<p><strong>Payroll Specialist – People & Organization</strong></p><p><strong>Location:</strong> Los Angeles (In-office Tuesdays and Thursdays)</p><p><strong>Reporting Structure:</strong> Reports to Vice President, People & Organization, with a dotted line to Accounting & Finance</p><p><strong>Position Overview:</strong></p><p>The Payroll Specialist is responsible for end-to-end payroll processing for a multi-entity, global organization. This role ensures timely, accurate payroll execution and compliance with all applicable laws and regulations. The Payroll Specialist serves as the main point of contact for payroll inquiries and collaborates closely with Human Resources and Finance teams to support seamless payroll operations and uphold company standards.</p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly, semi-monthly, monthly, and off-cycle payroll for all staff.</li><li>Perform accurate calculations for hours worked, overtime, bonuses, and deductions.</li><li>Audit timecards and ensure proper data entry in payroll systems.</li><li>Ensure payroll practices comply with federal, state, and local regulations, including tax filings and garnishments.</li><li>Prepare and submit payroll tax reports and payments in a timely manner.</li><li>Coordinate annual and year-end payroll activities such as W-2 and ACA form distribution.</li><li>Respond to employee inquiries related to compensation, deductions, benefits, and timekeeping.</li><li>Administer direct deposit enrollments and changes.</li><li>Support payroll setup for new jurisdictions.</li><li>Complete required government reporting for federal and state agencies.</li><li>Generate recurring payroll and compliance reports for management.</li><li>Advise teams on payroll policies and procedures.</li><li>Maintain accurate payroll records and protect confidential information.</li><li>Update payroll system with new hires, departures, and status changes.</li><li>Perform regular audits to confirm data accuracy.</li><li>Serve as a liaison for internal and external payroll audits.</li><li>Conduct bi-annual compensation benchmarking and pay band review.</li><li>Manage reporting of new hires and contractors as required by state regulations.</li><li>Identify and implement improvements to payroll workflows and technology.</li><li>Take part in additional projects and duties as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bachelor’s degree in Accounting, Finance, or a related discipline.</li><li>At least 3 years of experience in payroll processing.</li><li>Experience working with payroll and accounting systems (such as ADP Workforce Now, ADP TeamPay, Concur, Great Plains, Microsoft Dynamics).</li><li>Strong attention to detail and exceptional organizational skills.</li><li>Advanced proficiency in Microsoft Excel and Office Suite.</li><li>In-depth knowledge of payroll laws, tax regulations, and compliance requirements.</li><li>Excellent communication and problem-solving abilities.</li></ul><p>.</p>
<p><strong>Job Title:</strong> Payroll Specialist, People & Organization</p><p><strong>Location:</strong> Los Angeles, CA (Hybrid Schedule – In-office Tuesdays and Thursdays)</p><p><strong>Reports To:</strong> Vice President, People & Organization (with dotted line to Accounting & Finance)</p><p><br></p><p><strong>Job Summary:</strong></p><p>The Payroll Specialist is responsible for accurately and efficiently processing payroll for a multi-entity organization. This position ensures compliance with all applicable federal, state, and local regulations and provides excellent support to employees with payroll-related questions. The Payroll Specialist collaborates closely with the People & Organization and Accounting & Finance teams to guarantee that payroll activities are aligned with company policies and standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and process weekly, semi-monthly, monthly, and off-cycle payrolls for all employees across various operating entities.</li><li>Ensure accurate calculations of hours worked, overtime, bonuses, and deductions.</li><li>Audit timecards and enter accurate data into payroll systems.</li><li>Maintain compliance with all federal, state, and local payroll laws, including tax reporting and garnishments.</li><li>Prepare and submit payroll tax reports and ensure timely payments.</li><li>Complete year-end activities, such as W-2 and related form distribution.</li><li>Respond to employee inquiries regarding pay, benefits, deductions, and timekeeping.</li><li>Process direct deposit enrollments and updates.</li><li>Set up tax and entity details for payroll operations in new locations as needed.</li><li>Complete annual and periodic government agency reporting (e.g., EEOC, ACA, 401k audit, etc.).</li><li>Prepare monthly, quarterly, and annual reports for company management.</li><li>Advise on payroll policies and ensure procedures are up to date.</li><li>Maintain accurate payroll records including employee data, tax information, and deductions.</li><li>Handle confidential and sensitive information in accordance with company policies.</li><li>Update payroll systems with new hires, terminations, or changes in employment status.</li><li>Conduct routine payroll audits to ensure data integrity.</li><li>Serve as a point of contact for internal and external audit and reporting needs (e.g., Workers' Comp, paid leave programs, 401k, etc.).</li><li>Support compensation benchmarking and pay band analysis.</li><li>Manage new hire and contractor reporting as required by state and federal agencies.</li><li>Recommend and implement improvements to payroll processes and systems.</li><li>Perform other payroll-related projects and duties as assigned.</li></ul><p><br></p><p><br></p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p> Supervision </p><p> - Number and titles of direct reports if any: n/a </p><p> - Received: Lead Office Services Associate Supervisor Manager Director </p><p><br></p><p> Job relationships </p><p> - Internal: This position works closely with the Office Services team </p><p> - External: Clients </p><p><br></p><p><br></p>
