Entry Clerk to support its administrative and operations teams. This is a great opportunity for someone who is highly organized, comfortable working with repetitive information, and takes pride in getting the details right.You'll be responsible for entering and maintaining important records while assisting multiple departments with day-to-day administrative tasks.Responsibilities<ul><li>Enter patient, customer, and administrative information into internal systems</li><li>Review documents for missing or inconsistent information</li><li>Update existing records and maintain accurate databases</li><li>Scan and organize electronic documentation</li><li>Verify information against source documents</li><li>Assist with spreadsheet updates and basic reporting</li><li>Process forms and paperwork according to established procedures</li><li>Maintain organized electronic and physical files</li><li>Communicate with internal departments regarding missing information</li><li>Assist with general administrative projects as needed</li></ul>
2026-08-14T00:00:00Z

Collections Clerk

Vista, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Good with numbers? Even better at following up?A growing distribution company in Vista is looking for a Collections Clerk to join its Accounting team. This is a great opportunity for someone with some accounting, billing, or administrative experience who wants to build a career in Accounts Receivable and Credit & Collections.You'll work with customers, Sales, and the Accounting team to keep account balances accurate and help resolve outstanding invoices. The right person doesn't need to be an aggressive collections professional — we're looking for someone who can communicate professionally, stay organized, and consistently follow through.What you'll be doing<ul><li>Review customer aging reports and identify past-due invoices</li><li>Contact customers regarding outstanding balances</li><li>Send statements, invoices, and payment reminders</li><li>Document collection activity and customer conversations</li><li>Apply payments and assist with account updates</li><li>Research discrepancies between invoices and customer records</li><li>Assist with short pays, credits, and account adjustments</li><li>Work with Sales and Customer Service to resolve billing issues</li><li>Maintain accurate customer account information</li><li>Prepare basic AR and collections reports</li><li>Follow up on promised payments</li><li>Assist with month-end AR activities</li></ul>
2026-08-21T00:00:00Z

Collections Clerk

Elfin Forest, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
You don't have to be a “collections person” to be great at collections.A busy property management organization in San Marcos is looking for a Collections Clerk to help monitor tenant accounts and resolve outstanding balances.This role combines customer service, accounting, and problem-solving, making it a strong fit for someone who enjoys working with people but also wants a position that has clear financial responsibilities.You'll communicate with tenants, property managers, and internal accounting teams to research balances, identify discrepancies, and keep accounts moving toward resolution.Your responsibilities<ul><li>Monitor tenant accounts and outstanding balances</li><li>Review aging reports for overdue accounts</li><li>Contact customers regarding unpaid balances</li><li>Send account statements and payment reminders</li><li>Research payment discrepancies and account history</li><li>Document collection activity in the property management system</li><li>Coordinate with Property Managers regarding account issues</li><li>Process account adjustments when approved</li><li>Assist with payment posting and account reconciliation</li><li>Respond to customer questions regarding balances</li><li>Track payment arrangements and follow-up dates</li><li>Prepare recurring collections reports</li></ul>
2026-08-21T00:00:00Z

Bookkeeper

Vista, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
The numbers don't have to be complicated — they just have to be right.A growing e-commerce and distribution company in Vista is looking for a Bookkeeper to take ownership of its day-to-day financial activity. This is a great role for someone who likes variety and wants to work across AP, AR, reconciliations, invoicing, and general ledger support rather than being stuck in one accounting function.Current North County listings show multiple bookkeeping opportunities in Vista, including contract and contract-to-hire positions, making this a particularly useful title to have in your recruiting mix. What you'll own<ul><li>Record daily financial transactions</li><li>Maintain accurate general ledger activity</li><li>Handle day-to-day AP and AR transactions</li><li>Prepare customer invoices and track payments</li><li>Reconcile bank and credit card accounts</li><li>Maintain vendor and customer records</li><li>Assist with journal entries and month-end close</li><li>Track expenses and supporting documentation</li><li>Research discrepancies and correct account activity</li><li>Prepare recurring financial reports</li><li>Assist with payroll-related accounting tasks</li><li>Support year-end and audit preparation</li></ul>
2026-08-21T00:00:00Z

Accounts Payable Clerk

Irvine, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a busy finance team in Irvine, California. This Long-term Contract position focuses on handling vendor invoices with accuracy, maintaining organized records, and helping ensure payments are completed on schedule. The ideal candidate brings strong accounts payable experience, excellent Excel skills, and the ability to communicate effectively with vendors and internal stakeholders. Responsibilities: • Review incoming invoices for correct account coding, required approvals, and alignment with purchase orders or contract terms. • Enter payable transactions into the accounting or ERP system with a high degree of accuracy and attention to detail. • Verify billing amounts, identify duplicate or incorrect charges, and coordinate joint check processing when needed. • Confirm supporting documentation such as lien releases, preliminary notices, and liability-related records is complete before payment processing. • Process invoices within established deadlines to help ensure timely and accurate vendor payments. • Communicate with vendors to resolve discrepancies related to invoices, payment status, insurance documentation, or account information. • Maintain current vendor records and organize files for billings, releases, notices, and insurance certificates as required. • Prepare billing and cost-related status updates for management and assist with additional projects assigned by leadership.
2026-08-28T00:00:00Z

