<p>We're looking for a highly organized, proactive Personal Executive Assistant to support an executive and family organization. This role blends executive support, personal assistance, and household coordination to keep daily operations running smoothly. </p><p><br></p><p>Key Responsibilities</p><p>• Manage calendars, schedules, meetings, and priorities</p><p>• Serve as point of contact for communications and requests</p><p>• Book domestic and international travel with detailed itineraries</p><p>• Watch and oversee the house as needed</p><p>• Run personal errands, including taking clothes to the dry cleaner</p><p>• Coordinate vendors, service providers, and household appointments</p><p>• Organize personal and professional tasks, projects, and events</p><p>• Draft and edit correspondence and documents</p><p>• Handle confidential information with discretion</p><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
<p>We are looking for a proactive and detail-oriented Jr. Executive Assistant to provide administrative support to the Marketing & Communications department of an exciting company based in Beverly Hills! This role is ideal for someone who thrives on organization and multitasking while maintaining a high level of professionalism. This is a long-term contract position with the opportunity to go permanent, offering an excellent opportunity to grow your career in administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Organize and coordinate meetings, including scheduling, preparing agendas, and ensuring follow-up actions are completed.</p><p>• Assist in managing executive calendars and prioritize appointments effectively.</p><p>• Handle incoming communications, including emails and calls, ensuring timely responses.</p><p>• Support daily office operations by managing supplies and equipment.</p><p>• Prepare reports, presentations, and other materials as requested by executives.</p><p>• Collaborate with team members to ensure seamless workflow and communication.</p><p>• Maintain a high level of confidentiality when handling sensitive information.</p><p>• Troubleshoot and resolve minor office issues to support efficient operations.</p>
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this contract-to-hire position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
We are looking for a detail-oriented and articulate Administrative Assistant to join our team on a long-term contract basis. This position is based in Santa Barbara, California, and offers a part-time schedule of 20-25 hours per week. The ideal candidate will provide essential administrative support while contributing to office operations and external communications.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling appointments and organizing meetings.<br>• Handle inbound calls and respond to inquiries with efficiency and courtesy.<br>• Assist with social media marketing efforts, ensuring content is updated and aligned with company branding.<br>• Perform data entry and maintain accurate records for office operations.<br>• Serve as the main point of contact for visitors, presenting a detail-oriented approach and a welcoming demeanor.<br>• Support the team with light office management, including supplies inventory and workspace organization.<br>• Prepare reports and documents as needed for internal and external stakeholders.<br>• Collaborate with team members to ensure smooth day-to-day functioning of the office.<br>• Represent the company in a detail-oriented manner during interactions with investors and other external parties.<br>• Maintain confidentiality and handle sensitive information with discretion.
<p>We are looking for a dedicated Administrative Assistant to join our team in Goleta, California. In this long-term contract role, you will support the operational needs of residential property management teams, ensuring smooth day-to-day operations and high-quality service standards. This position offers an excellent opportunity to gain hands-on experience in the real estate and property industry while contributing to the success of multiple on-site teams.</p><p><br></p><p>Responsibilities:</p><p>• Provide on-ground operational support to residential property management teams, ensuring seamless daily operations.</p><p>• Step in to fill various roles, including management and leasing positions, as needed to maintain service continuity.</p><p>• Collaborate closely with the Residential Property Management Operations team to uphold consistent policies and procedures across the portfolio.</p><p>• Assist with paper filing, document scanning, and e-filing to organize and maintain accurate records.</p><p>• Support the preparation and organization of file boxes for efficient storage and retrieval.</p><p>• Ensure compliance with established standards and protocols within the property management processes.</p><p>• Act as a liaison between on-site teams and the Residential Property Management Department to address operational needs.</p><p>• Contribute to the improvement of workflows and processes to enhance team efficiency.</p><p>• Provide administrative assistance as required to ensure smooth communication and coordination.</p><p>• Monitor and report on operational challenges, offering solutions to improve service delivery.</p>
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Woodland Hills, California. In this long-term contract role, you will provide essential support to the Director of Development, ensuring seamless operations and effective donor database management. This position offers a dynamic environment where your administrative expertise will be highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry tasks with a high level of accuracy to maintain and manage donor database records.</p><p>• Provide comprehensive administrative support to the Development department, including scheduling and calendar management.</p><p>• Respond to inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Coordinate and manage appointments, meetings, and events to ensure smooth daily operations.</p><p>• Collaborate with team members to enhance workflows and improve administrative processes.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Maintain organized records and files to support departmental needs.</p><p>• Handle correspondence and communications with donors and stakeholders effectively.</p><p>• Monitor deadlines and ensure timely completion of assigned tasks.</p><p>• Support additional administrative tasks to contribute to overall team efficiency.</p>