<p> Key Identifiers for the Position Seeking a detail-oriented Construction Logistics Specialist to support communication and engagement activities for complex infrastructure projects. This role works closely with a project team to assist with public-facing communications, stakeholder coordination, and outreach efforts across key phases of project delivery, including planning, design, preconstruction, and construction. The position focuses on executing established communication plans, supporting community engagement activities, and ensuring timely, accurate information is shared with external stakeholders, partners, and the public. This role is hands-on and collaborative, providing dayto-day communications support. Essential Job Duties Develops and disseminates project-related communication materials, including FAQs, Fact Sheets, presentations, advisories, construction notices, exhibits and presentations, ensuring consistency with approved messaging and branding standards. Supports internal communications by coordinating dissemination through approved channels and ensuring accurate, timely information sharing among project teams, partners, and internal stakeholders. Attend project meetings, as needed, to gather activity updates and project information and translate complex technical or construction-related content into clear, accessible messaging for general audiences. Coordinate project logistics, schedules, deliveries and scope execution and support communication distribution throughout program, and internal stakeholders. Verification of project components (i.e. permit verification, notice and permissions, and project requirements) Verifying that the contractors are delivering documents, phasing plans, site laydown, construction notices and other information per the contract documents. Supports issue and inquiry management by tracking, monitoring, and reporting on public questions, complaints, and project-related concerns, escalating sensitive matters as appropriate. Assists with project-related stakeholder engagement initiatives and maintains organized records of internal outreach communications activities. Provides logistic project information to the necessary communications manager and regularly provides updates for Publication and external outreach purposes. Collaborate with Project Managers, Construction Managers and Contractors to align the logistics between projects and various project programs in coordination with Terminal Operations, Integrated Operations, Airfield Operations, Public Safety, and the Guest Experience team. Monitor construction activities between various projects and track operation limitations, mitigate funneling points, and elevate situations for project teams, development leadership and stakeholders. Coordination and reporting to global Construction Logistics Management for information and collaboration with other delivery support teams and project controls. Provide reporting to Executive Team and Airport Development Executives Hardware/Software Knowledge Superior working knowledge of Canva, Adobe Illustrator and InDesign Proficiency with Microsoft systems including Excel, Word, Power Point, Teams and Outlook Experience using email marketing platforms (e.g., Benchmark) to distribute public advisories and notifications </p>
<p> Key Identifiers for the Position Seeking a detail-oriented Public Outreach Specialist to support communication, outreach and engagement activities for complex airport infrastructure projects. This role works closely with multiple project teams to assist with public-facing communications, stakeholder coordination, and outreach efforts across key phases of project delivery, including planning, design, preconstruction, and construction. The position assists in the development and delivery of the Terminal Development Improvement Program (TDIP) public and community outreach programs to promote project goals/mission. This role involves developing, implementing, and managing communication strategies to maintain consistent messaging, facilitate stakeholder engagement, and provide public transparency throughout all phases of the project, from design through construction. This role is hands-on and collaborative, providing day-to-day communications support. Essential Job Duties Develops, coordinates, and disseminates project-related communication materials, including FAQs, Fact Sheets, presentations, advisories, and press releases, ensuring consistency with approved messaging and branding standards. Supports internal and external communications by coordinating dissemination through approved channels and ensuring accurate, timely information sharing and coordination among LAWA public relations, community relations, government affairs, guest experience, airport operations, external partners, and community stakeholders. Attend project meetings, as needed, to gather activity updates and project information and translate complex technical or construction-related content into clear, accessible messaging for general audiences. Coordinates logistics for media events, press tours, milestone activities, and other publicfacing project communications. Provides strategic communication support. Supports issue and inquiry management by tracking, monitoring, and