Accounts Payable Clerk

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Accounts Payable Clerk to join a growing team in San Diego, California. This contract-to-permanent opportunity is ideal for someone with a solid foundation in accounts payable who can manage a high volume of transactions with accuracy and efficiency. In this role, you will partner closely with another accounts payable team member to support day-to-day payment operations, maintain strong vendor relationships, and help keep financial records organized and current. Responsibilities: • Process a large volume of vendor invoices while ensuring accurate coding and timely entry into the accounting system. • Prepare and support payment activities, including check runs and related accounts payable documentation. • Maintain vendor records, respond to payment inquiries, and assist with resolving invoice discrepancies. • Review and process employee expense reimbursements in accordance with company guidelines. • Reconcile corporate credit card transactions and help ensure supporting documentation is complete. • Work collaboratively with another accounts payable team member to divide priorities and keep workflows running smoothly. • Use Sage and Excel to track transactions, update records, and support reporting needs within the AP function.
2026-08-27T00:00:00Z

Accounts Payable Clerk

Oceanside, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a Contract position based in Oceanside, California. This role is ideal for someone who is detail-oriented, organized, and comfortable handling a steady volume of invoices while maintaining accurate financial records. The position will focus on vendor coordination, invoice review, and payment processing to help ensure accounts payable activities are completed on time and with precision. Responsibilities: • Manage the full cycle of accounts payable activities, including reviewing, coding, and entering invoices accurately into the system. • Communicate with vendors to establish and maintain account records and resolve payment or documentation questions as needed. • Process non-purchase order invoices and assist with purchase order-related invoices while learning internal procedures and approval workflows. • Prepare and complete weekly check runs to ensure vendors are paid according to established schedules. • Review invoice details carefully to confirm proper coding, approvals, and timely month-end processing. • Support asset record updates by reclassifying or re-tagging items to maintain accurate tracking documentation. • Handle an average monthly invoice volume of approximately 250 transactions while meeting deadlines and quality standards. • Maintain organized accounts payable files and records to support audit readiness and reporting accuracy.
2026-08-28T00:00:00Z

Accounts Receivable Clerk

Irvine, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a Bookkeeper to join a retail organization in Irvine, California on a Contract basis. This position focuses on maintaining accurate receivables records, supporting timely payment activity, and helping keep customer accounts current. The ideal candidate brings hands-on experience with billing, cash application, and commercial collections, along with strong attention to detail and follow-through. Responsibilities:• Manage daily accounts receivable activities, including reviewing open balances and keeping customer account records accurate and up to date.• Apply incoming payments to the appropriate customer invoices and investigate discrepancies to ensure proper cash posting.• Conduct commercial collection efforts through attentive follow-up with customers regarding past-due balances and payment commitments.• Prepare and process billing transactions while verifying invoice details for accuracy and completeness.• Reconcile account activity by researching short payments, unapplied cash, and other exceptions that affect outstanding balances.• Partner with internal teams to resolve billing or payment issues that may delay collection and account resolution.• Monitor aging reports and prioritize collection actions to help reduce overdue receivables.• Maintain organized documentation of payment activity, collection outreach, and account adjustments for reporting and audit support.Bookk
2026-08-29T00:00:00Z

