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7 results for Executive Assistant French Speaking in Ventura, CA

Executive Assistant

Thousand Oaks, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support day-to-day administrative needs in Thousand Oaks, California. The right candidate will bring strong attention to detail, sound judgment, and the ability to keep multiple tasks moving efficiently in a fast-paced environment. This is a part-time position that will most likely not exceed 20 hours/ week. <ul><li>Key Responsibilities:</li><li>Calendar management and executive support</li><li>Create pitch decks, presentations, and sponsorship materials</li><li>Assist with event planning and sponsorship outreach</li><li>Support social media content creation</li><li>General project coordination and administrative support</li></ul>
2026-07-02T00:00:00Z

Executive Assistant

Brentwood, CA
onsite
Temporary / Contract
29 - 32 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support an executive for a role in West Los Angeles. This contract position will provide high-level administrative and operational support with an initial assignment expected to run through mid-September and the possibility of extension. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Prepare, edit, and finalize business documents, reports, and correspondence while ensuring accuracy, consistency, and clear presentation.• Coordinate the development of presentations, proposals, and other key materials by organizing content, tracking deadlines, and collaborating with internal stakeholders.• Address questions and information requests by applying knowledge of departmental activities, policies, and procedures to provide timely and accurate responses.• Act as a go-to resource for team members on organizational guidelines and administrative processes by researching information and sharing clear direction.• Manage meeting and event logistics, including scheduling, agenda preparation, vendor coordination, material distribution, and on-site support as needed.• Gather and organize data for departmental reporting, perform basic analysis, and help structure findings in a clear and effective format.• Support contract-related administrative work by coordinating with Procurement and Finance teams to resolve questions and maintain documentation.• Assist with budget preparation and expense tracking by monitoring spending, identifying variances, and providing regular updates.• Oversee daily office operations, including supply management and equipment coordination, while recommending process improvements that enhance efficiency.• Provide guidance or administrative direction to support staff or outside partners when needed to help maintain workflow and service quality.
2026-07-07T00:00:00Z

Sr. Executive Assistant

Santa Monica, CA
onsite
Temporary to Hire
120000 - 145000 USD / Yearly
We are looking for an experienced and resourceful Sr. Executive Assistant to provide high-level support to a C-level executive in Santa Monica. This contract-to-permanent position is fully onsite and offers the opportunity to serve as a trusted partner in managing complex schedules, travel coordination, office operations, and select personal matters. The ideal candidate brings sound judgment, exceptional organization, and the ability to stay composed while handling shifting priorities in a fast-paced work environment. This firm is growing exponentially, and we are looking for a career EA who has experience supporting high-net-worth individuals. Excellent benefits including paid lunches, team building events and fully paid benefits. Responsibilities:• Manage daily administrative support for senior executives, ensuring priorities, communications, and logistics are handled efficiently across business and limited personal needs.• Coordinate intricate travel plans using both commercial and private options and resolve disruptions quickly to keep itineraries on track.• Oversee executive calendars, schedule meetings and appointments, and partner with administrative team members to maintain alignment across competing demands.• Run essential office functions, including supply ordering, catering coordination, visitor reception, phone coverage, delivery handling, and general workplace organization.• Organize and execute meetings and events such as board sessions, private dinners, team gatherings, and in-office functions with strong attention to detail.• Conduct research, compile information, and provide timely follow-up on requests related to scheduling, logistics, and executive priorities.• Serve as a point of coordination with external contacts and household support personnel when arrangements require cross-functional communication.• Handle local errands and time-sensitive personal tasks such as purchasing gifts, picking up items, and arranging other executive support needs.
2026-06-22T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
6000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-07-06T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in California. This is a long-term contract position suited for someone who brings strong organizational ability, excellent communication skills, and a creative, adaptable approach to administrative work. The ideal candidate is comfortable managing front-desk tasks, handling data entry, coordinating errands, and contributing to a focused environment with an appreciation for art, photography, or related creative fields. Responsibilities: • Manage day-to-day administrative activities, including organizing records, preparing documents, and maintaining accurate office information. • Serve as a front-office point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately. • Perform data entry and general clerical support to help ensure office operations run efficiently and accurately. • Coordinate errands and off-site tasks as needed, using reliable personal transportation to support business needs. • Assist with scheduling, correspondence, and routine office communications in a timely and organized manner. • Provide receptionist support while helping maintain a welcoming and well-organized workplace. • Contribute written content, summaries, or other materials when needed, using clear and creative written communication. • Support administrative needs related to business operations and special projects as assigned.
2026-07-06T00:00:00Z

Administrative Assistant

Goleta, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a retirement community in Goleta, California. This Long-term Contract position is well suited for someone who enjoys keeping administrative processes organized, assisting staff and visitors, and handling a variety of office tasks with care and professionalism. The ideal candidate is attentive, compassionate, and comfortable managing both routine assignments and time-sensitive requests in a busy office setting. Responsibilities: • Manage day-to-day clerical work by organizing documents, reproducing materials, and handling outgoing and incoming faxes as needed. • Keep the office environment running smoothly by monitoring facility-related needs and coordinating service or maintenance requests. • Answer and direct incoming phone calls to the appropriate team members while maintaining a courteous and attentive tone. • Enter, update, and verify information in office records and databases with a strong focus on accuracy. • Support front office activities by receiving materials, distributing correspondence, and assisting with general reception-related tasks. • Complete a wide range of administrative assignments independently while adapting to shifting priorities throughout the day.
2026-06-23T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Project Administrative Assistant to support key initiatives. This Long-term Contract position will provide day-to-day administrative coordination for two project teams, with a strong focus on maintaining accurate client records and supporting documentation workflows. The ideal candidate brings strong organizational ability, sound judgment, and a genuine interest in community-based services. Responsibilities:• Maintain and organize both electronic and paper client records, ensuring files are complete, accurate, and easy to retrieve.• Scan, upload, label, and track documentation to support consistent recordkeeping across project activities.• Provide general administrative support such as data entry, document preparation, copying, filing, and routine correspondence.• Assist two project teams with scheduling, coordination, and day-to-day office tasks that keep operations running smoothly.• Research community-based resources, including housing options, shelter programs, healthcare services, employment support, and other local assistance programs.• Help connect team members and clients with urgent support services when immediate needs arise.• Communicate professionally with staff, partners, and callers while handling inbound inquiries and front-office style administrative tasks.• Support project leadership with organized reporting materials and other administrative deliverables as needed.
2026-07-01T00:00:00Z