reporting on public questions, complaints, and project-related concerns, escalating sensitive matters as appropriate. Maintains and updates project web content, ensuring timely posting of advisories, announcements, meeting information, schedules, and related materials, and verifying content accuracy. Supports visual and digital communications by coordinating filming and photography, maintaining a project photo library, and assisting with social media content development, including messaging and graphics. Drafts presentation materials including PowerPoint presentations and briefing materials for various internal and external audiences. Assists with project-related stakeholder engagement initiatives and maintains organized records coordinating internal and external outreach communications activities. Collaborates with contractors to implement communication protocols. Hardware/Software Knowledge Superior working knowledge of Canva, Adobe Illustrator and InDesign Proficiency with Microsoft systems including Excel, Word, Power Point, Teams and Outlook Experience using email marketing platforms (e.g., Benchmark) to distribute public advisories and notifications Professional Experience Level/Other Qualifications Bachelor’s or master’s degree in communications, public relations, planning, journalism, marketing, or a related field. Minimum 10 years of experience in public or stakeholder communications, ideally supporting large-scale infrastructure, transportation, or civic projects. Relevant professional licensure or certifications in public relations or related fields preferred. Excellent written, visual, and verbal communication skills. P </p>
<p>We are looking for an experienced Payroll Specialist to join our team on a contract basis in Santa Barbara, California. In this role, you will play a vital part in supporting HR operations, ensuring efficient payroll processing, benefits administration, and compliance with company policies. The ideal candidate is detail-oriented, self-motivated, and capable of working both independently and collaboratively.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage full-cycle payroll for a multi-state workforce, ensuring accuracy and compliance.</p><p>• Administer benefits programs, including overseeing open enrollment, reconciling invoices, and maintaining the benefits portal.</p><p>• Address employee inquiries related to payroll and benefits, providing clear and timely assistance.</p><p>• Partner with the finance team to ensure seamless coordination between payroll and financial processes.</p><p>• Handle offboarding procedures to ensure compliance with company policies and legal requirements.</p><p>• Interpret and apply HR policies, offering guidance to employees and enhancing operational efficiency.</p><p>• Monitor and maintain accurate records for payroll and benefits data.</p><p>• Collaborate with the Senior HR Manager to improve HR services and foster a positive employee experience.</p>
<p>We are looking for a detail-oriented Accounting Specialist to join our team in Los Angeles, California. The Accounting Specialist requires expertise in accounts payable processes and proficiency with Sage 100 or Mas 90 software. The ideal candidate will excel in managing invoices, payroll tasks, and spreadsheet preparation while contributing to the smooth operation of our accounting department.</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices accurately and efficiently using Sage 100 or Mas 90 software.</p><p>• Manage accounts payable tasks, including ACH payments and check runs.</p><p>• Prepare detailed spreadsheets for premium rates, participant details, and plan information.</p><p>• Handle monthly premium processing with precision and timeliness.</p><p>• Collaborate with payroll operations for a team of 31 employees.</p><p>• Ensure compliance and accuracy during audits by providing necessary documentation and support.</p><p>• Maintain organized records and contribute to the overall efficiency of the accounting team.</p><p>• Utilize advanced Excel skills to analyze and report financial data.</p><p>• Assist in streamlining accounting workflows to optimize productivity.</p><p>• Support various accounting functions as needed to meet organizational goals.</p>
We are looking for an experienced Accounting Specialist to join our team in Los Angeles, California. In this Contract to permanent position, you will play a key role in managing essential financial tasks and supporting the overall accounting operations. This role offers the opportunity to work closely with leadership, providing valuable contributions to the organization's financial health.<br><br>Responsibilities:<br>• Manage accounts payable processes, ensuring all invoices are accurately input and payments are completed on time.<br>• Oversee accounts receivable functions, including tracking incoming payments and addressing customer inquiries.<br>• Perform bank reconciliations to ensure all transactions are correctly recorded and balanced.<br>• Handle billing activities, including preparing and sending invoices to clients.<br>• Review employee time cards for accuracy and compliance with company policies.<br>• Provide excellent customer service by addressing financial-related concerns from both internal and external stakeholders.<br>• Assist with general accounting tasks, ensuring all financial data is properly maintained and organized.<br>• Complete ad hoc projects as assigned by leadership to support organizational goals.<br>• Collaborate with the accounting clerk to ensure smooth day-to-day operations.<br>• Report directly to the owner and leadership team, providing updates on financial activities.
