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36 results for Executive Assistant in Vacaville, CA

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-04-21T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
A boutique San Francisco law firm is seeking a Litigation Secretary to provide immediate coverage while the team builds out a new legal support structure. This is a high-volume, execution-focused role supporting multiple attorneys across active litigation matters.This opportunity is best suited for a candidate with litigation support experience who can manage deadlines, stay organized, and operate with a high level of professionalism and accountability in a fast-paced environment. Key Responsibilities<ul><li>Prepare and file documents in state, federal, and appellate courts, including TOAs, TOCs, and exhibits </li><li>Manage attorney calendars, including depositions, mediations, hearings, and travel logistics </li><li>Track and maintain litigation deadlines using docketing and calendaring systems </li><li>Draft, proof, and finalize pleadings, discovery, motions, and correspondence </li><li>Support trial preparation, including subpoenas, deposition coordination, and trial binders </li><li>Handle document management, including formatting, organization, and filing workflows </li><li>Communicate with clients, courts, opposing counsel, and vendors in a professional manner </li><li>Perform administrative tasks including time entry, expense reports, and new matter intake </li><li>Support multiple attorneys across active litigation dockets </li></ul>
2026-04-20T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-04-09T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary to Hire
31.6635 - 40 USD / Hourly
A well-established nonprofit legal advocacy organization based in San Francisco is seeking a Senior Litigation Legal Secretary to join their legal team on a contract-to-hire basis. This role supports attorneys engaged in complex litigation, appellate matters, and policy-related legal work in a collaborative, mission-driven environment. This is a senior-level litigation support role focused on independently managing filings, calendaring, and procedural compliance across complex matters in state, federal, and appellate courts. The team is seeking a highly organized professional who can operate with a high level of autonomy, accurately manage competing deadlines, and support a collaborative group of attorneys in a lean environment. This position is based in San Francisco and will require onsite presence 5 days/week for the first 90 days, with the potential to transition to a hybrid schedule (3 days onsite / 2 days remote) thereafter. Key Responsibilities<ul><li>Manage and execute state, federal, and appellate court filings, including preparation of shell documents, exhibits, and supporting materials </li><li>Independently research court rules and procedures (FRCP, FRAP, CCP, and local rules) to ensure all filings are compliant </li><li>Perform advanced document formatting in Microsoft Word, including generating TOC/TOAs and applying styles </li><li>Manually calculate and calendar litigation, appellate, and discovery deadlines across multiple jurisdictions </li><li>Monitor dockets and proactively track deadlines triggered by filings, court orders, and scheduling updates </li><li>Prepare and coordinate service of process, chambers copies, and filings with external vendors as needed </li><li>Maintain and organize case files, pleadings, and litigation materials in accordance with internal protocols </li><li>Support administrative and case management functions, including conflict checks, tracking case costs, and maintaining internal databases </li><li>Assist with preparation of binders and materials for hearings, internal reviews, and case strategy discussions </li><li>Support policy-related legal work, including formatting and submission of agency comments and FOIA-related materials </li><li>Collaborate with attorneys and internal teams to ensure efficient workflow and timely completion of deliverables </li></ul>
2026-04-24T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment. Responsibilities:• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.
2026-04-30T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
Job SummaryWe are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. This position offers the opportunity to work in a collaborative environment where your contributions directly impact clients' lives. We welcome applications for both direct hire (full-time, permanent) and temp-to-hire arrangements, with potential for long-term placement based on performance and firm needs.Key Responsibilities<ul><li>Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys.</li><li>Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims.</li><li>Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports.</li><li>Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation.</li><li>Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation.</li><li>Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses.</li><li>Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements.</li></ul>
2026-04-29T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy legal team in California. This contract-to-hire position is well suited for someone with strong attention to detail who can manage litigation support tasks with accuracy, urgency, and strong organizational skills. The role requires someone who is confident handling court filings, maintaining critical deadlines, and preparing legal documents in a fast-paced environment. This is an on-site role for the first 30 days, and will transition to a hybrid scheduled, depending on performance. Responsibilities<ul><li>Prepare and submit electronic court filings in a timely manner while ensuring compliance with jurisdictional rules and formatting standards.</li><li>Maintain attorneys’ schedules through careful manual calendaring of hearings, filings, deadlines, and other case-related events.</li><li>Conduct conflict checks and help verify that new matters are cleared according to firm procedures before work begins.</li><li>Create, revise, and finalize tables of authorities and tables of contents for legal filings and other formal documents.</li><li>Support the drafting, editing, formatting, and proofreading of litigation materials to ensure accuracy and quality.</li><li>Coordinate with attorneys and legal staff to keep case files organized and help track important procedural deadlines.</li><li>Assist with general administrative and secretarial duties that contribute to the efficient operation of the legal team </li></ul>
2026-04-25T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a detail-oriented Transactional Legal Secretary to support our client's team in Oakland, California. This is a Long-term Contract opportunity for someone who excels in high-volume document coordination, strong formatting, and administrative support within real estate, construction, and lease-related matters. The role is well suited to someone who can manage competing priorities, maintain accuracy under pressure, and provide dependable assistance to attorneys handling paper-intensive transactions. Responsibilities:<ul><li>Prepare, revise, and finalize large volumes of transactional legal documents with a strong focus on accuracy, consistency, and presentation.</li><li>Support real estate and related closing activities by coordinating document printing, signature routing, scanning, and compilation of complete closing materials.</li><li>Format attorney-produced drafts using advanced Microsoft Word features, including firm-style macros, to ensure documents meet required standards.</li><li>Organize, save, and retrieve files in iManage while maintaining orderly electronic and physical records for active matters.</li><li>Manage calendars, schedule meetings, and coordinate attorney appointments and deadlines through Outlook and related administrative tools.</li><li>Assemble transaction binders or similar matter materials by reviewing source documents, selecting relevant content, and arranging information in a logical format.</li><li>Assist with conflict check processes when needed and provide general administrative support to attorneys across a high-volume transactional practice.</li><li>Collaborate with attorneys and internal word processing resources to refine complex documents and keep deliverables on track.</li></ul>
2026-04-29T00:00:00Z