Receptionist

La Mesa, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Receptionist to join a legal office in California on a short-term contract assignment. This fully onsite role is designed to provide front desk coverage and administrative assistance during a busy two-week period. The ideal candidate brings a detail-oriented approach, strong organizational habits, and the ability to keep daily office activity moving efficiently while supporting a collaborative team. Responsibilities: • Welcome visitors and serve as the first point of contact for the office in a courteous and detail-oriented manner. • Handle incoming phone traffic, direct calls appropriately, and relay messages with accuracy and timeliness. • Receive, organize, scan, and route mailed documents to the appropriate team members. • Maintain electronic records by scanning paperwork and assisting with digital document organization. • Provide day-to-day administrative support, including basic clerical and administrative tasks as needed. • Help maintain smooth front desk and general office operations throughout the assignment. • Support the team with routine office duties during a high-volume work period while working independently when required.
2026-08-28T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Temporary / Contract
24 - 34 USD / Hourly
Robert Half is partnering with an established litigation law firm in the San Diego Area to identify a Legal Secretary who is ready to IMMEDIATELY jump in to assist their team. This is fully onsite with hybrid potential. Responsibilities<ul><li>Manage litigation calendars, deadlines, and court dates</li><li>Draft, edit, and prepare legal documents and correspondence</li><li>Assist with discovery, document organization, and case management</li><li>Coordinate filings, service, and case-related communications</li><li>Support trial preparation and ongoing litigation matters</li><li>Work closely with an attorney in a fast-paced environment</li></ul>
2026-08-13T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Our client, a well-respected and established firm in Orange County, is seeking a Legal Secretary to support its Labor & Employment team. This is a great opportunity to work alongside experienced attorneys in a supportive environment where teamwork and professionalism are highly valued. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in the Labor & Employment practice group</li><li>Prepare, format, and proofread pleadings, motions, and correspondence</li><li>Manage court filings (state and federal)</li><li>Maintain calendaring and deadlines, including hearings, depositions, and key case milestones</li><li>Coordinate meetings, depositions, and client communications</li><li>Handle document management, redlining, and e-filing</li></ul>Qualifications:<ul><li>5+ years of legal secretary experience, ideally within labor & employment or litigation</li><li>Strong knowledge of state and federal court procedures</li><li>Advanced proficiency in Microsoft Word (formatting, TOAs/TOCs)</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication skills and ability to work in a collaborative, team-oriented environment</li></ul>What’s Offered:<ul><li>Competitive compensation </li><li>Medical, dental, and vision benefits</li><li>Paid time off (PTO)</li><li>Stable, established firm with a strong reputation in Orange County</li><li>Supportive, team-oriented culture</li></ul> If you’re looking to join a firm where you can build a long-term career within a respected Labor & Employment practice, we’d love to connect.To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-08-14T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-08-14T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an experienced Legal Secretary to join a respected law firm in Irvine, California. This Long-term Contract position will provide essential support to litigation attorneys handling matters from initial filing through trial readiness. The ideal candidate brings strong knowledge of California civil litigation procedures, excellent organizational judgment, and the ability to keep multiple priorities on track in a deadline-driven legal setting. Responsibilities: • Support attorneys throughout the litigation lifecycle by organizing documents, tracking case activity, and helping move matters forward efficiently. • Draft, revise, format, and proofread pleadings, correspondence, and other legal materials for filing in California state and federal courts. • Monitor critical dates and coordinate calendars for hearings, depositions, mediations, court appearances, and trial-related events. • Arrange court submissions, service of process, and production of case materials while maintaining accurate filing records. • Maintain orderly case files and attorney schedules to help ensure compliance with procedural rules and filing deadlines. • Assemble trial preparation materials such as binders, exhibit sets, witness documents, and other supporting case resources. • Communicate professionally with clients, opposing counsel, court staff, outside vendors, and expert witnesses regarding scheduling and case logistics. • Manage electronic filing tasks through California court platforms and support document administration within firm systems and databases.
2026-08-19T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-08-28T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
This is a Contract position suited for someone who is organized, service-oriented, and comfortable working in a fast-paced, detail-focused setting. The role focuses on delivering reliable back-office support across print, copy, digital document handling, and related office services while maintaining accuracy, confidentiality, and strong client service standards. Responsibilities:• Manage incoming office service requests by reviewing job instructions, confirming requirements, and documenting work through appropriate tracking methods.• Provide day-to-day support for copy, print, mail, scanning, and intake activities in both physical and digital formats while following established service procedures.• Organize assignments based on urgency and service commitments to ensure completed work is produced and delivered within required timelines.• Communicate promptly with clients, team members, or supervisors regarding deadlines, special instructions, and any issues that may affect service delivery.• Perform basic troubleshooting on office equipment and replenish paper, toner, and other materials needed to keep machines operating efficiently.• Check completed work for accuracy and quality, including your own output and, when needed, materials prepared by other team members.• Handle sensitive documents with discretion and follow company and client policies related to confidentiality, security, and workplace procedures.• Support additional front-office or site service functions, such as reception, hospitality, or audio/visual coordination, based on operational needs.• Move and lift boxes, paper, and supplies as part of daily service activities, including items weighing up to 50 pounds.• Use resources responsibly and help maintain an orderly, cost-conscious office services environment.
2026-08-26T00:00:00Z

Data Entry Clerk – Construction

Oceanside, CA
onsite
Temporary / Contract
17 - 23 USD / Hourly
A Great Opportunity for Someone Who Loves Organization and Getting the Details RightA growing construction company in Oceanside is adding a Data Entry Clerk to support its project and accounting teams. You'll spend your day working with project information, invoices, purchase orders, vendor records, and job documentation.This is a solid opportunity for someone coming from an administrative or customer service background who wants to gain exposure to construction operations and accounting.Responsibilities<ul><li>Enter purchase orders, invoices, and project information into internal systems</li><li>Update vendor and subcontractor records</li><li>Verify data against source documents</li><li>Maintain accurate project files and documentation</li><li>Assist with invoice and payment tracking</li><li>Enter job cost information into spreadsheets and accounting systems</li><li>Scan and organize project paperwork</li><li>Assist Project Managers with administrative data requests</li><li>Prepare basic Excel reports</li><li>Research missing information and follow up with internal teams</li><li>Support the accounting and operations departments with special projects</li></ul>
2026-08-14T00:00:00Z