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10 results for Office Administrative Assistant in Ventura, CA

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.27 - 21.27 USD / Hourly
We are looking for an organized Bilingual Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping records, communications, and routine tasks running smoothly. The role requires strong attention to detail, a courteous approach when interacting with callers and visitors, and the ability to manage multiple clerical priorities effectively. This position requires that you are a fluent Spanish speaker. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and take accurate messages when needed.• Digitize and organize paperwork by scanning documents and maintaining accessible electronic records.• Perform a variety of administrative support tasks, including filing, data entry, and general office coordination.• Assist with day-to-day clerical activities to help maintain an efficient and well-ordered workplace.• Handle routine correspondence and support staff with basic office-related requests as needed.
2026-09-11T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-09-09T00:00:00Z

Office Manager

Woodland Hills, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting. Responsibilities: • Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained. • Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted. • Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs. • Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within established guidelines. • Coordinate deliveries, incoming mail, repair requests, and other essential office services to support smooth day-to-day operations. • Refine administrative workflows and maintain clear documentation for office procedures and internal processes. • Ensure conference rooms, reception areas, and shared spaces are consistently well maintained and ready for daily use. • Oversee front desk coverage, welcome guests, and help create a welcoming and service-focused experience for visitors and staff. • Manage complex calendars for three co-founding Partners, including scheduling meetings, resolving conflicts, and organizing related logistics. • Prepare meeting materials, coordinate travel arrangements, and provide responsive administrative support for time-sensitive executive needs.
2026-09-04T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-08-21T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and print operations at a client site in Santa Monica, California. This Long-term Contract position is ideal for someone who is comfortable in a small office setting and can manage document handling, mail support, and basic reprographics tasks with accuracy and care. The role requires strong customer service, sound judgment, and the ability to keep work moving efficiently while maintaining quality and confidentiality. Responsibilities:• Operate office printing and copying equipment to complete routine print requests, including submitting jobs, monitoring output, and handling standard machine functions.• Process incoming office services requests by reviewing job instructions, confirming details are complete, and ensuring work is started accurately.• Support day-to-day back-office operations such as copying, scanning, mail handling, and document intake in both physical and digital formats.• Track assignments through appropriate logs and maintain organized records for completed and active requests.• Manage workload priorities to meet service deadlines and coordinate with supervisors or clients when timing or job specifications require clarification.• Perform basic troubleshooting on office equipment, replenish paper and toner, and help keep machines ready for daily use.• Check completed work for accuracy and presentation quality before distribution or delivery.• Handle confidential materials with discretion and follow site policies, safety standards, and workplace expectations.
2026-09-02T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a Contract position based in Santa Barbara, California. This role is well suited to someone who is organized, detail-oriented, and comfortable handling both payables and receivables in a fast-paced environment. The ideal candidate will help maintain accurate financial records, process transactions efficiently, and contribute to smooth accounting workflows using Workday and Excel. Responsibilities:• Process vendor invoices, verify supporting documentation, and prepare items for approval before payment is issued.• Perform bank and account reconciliations to ensure financial records remain accurate and up to date.• Enter and code invoices correctly within the accounting system while maintaining organized documentation for audit readiness.• Review employee expense submissions for accuracy, completeness, and policy compliance before reimbursement processing.• Use Excel to record reconciliations, financial activity, update reports, and assist with routine accounting analysis.• Support month-end accounting tasks by identifying discrepancies, researching variances, and helping resolve issues promptly.
2026-08-26T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Accounting Assistant to join our team in Santa Barbara, California on a Contract basis. This position supports day-to-day accounting operations by handling payables, cash activity, financial records, and administrative coordination. The ideal candidate brings a strong attention to detail, comfort working with accounting systems, and the ability to support multiple finance processes in a fast-paced environment. Responsibilities: • Review and process vendor invoices accurately, ensuring payments are prepared on time and in accordance with approval procedures. • Maintain supplier documentation, including tax forms and reporting records, and assist with year-end 1099 preparation. • Prepare check runs, secure necessary authorizations, and keep payment activity organized for audit readiness. • Track petty cash activity, reconcile balances, and preserve clear supporting documentation for all transactions. • Record daily receipts, deposits, and other incoming funds while reconciling activity within the accounting system. • Enter contributions, membership payments, and sales-related transactions into financial records with a high degree of accuracy. • Monitor available cash, prepare bank deposits, and help manage cash boxes to support operational needs. • Assist with pension and planned giving disbursements, payroll backup tasks, audit preparation, staff guidance on payable procedures, and additional support for the Controller and finance team as needed.
2026-09-10T00:00:00Z

People Operations Assistant

Chatsworth, CA
onsite
Temporary to Hire
26 - 27 USD / Hourly
We are looking for a detail-oriented People Operations Assistant to support day-to-day HR activities for a manufacturing organization in Chatsworth, California. This contract opportunity with potential for a permanent role is ideal for someone with at least 3 years of experience who enjoys balancing employee support, records administration, payroll coordination, benefits assistance, and recruiting operations. The person in this role will help keep HR processes organized, accurate, and compliant while delivering a positive experience for employees and candidates. Responsibilities:• Manage and organize employee personnel documentation and digital HR files to ensure records remain accurate, complete, and up to date.• Prepare a range of employment documents, including offer materials, onboarding forms, employment changes, and verification requests.• Support the employee lifecycle by assisting with onboarding activities, orientation coordination, offboarding steps, and required separation paperwork.• Communicate with employees regarding policies, benefits, payroll matters, training assignments, and required compliance acknowledgments.• Contribute to payroll operations by reviewing timesheets, assisting with weekly payroll processing, updating employee changes, and helping resolve pay-related discrepancies with managers.• Maintain payroll and HR records in alignment with internal standards and applicable legal or compliance requirements.• Assist with benefits administration by supporting enrollments, qualifying life event updates, leave documentation, and open enrollment communications.• Coordinate recruiting logistics by scheduling interviews, tracking applicant activity, maintaining recruiting records, and supporting pre-employment screening and onboarding requirements.• Help plan and support employee engagement initiatives, recognition efforts, and company events while handling sensitive information with a high level of confidentiality.
2026-08-27T00:00:00Z

Accounting/Administrative

Santa Barbara, CA
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for an organized Accounting/Administrative specialist to support daily financial and office operations in California. This contract opportunity has the potential to become long term and is ideal for someone who enjoys balancing accounting tasks with administrative coordination in a fast-paced construction environment. The person in this role will help maintain accurate records, assist with reporting, and provide dependable support for billing, payroll documentation, and general office needs. Responsibilities: • Manage incoming invoices and customer billings while helping maintain accurate accounts payable and accounts receivable records. • Update budgets and cost tracking documents to support project oversight and financial visibility. • Prepare and maintain cost-to-complete worksheets, labor status reporting, and other recurring operational summaries. • Assist with payroll-related documentation, including certified payroll records and year-end 1099 support. • Set up new jobs in internal records and organize bid-related files, including digital folders and result tracking materials. • Process credit applications, preliminary notice requests, certificates of insurance, and apprenticeship-related paperwork. • Coordinate monthly equipment reporting, distribute equipment lists, and track returns as information is received. • Enter recurring general ledger items, support monthly vendor billing activities, and help maintain accurate bookkeeping records. • Provide administrative assistance such as printing plans and specifications, preparing photo books, handling mail, and supporting notary-related needs when required.
2026-09-11T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-09-04T00:00:00Z