Legal Secretary

Roseville, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support daily legal and administrative operations in Roseville, California. This is a part-time, Long-term Contract opportunity for someone who can keep records organized, manage filing activities, and provide dependable office support in a legal environment. The ideal candidate is comfortable handling court-related documentation, maintaining schedules, and assisting with routine clerical tasks with accuracy and discretion. Responsibilities: • Maintain and organize legal documents, case files, and related records to ensure materials are easy to access and up to date. • Prepare, submit, and track electronic court filings while ensuring documents meet procedural requirements. • Manage calendars by coordinating deadlines, hearings, appointments, and other time-sensitive legal matters. • Provide administrative support such as drafting correspondence, processing documentation, and assisting with day-to-day office tasks. • Transcribe dictated notes and other recorded content into clear, accurate legal documents and communications. • Monitor file status and help keep record-keeping systems accurate, complete, and well maintained.
2026-04-22T00:00:00Z

Purchasing Assistant

Hayward, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support daily procurement and administrative activities for a manufacturing client in Hayward, California. This Contract position is ideal for someone who is highly organized, comfortable working onsite, and confident managing purchasing records, vendor communication, and reporting tasks. The right candidate will help keep ordering processes accurate and on schedule while providing strong administrative support to the purchasing function. Purchasing Assistant Responsibilities:• Enter purchasing details into Excel spreadsheets and maintain accurate procurement records.• Create, update, and track purchase orders to support timely ordering activity.• Communicate with vendors to confirm order status, resolve delays, and gather needed updates.• Monitor invoices and match purchasing information to ensure documentation remains organized and current.• Prepare and maintain reports related to purchasing activity, order progress, and vendor performance.• Request pricing, raw material samples, and packaging samples from suppliers as needed.• Support day-to-day administrative coordination through email, phone communication, and document management. If you are interested in this Purchasing Assistant position, please submit your resume today!
2026-04-30T00:00:00Z

Accounting Assistant 4

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Description:We’re hiring an Accounting Assistant to join a fast-paced onsite team in San Francisco on a contract basis, with potential to convert. This role supports AR, AP, and general administrative functions in a deadline-driven environment. Ideal candidates are detail-oriented, organized, and communicate effectively across teams.Responsibilities:<ul><li>Process and code invoices accurately and on time</li><li>Support AR by posting payments, updating records, and applying adjustments</li><li>Assist with AP by entering invoices and verifying documentation</li><li>Prepare recurring reports for monthly and operational needs</li><li>Maintain vendor records and assist with onboarding new vendors</li><li>Respond to internal and external inquiries related to payments and accounts</li><li>Provide general administrative support to the accounting team</li><li>Help organize documentation, agreements, and filing systems</li><li>Assist with ad hoc projects as needed</li></ul>
2026-04-30T00:00:00Z