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11 results for 20 Hours Part Time Executive Assistant in Ventura, CA

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000.00 - 150000.00 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-09-02T00:44:01Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40.00 - 48.00 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-08-24T17:28:39Z

Part Time People Operations Coordinator

Los Angeles, CA
onsite
Temporary / Contract
25.00 - 35.00 USD / Hourly
Job Title: People & Operations CoordinatorLocation: On-siteSchedule: Part-TimeAbout the RoleOur client is seeking a proactive and highly organized People & Operations Coordinator to support office operations, HR coordination, and administrative functions in a fast-paced environment. This role is ideal for someone who enjoys creating a positive workplace experience, staying organized, and supporting both employees and leadership.Key Responsibilities<ul><li>Support daily office operations, including vendor coordination, supplies, and workplace organization</li><li>Assist with onboarding, interview scheduling, and general HR administration</li><li>Maintain employee records, reporting, and time-off tracking</li><li>Help coordinate meetings, internal events, and team communications</li><li>Provide administrative support to leadership and assist with special projects</li><li>Handle sensitive information with professionalism and discretion</li></ul>
2026-09-10T00:44:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19.00 - 20.50 USD / Hourly
We are looking for a dependable Office Assistant to support daily front office operations for a Contract position in Los Angeles, California. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces organized, and helping meetings and office routines run smoothly. The role also involves light administrative support and hands-on coordination throughout the workday. Responsibilities:• Welcome visitors and clients professionally, ensuring a positive arrival experience and directing them appropriately.• Coordinate daily lunch pickup for partners and manage timely delivery, using a personal vehicle as needed.• Prepare conference rooms for meetings by arranging seating, materials, and refreshments ahead of scheduled gatherings.• Maintain kitchen and common areas in clean, orderly condition throughout the day.• Brew and refresh coffee each morning to keep the office stocked for staff and guests.• Load and manage the dishwasher and assist with general cleanup related to office hospitality.• Answer inbound calls and provide basic front desk and clerical assistance as needed.• Support routine administrative tasks, including working with office systems, CRM tools, and related computer programs.
2026-09-10T15:58:44Z

Office Program Assistant

Los Angeles, CA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
• Providing general office and administrative support to the Head Start team • Greeting and assisting families, staff, and visitors • Answering phones and directing calls or messages • Filing, organizing, and maintaining records and documents • Entering and updating information in computer systems • Making copies, scanning, printing, and preparing documents • Assisting with paperwork and enrollment/program documentation • Supporting staff with daily administrative tasks and special projects • Helping keep the office organized and running efficiently • Providing coverage and support across different areas of the program
2026-09-18T16:33:45Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
24.70 - 27.00 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced nonprofit office in Los Angeles, California. This Long-term Contract position offers a consistent on-site schedule of approximately 28 to 29 hours per week, including a 4-hour shift on Fridays, with potential to transition into a permanent opportunity. The person in this role will help keep daily operations organized while providing a welcoming presence for staff, visitors, and new team members. Responsibilities: • Provide day-to-day administrative support to ensure smooth office operations in a busy nonprofit environment. • Welcome visitors and serve as a helpful first point of contact for guests and incoming inquiries. • Maintain office readiness by coordinating supply orders and monitoring inventory needs. • Process invoices, track unpaid balances, and assist with billing-related follow-up. • Support onboarding activities by helping facilitate orientation tasks for new employees. • Complete and organize property-related documents and other administrative records with accuracy. • Update internal charts, staff directories, and similar reference materials to keep information current. • Assist with basic technical troubleshooting for common office and user issues.
2026-09-17T17:04:28Z

Administrative Assistant

Bakersfield, CA
onsite
Temporary to Hire
24.23 - 28.05 USD / Hourly
We are looking for an organized Administrative Assistant to support day-to-day business operations in Bakersfield, California. This opportunity is ideal for someone who enjoys keeping schedules on track, coordinating office activity, and providing dependable support to both internal teams and external contacts. The right candidate will bring strong communication skills, attention to detail, and the ability to manage multiple priorities in a structured office environment. Responsibilities:• Coordinate calendars, schedule appointments, and help ensure managers and team members stay organized throughout the workday.• Plan meetings and travel arrangements by securing reservations, preparing itineraries, and confirming logistics in advance.• Provide front-office and administrative support, including answering inbound calls, greeting visitors, and directing inquiries appropriately.• Maintain office operations by monitoring supply levels, placing orders, and helping create an efficient and well-organized workspace.• Prepare, review, and route business documents such as correspondence, reports, and internal administrative records.• Enter and update information accurately in office systems while maintaining organized files and documentation.• Support financial administration by processing invoices, expense submissions, and purchase-related paperwork with accuracy.• Assist with routine bookkeeping and other clerical tasks as needed to support daily business functions.
2026-09-09T20:04:05Z