<p>Under general supervision, the Accounting Specialist is responsible for processing accounts payable, managing bank deposits, check stops, check issues and reissues, and handling medical premium payments. This role performs account balancing and reconciliation, tracks inventory, and provides support for other accounting-related functions as needed. The position also requires the creation of spreadsheets and regular interaction with other Fund departments.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable transactions in an accurate and timely manner.</li><li>Handle bank deposits, check stops, and issue/reissue checks as needed.</li><li>Manage payment of medical premiums.</li><li>Perform account balancing, monthly reconciliations, and track inventory records.</li><li>Create and maintain spreadsheets to support accounting tasks.</li><li>Collaborate with other Fund departments to resolve inquiries and ensure smooth operations.</li><li>Complete additional accounting-related duties as assigned.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist for a contract role</strong>. This role is critical in ensuring accurate and timely processing of vendor invoices, expense reports, and payments. The ideal candidate will have strong analytical skills, excellent communication abilities, and a commitment to maintaining financial accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and verify vendor invoices, ensuring proper coding and approvals.</li><li>Prepare and execute weekly check runs, ACH, and wire transfers.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Maintain accurate records of all AP transactions in the accounting system.</li><li>Assist with month-end closing and provide support for audits.</li><li>Respond to vendor inquiries and maintain positive relationships.</li></ul><p><br></p>
<p>We are seeking a detail-oriented <strong>HR Timekeeping Specialist t</strong>o strengthen our <strong>timekeeping compliance</strong> for non-exempt employees. This newly recreated role is critical for ensuring accurate payroll processing, maintaining compliance with <strong>California wage & hour laws</strong>, and supporting HR operations. This is a <strong>temp-to-hire position</strong>, offering the opportunity to grow into a full-time role.</p><p><strong>EKey Responsibilities:</strong></p><ul><li>Audit <strong>employee timesheets daily</strong> to ensure accuracy and compliance with California non-exempt wage & hour regulations.</li><li>Verify <strong>lunch breaks and total hours worked</strong>, ensuring proper approvals in <strong>Paycom</strong>.</li><li>Support payroll and HR operations, including reviewing, correcting, and updating employee entries as needed.</li><li>Collaborate with payroll and HR teams to maintain accurate records and strengthen compliance processes.</li><li>Occasional travel to local sites for meetings in West LA, Inglewood, or Long Beach.</li></ul>
<p>Our team is seeking a Medical Insurance Collections Specialist with prior hospital experience to join a dynamic healthcare organization. In this role, you will play a critical part in maximizing hospital revenue by managing insurance denials, processing appeals, and handling collections related to HMO/PPO insurance claims. A strong understanding of UB-04 billing practices is required.</p><p>Key Responsibilities:</p><ul><li>Review and analyze insurance denials and identify appropriate action steps for appeal or resubmission.</li><li>Prepare and submit timely, thorough appeals using clinical and financial data.</li><li>Navigate and resolve issues related to HMO/PPO insurance programs.</li><li>Complete and accurately review UB-04 forms for billing and appeals processes.</li><li>Communicate with insurance carriers to gather status updates and clarify payment issues.</li><li>Collaborate with hospital billing and patient accounts teams to resolve outstanding balances.</li><li>Document all actions and maintain compliance with HIPAA and hospital policies.</li></ul><p><br></p>
We are looking for an experienced Tax Preparer to join our team in El Segundo, California, on a contract basis. This role requires a detail-oriented individual with a strong background in tax preparation and proficiency in Ultra Tax software. If you have a proven track record of delivering accurate and timely tax services, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and file accurate tax returns for individuals, businesses, and other entities in compliance with federal and state regulations.<br>• Utilize Ultra Tax software to efficiently manage tax preparation processes and ensure data accuracy.<br>• Review financial records, income statements, and other relevant documents to calculate tax liabilities.<br>• Identify potential deductions and credits to maximize tax savings for clients.<br>• Stay updated on changes in tax laws and regulations to provide informed advice and services.<br>• Communicate with clients to gather necessary information and address any questions or concerns.<br>• Conduct thorough audits of tax returns to ensure compliance and accuracy.<br>• Collaborate with team members to meet deadlines and maintain high-quality standards.<br>• Provide recommendations for tax strategies to help clients achieve their financial goals.
