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7 results for Administrative Assistant Part Time in Ventura, CA

Administrative Assistant

Santa Monica, California
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-17T00:00:00Z

Project Administrative Assistant

Santa Barbara, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Project Administrative Assistant to support a countywide initiative serving individuals living in vehicles in Santa Barbara, California. This Contract position will provide hands-on administrative coordination for two project teams, with a strong focus on maintaining accurate client documentation and keeping daily operations organized. The ideal candidate brings strong administrative judgment, compassion for community-based work, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Maintain and organize both electronic and paper client records, ensuring files are complete, accurate, and easy to retrieve. • Review documentation for consistency, identify missing information, and assist with record cleanup to support project compliance. • Scan, upload, label, and archive client materials within digital filing systems using clear and consistent document practices. • Provide day-to-day office support by preparing correspondence, entering data, making copies, and handling other general administrative tasks. • Assist two project teams with scheduling, coordination, and workflow support to help keep program activities on track. • Research community-based resources such as housing options, shelter programs, healthcare services, employment assistance, and other supportive services. • Help connect staff and clients with urgent or time-sensitive services when immediate support is needed. • Communicate professionally with internal staff and external partners while supporting front-office and phone-related administrative needs as assigned.
2026-09-24T00:00:00Z

Project Administrative Assistant

Santa Barbara, California
onsite
Temporary / Contract
23.75 - 27 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field. Responsibilities:• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.
2026-09-24T00:00:00Z

Office Assistant

Chatsworth, California
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating an organized front-office experience while assisting staff, visitors, and callers with professionalism. The person in this role will handle a mix of reception, document management, and general office support to help keep business activities running efficiently. Responsibilities: • Welcome visitors and provide courteous front-desk support while directing inquiries to the appropriate staff members. • Manage incoming phone calls, respond to routine questions, and ensure messages are delivered accurately and promptly. • Scan, organize, and maintain paper and digital documents so records remain accessible and up to date. • Perform a variety of administrative tasks such as filing, data entry, copying, and preparing basic office materials. • Support day-to-day office coordination by helping maintain an orderly workspace and assisting with general clerical needs. • Route correspondence and other incoming information to the correct departments in a timely manner.
2026-09-24T00:00:00Z

Accounting Assistant

Santa Barbara, California
onsite
Temporary to Hire
22.5 - 24 USD / Hourly
We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment. Responsibilities: • Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts. • Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues. • Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate. • Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections. • Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed. • Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines. • Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail. • Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems. • Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
2026-09-21T00:00:00Z

Legal Assistant

Santa Monica, California
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys and legal staff in a Contract position based in Santa Monica, California. This role is ideal for someone who thrives in a busy legal setting, manages competing priorities with professionalism, and handles sensitive information with discretion. The Legal Assistant will play an important part in keeping legal matters organized by coordinating schedules, preparing documents, maintaining records, and assisting with billing and case support. Responsibilities: • Provide confidential administrative and secretarial support to attorneys and other legal professionals while managing a high volume of daily requests. • Coordinate calendars, meetings, conference rooms, and related hospitality or technology arrangements for internal and external attendees. • Prepare, format, proofread, revise, and organize legal documents, correspondence, and other materials, including document comparisons and dictated content when needed. • Maintain accurate electronic and physical client matter files, oversee document indexing, and work with records teams to retrieve and update file information. • Process conflict checks, assist with opening new clients and matters, and support ongoing matter administration in line with firm procedures. • Enter attorney time, assist with billing review and invoice preparation, and submit expense reimbursements and payment requests accurately and on schedule. • Arrange business travel and prepare detailed itineraries for supported attorneys and legal staff. • Support litigation activities by assisting with court and electronic filings, legal research, and the review of relevant statutes, cases, and other legal sources. • Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, respond to changing priorities, and deliver strong client service.
2026-09-16T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, California
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-09-22T00:00:00Z