Administrative Assistant

Buellton, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to provide dependable clerical and office support for municipal operations. This Long-term Contract position is ideal for someone who can balance customer service, document coordination, and administrative tasks in a public-sector environment. The role involves supporting departmental workflows, maintaining accurate records, and assisting with official communications and meeting-related activities while handling sensitive information with discretion. Responsibilities: • Provide day-to-day administrative support for city departments and the Office of the City Clerk, ensuring office activities run efficiently. • Prepare, organize, and maintain records, reports, correspondence, and other public-facing documents with a high degree of accuracy. • Respond to incoming calls, assist visitors, and deliver courteous customer service to staff, residents, and external contacts. • Support the coordination of City Council meetings by assembling materials, distributing notices, and helping track related documentation. • Assist with public notification processes and provide administrative support for election-related activities as needed. • Enter, update, and verify information in office systems, spreadsheets, and databases to maintain reliable records. • Manage multiple clerical assignments simultaneously while meeting deadlines in a fast-paced municipal setting. • Handle sensitive and confidential information responsibly while following established administrative procedures.
2026-08-31T17:45:53Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000.00 - 65000.00 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-17T19:54:06Z

Office Coordinator

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 28.00 USD / Hourly
We are looking for an Office Coordinator to support daily office functions for a growing nutrition, health, and wellness company in Los Angeles, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-office support, executive coordination, and administrative organization in a fast-moving onsite environment. The person in this role will help keep operations running smoothly by delivering excellent service, maintaining accurate records, and improving day-to-day workflow efficiency. Responsibilities:• Welcome visitors and oversee front desk activity, respond to incoming questions, and support office access and visitor check-in procedures.• Maintain operational logs, trackers, and reports so teams have current information and organized documentation available when needed.• Enter and monitor expense activity in QuickBooks to help ensure accurate reporting and reliable financial records.• Support executive administration by coordinating calendars, arranging travel, organizing meetings, and preparing presentations and supporting materials.• Handle sensitive employee and client files with discretion while keeping digital records structured, updated, and easy to retrieve.• Process approved company purchases and business expenses using the corporate card, ensuring receipts and documentation align with internal guidelines.• Assist with customer communication through phone and email while providing timely, attentive service and accurate follow-up.• Contribute to process improvements that enhance efficiency across office operations and administrative workflows.
2026-09-16T22:03:40Z

Administrative Coordinator

Manhattan Beach, CA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Coordinator to support sample operations for a retail team in Manhattan Beach, California. This is a Contract position focused on keeping product samples organized, accessible, and ready for meetings, photography, and business events. The person in this role will coordinate shipments, maintain showroom accuracy, and work closely with cross-functional partners to keep timelines on track. Success in this position requires strong organization, clear communication, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Maintain assigned showrooms throughout the day by arranging displays, updating sample placement, removing discontinued items, and preparing spaces for leadership and customer meetings. • Oversee the movement of footwear samples between onsite teams and the offsite sample library, ensuring all transfers are recorded accurately and requests are fulfilled promptly. • Coordinate domestic and international sample shipments for conferences, trade events, meetings, and photo shoots while monitoring delivery schedules and resolving timing issues. • Receive incoming sample deliveries, sort items by category and recipient, and distribute materials to product, sales, and related teams in a timely manner. • Partner with sales representatives and product teams to schedule and manage the use of limited-availability and retained samples for in-person and virtual presentations. • Work with digital imaging partners to prepare samples for photography, create shipment documentation, and confirm products are captured and displayed correctly online. • Track sample requests, shipment details, and divisional inventory records to support accurate reporting and reliable sample availability. • Review product line sheets and related materials for image and information accuracy, and prepare sample layouts for product review sessions. • Support recurring operational tasks such as processing outgoing sample shipments, distributing internal mail, and managing designated sample recycling areas.
2026-09-15T19:58:42Z