<p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
Your role as an Outbound Sales Advocate III As an Outbound Sales Advocate III at SkyOne Federal Credit Union, you will be at the forefront of member engagement, consistently exceeding sales expectations while demonstrating a strong grasp of operational processes, including audits, compliance, and business account maintenance. Your role not only involves cultivating and deepening member relationships through high-quality consultative service but also actively supporting team development by sharing best practices and reinforcing positive sales behaviors. You will be responsible for a variety of tasks, including processing transactions, updating accounts, opening new accounts, and handling loan applications-all while adhering to the Credit Union's rigorous service standards.<br><br>With a focus on outbound sales and exceptional service, you will contribute to business development efforts, ensuring that members receive value-added products and services that meet their specific needs, all within a supportive team environment that promotes accountability and innovation.<br><br>What Matters Most To thrive as an Outbound Sales Advocate III at SkyOne Federal Credit Union, you need a unique blend of skills and attributes that drive both sales performance and exemplary member service. Punctuality is essential, as daily attendance directly impacts team efficiency and success. You must possess excellent communication skills, handling outgoing calls with professionalism and courtesy while adhering to established guidelines.<br><br>A deep understanding of the credit union's financial goals and strategic direction will enable you to proactively support sales and service initiatives. Advanced knowledge of our products and services is crucial, allowing you to assess financial needs accurately and offer tailored solutions. Sales acumen is key, as you'll be expected to consistently exceed targets and model best practices for peers.<br><br>Additionally, proficiency in handling various transactions while ensuring compliance with relevant regulations is vital. Your ability to mentor new hires and engage in peer shadowing will further elevate team performance and contribute to a thriving service culture.<br><br>Qualifications <br>• Minimum of 3 years' experience in a financial services call center.<br>• Must be able to work onsite from the Dallas location 5 days a week and attend Credit Union sponsored community events based on business needs.<br>• Strong cross-selling and telemarketing skills.<br>• Excellent member service, interpersonal, written, and telephone communication skills.<br>• Effective training, shadowing, and peer-mentoring skills.<br>• Must have a high level of interpersonal skills to handle sensitive and confidential situations.<br>• Ability to exercise discretion and sound judgment.<br>• Must possess a superior level of member service, be a positive role model for staff, and demonstrate a high level of commitment to the organization.<br>• Strong organizational skills and ability to manage multiple priorities.<br>• Strong knowledge and understanding of financial products and services.<br>• Windows, Word, Excel, and Internet proficiency.<br>• A high degree of confidentiality.<br>• A positive, professional image within the workplace.<br>• Effective verbal and written communication skills.
<p>A Behavioral Healthcare Company is looking for an experienced Medical Billing Specialist with ABA experience to join its Revenue Cycle Team. The Medical Billing Specialist will play a vital role in managing the revenue cycle by ensuring accurate billing, payment processing, and authorizations. This Medical Billing Specialist requires someone with strong attention to detail who can navigate insurance claims, resolve discrepancies, assist patients with EOB explanation and maintain compliance with healthcare regulations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit medical claims to insurance companies, including commercial payers and private, ensuring accuracy and compliance.</p><p>• Monitor and track the status of submitted claims to ensure timely reimbursement.</p><p>• Post payments from insurance companies and patients with precision and accuracy.</p><p>• Manage patient account balances, including collections and establishing payment plans when necessary.</p><p>• Investigate and address claim denials, rejections, and underpayments, identifying solutions to secure proper reimbursement.</p><p>• Draft and submit appeals with supporting documentation to resolve complex claim issues.</p><p>• Communicate effectively with insurance carriers and patients to address billing inquiries and concerns.</p><p>• Maintain detailed and accurate records of billing activities and ensure compliance with payer guidelines.</p><p>• Support the organization’s financial health by optimizing the revenue cycle processes.</p><p>• ABA and/or Mental/Behavioral Health is a PLUS!</p><p><br></p><p>This company offer Medical, Dental and Vision Insurance. 401K Retirement Plan, Sick Time Off and Tuition reimbursement. </p>
<p>Our client, a respected nonprofit organization, is seeking a detail-oriented and reliable Accounts Payable/Receivable Specialist for a temp-to-hire opportunity. This position will be primarily remote, requiring in-person presence three days per month.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounts Payable:</strong></p><ul><li>Receive and review invoices for payment, ensuring accuracy and proper approval from relevant departments.</li><li>Process check runs and electronic payment transactions in a timely manner.</li><li>Reconcile accounts payable monthly, including AP aging review.</li><li>Verify charges, review contract rates, and maintain vendor files.</li><li>Prepare and process expense reports; manage vendor set-up and invoice documentation.</li><li>Research and resolve discrepancies with vendors or internal teams.</li><li>Process year-end 1099s.</li></ul><p><strong>Accounts Receivable:</strong></p><ul><li>Prepare client invoices/bills and make bank deposits.</li><li>Post cash receipts and reconcile accounts receivable monthly, including aging analysis.</li><li>Resolve billing issues and collaborate with clients for timely payments.</li><li>Support finance team with month-, quarter-, and year-end reporting and audits.</li><li>Handle related ad-hoc accounting projects as assigned.</li></ul><p><strong>Why Join?</strong></p><ul><li>Opportunity to make a difference supporting the mission and operations of a nonprofit organization.</li><li>Temp-to-hire pathway with potential for long-term career growth in the accounting field.</li></ul><p><strong>How to Apply:</strong></p><p>Ready to support a mission-driven organization? Submit your resume today to begin the conversation!</p>
<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable Specialist</strong> . This role is responsible for managing customer accounts, processing payments, and ensuring timely collections to maintain healthy cash flow. The ideal candidate has strong communication skills and excellent attention to detail.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and send customer invoices accurately and on time.</li><li>Monitor accounts receivable aging and follow up on overdue accounts.</li><li>Apply customer payments and reconcile discrepancies.</li><li>Maintain accurate records of all A/R transactions in the accounting system.</li><li>Communicate with customers regarding billing inquiries and payment status.</li><li>Assist with month-end closing and reporting.</li><li>Support audits and provide necessary documentation.</li><li>High Volume invoicing 200+ weekly invoices</li></ul>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Handle daily cash applications</li><li>Identify and resolve billing discrepancies, including off-invoice and short payments</li><li>Create and manage credit memo deductions in NetSuite, including:</li><li>Obtaining backup/supporting documentation from customer portals and other sources</li><li>Organizing and tracking documents with a consistent naming convention</li><li>Analyzing and retrieving customer deduction documents from vendor portals</li><li>Logging detailed customer deductions in Excel or ERP/TPM systems</li><li>Trade spend/deduction coding</li><li>Research and resolve short ship deductions (returns, shortages, overages, etc.)</li><li>Ensure adherence to internal audit controls for SOX compliance</li><li>Collaborate with internal departments to resolve billing issues</li><li>Support accurate financial reporting in partnership with the finance team</li></ul><p><strong>Supervisory Duties (as needed – e.g., when A/R Manager is on PTO):</strong></p><ul><li>Retrieve daily bank reports and customer remittances</li><li>Update Aging Report</li></ul><p><br></p>
<p>We are looking for an organized Receptionist to join our team in Santa Barbara, California. In this contract-to-permanent position, you will play a key role in managing daily office operations, supporting attorneys, and ensuring a welcoming environment for clients. This role offers an excellent opportunity to contribute to the success of a dynamic legal office.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely routing and responses.</p><p>• Organize and maintain office documents within the document management system, ensuring accessibility and accuracy.</p><p>• Schedule appointments and coordinate office calendars to optimize workflow.</p><p>• Uphold confidentiality standards by safeguarding sensitive client and attorney information.</p><p>• Maintain a clean and organized lobby or waiting area, offering refreshments to clients as needed.</p><p>• Monitor office supplies inventory, place orders, and evaluate new products to ensure smooth operations.</p><p>• Perform basic preventive maintenance on office equipment and coordinate repairs as necessary.</p><p>• Represent the office as a courier by delivering documents to court clerks, post offices, banks, and supply stores.</p><p>• Support the organization’s reputation by taking initiative to address unique requests and explore ways to enhance office processes.</p>
<p>We are looking for a detail-oriented Bilingual Administrative Assistant to support daily office operations in Goleta, California. This role requires strong organizational skills and the ability to handle various administrative tasks with efficiency and professionalism. As part of a long-term contract position, you will play a key role in ensuring smooth communication and workflow within the team.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure the efficient functioning of office operations.</p><p>• Answer incoming calls promptly, addressing inquiries and directing them to the appropriate team members.</p><p>• Manage data entry tasks with accuracy, maintaining up-to-date records and databases.</p><p>• Perform receptionist duties, including greeting visitors and managing front-office activities.</p><p>• Handle scheduling and calendar management for meetings, appointments, and events.</p><p>• Assist in preparing reports, presentations, and other documentation as needed.</p><p>• Maintain organized filing systems for easy access to important records.</p><p>• Coordinate office supplies and inventory to ensure availability when needed.</p><p>• Support team members with ad hoc administrative tasks to facilitate workflow.</p><p>• Ensure compliance with office procedures and standards.</p>
<p>We are looking for a dynamic Administrative Assistant to join our team in Santa Monica. In this contract role, you will play a key part in creating a welcoming and efficient workplace environment while providing essential support to both colleagues and visitors. This position is ideal for someone who thrives in a detail-oriented setting and enjoys multitasking to ensure seamless daily operations.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Serve as the primary point of contact for visitors and clients, ensuring they are greeted warmly and courteously.</p><p>• Oversee the maintenance and cleanliness of common areas, conference rooms, and the front desk to uphold a productive and inviting environment.</p><p>• Coordinate company events, such as team luncheons and holiday celebrations, contributing to a positive work culture.</p><p>• Collaborate with the IT team to resolve technical issues related to office equipment and assist with ad hoc projects.</p><p>• Manage facility-related tasks, including scheduling conference rooms, organizing catering services, and monitoring visitor access.</p><p>• Handle administrative tasks such as processing mail, managing office supplies, and issuing work orders to vendors.</p><p>• Create purchase orders and provide support with scheduling meetings, tracking expenses, and other administrative functions.</p><p>• Lead or assist with special projects to enhance workplace efficiency and experience.</p><p>• Continuously seek opportunities to improve processes and contribute to a better work environment.</p>
<p>Our client is seeking a dedicated <strong>Office Services Associate</strong> to deliver essential back-office support services to teams and clients in a fast-paced detail-oriented environment. The successful candidate will manage daily services including reprographics, copy, and mail functions in both physical and digital formats, while providing support across hospitality, facilities, audio/visual, reception, and additional service lines as needed. This is a contract role ideal for a reliable, detail-oriented professional who excels at multitasking and client interaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort and distribute incoming and interoffice mail.</li><li>Make photocopies and deliver finished project according to schedule. Assist with trouble shooting technical problems with copiers.</li><li>Meters mail and packages for delivery to post office/mailbox.</li><li>Fill supply requests.</li><li>Stock, organize and clean supply rooms and pantries.</li><li>Conference room set up and clean up, including monitoring conference room schedule.</li><li>Back up for Receptionist – greet visitors, answer telephone screen and direct calls, reserve conference rooms.</li><li>Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.</li><li>Other administrative responsibilities as requested.</li></ul>
